Combined Synopsis_W91QF0-21-Q-1007.pdf

Combined Synopsis/Solicitation for 1st Year Coordinator & Developer 21-26 at the U.S. Army War College (USAWC), Carlisle Barracks, PA.

The solicitation number is W91QF0-21-Q-1007. The solicitation is issued as a Request for Quotation (RFQ) pursuant to FAR 13.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005- 101 effective 26 October 2018 and Defense Federal Acquisition Regulation Supplement (DFARS). The complete text of any of the clauses and provisions may be accessed in full text at https://www.acquisition.gov/.

This is a Total Small Business Set Aside. The associated NAICS code for this procurement is 611310 and the small business size standard is $30.0M. The Product Service Code is U008. The Description of all requirements are in the Performance Work Statement (PWS) to follow.

Quotes are due No Later Than (NLT) 5/17/2021 at 7:00 AM EDT. Quotes shall be emailed to the POC’s for this requirement, Contract Specialist Bethany Flynn at bethany.l.flynn.civ@mail.mil and Contracting Officer Larry L. Brown at larry.l.brown9.civ@mail.mil. All questions shall be submitted via e-mail to the POC’s for this requirement and they will be responded to on an amendment to this solicitation.

Questions should be submitted by 5/6/2021 at 7:00 AM EDT. Questions submitted after that date may not be addressed.

All vendors submitting a quote must be registered in the System for Award Management (SAM).

Quoters must include a completed copy of the following provisions with its quote unless this information has been included in their System for Award Management (SAM) registration. Quoters are not required to re-submit the information if it is already in SAM.

52.212-3 ALT I, Offeror Representations and Certifications -- Commercial Items 52.219-1, Small Business Program Representations– Alternate I 52.204-26 Covered Telecommunications Equipment or Services- Representation (MUST BE the

Oct 2020 version!) If one or both of the answers is/are ‘Does’, add:

*52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment (Oct 2020) **Only if you answered “Does” in 52.204-26.**

The following FAR clauses and provisions also apply to this acquisition.

The clause at 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020), applies to this acquisition.

The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition (See RFQ to follow for Addendum)

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition (See RFQ to follow for Addendum).

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5 DEV, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

Additionally:

1. All information on the solicitation must be filled out completely and returned. Incomplete submissions will be determined not in conformance to the Solicitation and may be rejected.

2. Please be sure to read the entire solicitation for sections that require vendor information to be submitted.

3. All contractors must be actively registered in SAM in order to receive a Department of Defense contract (See DFARS 252.204-7004 ALT A). Registration information can be obtained at the following website: https://sam.gov/ . Contractors are advised to register upon receipt of this solicitation since there is a time lag between registration and registration availability. No payment is required to register for SAM, but a notarized letter will be required. Any site requiring payment is a third-party site that will do the registration for you.

4. Quotes which are unrealistic in terms of technical or unrealistically low in price will be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity of the proposed contractual requirement and may be rejected.

https://sam.gov/

W91QF021Q1007

Section SF 1449 - CONTINUATION SHEET

PWS

U.S. ARMY WAR COLLEGE, SCHOOL OF STRATEGIC LANDPOWER

DEPARTMENT OF DISTANCE EDUCATION, FIRST YEAR STUDIES

FIRST RESIDENT COURSE COORDINATOR & DEVELOPER,

AND ONE FIRST YEAR CORE COURSE

1. General:

1.1. Description of Services/Introduction: This Performance Work Statement (PWS) identifies the minimum requirements to serve as a Course Developer and Administrator for the Distance Education Program (DEP) in First Year Studies, Department of Distance Education (DDE), and School of Strategic Landpower, U.S. Army War College. This work encompasses the development of First Resident Course (FRC), and the development assistance for one on-line core course. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background:

1.2.1. The U.S. Army War College Distance Education Program is a blended online and resident Senior Service College spanning two academic years, running from May through June during the first year and June through July the second year. During the first year of studies, the curriculum consists of a two-day resident orientation seminar, a nonresident (online) orientation course, four nonresident (online) Core Courses, and the two-week First Resident Course in June. During the second year of studies, the curriculum consists of four nonresident (online) Core Courses; a nonresident (online) Elective or writing project; and the two-week Second Resident Course, followed by graduation in July.

1.2.2. DEP courses employ techniques such as instructional commentary, directed readings, learning objects, video and audio recordings. DEP assessment methodologies include but are not limited to:

written papers of various formats, ranging in length from 500 to 2000 words; research projects in the range of 5000-6000 words; asynchronous, online discussion forums where students produce individual or team submissions; online written examinations; exercises; and face-to-face, synchronous discussion, using both Voice Over Internet Protocol (VOIP) software and conducted in the seminar room during the two Resident Courses.

1.2.3. The U.S. Army War College currently operates the Compass and Blackboard, which perform the functions of a Learning Content Management System (LCMS) and a Learning Management System (LMS). As an LCMS, Blackboard delivers course content to students and hosts asynchronous discussion forums to assess student learning. As an LMS, Compass maintains student biographical, contact and academic information, and provides a venue to receive, evaluate, and store student products submitted to meet assessment requirements.

1.2.4. International Fellows (IF) are students from the military forces or governments of other nations and generally meet the same selection criteria as their U.S. counterparts. The total number of IFs selected to attend the USAWC DEP varies each year, but generally the total number is between five and 10 students. The IFs participate in the curriculum along with their U.S. counterparts in seminars during both First Year Studies and Second Year Studies using the same educational methodology and resources. However, additional assistance and the mentoring may be necessary for select IFs during their First Year Studies.

1.3. Objectives: The Contractor shall serve as a course developer for, a First Resident Course and one on-line core course for students enrolled in the Distance Education Program (DEP).

1.4. Scope: The Contractor shall serve as a Course Developer providing services for a Distance Education Program in the First Year Studies, Department of Distance Education School, of Strategic Landpower, U.S. Army War College. The work encompasses one summer Resident Course with associated programs, and one online Core Course. This work is specific to the distance education courses listed in the contract line item schedule.

1.5. Period of Performance: The period of performance shall be for one Base Year of 12 months and four Option Years of 12 months each.

1.6. General Information

1.6.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered to the COR within 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made, thereafter. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2. Quality Assurance: The government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: The following Federal legal holidays are observed by this installation:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4. Hours of Operation: During the period in which the Contractor is actively involved in the course development process, the Contractor shall be accessible to DDE Government employees by e-mail and by phone during normal business hours (8:00 a.m. through 4:30 p.m. Eastern Time) except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor must maintain at all times an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at:

1.6.5.1. U.S. Army War College, Carlisle Barracks, Pennsylvania.

1.6.5.2. Another location from which the Contractor can perform all aspects of this Contract. Virtual synchronous attendance of training and meetings are to be considered ‘attended’ unless otherwise noted.

1.6.6. Type of Contract: The government will award a Firm Fixed Priced Contract.

1.6.7. Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.7.1. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8. Special Qualifications: The Contractor is responsible for ensuring all employees possess and maintain currency on items listed in this PWS.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: Identified by the potential Contractor at time of bid submission. Contractor shall limit Key Personnel to two (2) instructors per contract. If two Faculty Instructors are submitted, the evaluation of the submission will be based on the lowest qualified of the two in each category. See FAR Clause 5152.204-4001 Key Personnel Requirements (MAR 2009) (Local Clause).

1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel are required to obtain and wear badges in the performance of this service.

1.6.13. Contractor Travel: The Contractor shall be required to travel to Washington, DC (National Security Staff Ride) and may attend Antietam, Sharpsburg, VA (Battlefield Staff Ride) during First Resident Course. The Government will provide transportation to these events. The Contractor shall be authorized travel expenses (for meals and incidentals) consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. The Contractor may be required to travel to off-site training locations in support of this PWS.

1.6.14. Other Direct Costs: Travel as outlined in 1.6.13.

1.6.15. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative AER Academic Evaluation Report AFARS Army Federal Acquisition Regulation Supplement AAR After Action Review AR Army Regulation Bb Blackboard CCE Contracting Center of Excellence CD Course Director CFR Code of Federal Regulations CNSP Commandant’s National Security Program CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf DA Department of the Army DCO Defense Connect Online DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DDE Department of Distance Education DEP Distance Education Program DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DOIM Directorate of Information Management FAR Federal Acquisition Regulation FRC First Resident Course GFE Government Furnished Equipment GFI Government Furnished Information GFM Government Furnished Material HIPAA Health Insurance Portability and Accountability Act of 1996 IPR In-Process Review JPME Joint Professional Military Education KO Contracting Officer LMS Learning Management System LCMS Learning Content Management System MOI Memorandum of Instruction OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPMEP Officer Professional Military Education Policy OPORD Operation Order PIPO Phase In/Phase Out POC Point of Contact PRP Program Research Program REP Resident Education Program PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SRC Second Resident Course TE Technical Exhibit VOIP Voice Over Internet Protocol

3. Government Furnished Items and Services:

The Contractor shall be directly responsible and accountable for all Government property in his/her possession. The Contractor shall return all Government property in its original condition at the end of the contract period of performance. The Contractor shall sign for receipt of Government property.

The Government will provide the following Government-Furnished Information (GFI), Government- Furnished Materials (GFM), and Government-Furnished Equipment (GFE). Any additional GFI, GFM, and/or GFE shall be requested through the COR.

3.1. Services:

3.1.1. Provide access to, maintain, and operate the DEP LMS.

3.1.2. Provide a user account on the USAWC Local Area Network (LAN). This account will include an e-mail address and access to the DEP LMS.

3.1.3. Provide a Microsoft Office 365 account with an armywarcollege.edu email address and access to the .edu educational domain.

3.1.4. Government property mail services, for official Government business only, and only in direct support of this contract.

3.1.5. Transportation in support of the Washington D.C. trip during First Resident Course and the Battlefield Staff Rides during both Resident Courses.

3.2. Facilities.

3.2.1. Access to computer terminals on the U.S. Army War College LAN in common-user study carrels in the U.S. Army War College Library, or in DDE spaces, as available. The Government will not issue a computer as GFE to the Contractor.

3.2.2. Telephone services at the U.S. Army War College, only for direct support of this contract.

3.3. Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment: Access to, i.e., scanners, fax machines, printers, copiers.

3.5. Materials:

3.5.1. Provide course references in electronic or paper form.

3.5.2. Issue a Common Access Card (CAC), as needed in accordance with paragraph 4.2.8.

4. Contractor Qualifications:

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS. During the execution of this contract, if an individual who is actually performing work in accordance with the contract needs to be excused from work, individuals chosen to actually perform work on this contract must present commensurate qualifications as the individuals presented at the time of the award.

4.1. General: All faculty instructors of this contract shall meet the Contractor Qualifications defined below. Contractor may provide up to two (2) Faculty Instructors to share the responsibilities of this contract.

If two Faculty Instructors are submitted, the evaluation of the submission will be based on the lowest qualified of the two in each category.

4.1.1. A Senior Level College education from a Senior Service College, or a Department of Defense accredited Senior Service College Distance Education Program. The highly qualified candidate will possess a Joint Professional Military Education Phase II qualification; the highest qualified candidate will be a Fully Joint Qualified officer (JQO).

4.1.2. A master’s degree from an accredited graduate degree granting institution in a discipline relevant to a major field of study within the U. S. Army War College as found below.

a. Strategic Leadership and Ethics

b. National Security Policy and Strategy

c. Theory of War

d. Military History

e. Elements of National Power (Diplomacy, Information, Military, and Economics)

f. Civil-Military Relations

g. Military Strategy, Operational Art and Planning

h. Materiel Acquisition, Force Development, Human and Fiscal Resources

i. Joint Military Doctrine

The highly qualified candidate will have multiple Master’s degrees from accredited graduate degree granting institutions in disciples relevant to a major field of study within the USAWC as found above or other teaching experience, teaching awards, teaching citations, service awards and/or academic promotion. In addition to the foregoing, the highest qualified candidate will have a PhD in a national security related discipline, as cited above, multiple years of teaching experience at a Senior Service College, or other accredited, degree-granting institution of higher learning.

4.1.3. One year experience as a faculty instructor at either a Senior Service College or an accredited graduate degree granting institution teaching graduate level courses. Faculty experience shall be in one of the major fields of studies listed in 4.1.2. The highly qualified candidate will have three (3) years’ experience. The highest qualified candidate will have five (5) or more years’ experience. At least one (1) year of the experience must have occurred within the last three (3) years as reflected on a curriculum vitae, professional resume, and/or similar documents.

4.1.4. Relevant skills/expertise in basic computer skills to include, but not limited to, Microsoft Office® (i.e. Word, Outlook, Power Point, SharePoint Portal), Microsoft 365, Microsoft Teams, basic writing and editing skills, search/create folders, computer terminology, troubleshooting login and connectivity issues. Able to perform word processing and data entry associated with evaluating and electronically annotating submissions and recording correspondence and conversations in the LMS database.

4.1.5. Experience in the use of a Content Management System (CMS) recognized in the academic community; see paragraph 2.3. Examples include, but are not limited to, the current version of the USAWC Compass or Blackboard®.

4.1.6. Experienced in the use of a Learning Management System (LMS) recognized in the academic community; see paragraph 2.3. Examples include, but are not limited to, the current version of the USAWC Compass, Microsoft Teams, Desire2Learn®, Blackboard, Blackboard Ultra, or Moodle™.

4.1.7. Experienced (or able to be trained on site) in the use of visual and automation technology in the individual seminar rooms at Carlisle Barracks (at no additional cost to the government).

4.1.8. Able to meet all requirements to be issued a Common Access Card (CAC) as set forth on the Defense Human Resource Activity website titled, “Getting Your Common Access Card (CAC),” http://www.cac.mil/common-access-card/getting-your-cac/ (accessed 2 OCT 2018).

4.1.9. Able to meet all personnel security requirements to be granted access to a U.S. Government Information System (the USAWC local area network) as set forth in Chapter 4 of Army Regulation 25-2, Information Assurance.

4.1.10. (Required only if quoting for the Battlefield Staff Guide on solicitation) Requires General American Civil War history for context; specific knowledge of the battles of Antietam and Gettysburg;

detailed knowledge of the campaign, leaders and the battlefield; and the ability to relate strategic leader competencies and course materials studied by USAWC students to events that occurred on the respective battlefield.

5. Specific Tasks:

Basic Services. The Contractor shall provide services for:

5.1. First Resident Course (FRC) Planning. The Contractor plans and coordinates facilities, resources, and speakers for the First Resident course. The Contractor shall maintain regular communication with the COR to report work accomplished and any problems that may have occurred.

5.1.1. In September, the Contractor shall reserve initial facilities and resources for FRC (to include student in processing).

5.1.2. In October, the Contractor shall develop a course calendar and big block calendar for FRC. The big block calendar is a day-by-day listing of lessons in PowerPoint. The Contractor shall provide the Contracting Officer Representative COR in conjunction with the Chairman DDE and the First Year Director an in-person concept briefing for FRC. The Contractor shall also finalize bus requirements for

FRC.

5.1.3. In November, the Contractor shall assist the FRC program in developing and conducting briefs to the Chairman DDE on the concept for FRC. The Contractor shall brief the big block calendar for FRC to the faculty. The Contractor shall also begin reviewing interagency visits in D.C. and identify any conflicts with Resident Education Program (REP) visits.

5.1.4. In December, the Contractor shall develop a draft memorandum of instruction (MOI) for FRC. The Contractor prepares the Instructional Support Group planning briefing for FRC.

5.1.5. In January, the Contractor shall confirm availability of classroom, lecture hall, in-processing facilities, and funding support. The Contractor prepares a weekly calendar with draft times for FRC and an agenda for the In-Process Review (IPR). The Contractor shall provide the Contracting Officer Representative COR in conjunction with the Chairman DDE and the First Year Director two in-person concept briefings for FRC to the command group. The first command briefing will be to the Dean, Provost, Chief of Staff, Deputy Commandant, and other key leaders. The second command briefing will be given to the Commandant, U.S. Army War College with the command group, DDE Chair, and the First Year Studies director in attendance.

5.1.6. The Contractor coordinates work orders for photography, guest speakers, and Directorate of Information Management (DOIM). The Contractor staffs a draft memorandum of instruction for FRC.

5.1.7. In February/March, the Contractor coordinates the production of invitations for guest speakers, obtains biographies, and coordinates travel arrangements. The Contractor also prepares the Instructional Support Group planning briefing for FRC. The Contractor finalizes the MOI for FRC.

5.1.8. In coordination with the COR and 1st Year Director, the Contractor coordinates the battlefield staff ride during FRC, which normally occurs on the first Friday of FRC, which is either the 2nd or 3rd Friday in June. The Contractor prepares transportation and other resource requests to support this visit.

5.1.9. In coordination with the Resident Program, the Contractor coordinates and prepares for a one-day visit to Washington, D.C. as a part of FRC. The Contractor coordinates and de-conflicts all of the small group visits to organizations affecting U.S. strategy and foreign policy to include foreign embassies, think tanks, news agencies, and governmental agencies. Contractor shall prepare transportation and other resource requests to support this visit.

5.2. First Resident Course (FRC) Development. Contractor shall develop the pocket schedules and make changes as necessary. The Contractor will assist in faculty instructor training set-up, lesson plans, and evaluation requirements. This includes researching, developing, formatting, and initial editing of curriculum and development of evaluation requirements to meet designated course objectives. This includes assisting with the preparation of the online course lesson material. The Contractor shall also coordinate the dates and times for non-duty time activities (i.e. welcome reception and a student welcome on the Sunday prior to FRC).

5.2.1. FRC articles and lesson commentary should be updated, as necessary, each year to reflect significant changes in regional and transnational issues, or the relevant literature. Finished products should be ready to forward for production with minimal formatting or grammatical errors. The Contractor shall adhere to the DDE guidelines and deadlines.

5.2.2. The Contractor shall coordinate an 8-hour and a 4-hour training class for faculty instructors in May/June in preparation for FRC. The Contractor coordinates the location, physical set-up, and agenda for this training. This may also require limited one on one instruction for faculty. The Contractor shall also coordinate with various agencies (i.e. transportation, Army Wellness Center, operations) on Carlisle Barracks for FRC support and registration support.

5.2.3 The Contractor reviews FRC student survey results and after action comments and develops plan to address any deficiencies identified. The Contractor shall review guidance provided in the: Joint Learning Areas, Army War College instructional guide, Chairman DDE objectives, other course authors, and then develop a coordinated and integrated plan for the FRC. The Contractor shall develop key milestones, speaker possibilities, and rough schedule for the next year.

5.3. Execution of First Resident Course (FRC). In June/July Contractor monitors and facilitates the execution of the two-week FRC, which includes classroom instruction, lectures, staff rides, and seminar activities. The First Resident Course instruction shall consist of eight each 8-hour days of instruction for up to 500 DEP students, one 16 hour trip to Washington, D.C. and one battlefield staff ride to Antietam, Sharpsburg, VA. During FRC, the Contractor conducts daily meetings with student leadership, prepares notes for the following day, and finalizes any required coordination. Contractor coordinates the arrival and departure of scheduled speakers and facilities. Contractor conducts final coordination, communications, and rehearsals on Carlisle Barracks prior to the FRC in-processing. These pre-FRC activities will consist of three each 8-hour days of coordination, communications, and rehearsals immediately preceding FRC in-processing. Contractor conducts Resident Course after action review (AAR) (three (3) hrs.) at the end of FRC.

5.3.1. The Contractor monitors the execution of the one-day visit to Washington, D.C. as a part of FRC.

The Contractor travels with the students and faculty in government transportation.

5.4. First Year Core Course Development. (Optional Contract Line Item Number (CLIN) - Contractor must provide quote. Government will exercise option as required for mission accomplishment). Contractor shall assist a 1st year core course director in the development of a lesson plan and evaluation requirement. This includes researching, developing, formatting, and initial editing of curriculum and development of evaluation requirements (tests, papers, or forums) to meet designated course objectives. This includes assisting with the preparation of the course evaluation guide.

5.4.1. In the development of a lesson plans, articles, and lesson commentary should be current, or reflect the most recent academic literature. Finished products should be ready to forward for production with minimal formatting or grammatical errors. The Contractor shall adhere to the DDE and course guidelines and deadlines.

5.5. Meetings. Each year, the Contractor shall attend a maximum of thirteen general DDE faculty meetings lasting up to three hours as designated by the First Year Director. These meetings will include the faculty training/development meetings, written requirement synchronization meetings, and after-action review meetings conducted for each Core Course. These meetings do not include the faculty training/development meetings and after-action review meetings associated with Orientation Weekend, First Resident Course, and Second Resident Course; those will be included in the cost of those courses.

The meetings will be scheduled on a monthly basis although this may vary. The Contractor must specify the title and date of each meeting that he/she attended when preparing an invoice. These meetings are not normally used to meet Government training requirements specified by the Contracting Officer. The Government will only pay for meetings synchronously attended as scheduled. The contractor shall be responsible for obtaining the information from any missed meetings.

5.6. Faculty Training. During the Base Year and Option Years 1 - 4 of the contract, the Contractor shall participate in up to 48 hours, as applicable, of faculty training provided by DDE. This training will consist of twelve 4-hour periods (4-Base Year, 2-Option Year 1 thru Option Year 4) of training and certification and is intended to familiarize the Contractor with the organization of DDE; the Adult Learning Model for Distance Education; the Army War College’s Learning Management System and other applicable software used in communicating with students and evaluating student work; and the specific business practices of the applicable year group directorate within the department. This training may be fulfilled by a combination of resident and distance instruction methodologies. The Government will only pay for trainings synchronously attended as scheduled. The contractor shall be responsible for obtaining the information from any missed trainings.

5.7. Antiterrorism/Operations Security Requirements (AT/OPSEC)

5.7.1. Anti-Terrorism (AT) Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable, and annual AT Level I awareness training if they remain over 365 days. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer if a COR is not assigned) within 35 calendar days after completion of training by all such employees. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil.

5.7.2. Access and General Force Protection Policy and Procedures. Contractor and all associated sub-contractor employees shall comply with applicable policies and procedures regarding access to installations and facilities as promulgated by commanders of those entities. A Government representative will provide these policies to the Contractor. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, the Department of the Army, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

5.7.3. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

5.7.4. iWatch (Anti-Terrorism Awareness) Training. The Contractor and all associated subcontractors working within any Carlisle Barracks facility or area will ensure all employees read the statement below on the local iWatch program. This locally developed statement will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance, with the results reported to the COR no later than 35 days after contract award. iWatch Training: “Guard information about yourself and your job. Limit discussion and accessibility of any information (written or verbal) that may provide terrorists insights for targeting. Always use secure means when passing sensitive information and destroy identifiable information. Be aware of your surroundings. Write down license numbers of suspicious vehicles; note description of occupants. Recognize and report unusual or suspicious behavior to your COR or the Carlisle Barracks police at 717-245-4115. YOU are the first line of defense against terrorism.”

5.7.5. Contractor Employees Who Require Access to Government Information Systems. All Contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of the contract and must successfully complete the DoD Cyber Awareness Training (formerly known as Army Information Awareness Training) prior to access to the information system and then annually thereafter. Additionally, Contractor personnel must annually sign an acceptable use policy (AUP). The training is available online at https://ia.signal.army.mil/DoDIAA/. Contractor personnel must also meet all personnel security requirements in Chapter 4 of Army Regulation 25-2, Information Assurance.

5.7.6. OPSEC Training. Per Army Regulation 530-1, Operations Security, new Contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty.

https://securityawareness.usalearning.gov/opsec/. Please contact your Department Training Coordinator for assistance.

5.7.7. Additional Training Requirements: Contractor shall accomplish any additional training that the Department of Defense, Department of the Army, or the Commandant of the USAWC may determine necessary for personnel working on military installations or working with military personnel (not to exceed 10 hours of instruction).

6. Applicable Publications (Current Editions)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. List below not all inclusive:

a. Academic Curriculum Guidance

b. DDE Effective Communications Directive or its equivalent

c. Faculty Instructor Handbook for Online Education

d. First Year Studies Schedule

e. Second Year Studies Schedule

f. USAWC DDE Program Calendar

g. USAWC Academic Programs

h. Carlisle Barracks Pam 10-1 (Administrative Policies and Procedures for Students, Faculty, and

Staff)

i. USAWC Memorandum 623-1, “Student Assessment”

j. USAWC Memorandum 44 “USAWC Grading Policy”

k. USAWC Memorandum 35-7 “Academic Disenrollment”

8. Performance Requirements Summary A Contracting Officer's Representative (COR) will be assigned to monitor the Contractor's performance under the contract; the COR is qualified to act as the Government QAE (Quality Assurance Expert) and evaluate the services required to ensure compliance. The following matrix provides some of the Performance Requirements that will be evaluated, but it is not all-inclusive.

ITEM PERFORMANCE OBJECTIVE PWS

PARAGRAPH

REFERENCE

PERFORMANCE

THRESHOLD

1 Review FRC student survey results and develop plan to address deficiencies. Review after action comments from previous courses and brief faculty and staff on planning progress for the next academic year. Develop key milestones, speaker possibilities, and rough schedule for the next year.

5.1 100% Compliance

2 Reserve facilities and resources for FRC. Confirm availability of classrooms, lecture halls, in-processing facilities, and funding support.

5.1.2 and 5.1.6 100% Compliance

3 Develop an initial course calendar and big block calendar for FRC. Develop a FRC Concept Briefing in PowerPoint and an initial list of FRC lessons/lesson authors/speakers and update as necessary.

5.1.3 100% Compliance

4 Assist in the development and conduct of briefs to the Chairman, DDE for FRC. Develop ISG Planning briefings.

Brief the big block calendar FRC to faculty.

5.1.4 100% Compliance

5 Develop and finalize both MOI and OPORD for FRC. 5.1.5 – 5.1.7 100% Compliance

6 Coordinate work orders (e.g. photography, security, guest speakers, and outdoor signage.)

5.1.6 100% Compliance

7 Coordinate the Battlefield Staff Ride to Antietam, Sharpsburg, VA as part of FRC.

5.1.8 100% Compliance

8 Coordinate the one-day National Security Staff Ride to Washington, D.C. as part of FRC. Travel with the students and faculty in Government transportation and monitor execution of the NSSR.

5.1.9 and 5.3.1 100% Compliance

9 Develops FRC Weekly calendar (with times) and agenda for IPR in January.

5.1 and 5.2 100% Compliance

10 Develops FRC Pocket schedule no later than May and updates as necessary.

5.2 100% Compliance

11 Prepare FRC on-line Lesson books and conduct training for all Faculty.

5.2 100% Compliance

12 Monitor and facilitate the execution of the two-week FRC (conducted as scheduled and coordinated in accordance with curriculum requirements of USAWC DEP.) Includes monitoring the execution of the one-day visit to Washington, D.C. and the Battlefield Staff Ride to Antietam, Sharpsburg, VA. Includes three days of on-site final coordination, communications, and rehearsals immediately preceding FRC in-processing.

5.3 100% Compliance

13 During FRC conduct daily meetings with student leadership. Prepare leadership notes for the following day NLT 1800 daily.

5.3 100% Compliance

14 1st Year Core Course (Optional) – Assist in development of lesson plan, evaluation requirement, and evaluation guide.

Products have minimal formatting or grammatical errors, links working and that copyrights requested. Meets the DDE and course author guidelines and deadlines.

5.4 97% Compliance

15 Attend all meetings as required. 5.5 100% Compliance

16 Attend Faculty Training per Year Group and ISG Schedule as required.

5.6 100% Compliance

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

FIRST RESIDENT COURSE PLANNING

FFP

PLANNING/CCORDINATING THE FIRST RESIDENT COURSE (FRC) IAW

PWS 5.1

FOB: Destination

PURCHASE REQUEST NUMBER: 0011637180

PSC CD: U008

NET AMT

0002 12 Each

FIRST RESIDENT…