Combo Soliciation Transformers.pdf

Combined Synopsis/Solicitation

Department of the Air Force 501st Combat Support Wing (USAFE)

Requirement Title: Power Transformers

Solicitation Number: FA557024QB005

Solicitation Issue Date: Wednesday, 04 September 2024

Response Deadline: Friday, 13 September 2024 no later than 1600 GMT

Point(s) of Contact: SSgt Aaron Ketz / aaron.ketz@us.af.mil / Comm: +44 014802683125

Aaron Hamilton / aaron.hamilton.5@us.af.mil / Comm: +44 014802683482

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2024-03, Effective: 22 May 202 Defense Federal Acquisition Regulation Public Notice DPN 20240326, Effective: 15 August Air Force Federal Acquisition Circular DAFAC 2024-0612, Effective: 12 Jun

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 335311

Requirement Information

Description:

Purchase and Delivery of Power Transformers

Place of Delivery/Performance/Acceptance/FOB Point:

423 CES/CEIE

RAF Alconbury Huntingdon, Cambs

PE28 4DA

Line Item Description Quantity Unit of Measure 0001 2000 WATT TRANSFORMER 300 Each 0002 Delivery 1 Each

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted no later than 13 September 2024 at 1600 GMT. Quotes must be submitted via email to Aaron.Hamilton.5@us.af.mil and Aaron.Ketz@us.af.mil. Quotes must be valid for 30 Calendar days.

501st Combat Support Wing (USAFE)

2. All price quotations must be submitted on Attachment 01 - Pricing Worksheet. This is a Firm-Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract. Each line item described in Attachment 01 - Pricing Worksheet shall be priced in this fashion. Failure to provide pricing on any one line item may result in the vendor being deemed nonresponsive, and subsequently being removed from consideration for award. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) account. Failure to have an active SAM registration may result in the vendor being deemed ineligible for contract award. Vendor shall provide NATO Commercial and Government Entity (NCAGE) number at time of submitting Attachment 01 Pricing Worksheet.

3. Technical documentation submitted by the vendor shall be provided via email in a separate document and shall not exceed 20 pages. This page limit encompasses cover pages, contents, mission statements, and all other superfluous data not specifically requested by the Government. Failure to adhere to these standards may result in the vendor being deemed non-responsive, and subsequently being removed from consideration for award.

4. Questions must be submitted and received by the Points of Contact listed above no later than 1500 GMT on 10 September 2024.

Questions received after this deadline will not be reviewed or considered.

5. Late quotes shall be processed in accordance with FAR 52.212-1(f) - Late submissions, modifications, revisions, and withdraws of offers.

6. By submitting a quote in response to this solicitation the vendor agrees to hold the prices provided in Attachment 01 - Price Works heet firm for 30 calendar days from the date specified for receipt of quotes. Any quote submitted in a currency other than U.S. dollar (USD) will be converted to USD utilizing the exchange rate located at https://comptroller.defense.gov/Financial-Management/ Reports/fcfr/#2024.

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

A. Basis for Contract Award: The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

1. In accordance with FAR 13.106-2, the Government will utilize comparative evaluations, and give preliminary considerations to all offers received in response to the solicitation. The Government may identify from all evaluated quotes readily discernible value indicators that fall within the parameters of the evaluation factors outlined in this provision. Therefore, the Government reserves the right to select an awardee that provides benefit to the Government that exceeds the minimum outlined standards, but is not obligated to do so. Additionally, the Government is not bound to select an awardee whose quote may exceed the minimum requirement, but whose additional value or benefit is not deemed substantial enough by the Government.

2. The Government is not limited to the quote that only meets the minimum described in the below factor(s) and provides the lowest price. However, if no quotes received in response to the solicitation exceed the minimum criteria outlined in this provision, as determined by the Government; then the Government intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212-1, and the minimum requirements outlined in this provision whose price can be determined both fair & reasonable and realistic by the Contracting Officer.

3. The Government intends to make an award without conducting interchanges with vendors after the close of the solicitation.

Therefore, vendors should provide their best available pricing and technical quotes to the Government in their initial quote.

However, the Government reserves the right to enter into interchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

B. Evaluation Factors: The following factors shall be used by the Government to evaluate quotes;

1. Price: At minimum, the vendor must provide pricing in accordance with the instructions outlined in FAR 52.212-1. The vendor that provides the lowest price that can be determined both fair & reasonable and realistic by the Contracting Officer may be given

501st Combat Support Wing (USAFE) additional consideration for awardee selection. However, the Government is under no obligation to do so. The Government intends to only evaluate prices submitted under Combined Synopsis/Solicitation section Supplies or Services and Prices/Cost. During the evaluation process the Contracting Officer will determine a "Total Evaluated Price" (TEP) for each responsive quote. The TEP is determined by totaling the amount of all line items identified in Combined Synopsis/Solicitation section Supplies or Services and Prices/Cost. For the purposes of this evaluation, a price that is deemed too high while conducting the evaluation of the quote in accordance with FAR 13.106-3 would not be considered fair & reasonable. For the purposes of this evaluation, a price that reflects a lack of understanding of the contract requirement, or displays an undue risk inherent to the vendors approach would not be considered realistic.

2. Technical Capability: At minimum, the vendor must provide documentation that outlines the technical specifications of the products to be provided. The specifications must articulate how the products quoted by the vendor meets the technical requirements outlined in Attachment 02 - Salient Characteristics. The vendor must provide a total projected timeline to complete/ deliver all items outlined in Attachment 02 - Salient Characteristics.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.222-21, Prohibition of Segregated Facilities ✖

52.222-26, Equal Opportunity ✖

52.222-50, Combating Trafficking Persons✖

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving ✖

52.225-13, Restrictions on Certain Foreign Purchases✖

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offeror 52.204-18, Commercial and Government Entity Code Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications

52.204-26, Covered Telecommunications Equipment or Services -- Representation 52.204-27 Prohibition on a ByteDance Covered Application.

52.217-5, Evaluation of Options

501st Combat Support Wing (USAFE)

52.217-8, Option to Extend Services 52.217-9, Option to Extend the Term of the Contract 52.225-17, Evaluation of Foreign Currency Offers 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7004, Antiterrorism Awareness Training for Contractors 252.204-7006, Billing Instructions 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.213-7000 Notice to Prospective Suppliers on the Use of Supplier Performance Risk System in the Past Performance Evaluations 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors 252.222-7002, Compliance with Labor Laws (Overseas) 252.223-7006 Prohibition of Storage, Treatment and Disposal of Toxic or Hazardous Materials 252.225-7032, Waiver of United Kingdom Levies - Evaluation of Offers 252.225-7033, Waiver of United Kingdom Levies 252.225-7041, Correspondence in English 252.225-7042, Authorization to Perform 252.225-7043, Antiterrorism/Force Protection for Defense 252.225-7048, Export-Controlled Items 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7001, Tax Relief 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.233-7001, Choice of Law (Overseas) 252.244-7000, Subcontracts for Commercial Items 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS) 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations

5352.201-9101 Ombudsman "(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Erik J. Symanski, AFICA/KU, Unit 3103, APO, AE 09094-3103, erik.symanski@us.af.mil, +49 6731472209. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

501st Combat Support Wing (USAFE)

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer."

Attachments

Attachment 01 - Pricing Worksheet Attachment 02 - Salient Characteristics