Combined Synopsis-Solicitation W91ZLK-19-Q0013 Pickering PM.pdf

COMBINED SYNOPSIS/SOLICITATION

W91ZLK-20-Q-0013

Full Service Maintenance Contract for Pickering Laboratory Equipment

This combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-

04, effective 15 January 2020. The solicitation number for this request for proposal (RFP) is W91ZLK-

20-Q-0013 for a base period of 12 month plus 2 option periods.

This requirement is under the associated North American Industry Classification System (NAICS) Code

811219, Other Electronic and Precision Equipment Repair and Maintenance, and the Small Business Size

Standard is $20.5M. This is a 100% Small Business set aside. The Government contemplates award of a

Firm-Fixed Price purchase order in accordance with FAR 13, Simplified Acquisition Procedures. This procurement will be evaluated as lowest price technically acceptable, for the procurement of the following services/materials.

The contractor shall provide Full Service support (service, technical support, parts, etc.) on the following instrumentation:

Make Model MMCN Serial Number

Pickering Labs Pinnacle PCX 0H4460 0907302 Pickering Labs Pinnacle PCX 0H6459 0809307

Pickering Labs Pinnacle PCX 092889 0712305

All contract personnel providing this Full Service must be trained and certified by Pickering Laboratories to maintain this equipment prior to contract award. Proof of this training and certification must be provided to the government prior to contract award. Vendor must also demonstrate 1 year of experience with the specified make and model or similar equipment. Loss of this certification by the vendor may result in termination of the contract.

52.212-1 Instruction to Offerors Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

Proposals shall be submitted in two (2) separate volumes:

Volume I: Full Service Support for Pickering Lab Pinnacle PCX Eqpt W91ZLK-20-Q-0013:

PRICE Proposal

Volume II: Full Service Support for Pickering Lab Pinnacle PCX Eqpt W91ZLK-2-Q-0013

TECHNICAL Proposal

ALL PROPOSALS SHALL BE SUBMITTED VIA EMAIL WITH THE SUBJECT LINE:

W91ZLK-20-Q-0013 PROPOSAL FROM (INSERT COMPANY NAME)

Proposal Format:

Volume I: Detailed Price Proposal to include the following elements:

1. Header Page Company Name, DUNS, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension.

2. INCLUDE ALL Information Below:

Base Year: 26 Jun 2020 – 23 Jun 2021

Option Year 1: 26 Jun 2021 – 23 Jun 2022

Option Year 2: 26 Jun 2022 – 23 Jun 2023

Volume II: Detail Technical Proposal shall be evaluated based on the following factor:

Technical: The contractor shall provide Full Service support (service, technical support, parts, etc.) all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete these services.

- Unlimited technical/analytical phone support

- 1 Preventive Maintenance/recertification service per contract year

- Software upgrades

- All freight charges to ship and return instrumentation covered by this agreement

- Installation of all required mechanical upgrades

NOTE: Contractor shall achieve technically acceptable rating on all technical factors to be considered technically acceptable.

52.212-2, Evaluation Commercial Items

The contract will be awarded to the Lowest Price Technically Acceptable (LPTA) offeror. The technical evaluation will be a determination based on information furnished by the vendor. The

Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

52.212-3 Offeror Representations and Certifications -- Commercial Items.

All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM), prior to award, will not be considered.

Vendors may register with SAM by going to www.sam.gov.

http://www.sam.gov/

52.212-4 Contract Terms and Conditions Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items.

This clause applies, and the following clauses are incorporated by reference.

The following provisions and clauses will be incorporated by reference, and the full text of the references may be accessed electronically at this address: http://farsite.hill.af.mil:

(a)

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing

Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b)

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct

1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (July 2013) (31 U.S.C. 6101 note).

52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

http://farsite.hill.af.mil/

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC

2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-

40.

52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.)

52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons

(Jun 2016) (E.O.13693).

52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and

13514

52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011)

(E.O. 13513).

52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013)

(31 U.S.C. 3332).

52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting

Officer may exercise the option by written notice to the Contractor at least 30 days before the contract expires.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 42 mths.

(c)

SUBMISSION PROCEDURES:

All questions regarding this solicitation must be submitted to the Contracting Office via email no later than

10:00 a.m. EST, 02 March 2020. Please submit questions to Peggy Pennie at

Peggy.Y.Pennie.civ@mail.mil. The response will be posted to beta.sam.gov.

Firm Fixed Price (FFP) proposals must be signed, dated, and received by 10:00 a.m. EST, 13 March

2020, via email to Peggy Pennie at Peggy.Y.Pennie.civ@mail.mil

All quotations from responsible sources will be considered. Vendors who are not registered in the System for Award Management (SAM) database prior to award will not be considered. Vendors may register with

SAM by calling 1-866-606-8220 or online at https://www.sam.gov.

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and

Certifications- Commercial Items, with its offer.

NO TELEPHONE REQUESTS WILL BE HONORED.

mailto:Peggy.Y.Pennie.civ@mail.mil mailto:Peggy.Y.Pennie.civ@mail.mil https://www.sam.gov/

PERFORMANCE WORK STATEMENT

Full Service Maintenance Contract for Pickering Laboratory Equipment

FULL SERVICE AGREEMENT:

Vendor will provide Full Service support (service, technical support, parts, etc.) on the following instrumentation:

Make Model MMCN Serial Number

Pickering Labs Pinnacle PCX 0H4460 0907302 Pickering Labs Pinnacle PCX 0H6459 0809307

Pickering Labs Pinnacle PCX 092889 0712305

This agreement also includes:

- Unlimited technical/analytical phone support

- 1 Preventive Maintenance/recertification service per contract year

- Software upgrades

- All freight charges to ship and return instrumentation covered by this agreement

- Installation of all required mechanical upgrades

TRAINING/CERTIFICATION REQUIREMENTS: All contract personnel providing this Full

Service must be trained and certified by Pickering Laboratories to maintain this equipment prior to contract award. Proof of this training and certification must be provided to the government prior to contract award. Vendor must also demonstrate 1 year of experience with the specified make and model or similar equipment. Loss of this certification by the vendor may result in termination of the contract.

WORK HOURS AND LOCATION: Repairs must be completed during normal duty hours (0800 –

1630) Monday through Friday. Work outside normal duty hours must be coordinated through the government COR prior to performing to performing the work. Building E-2100, 8988 Willoughby Road, Aberdeen Proving Ground EA, MD 21010

DOCUMENTATION: All documentation, schematics, hardware, and software manuals, diagnostic routines, and any other aids in the possession of the government will be provided to the contractor for use if applicable. All other documentation required by the contractor to perform the service shall be furnished by the contractor and labeled as contractor property. The government will not be required to aid in the acquisition of any documentation necessary to perform the duties of this contract.

ONSITE REPORTING: All contract employees entering building E2100 are to enter at the main entrance and sign in at the sign in desk prior to beginning any work. The Contractor will be checked into the building by the COR or designee and will be escorted to meet the Technical POC for the service visit. The Technical POC will issue a service ticket created by the COR to the Contractor prior to beginning work in the building.

Contractor must have an escort at all times while in the building. Contractor shall document the service visit status on the service ticket and review the status of the work performed with the

Technical POC prior to leaving the worksite and ending the service visit for the day. After reviewing the work performed with the Technical POC, the contractor will return to the COR or designee to return the service ticket before signing out and leaving building E2100.

OFF-SITE REPAIRS: Any service evaluation where it is determined that an adequate repair cannot be completed on-site through technical phone support and shipped parts from Pickering Laboratories to the U.S. Army Public Health Center (APHC), the instrument(s) will be shipped to vendor for service and repair. All equipment maintenance service must be approved by the COR; the contractor must submit the authorization to ship to the COR. Vendor is to cover all freight charges for all shipments under this agreement.

Anti-Terrorism and Operational Security (AT/OPSEC) –

All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

Contractor and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost

Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity

Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new

Accounting of Contract Services – http://jko.jten.mil/

Cost for Providing Accounting for Contract Services – APG 5152.237-4900, Contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. The cost, if any, for providing this data shall be entered into the space provided at the appropriate CLIN. If no direct cost is associated with providing the data, enter “No Cost”.

Instructions, including the Contractor and Subcontractor User Guides, are available at the CMRA

(Contractor Manpower Reporting Application) website at:

https://cmra.army.mil <https://cmra.army.mil>.

Maintenance Program Requirements:

(1) For Repair and Return. "Upon completion of services, a written service report shall accompany the equipment being returned. The service report shall provide detailed information regarding the cause of the equipment malfunction and corrective action taken. Include, at a minimum, the time required to complete the work, price of labor (hourly rate), and a list of parts replaced with prices for each part."

(2) For On-site Repairs:

(a) "Contracted services are to be performed during the Contract defined Period of Performance. Contractor is required to respond within (state hours/days) (during normal duty hours) (after duty hours/weekends/holidays)."

(b) "Contractor's service representative shall report in person or telephonically notify the Contracting Officer’s Representative or Maintenance Manager, Telephone No. 410-417-3746, prior to commencing services during normal duty operating hours (0800 – 1630).

(3) "The government and the contractor’s service representative will exchange hazard communication information before the commencement of any repair."

(4) "When required, the contractor’s service representative will comply with the Office of Safety and Health Administration lockout/tag-out standards while performing maintenance on equipment."

(5) "Upon completion of services by the contractor’s service representative, a written service report shall be provided to the maintenance manager. The service report shall provide detailed information regarding the cause of the equipment malfunction and corrective action taken. Include, at a minimum, the time required to complete the work, price of labor (hourly rate), and a list of parts replaced with part numbers and prices for each part."

(6) "In the event all information is not available to the contractor's service representative when services are performed, the initial service report shall include all available information. The contractor shall provide the balance of the required information to the maintenance manager no later than 10 days after services are completed."

(7) "After performing Calibration/Verification/Certification services, the contractor’s service representative will affix and/or update DD Form 2163 (Medical Equipment

Verification/Certification). The contractor shall complete DD Form 2163 in accordance with the instructions provided in TB 38-750-2, or by the maintenance activity’s internal SOP."

(8) "Contractor’s service representative will be factory trained and have a minimum of two years of experience working on the contracted equipment."

(9) "Contractor must furnish all software upgrades issued by the equipment manufacturer."

(10) "Contractor shall have access to all necessary diagnostic software (if applicable).

(11) "Contractor shall use only new or OEM refurbished repair parts."

(12) "Required forms and extracts from pertinent directives will be furnished to the contractor’s service representative by the government."

If the contractor's calibration equipment produces a printed summary of the calibration procedure used, attach the printed summary to the DD Form 2164. Ensure that the heading https://cmra.army.mil/ https://cmra.army.mil/ of the DD Form 2164 is filled out and that the form is properly signed.

Medical maintenance support missions will be accomplished with applicable standards pertaining to the maintenance of medical equipment including but not limited to:

(1) Documenting maintenance of radiation emitting equipment in accordance with 21 CFR and

TB MED 521. (as applicable)

(2) Performing electrical safety in accordance with National Fire Protection Association

99.

(3) Ensuring preventive life safety measures are considered as outlined in National Fire

Protection Association 101.

(4) Managing medical equipment program in accordance with TB MED 750–2, FM 4–02.1 and FM 5–424.

Each item of medical equipment will be tested for serviceability and electrical safety prior to initial use, and at least annually or more frequently if recommended by the manufacturers’ guidelines. Test results which measure technical specifications will be documented in accordance with TB MED 750–2.