Combo_Solicitation - Internet IDIQ_.pdf

Combined Synopsis/Solicitation

Department of the Air Force 501st Combat Support Wing (USAFE)

Requirement Title: 501st Regional Internet Services

Solicitation Number: FA557022Q0009

Solicitation Issue Date: Friday, 12 August 2022

Response Deadline: Friday, 02 September 2022 no later than 1500 GMT

Point(s) of Contact: SSgt Benjamin Albers / benjamin.albers@us.af.mil / Comm: +44 1480843045

Ms. Christina Wolf / christina.wolf.4@us.af.mil / Comm: +44 1480843121

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2022-07, Effective: 08-10-22 Defense Federal Acquisition Regulation Public Notice DPN 20220623, Effective: 06-23-22 Air Force Federal Acquisition Circular AFAC 2022-0701, Effective: 07-01-2

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 517311

Requirement Information

Description:

Indefinite Delivery/Indenfinite Quantity for Commercial Internet Services on USAF bases United Kingdom wide. There will be a five year ordering period (13 Sep 22- 12 Sep 27) with no options at the base IDIQ level. There will be a one year base and 4 one-year options on the First Task Order.

See attachments 1 - Performance Work Statement

Place of Delivery/Performance/Acceptance/FOB Point:

RAF Alconbury, RAF Barford St. John, RAF Blenheim Crescent, RAF Croughton, RAF Fairford, RAF Molesworth, RAF Menwith Hill, RAF Welford, Line Item Description Quantity Unit of Measure

* All pricing is done at the task order level

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

501st Combat Support Wing (USAFE)

Quote Preparation Instructions:

A. To assure the timely and equitable evaluation of quotes, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements identified as evaluation factors and if applicable, sub-factors. Quotes submitted in response to this Combined Synopsis/ Solicitation must address the following evaluation factors which include a past performance and technical qualifications as follows and defined in paragraph B - Quote Specifics.

B. Quote Specifics: All quotes must include the following information:

1. Quote Delivery: Offerors are advised that delays can be experienced with the base email system. Quotes must be emailed to arrive at the following email addresses by the required date & time above: 501csw.rco@us.af.mil, benjamin.albers@us.af.mil, and christina.wolf.4@us.af.mil

2. Formal Communication: Offerors should submit formal communications such as requests for clarifications and/or information concerning this solicitation via email. Questions and clarifications requests must be submitted no later then 24 August 2022 at 1500

GMT.

3. Companies or individual's complete mailing and remittance address on company letterhead.

4. Discount for prompt payment - if any

5. Pricing shall be provided in US Dollar ($) or Great British Pound (£).

6. Offeror shall be enrolled in System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/. Provide your Cage Code and UEI number along with your pricing schedule for the first task order.

7. Past performance must be provided. Past Performance example(s) shall be limited to, and no more than three (3) pages total.

8. Offeror shall provide a detailed and comprehensive technical capability statements, to include information demonstrating an ability to adhere to the terms set forth in Performance Work Statement, as well as the ability to perform at all performance locations. The Government reserves the right to request additional technical information after receipt of quotes, if deemed necessary to complete quote evaluations.

9. Return a completed copy of Offeror Representations and Certifications; please see FAR 52.212-3 with ALT I within this solicitation for additional direction or provide updated information electronically through the System for Award Management (SAM) website.

10. Offeror shall acknowledge all solicitation amendments (if applicable)

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award an indefinite delivery/indefinite quantity contract and first task order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers:

(i) TECHNICAL CAPABILITY - An offeror's quotation will be considered technically acceptable if the offered capability statement demonstrates the ability to meet the specifications in the Performance Work Statement and the capability of provide service at all performance points detailed in this solicitation. Quotations that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award.

501st Combat Support Wing (USAFE)

(ii) PRICE - pricing schedule (Attachment 3) for the first task order will be evaluated on a comparative basis amongst all received quotations and the Government's estimate.

(iii) PAST PERFORMANCE - Offerors shall provide at least one (1) example of Recent and Relevant (defined below) past performance similar in scope to what is outlined in this solicitation and Attachment 1 - Performance Work Statement.

(1) Recency: Services must have been performed within the last five (5) years from the issuance date of solicitation.

(2) Relevancy: Past performance has to be similar in scope. Scope is defined as providing Internet Service of similar size and complexity to the work requirements outlined in this solicitation and Attachment 1 - Performance Work Statement.

(B) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Price

(2) Technical Acceptability

(3) Past Performance

(C) A Lowest Price Technically Acceptable (LPTA) process in accordance with Federal Acquisition Regulation (FAR) Part 12 and Subpart 13.5 will be utilized for the purpose of the Government's evaluation of quotes and resultant award determination. Under the LPTA evaluation process, Technical Capability will be evaluated and rated on an acceptable or unacceptable basis whereby unacceptability of any of the respective sub-factors will result in an unacceptable technical capability-rating. In addition, ratings for past performance will be assigned utilizing an evaluation basis of acceptable or unacceptable.

(D) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government intends to award a contract without interchanges with respective offerors. However, the Government reserves the right to conduct interchanges if deemed in its best interest. Exchanges conducted with regard to adverse past performance or to resolve minor or clerical errors will not constitute interchanges, and the contracting officer reserves the right to award a contract without the opportunity for quote revision.

BASIS FOR CONTRACT AWARD

By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications. The evaluation process shall proceed as follows:

A. Price Evaluation

An offeror's quoted prices will be evaluated based on the Total Evaluated Price (TEP). The TEP = Sum of the total price of all CLINS + the Evaluated Price of Option to Extend Services IAW FAR 52.217-8. The Evaluated Price of Option to Extend Services shall be calculated by multiplying half the quantity by the unit price of CLIN 4001 and 4002 of the First Task Order. The price for the Option to Extend Services shall not be included in the contract value, and should the Government choose to exercise this option, a CLIN will be added to the contract at the time the option is exercised. The offeror's quoted price will be determined by multiplying the quantities identified by the quoted unit price for each Contract Line Item Number (CLIN) to confirm the extended amount for each. If there is a discrepancy, the Government will multiply the Unit Price by the Quantity for the extended amount for each.

Offers will be ordered by Price, with only the lowest priced offer being evaluated for technical acceptability. If the lowest priced offer is deemed unacceptable then the next lowest offer will be evaluated for technical acceptability. This process will continue until an

501st Combat Support Wing (USAFE) offer is deemed technically acceptable.

Only the technical acceptable quote will be evaluated for past performance. If the technical acceptable offer is deemed unacceptable for past performance the next acceptable technical quote will be evaluated for acceptable past performance (per the process above).

This process will continue until an offer is deemed to have acceptable past performance, and then the evaluation process will be complete.

B. Technical Acceptability

The government shall evaluate the Technical quote submitted by offerors and assign a rating of Acceptable or Unacceptable to each subfactor based on whether or not they meet the requirements of the solicitation. A rating of Unacceptable on any subfactor will result in the entire Technical Plan being rated as Unacceptable.

The Technical Quotes shall be evaluated against the following subfactors:

The contractor submitted examples of recent and relevant work experience. This shall include a capability statement demonstrating the ability to meet the specifications in the Performance Work Statement and the capability of provide service at all performance points detailed in this solicitation.

C. Past Performance

(A) The government will evaluate past performance on a pass/fail basis and assign an Acceptable or Unacceptable rating as described below:

Acceptable = Past performance demonstrates a reasonable expectation that the offeror will successfully perform the requirements of the PWS.

Unacceptable = Past performance does not demonstrate a reasonable expectation that the offeror will successfully perform the requirements of the PWS.

In the evaluation of Past Performance, the Government will consider the information provided through the questionnaires, as well as information obtained from other sources, such as, but not limited to, the Past Performance Information Retrieval System (PPIRS).

When a completed PPQ does not match the Contractor Performance Assessment Report (CPAR) rating, CPAR will take precedence.

The Offeror's past performance efforts will be assess for: Recency, Relevancy and Performance Quality. The Government will only evaluate performance quality on past efforts that are determined to be both recent and relevant.

(i) Recency: Services must have been performed within the last five (5) years from the issuance date of solicitation.

(ii) Relevancy: Past performance has to be similar in scope. Scope is defined as Internet Service or similar to the work requirements outlined in this solicitation and associated Performance Work Statement.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the past performance rating will be considered "unknown". For the purpose of evaluation, an "unknown" past performance rating will be considered an unacceptable rating and will not be considered for award.

(iii) Performance Quality: The quality assessment consists of an evaluation of recent and relevant past performance information available, regardless of its source. The quality assessment may reveal positive or adverse past performance information. Adverse past performance is defined as past performance information that supports an unsatisfactory rating on any evaluation element or any unfavorable comment received from sources without a formal rating system. Multiple ratings of less than "Satisfactory" in Contractor Performance Assessment Reporting System (CPARS) and/or Past Performance Questionnaires (PPQs) may result in a past performance rating of "unacceptable". Offerors may be given an opportunity to respond to adverse past performance information for which they have not previously had an opportunity to address.

B) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for

501st Combat Support Wing (USAFE) acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are interchanges after its receipt, unless a written notice of withdrawal is received before award.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I ✖

52.203-13, Contractor Code of Business Ethics and Conduct ✖

52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.222-17, Nondisplacement of Qualified Workers 52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities ✖

52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking Persons✖

52.222-54, Employment Eligibility Verification 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

52.232-36, Payment by Third Party

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offeror 52.204-18, Commercial and Government Entity Code Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications

52.204-26, Covered Telecommunications Equipment or Services -- Representation 52.217-5, Evaluation of Options 52.217-8, Option to Extend Services

501st Combat Support Wing (USAFE)

52.217-9, Option to Extend the Term of the Contract 52.225-17, Evaluation of Foreign Currency Offers 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7004, Antiterrorism Awareness Training for Contractors 252.204-7006, Billing Instructions 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.213-7000 Notice to Prospective Suppliers on the Use of Supplier Performance Risk System in the Past Performance Evaluations 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors 252.222-7002, Compliance with Labor Laws (Overseas) 252.223-7006 Prohibition of Storage, Treatment and Disposal of Toxic or Hazardous Materials 252.225-7032, Waiver of United Kingdom Levies - Evaluation of Offers 252.225-7033, Waiver of United Kingdom Levies 252.225-7041, Correspondence in English 252.225-7042, Authorization to Perform 252.225-7043, Antiterrorism/Force Protection for Defense 252.225-7048, Export-Controlled Items 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7001, Tax Relief 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.233-7001, Choice of Law (Overseas) 252.244-7000, Subcontracts for Commercial Items 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS) 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by Full Text:

52.232-18, Availability of Funds

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

52.216-1 Type of Contract (Apr 1984)

The Government contemplates award of a Firm-Fixed Priced, Indefinite Delivery Indefinite Quantity, contract resulting from this solicitation.

(End of provision)

52.216-18 Ordering (Oct 1995)

501st Combat Support Wing (USAFE)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 14 September 20 through 13 September 2027.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered “issued” when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

52.216-19 Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $150,000.

(2) Any order for a combination of items in excess of $5,000,000; or

(3) A series of orders from the same ordering office within 10 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

52.216-22 Indefinite Quantity (Oct 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule.

The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 13 September 2027.

501st Combat Support Wing (USAFE)

(End of clause)

5352.201-9101 Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Joseph F. Lyden

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: joseph.lyden@us.af.mil

Tel: DSN: (314)480-2209 Fax: (49)-6371-47-2025

Alternate:

Ms. Heidi Hoehn

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany

E-mail: heidi.hoehn.de@us.af.mil

Tel: Comm: (49)-6371-47-9330 DSN: (314)480-9330 Fax: (49)-6371-47-2025.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements.

Such inquiries shall be directed to the Contracting Officer.

Attachments

Attachment 1 - Performance Work Statement, dated 9 August 2022 for Base IDIQ

501st Combat Support Wing (USAFE)

Attachment 2 - Performance Work Statement for First Task Order, dated 9 August 2022 Attachment 3- Pricing Schedule for First Task Order