COMBINED SYNOPSIS SOLICITATION REQUEST FOR QUOTE (RFQ) 36C24920Q0384.pdf

Combined Synopsis/Solicitation 36C24920Q0384

NASHVILLE VAMC

NASHVILLE, TN

COMBINED

SYNOPSIS/SOLICITATION

FOR

DENTAL EQUIPMENT

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart

12.6 , as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a 100% small business set aside.

Solicitation Number: 36C24920Q0384

This solicitation document and the incorporated provision and clauses are those in effect through Federal Acquisition Circular 2020-06 with an effective date of 05 JUN 2020.

North American Industry Classification Code (NAICS): 339114 Size Standard: 750 Employees

Contracting Office Address Department of Veterans Affairs Network Contracting Office (NCO) 9 ATTN: Brian Buffett 1639 Medical Center Parkway, Suite 400 Murfreesboro, TN 37129

The Veterans Health Administration (VHA) Network Contracting Office (NCO) 9 has a brand name or equal requirement for the following commercial items IAW FAR 13.106- 1(b)(1)(i). The brand name is A-Dec. The salient characteristics for an equal part are listed below.

CLIN DESCRIPTION QTY

UNI

T OF

ISSU

E

PRICE EXT

PRICE

MFR Part Number:

0.30017001

Air driven high-speed handpiece Lubricate after use Fiberoptic 5 port water spray LED light Pediatric (pedo) head available

300 EA

DELIVERY WILL BE MADE TO:

DEPARTMENT OF VETERANS AFFAIRS

Nashville VA Medical Center 1310 24th Avenue South Nashville, TN 37212

GENERAL INFORMATION

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

SERVICES TO BE PERFORMED

ALL DELIVERIES WILL BE MADE FOB DESTINATION. Award will be made in the aggregate, all or none.

Be sure to read addendums for FAR 52.212-1 and FAR 52.212-2. Failure to follow guidelines as set forth in this solicitation could lead to exclusion due to non-responsiveness of offer. Please includes a completed copy of the provision at FAR 52.213-3 with your offer. FAR 52.212.-4 and 52.212-5 applies to this acquisition.

Clauses included in this combined solicitation/synopsis are not all inclusive. Clauses included on any ensuing award may include all or some of the below clauses. Contractor’s should assume that all the below clauses are applicable to this acquisition. Additional clauses may also be added at the discretion of the contracting officer upon award

52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS

(IAW FAR 12.301(b)(1))

AUG 2018

Addendum to 52.212-1:

Paragraph (b), entitled “Submission of Offers,’:

Offers may be submitted via hand carry or electronic mail. Submit signed and dated offer at or before 4:00 PM CST, September 7th, 2020. Questions are due no later than 12:00 PM CST, September 4th, 2020. To send offer via electronic mail all documents must be scanned in .pdf (Acrobat) format and emailed to brian.buffett@va.gov.

Submit quotations on company letterhead or pricing document. Quotations must include as a minimum:

a) company contact information,

b) price breakout for the requested line items,

c) CAGE Code,

d) a completed FAR Provision 52.212-3, Representation and Certification with a copy of a verification of registration with the System for Awards Management (http://sam.gov/SAM/), and

e) any other information relevant to the proposal.

No telephonic responses will be processed. The Government reserves the right to make award on the initial quote without discussions.

Paragraph (c), entitled ‘Period for Acceptance of Offers’:

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

Paragraph (f)(1), entitled “Late submissions, modifications, revisions, and withdrawals of offers,’: NCO 9 is in the Central Standard Time Zone.

52.252-1 SOLICITATION PROVISIONS INCLUDED BY REFERENCE FEB 1998

http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

SOLICITATION PROVISIONS

http://sam.gov/SAM/ http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

(IAW FAR 4.1102(a)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING JUL 2016

52.211-6 BRAND NAME OR EQUAL AUG 1999

(IAW FAR 11.107)

52.216-1 TYPE OF CONTRACT APR 1984

52.212-2 EVALUATION-COMMERCIAL ITEMS

(IAW FAR 12.301(c)(1))

Addendum to 52.212-2 EVALUATION –

SIMPLIFIED ACQUISITION PROCEDURES

OCT 2014

a) Basis for award. The Government will issue a purchase order to the responsible vendor whose quotation conforming to the solicitation will be most valuable to the Government, price and other factors considered.

b) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

c) Evaluation Approach. In accordance with FAR 13.106-2(b)(3), the government will evaluate information based on the COMPARATIVE EVALUATION process, by comparing one quotation with another in a uniform and fair manner to determine which quote provides the government what it needs, where and when as identified herein. Once one quote has been determined better overall using rationale supporting the “better than” decision on a factor by factor basis. The “better than” quote will then be compared against the remaining quotes in a successive manner until an overall “best” quote is chosen. The evaluation will consider the following:

Technical – The physical/functional (salient) characteristics associated with the dental handpiece listed in the CLIN will be used as the criteria to determine technical acceptability of the dental handpieces. Vendors offering items considered “equal” shall include descriptive detail and product literature that fully demonstrates product equality. The government will assess only that information that is provided with the quotes. Any vendor that fails to provide satisfactory technical detail regarding products considered “equal” runs the risk of having their quote rejected as nonresponsive to the solicitation.

Past Performance - A past performance evaluation will assess the relative risks associated with a vendor’s likelihood of success in fulfilling the solicited requirement as indicated by the vendor’s record of past performance. The past performance evaluation will be based on the contracting officer’s knowledge of and previous experience with the supply being acquired and a review of the Contractor Performance Assessment Reporting (CPARS) and/or other available information.

Price - The government will evaluate price by adding the total of all line item prices which will become the Total Evaluated Price. Vendors shall provide the unit price and extended price for each item.

Please send any responses to brian.buffett@va.gov . Contractors shall submit the following with their proposals: written acknowledgment of any and all amendments to this solicitation or proposal. Offers not meeting the requirements as set forth by this RFQ may not be evaluated for award. No verbal quotes and/or offers will be accepted. All responsible sources may submit a quote which will be considered by the agency, NO LATER THAN 4:00 PM CST, September 7th, 2020 , CST; quotes and questions are to be provided by email. Questions are due no later than 12:00 PM CST, September 4th, 2020.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS -

COMMERCIAL ITEMS

(IAW FAR 12.301(c)(1))

MAR 2020

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS OCT 2018

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS – COMMERCIAL ITEMS AUG 1999

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.219-6, 52.222-19, 52.223-

18, and 52.232-33.

52.252-2 CLAUSES INCLUDED BY REFERENCE AUG 1999

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE AUG 1999

(IAW FAR 52.204-7)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 1999

(IAW FAR 52.204-16)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

AUG 1999

852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL

ITEMS OCT 2018

852.203-70 COMMERCIAL ADVERTISING AUG 1999

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS APR 2020

CONTRACT CLAUSES

mailto:brian.buffett@va.gov

852.246-71 REJECTED GOODS OCT 2018

(IAW FAR 52.204-16)

852.273-74 AWARD WITHOUT EXCHANGES APR 2020

Points of contact: Contracting Specialist: Brian Buffett - 615-225-5802 – brian.buffett@va.gov

BE SURE TO READ FAR 52.212-1, INSTRUCTIONS TO OFFERORS,

AND FAR 52.212-2, EVALUATION FACTORS. IF GUIDELINES ARE

NOT FOLLOWED AS SET FORTH IN 52.212-1 YOUR OFFER

COULD BE CONSIDERED NON-RESPONSIVE.

mailto:brian.buffett@va.gov