Combined Synopsis Solicitation With Options.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481421TF027 shall be used to reference any written quote provided under this RFQ.

This competition will be Full and Open and a firm fixed price contract will be awarded.

The RFQ document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2021-04; Effective 19 January 2021.

The North American Industry Classification System (NAICS) code for this project is 532111 with a size standard of $41.5M.

The purpose of this combined synopsis and solicitation is for the purchase of AMXS Rental Vehicles at

MacDill AFB, Florida in accordance with the attached Statement of Work. The bid schedule and contract CLIN schedule are below.

Item Description Qty Unit Unit Price Total Amount

0001 Truck: ¾ Ton - Class - Example “Chevy

Silverado 2500 LTZ -4x4 Crew Cab”

Type. Contractor to provide all parts, labors, tools, materials, and transportation necessary to provide 2 each ¾ Ton Trucks with minimum 10K

LBS tow capability – Please view attached Statement of Work – Period of

Performance: Initial delivery is 5 days after contract award and will run for 12 months

12 Months $ $

0002 VAN, HIGH ROOF 2500 SERIES OR

EQUILIVANT - Class II- Example

“2019 Ram ProMaster 2500 High Roof

Cargo Van Cooled Cargo

Compartment” Type. Contractor to provide all parts, labors, tools, materials, and transportation necessary to provide

4 each High Roof Extended Cargo Vans with rear cargo compartment air conditioning for occupants and equipment – Please view attached

Statement of Work – Period of

Performance: Initial delivery is 5 days after contract award and will run for 12 months

12 Months $ $ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

1001 Truck: ¾ Ton - Class - Example “Chevy

Silverado 2500 LTZ -4x4 Crew Cab”

Type. Contractor to provide all parts, labors, tools, materials, and transportation necessary to provide 2 each ¾ Ton Trucks with minimum 10K

LBS tow capability – Please view attached Statement of Work – Period of

Performance: 6 months (if necessary)

6 Months $ $

1002 VAN, HIGH ROOF 2500 SERIES OR

EQUILIVANT - Class II- Example

“2019 Ram ProMaster 2500 High Roof

Cargo Van Cooled Cargo

Compartment” Type. Contractor to provide all parts, labors, tools, materials, and transportation necessary to provide

4 each High Roof Extended Cargo Vans with rear cargo compartment air conditioning for occupants and equipment – Please view attached

Statement of Work – Period of

Performance: 6 months (if necessary)

6 Months $ $

Totals $

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jun 2020) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for

60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 1 February 2021

RFQ due time: 11:00 A.M. EST

Email to adam.gilreath@us.af.mil or melissa.biggar@us.af.mil.

THIS MUST BE SENT TO adam.gilreath@us.af.mil or melissa.biggar@us.af.mil AS STATED.

ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU

MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to adam.gilreath@us.af.mil or melissa.biggar@us.af.mil by 11:00 A.M. EST, 27 January 2021.

mailto:adam.gilreath@us.af.mil mailto:melissa.biggar@us.af.mil mailto:amy.soeder@us.af.mil mailto:melissa.biggar@us.af.mil

Please provide the following information with your quote:

Company Name: ____________

DUNS Number: ____________

Cage Code: _______________

*Number of Employees_____________

*Total Yearly Revenue_______________

*Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________

Payment Terms: _________________________

Warranty: ________________

FOB (Select): ____ Destination _____ Origin

Shipping Cost included? ____ Yes _____ No

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 14), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotes:

(i) technical capability of the services offered to meet the Government requirement in accordance with the statement of work;

(ii) price;

Technical and price, when combined, are equally important.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the

Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

https://www.sam.gov/portal/public/SAM/

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (Jan 2021), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System for

Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

ADDENDUM TO 52.212-4 - This is a sales revenue contract therefore it is hereby exempted from paragraphs (b) Assignments, (g) Invoice, and (i) Payments.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders -- Commercial Items (Oct 2020), additionally, the following FAR clauses cited in 52.212-5 are applicable: See attached Provisions and Clauses.

The full text of these clauses and (*) provisions may be accessed electronically at the website:

https://www.acquisition.gov/. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments:

1. Attach 1 Statement of Work (SOW) AMXS Rental Vehicles Jan 2021

2. Attach 2 FAR Clause 52.204-24

3. Attach 3 FAR Clause 52.222-19

4. Attach 4 FAR Provisions and Clauses

POINT OF CONTACT:

Primary – Adam Gilreath, adam.gilreath@us.af.mil

Alternate – Melissa Biggar, melissa.biggar@us.af.mil

The following AFFARS clauses are applicable to this solicitation:

AFFARS CLAUSES

5352.201-9101 Ombudsman - OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the https://www.sam.gov/portal/public/SAM/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1405_194946 https://www.acquisition.gov/ mailto:adam.gilreath@us.af.mil mailto:melissa.biggar@us.af.mil adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB

Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-

229-0267, fax 618-256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force

Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-

2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (OCT 2019)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health

(AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (OCT 2019)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security

Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

5352.242-9001 Common Access Cards (CAC) for Contractor Personnel

As prescribed in AFFARS 5342.490-2, insert a clause substantially the same as the following clause in solicitations and contracts: COMMON ACCESS CARDS (CAC) FOR CONTRACTOR PERSONNEL

(OCT 2019)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards

(CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

http://static.e-publishing.af.mil/production/1/af_a4/publication/afi31-101/generic_wms.pdf https://static.e-publishing.af.mil/production/1/saf_aa/publication/dodman5200.02_afman16-1405/dodm5200.02_afman16-1405.pdf https://www.acquisition.gov/affars/contract-administration-and-audit-services#p53424902

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the Contractor Verification

System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel

Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel

Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all

CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)