Combined Synopsis Solicitation USAFA Graduation Stoles - FA700024Q0040.pdf

REQUEST FOR QUOTE FA700024Q0040

United States Air Force Academy Custom Graduation Stoles

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) in accordance with FAR part 12 and FAR part 13 under solicitation number FA700024Q0040. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03, effective February 23, 2024, DFARS Change February 15, 2024, and Department of Air Force Acquisition Circular (DAFAC) Change 2023-0707, effective July 7, 2023.

The associated North American Industry Classification Systems (NAICS) Code is 315990 with a size standard of 600 employees. The Product Service Code (PSC) 8415. This acquisition is a total small business set-aside. All responsible sources may submit a quote, which if received in timely manner, will be considered by the 10th Contracting Squadron, United States Air Force Academy (USAFA).

Please note: The Government bears no legal liability for the costs associated with preparing a quote.

Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

I. DESCRIPTION OF REQUIREMENT

The purpose of this combined synopsis and solicitation is for the award of a multi-year, base year with four option years, firm fixed price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract for up to 1,400 Custom Graduation Stoles a year, in accordance with (IAW) the design and specifications in Attachment 1 – USAFA Graduation Stole Design and Specifications. The contract line item (CLIN) structure is provided in Attachment 2 – FA700024Q0040 Pricing Template.

Note: The Government will not require IUID labeling.

It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000), Attachment 3 – FA700024Q0040 Buy American Certificate, must be completed and submitted with the quote.

Delivery:

Delivery must be F.O.B Destination to U.S. Air Force Academy, 2304 Cadet Dr Ste 2400, CO 80840. Any applicable shipping costs must be factored into the unit price(s) of the line item(s). Do not include a separate line item for shipping charges.

FOB Destination (As defined in FAR 2.101—Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.)

Delivery Schedule: 30 days after receipt of order (ARO) for the First Article, CLIN 0001, and 45 days after approval of the First Article for CLIN 0002, up to 1,400 graduation stoles.

Delivery Destination 2304 Cadet Dr Ste 2400, United States Air Force Academy, CO 80840-5001

Inspection and Acceptance:

The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, 2304 Cadet Dr Ste 2400, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies and they pass inspection.

Quotes submitted with used, reconditioned, refurbished, gray market or liquidated stock will not be considered for award. Quotes shall be submitted with the following information: RFQ number, contact name, address, telephone number of the quoter, unit price, extended price, any discount terms, delivery terms, cage code, Unique Entity ID number, payment terms and size of business.

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote." All instances of the word "offeror" should be understood as "quoter." All instances of the word "award" should be understood as "purchase order."

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Nov 2021), and the addenda listed below apply to this acquisition.

ADDENDA TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail to:

nathalieb.zepeda@us.af.mil and ronald.wilson.26@us.af.mil

(2) Quotes must be submitted by July 24, 2024, 10:00 AM Mountain Daylight Time.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Quoters are responsible for submitting quotations to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

mailto:nathalieb.zepeda@us.af.mil mailto:ronald.wilson.26@us.af.mil

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Formal communications. Requests for clarification and information concerning the solicitation must be provided via emailed to the points of contact listed above in section II, paragraph 2a. no later than July 22, 2024, 10:00 AM Mountain Daylight Time. All correspondence should reference the solicitation number.

Answers will be compiled and posted electronically to the SAM.gov website: https://sam.gov/.

d. Quotation preparation instructions.

(1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, Unique Entity ID number, and size of business.

• Company Name

• Unique Entity ID Number

• Cage Code

• *Number of Employees

• *Information required determining size of business for the NAICS referenced above

• Estimated Delivery Time for First Article and Full Production after First Article has been approved.

• Payment Terms

• FOB Destination

• Shipping costs must be captured in the unit price. There may not be a separate line item for shipping.

The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PRICE QUOTATION. Submit the price quote in accordance with the contract line item structure listed in Attachment 2 – FA700024Q0040 Pricing Template. Price quotes must be firm-fixed price and quoted in US Dollars. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(b) DESCRIPTIVE LITERATURE. For the quote to be considered by the Government, it must meet the design and salient characteristics specified in Attachment 1 – USAFA Graduation Stole Design and Specifications. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements.

(c) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted, and their SAM registration must be active in order to comply with the annual representations and certifications requirements. Quoters that do not have an active registration in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provision that requires fill-in text:

• DFARS 252.225-7000, Buy-American - Balance of Payments Program Certificate (Attachment 3 – FA700024Q0040 Buy American Certificate).

3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Price, Technical, and Past Performance.

ADDENDA TO FAR 52.212-2:

BASIS OF AWARD

a. This is a competitive acquisition in accordance with FAR part 12 and FAR part 13. The Government will submit an offer in the form of a firm fixed price contract to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. Quotes will be evaluated as described below.

(1) Price Evaluation. The government will rank all offers by Total Evaluated Price (TEP). The TEP will be calculated by multiplying the unit price by the quantity to confirm the extended amount quoted for each CLIN. Next, all extended amounts will be added together to get to the total price proposed. All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected.

Next, the quote that has the lowest TEP will be evaluated for Technical Acceptability and assigned a rating of “Acceptable” or “Unacceptable.”

(2) Technical Evaluation. The evaluation team will review the descriptive literature to determine if the quote meets the requirements identified in this solicitation. The technical information will be evaluated on an Acceptable/Unacceptable basis. To be considered “Acceptable,” the quote shall clearly meet the minimum requirements of the solicitation. If a quote DOES NOT clearly meet the minimum requirements of the solicitation, the quote will be rated “Unacceptable.”

If the Quoter’s Technical rating is determined to be “Unacceptable,” the Quoter will no longer be considered for award and evaluation for that Quoter will stop. If the quote is rated “Acceptable,” the quote will next be evaluated for Past Performance.

(3) Past Performance Evaluation. Past performance information will be based on the information gathered using the CAGE code submitted by the Offeror, utilizing the System for Awards Management (SAM) pulled from SAM.gov, and in accordance with DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Sept 2019). As a result, quoters will receive an “Acceptable” or “Unacceptable” past performance rating. A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased. The Government reserves the right to use any Past Performance history source for verification.

b. If the lowest priced acceptable offer is judged to have an “Acceptable” performance assessment rating and is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other quotes.

If the lowest priced Quoter is not judged to have “Acceptable” Technical and Past Performance ratings, the next lowest priced Quoter will be evaluated utilizing the methodology above, and the process will continue (in order by price) until a Quoter is judged to have an “Acceptable” Technical and Past Performance assessment rating or until all Quoter are evaluated.

c. The Government reserves the right to award on an "All or None" basis.

d. Discussions: The Government intends to award a purchase order without discussions with respective vendors/quoters. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Dec 2022), and the addenda listed below apply to this acquisition.

ADDENDA TO FAR 52.212-4:

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer [for a complete list of changes that may be made unilaterally, see FAR 43.103(b)].

Explanatory Note

1. Packaging and Marking:

a. Preservation and packaging shall be in accordance with standard commercial practice.

b. Boxes shall be marked to indicate the contract number, item number quantity, commodity, nomenclature, name of the contractor and "Mark For: FX7000.” The boxes within each shipment shall be marked as to the quantity shipped (1 of 5, 2 of 5, etc).

c. A bar code label must be attached to each garment, plus on each shipping carton. The bar code must have stock number, description, and quantity.

Packing Lists. A packing list shall be placed within box 1 of all shipments under this contract. The packing list shall clearly identify the total contents of the shipment, and shall break down the contents of each numbered box.

2. Inspection:

a. Inspection of all items will be in accordance with ANSI standards, see www.ansi.org for additional information.

Links for Federal and Military specs and standards:

No Log In - http://assistdocs.com/search/search_basic.cfm Log In - http://assist.daps.dla.mil/online/start/ Additional link - http://apps.fas.gsa.gov/pub/fedspecs/

Links for Commercial standards:

http://www.astm.org/ http://web.ansi.org/ http://www.standardsglossary.com/iso1.htm http://www.iso.org/iso/home.htm http://www.complianceonline.com/

3. Packaging and Marking:

Shipping Carton Markings. Shipping carton(s) shall be marked to indicate the title of the contract.

(i.e., Caps, Flight, Officer, and Service), the contract number, contractor's name and the NSN. Each carton shall be "MARKED FOR": F4B0R0

Packing Lists. A packing list shall be placed within box I of all shipments under this contract. The packing list shall clearly identify the total contents of the shipment, and shall break down the contents of each numbered box.

4. Hours of Delivery:

(i) Delivery of items under this contract shall be accomplished between the hours of 7:30 A.M. and 3:00 P.M. Monday through Friday, except as otherwise specified in the contract. No deliverables are to be made on Saturdays, Sundays or Federal Legal holidays, as shown below:

New Year’s Day – 1 January Martin Luther King’s Birthday – Third Monday in January Washington’s Birthday (President’s Day) – Third Monday in February Memorial Day – Last Monday in May Juneteenth – 19 June American Independence Day – 4 July

Labor Day – First Monday in September Columbus Day – Second Monday in October Veterans Day – 11 November Thanksgiving Day – Fourth Thursday in November Christmas Day – 25 December

(ii) In the event a holiday falls on Saturday, the preceding Friday is observed as the holiday. If a holiday falls on a Sunday, the following Monday is observed as the holiday).

(End of Addenda)

III. ADDITIONAL PROVISIONS AND CLAUSES.

The full text of each provision and clause can be viewed at https://www.acquisition.gov/browse/index/far (FAR), https://www.acquisition.gov/dfars (DFARS), and https://www.acquisition.gov/daffars

(DAFFARS).

IV. ATTACHMENTS TO THIS SOLICITATION

Attachment 1 – USAFA Graduation Stole Design and Specifications.

Attachment 2 – FA700024Q0040 Pricing Template.

Attachment 3 – FA700024Q0040 Buy American Certificate Attachment 4 – Solicitation FA700024Q0040 Provisions and Clauses