Combined Synopsis-Solicitation Ramp Gate.pdf

Combined Synopsis/Solicitation

(IAW FAR 12.603)

Solicitation Number: FA8125-20-Q-0079

RAMP GATE PREVENTIVE MAINTENECE

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13. The government intends to award a firm-fixed price (FFP) contract for RAMP GATE PREVENTIVE MAINTENANCE service. All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal

Acquisition Circular (FAC) 2019-03, Defense Federal Acquisition Regulation Supplement Change Notice

(DPN) 20190628, and Air Force Acquisition Circular (AFAC) 2018-0525.

The Air Force Sustainment Center (AFSC/PZIMA) at Tinker Air Force Base Oklahoma, intends to award one firm fixed price contract for the acquisition of items listed below. AFSC/PZIMA will select the quote that will provide the best value to the Government.

This is a small business set aside.

The NAICS Code is: 561621 and the Size Standard: $22,000,000.00

CONTACT INFORMATION:

Quotations are due by: 10:00AM Central Standard Time (CST) on 23 April 2020. Contact the following for any additional questions regarding this solicitation:

Shane Washburn, Contract Specialist, 405-622-7837

Please email quotes to: shane.washburn.5@us.af.mil

Contract Line Items (CLINs):

Note: All CLINs are Firm Fixed Price (FFP)

Contractor is required to provide commercial product literature for all items quoted

CLIN

ITEM

DESCRIPTION

TOTAL

QTY

Instructions

0001 Preventative

Maintenance

(PM)

1 Lot The Contractor shall provide four (4) Preventative

Maintenance (PM)’s per machine per year on the Electronic

Ramp Gate System, listed within the Appendix A, to maintain maximum performance of the equipment IAW Original

Equipment Manufacturer (OEM) specifications. The

Contractor will provide Software Maintenance and Software updates on 76 AMXG’s Electronic Gate System for Ramp mailto:shane.washburn.5@us.af.mil

Areas as needed during the PM’s.

Period of Performance (PoP): 1 July 2020 – 30 June 2021

SERVICES NONPERSONAL: The Contractor shall provide all labor, tools, equipment, test equipment, material, personal protective equipment (PPE), hearing and eye protection, parts, quality control, transportation and inspection manuals necessary to perform the Preventive Maintenance and Over and Above (O&A) at the Oklahoma City–Air Logistics

Complex (OC-ALC). The equipment is listed in Appendix A.

The equipment is listed in Appendix A.

The Contractor shall be responsible for ensuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

IAW DFARS PGI 217.77, the contractor will submit a request to the PCO identifying the specific Parts of Repair Services as appropriate. The PCO will issue an authorization describing the manner in which the RM/O&A work will proceed. Pricing guidelines are listed below.

** The WAWF acceptor will not accept any billings that do not have PCO approval. **

PARTS: Parts will be charged at actual costs per the commercial price list.

TECHNICIAN TRAVEL: Flat rate of ________ per approved incident for Technician Travel time.

HOTEL, MEALS & INCIDENTALS: The contractor shall be reimbursed at the current Joint Travel Regulations Per Diem

Rate of $166.00 / Day for Tinker, AFB OK which includes all taxes, fees, tips and any other incidentals.

AIRFARE: Airfare shall be reimbursed at the total ticket cost for each approved incident (including any seat fee, baggage costs, taxes and associated charges authorized by the JFTR).

First Class or Business Class is not authorized and will be reimbursed at the reconstructed Coach or standard class ticket price.

RENTAL: Rental car and all rental car associated costs (Gas, Taxes, etc) shall be reimbursed at cost and will need to be supported by proof of payment (receipts).

TECHNICIAN TIME: Technician repair time will be estimated in advance and PCO will give a “not to exceed” hour limit. If during the repair it is apparent that the hours will exceed the initial limit set by the PCO, additional PCO approval will be required.

Technician’s time will be billed for the following rates:

M-F Regular rate: $_________ per hour.

M-F Overtime rate: $________ per hour (worked hours must exceed 10 to be considered overtime in a given day.)

Weekend/Holiday rate: $_______ per hour.

*****CONTRACTOR SHALL ATTACH BREAKDOWN

OF PRICING*****

CONTRACTOR SHALL SUBMIT INVOICE IN ARREARS

OF SERVICES THROUGH WIDE AREA WORKFLOW

(WAWF). SEE CLAUSE 252.232-7006.

FOB: Destination

PURCHASE REQUEST NUMBER: F3YCEB0063A101

0002 Over & Above

(O&A)

1 Lot O&A is defined as work discovered during the course of performing the repair efforts that is within the scope of the contract and necessary in order to satisfactorily complete the contract. The Contractor shall complete O&A requirements In

Accordance With (IAW) Defense Federal Acquisition

Regulation Supplement (DFARS) 252.217-7028. PGI 217.77.

Period of Performance (PoP): 1 July 2020 – 30 June 2021

SERVICES NONPERSONAL: The Contractor shall provide all labor, tools, equipment, test equipment, material, personal protective equipment (PPE), hearing and eye protection, parts, quality control, transportation and inspection manuals necessary to perform the Preventive Maintenance and Over and Above (O&A) at the Oklahoma City–Air Logistics

Complex (OC-ALC). The equipment is listed in Appendix A.

The equipment is listed in Appendix A.

The Contractor shall be responsible for ensuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

IAW DFARS PGI 217.77, the contractor will submit a request to the PCO identifying the specific Parts of Repair Services as appropriate. The PCO will issue an authorization describing the manner in which the O&A work will proceed. Pricing guidelines are listed below.

**The WAWF acceptor will not accept any billings that do not have PCO approval. **

PARTS: Parts will be charged at actual costs per the commercial price list.

TECHNICIAN TRAVEL: Flat rate of ________ per approved incident for Technician Travel time.

HOTEL, MEALS & INCIDENTALS: The contractor shall be reimbursed at the current JTR Per Diem Rate of $166.00 / Day for Tinker, AFB OK which includes all taxes, fees, tips and any other incidentals.

AIRFARE: Airfare shall be reimbursed at the total ticket cost for each approved incident (including any seat fee, baggage costs, taxes and associated charges authorized by the JFTR).

First Class or Business Class is not authorized and will be reimbursed at the reconstructed Coach or standard class ticket price.

RENTAL: Rental car and all rental car associated costs (Gas, Taxes, etc.) shall be reimbursed at cost and will need to be supported by proof of payment (receipts).

TECHNICIAN TIME: Technician repair time will be estimated in advance and PCO will give a “not to exceed” hour limit. If during the repair it is apparent that the hours will exceed the initial limit set by the PCO, additional PCO approval will be required. Technician’s time will be billed for the following rates:

M-F Regular rate: $_________ per hour.

M-F Overtime rate: $________ per hour (worked hours must exceed 10 to be considered overtime in a given day.)

Weekend/Holiday rate: $________ per hour.

*****CONTRACTOR SHALL ATTACH BREAKDOWN

OF PRICING*****

CONTRACTOR SHALL SUBMIT INVOICE IN ARREARS

OF SERVICES THROUGH WIDE AREA WORKFLOW

(WAWF). SEE CLAUSE 252.232-7006.

FOB: Destination

PURCHASE REQUEST NUMBER: F3YCEB0063A101

1001 Preventive

Maintenance

Option Year I

(1)

1 Lot Same instructions as base CLIN.

PoP: 1 July 2021- 30 June 2022

1002 Over and Above

(O&A) Option

Year I (1)

1 Lot Same instructions as base CLIN.

PoP: 1 July 2021- 30 June 2022

2001 Preventive

Maintenance

Option Year II

(2)

1 Lot Same instructions as base CLIN.

PoP: 1 July 2022 – 30 June 2023

2002 Over and Above

(O&A) Option

Year II (2)

1 Lot Same instructions as base CLIN.

PoP: 1 July 2022 – 30 June 2023

3001 Preventive

Maintenance

Option Year III

(3)

1 Lot Same instructions as base CLIN.

PoP: 1 July 2023 – 30 June 2024

3002 Over and Above

(O&A) Option

Year III (3)

1 Lot Same instructions as base CLIN.

PoP: 1 July 2023 – 30 June 2024

Preventive

Maintenance

Option Year IV

(4)

1 Lot

Same instructions as base CLIN.

PoP: 1 July 2024 – 30 June 2025

4002 Over and Above

(O&A) Option

Year IV (4)

1 Lot Same instructions as base CLIN.

PoP: 1 July 2024 – 30 June 2025

DESCRIPTION OF SERVICES:

1.1.1 The Contractor shall be responsible for insuring all services, parts and Original Equipment

Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Requested Services: The Contractor shall provide four (4) PM’s per machine per year on the

Electronic Ramp Gate System, listed within the Appendix A, to maintain maximum performance of the equipment IAW Original Equipment Manufacturer (OEM) specifications. The Contractor will provide

Software Maintenance and Software updates on 76 AMXG’s Electronic Gate System for Ramp Areas as needed during the PM’s.

1.3 Preventive Maintenance (PM): The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform 4 PM’s per year on each item listed in Appendix A. The

Contractor shall provide a copy of the PM schedule to the Government Point of Contact (GPOC) within ten (10) business days after contract award. The Contractor shall notify the GPOC seven (7) business days prior to each scheduled PM visit.

1.4 Over and Above (O&A): O&A is defined as work discovered during the course of performing the repair efforts that is within the scope of the contract and necessary in order to satisfactorily complete the contract. The Contractor shall complete O&A requirements In Accordance With (IAW) Defense Federal

Acquisition Regulation Supplement (DFARS) 252.217-7028. PGI 217.77

1.5 Malfunction and Notification Process: Upon occurrence of an equipment or system malfunction, the

GPOC will contact the Contractor by telephone, email, or fax and provide information below. If the

GPOC notifies the Contractor via telephone, the GPOC will provide a written copy of the request by email or fax.

the equipment identification number (ID#) a brief description of the malfunction location of equipment name and telephone number of the Point of Contact (POC)

1.5.1 Upon notification of the system malfunction, the technician shall arrive on site at the equipment location within two (2) business days or if overseas five (5) business days.

DELIVERY INFORMATION:

FOB Destination to Tinker AFB, OK 73145. Shipping must be included in price. Net 30.

The Contractor shall deliver all items described above to:

F3YCEB

ROY “WES” WILLIAMS

OC ALC/OBC

AF BPN NO MILSBILLS PROCESSES

BLDG 3001 STAFF DR | DOOR G70 POST N68

TINKER AFB, OK-73145

405-734-4374

Roy.williams.6@us.af.mil

TERMS AND CONDITIONS

Please note provisions by reference carry the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available.

The full text of a clause may be accessed electronically at this/these address:

Regulations URLs: (Click on the appropriate regulation.)

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/affars

Addendum to FAR 52.212-1 Instructions to Offerors -- Commercial Items

General Information: The Government plans to issue a single purchase order(s) for the four (4) PM’s per machine per year on the Electronic Ramp Gate System, listed within the Appendix A, to maintain maximum performance of the equipment IAW Original Equipment Manufacturer (OEM) specifications.

The Contractor will provide Software Maintenance and Software updates on 76 AMXG’s Electronic Gate

System for Ramp Areas as needed during the PM’s. This firm-fixed-price type contract will include a 1-year basic period and Four (4) 1-year option period(s). The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be emailed to the CO at the address located in the contact information section of this CSS.

An Ombudsman has been appointed to hear concerns from interested vendors during the proposal development phase of this acquisition. The Ombudsman for this acquisition is AFSC/PZC. This does not diminish the authority of the program director or CO, but communicates vendor concerns, issues, disagreements and recommendations to the appropriate Government personnel. When requested, the

Ombudsman shall maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of quotations; interested parties are invited to call AFSC/PZC at 405-736-

3273.

General Instructions: This acquisition will be conducted under the procedures of FAR Part 12 --

Commercial Items and FAR Part 13 -- Simplified Acquisition Procedures. This acquisition will utilize technical acceptability and price as evaluation factors. Award will be made to the vendor who is technically acceptable with the lowest total evaluated price (TEP) and whose quote conforms to the solicitation requirements (to include all stated terms, conditions, representations, and certifications).

Vendors shall complete provisions/clauses as required. Vendors must complete the annual representations and certifications electronically via the System for Award Management (SAM) at https://www.sam.gov. After reviewing the SAM information, the vendor verifies by submission of their quotation that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, are correct.

Tailored Instructions (FAR 52.212-1):

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code and small business size standard for this acquisition appear directly above the contact information listed on the first page of the CSS. However, the small business size standard for a concern which submits a quotation in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on the solicitation, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the vendor;

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/affars https://www.sam.gov/

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the vendor shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Reserved; and

(11) If the quotation is not submitted on a Standard Form (SF) 1449, Solicitation/Contract/Order for

Commercial Items, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Reserved.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple quotations. Vendors are encouraged to submit multiple quotations presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotations. We must receive your quotation at the e-mail addresses specified in the contact information section; by the deadline specified in the contact information section. We will not consider any quotation that we receive after the deadline unless we receive it before we issue a purchase order and considering it will not unduly delay our purchase. In case of an emergency that delays our operations and makes submission or receipt of your quotation impossible, we will extend the deadline by one working day.

(g) Issuance of purchase order. The Government intends to evaluate quotations and issue a purchase order without interchanges. Therefore, the vendor’s initial quotation should contain the vendor’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges with one, some, or all vendors if later determined by the Contracting Officer to be necessary.

The Government may waive informalities and minor irregularities in quotations received. The

Government reserves the right to reject any or all quotations, if such action is in the public interest.

(h) Multiple purchase orders. The Government may issue purchase orders for any item or group of items of a quotation, unless the vendor qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The

Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit price(s) quoted, unless the vendor specifies otherwise in the quotation.

(i) Availability of requirements documents cited in the solicitation. If the descriptions in this solicitation refer to any Government specification, standard, or commercial item description, you may obtain a copy of any such documents from the places listed in FAR 52.212-1, paragraph (i).

(j) Unique Entity Identifier (UEI). Applies to all quotations submitted in response to solicitations that require the vendor to be registered in the System for Award Management (SAM) database. Place your

UEI that identifies the vendor’s name and address in the response page. Also, if applicable, place your

Electronic Funds Transfer (EFT) indicator in the response page. If you do not have a UEI, see FAR

52.212-1 paragraph (j) for instructions.

(k) Reserved.

(l) Notification to Unsuccessful Vendors. When the issuance of a purchase order is based on evaluation factors other than price alone, the Contracting Officer shall furnish the information described in FAR

15.503(b)(1) upon vendor request.

https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1179194

Addendum to FAR 52.212-2 -- Evaluation – Commercial Items

1.0 Basis for Contract Award:

This acquisition will be conducted under the procedures of FAR Part 12 -- Commercial Items and FAR

Part 13 -- Simplified Acquisition Procedures. In accordance with FAR 13.106-2(b)(1), the procedures prescribed in FAR Part 15 are not mandatory, and therefore, the evaluation procedures established herein are within the Contracting Officer’s broad discretion as applied under FAR Part 13. This acquisition will utilize technical acceptability and price as evaluation factors. Award will be made to the vendor who is technically acceptable with the lowest total evaluated price (TEP) and whose quotation conforms to the solicitation requirements (to include all stated terms, conditions, representations, and certifications). The

Government intends to award without interchanges. However, the Government reserves the right to conduct interchanges if determined necessary by the Contracting Officer (ref. FAR 52.212-2 Addendum, section 1.3).

1.1 Solicitation Requirements (Terms and Conditions)

Vendors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and Performance Work Statement (PWS) requirements, in addition to the technical and price factors. Failure to comply with the terms and conditions of the solicitation may result in the vendor being ineligible for award. Vendors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quotation, therefore, ineligible for award.

1.2 Number of Contracts to be Awarded:

The Government intends to select one contractor for this acquisition. However, the Government reserves the right not to award a contract at all, depending on the quality of the quotation, prices submitted, and the availability of funds.

1.3 Interchanges

In accordance with FAR 1.102-2(c)(3) the Government shall exercise discretion, use sound business judgement, and comply with applicable laws and regulations during the course of this acquisition. The

Government intends to award without interchanges, but reserves the right to conduct interchanges if necessary. Therefore, it is imperative that vendors submit their best terms initially. If during the evaluation of quotations it is determined to be in the best interest of the Government to conduct interchanges, the Contracting Officer may conduct interchanges with one, some, or all vendors before issuing any purchase order.

Interchanges are information sharing between the Government and vendors after receipt of quotations which can be conducted to address any aspect of the quotation. Interchanges may be oral or written.

Written interchanges take the form of Interchange Notices (IN)s. INs are used to accurately capture contemporaneous sharing of information. If interchanges are conducted, the Government may request final quotation revisions at the conclusion of interchanges.

2.0 Evaluation Factors Used to Evaluate Each Quotation:

Award will be made to the vendor quoting the combination of factors deemed most advantageous to the

Government based upon an integrated assessment of the evaluation factors described below.

Factor 1: Technical

Subfactor 1: The Contractor shall be able to perform the Requested Service as summarized in PWS Section 1.2

Subfactor 2: The Contractor shall provide personnel with the following special qualifications. Applicable documentation such as resumes, project resumes, and certificates of training shall be provided with the Contractor’s proposal.

Subfactor 3: The Contractor shall have a minimum of five (5) years of experience providing the required services as outlined within this PWS

Subfactor 4: The Contractor’s technicians shall have a minimum of five (5) years of experience providing the required services as outlined within this PWS and with

WINDSX software applications.

Subfactor 5: The Contractor’s technicians shall be qualified to coordinate with Base

Communications Network Operations personnel when troubleshooting problems caused by either the Network, the software, or the connected devices.

Subfactor 6: Upon notification of a system malfunction, the Contractor technicians shall arrive on site at the equipment location within four (4) hours.

Factor 2: Price

2.1 Factor 1 – Technical

The Technical evaluation will be based on each’s vendor’s approach for meeting the technical requirements listed below. The evaluation focuses on the technical approach as described in each quotation. The technical evaluation does not consider price. Each quotation will be evaluated for technical acceptability, based on the criteria listed below. To be determined technically acceptable at the factor level, the vendor must meet all the criteria listed below. Failure to meet any criteria will result in an unacceptable technical rating. The technical evaluation will also consider risk in determining overall acceptability. Risk pertains to the potential for unsuccessful contract performance. Risk will not receive a separate rating, rather, it will be inherent within the overall Technical rating. The technical ratings are defined as follows:

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

The minimum technical evaluation requirement is met when the vendor’s quotation thoroughly substantiates all the following essential criteria will be met:

2.1.1 Subfactor 1: The Contractor shall be able to perform the Requested Service as summarized in PWS

Section 1.2

2.1.2 Subfactor 2: The Contractor shall provide personnel with the following special qualifications.

Applicable documentation such as resumes, project resumes, and certificates of training shall be provided with the Contractor’s proposal.

2.1.3 Subfactor 3: The Contractor shall have a minimum of five (5) years of experience providing the required services as outlined within this PWS

2.1.4 Subfactor 4: The Contractor’s technicians shall have a minimum of five (5) years of experience providing the required services as outlined within this PWS and with WINDSX software applications.

2.1.5 Subfactor 5: The Contractor’s technicians shall be qualified to coordinate with Base

Communications Network Operations personnel when troubleshooting problems caused by either the

Network, the software, or the connected devices.

2.1.6 Subfactor 6: Upon notification of a system malfunction, the Contractor technicians shall arrive on site at the equipment location within four (4) hours.

2.2. Factor 2 – Price

Price quotations will be evaluated as follows:

2.2.1 Completeness

Quotations will be reviewed for completeness. Incomplete quotes will be considered ineligible for award.

2.2.2 Price Reasonableness

The proposed prices will be evaluated for reasonableness. Reasonableness must represent a price to the

Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 13.106-3(a)(2).

2.2.3 Price Realism

The Government intends to determine price realism based on adequate price competition. In the event the

Government cannot determine price realism based on adequate price competition, the Government reserves the right to conduct a more detailed price realism evaluation using one or more of the price analysis techniques described in FAR 13.106-3(a)(2). The Government may also use other evaluation techniques, as needed. To be realistic, the proposed price must demonstrate an adequate understanding of the requirement. Quoted prices that are determined to be unrealistically low due to an inadequate understanding of the requirement will make the quotation ineligible for award.

2.2.4 Unbalanced Pricing

Vendors’ quotations will be reviewed for unbalanced pricing. The Government will evaluate any supporting information provided by the vendor explaining variances that appear unbalanced. Evaluated quotes that are determined to be unbalanced may be deemed ineligible for award by the Contracting

Officer if a determination is made that lack of balance poses an unacceptable risk to the Government.

Unbalanced pricing exists when, despite an acceptable total price, the price of one or more line items

(including sub line items) is significantly over or understated as demonstrated by application of price analysis techniques, such that:

a) There is reasonable doubt the quote would result in the lowest overall cost to the

Government, even though it is the lowest priced quote; or

b) The quote is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

2.2.5 Total Evaluated Price (TEP)

The TEP will be calculated as the sum of the total proposed prices for all separately priced line items

(including sub line items). The total proposed price for each separately priced line item shall be calculated as the proposed unit price multiplied by the corresponding quantity.

The total proposed price for all options will be added to the total proposed price for the basic requirement as a part of the TEP calculation.

The TEP will be used for evaluation purposes only. Evaluation of options shall not obligate the

Government to exercise such options.

The TEP will be calculated as the sum of the vendor’s proposed prices for the base period and all option periods to include the six (6)-month extension period in accordance with FAR 52.217-8 “Option to

Extend Services.” The six (6)-month extension period unit prices will be based on the proposed base period unit prices. The six (6)-month extension period under FAR 52.217-8 will only be utilized if necessary.

52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM

Registration. If 52.212-3 is not returned the contractor is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders—

Commercial Items, applies to this acquisition.

The following FAR clauses/provisions are included but not limited to:

52.204-7 -- System for Award Management

52.204-9, Personal Identity Verification of Contractor Personnel

52.204-13 – System for Award Management Maintenance

52.204-16 - Commercial and Government Entity Code Reporting

52.204-17, Ownership or Control of Offeror

52.204-18 - Commercial and Government Entity Code Maintenance

52.204-19 – Incorporation by Reference of Representations and Certifications

52.204-20, Predecessor of Offeror

52.209-2 - Prohibition on Contracting with Inverted Domestic Corporations—Representation

52.209-10 - Prohibition on Contracting With Inverted Domestic Corporations

52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

52.219-1 Small Business Program Representations Alternate I

52.222-22, Previous Contracts and Compliance Reports

52.222-25, Affirmative Action Compliance

52.222-26 -- Equal Opportunity

52.222-42, Statement of Equivalent Rates for Federal Hires

52.223-5, Pollution Prevention and Right-to-Know Information

52.223-18 – Encouraging Contractor Policies to Ban Text Messaging While Driving

52.223-22 – Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation

52.225-25 -- Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions

Relating to Iran—Representation and Certifications

52.232-1, Payments

52.232-33 - Payment by Electronic Funds Transfer-- System for Award Management

52.232-39 – Unenforceability of Unauthorized Obligations

52.232-40 – Providing Accelerated Payments to Small Business Subcontractors

52.233-3 - Protest After Award

52.233-4 - Applicable Law for Breach of Contract Claim

52.237-2, Protection of Government Buildings, Equipment, and Vegetation

52.252-1 Solicitation Provisions incorporated By Reference

52.252-2 Clauses Incorporated by Reference

52.242-15 - Stop-Work Order

52.247-34 - F.o.b. – Destination

52.252-1, Solicitation Provisions Incorporated by Reference

52.252-2, Clauses Incorporated by Reference

52.252-5 - Authorized Deviations in Provisions

52.252-6 - Authorized Deviations in Clauses

The following clauses/provisions within 52.212-5 are included:

52.204-14 - Service Contract Reporting Requirements

52.209-6 - Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.219-28 - Post Award Small Business Program Representation

52.222-3 - Convict Labor

52.222-19 - Child Labor—Cooperation with Authorities

52.222-21, Prohibition of Segregated Facilities

52.222-36 - Equal Opportunity for Workers with Disabilities

52.222-50 - Combating Trafficking in Persons

52.225-13 - Restrictions on Certain Foreign Purchases

52.232-33 - Payments by Electronic Funds Transfer

The following DFARS clauses/provisions are included:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005, Representation Relating to Compensation of Former DoD Officials

252.204-7003, Control of Government Personnel Work Product

252.204-7006, Billing Instructions

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015, Disclosure of Information to Litigation Support Contractors

252.209-7998, Representation Regarding Conviction of a Felony Criminal

252.209-7999, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a

Felony Conviction under any Federal Law

252.217-7028, Over and Above Work

252.223-7006, Prohibition of Storage, Treatment, and Disposal of Toxic or Hazardous Materials (Used when Contractors have access to base)

252.223-7008, Prohibition of Hexavalent Chromium

252.225-7001, Buy American and Balance of Payments Program

252.225-7002, Restrictions on food, clothing, fabrics, hand or measuring tools, and flags

252.225-7000, Buy American--Balance of Payments Program Certificate

252.225-7012, Preference for Certain Domestic Commodities

252.225-7048 Export-Controlled Items

252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 - Wide Area WorkFlow Payment Instructions

252.232-7010 Levies on Contract Payments

252.243-7001 - Pricing of Contract Modifications

252.247-7023 Transportation of Supplies by Sea

The following AFFARS clauses/provisions are included:

5352.201-9101 Ombudsman

5352.223-9000 Elimination of Use of Class I Ozone Substances

5352.223-9001, Health and Safety on Government Installations

5352.242-9000 Contractor Access to Air Force Installations

The following Local clauses are included:

Contract Holidays

Truck Entry Gate, Notice

List of Attachments

Standard Commercial warranties apply.

*Contractors: please provide evidence of ability to satisfy all subfactors with your quote.*

CONTACT INFORMATION

Quotations are due by: 23 April 2020 at 10:00AM Central Standard Time (CST). Contact the following individuals for any additional information regarding this solicitation:

Mr. Shane Washburn at 405-622-7837 or email: shane.washburn.5@us.af.mil

Ms. Darla DeAngelis at 405-736-4104 or email: darla.deangelis@us.af.mil

SPECIAL NOTE: CONTRACTORS MUST EMAIL QUOTES

Attachments:

mailto:shane.washburn.5@us.af.mil mailto:darla.deangelis@us.af.mil

Attachment 1 – Performance Work Statement (PWS)

Attachment 2 – Appendix A (Equipment List)

Attachment 3 – Appendix C (Safety Specifications)

RESPONSE PAGE

RETURN THIS PAGE WITH THE COMPLETED INFORMATION AND AUTHORIZED

SIGNATURE. OFFEROR MAY PROVIDE COMPANY QUOTATION SHEET

INCONJUNCTION WITH THIS RESPONSE PAGE

1. OFFEROR INFORMATION

BUSINESS NAME:

STREET ADDRESS: CITY, STATE, ZIP:

CAGE CODE and DUNS:

BUSINESS WEB ADDRESS:

CONTACT PERSON:

TELEPHONE: FAX:

E-MAIL:

2. SUPPLIES AND PRICES

CLIN 0001: _______________ CLIN: 0002 _______________

CLIN 1001: _______________ CLIN: 1002 _______________

CLIN 2001: _______________ CLIN: 2002 _______________

CLIN 3001: _______________ CLIN: 3002 _______________

CLIN 4001: _______________ CLIN: 4002 _______________

Estimated Total Proposed Price for all CLINs: $_______________

DISCOUNT TERMS:

NET 30 DAYS

DAYS REQUIRED FOR DELIVERY:

***Please provide delivery information above***

3. CERTIFICATION OF RESPONSE

Offeror’s Authorized Representative's Signature Date

Type or Print Name Position or Title

Contractor is Required to sign this document and return 1 copy to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein. Contractor is required to provide commercial product literature for all items quoted above