combined synopsis-solicitation - port a john.docx

N4215822QS052

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.

The RFQ number is N42158-22-Q-S052. This solicitation documents and incorporates provisions and clauses in effect through FAC 2020-02 effective 23 Dec 2019 and DFARS Change Notice 20190531. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 562991 – Septic Tank and Related Services. This U.S. industry comprises establishments primarily engaged in administrative and support, waste management and remediation services for the trade with a size standard of $8.0. The Product Service Code is S205.

The proposed contract action is for commercial services for which the Government intends to solicit and negotiate as 100% Small Business Set-Aside procurement action competition. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This posting is a request for competitive proposals. All bids, proposals or quotations received by the closing response date may be considered by the Government.

Services for Lease of 6 ea. Port-A-John’s stations in accordance with the statement of work provided. To include option to extend rental.

Services for Lease of 6 ea. Port-A-John’s stations in accordance with the statement of work provided. To include option to extend rental.

Services for Lease of 6 ea. Port-A-John’s stations in accordance with the statement of work provided. To include option to extend rental.

TOTAL PRICE

This announcement will close on 26 May 2022 at 2:00 PM Eastern Standard Time.

52.212-1 INSTRUCTIONS TO OFFERORS –COMMERCIAL ITEMS (FEB 2012) ADDENDUM

Quotations shall be emailed to Cheryl Copeland (E-mail: cheryl.a.copeland4.civ@us.navy.mil) by 26 May 2022 at 2:00 PM EST.

This procurement action is being processed in accordance with FAR Part 12 Acquisition of Commercial Items, using Simplified Acquisition Procedures under FAR 13.106.

Quotations will consist of the following information and documentation submitted together:

1. Completed representations and certifications, unless otherwise available in SAM;

2. Technical Acceptability Statement:

· Contractor shall provide capabilities statement and past performance information that demonstrates ability to meet all requirements IAW the SOW

— FAILURE TO PROVIDE THIS INFORMATION WILL RENDER QUOTE INELIGIBLE FOR AWARD;

3. Pricing for line item being quoted IAW all specifications listed in the SOW.

Award will be made for the technically acceptable item or combination of technically acceptable items that result in the lowest aggregate price to the Government.

FAR 52.212-2, Evaluation — Commercial Items is applicable to this procurement. The Government will award a contract resulting from this Request for Quotation (RFQ) to the responsible quoter whose quotation conforms to the RFQ and represents the best value to the Government, price and other factors considered.

The following factors shall be used to evaluate quotations:

1. Technical Capability;

2. Price

Technical acceptability will be determined by reviewing the technical certifications submitted for each item to ensure that all of the technical requirements identified are met. Technical acceptability will be defined as follows:

Technical Evaluation Ratings

Contractors who fail to possess acceptable technical capability will not be considered for award and the other elements of their quotation will not be evaluated.

Price:

The estimated amount for each line item will be added together to determine the total estimated price, which will become the evaluated price.

The vendor’s proposed price will be evaluated on the basis of price reasonableness. All prices must be considered fair and reasonable as determined by the Government. Price quote shall be held firm and valid for sixty (60) days.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this Solicitation and any attachments and/or exhibits.

Failure to provide all of these documents by the required date and time may preclude a quotation from award consideration at the discretion of the Government.

STATEMENT OF WORK

(6) Port A John’s Stations to support NNSY Personnel

1. Contractor shall provide six (6) Port A John’s stations with minimum dimensions of approx. 4’ wide x 4’ deep x 7.5’ high length and capability that accommodates NNSY Personnel. A minimum of three (3) of the six (6) Port A John’s have to have lifting rings. Contractor shall provide stations with water, hand soap, and paper towels. Stations will be self-contained requiring no outside utility hookups (water, electricity, etc.) and be provided with water tankage. Stations will be serviced at least every other day for water/soap/towel refill and cleaning, or more often if vendor recommends based on tank capacity. Contractor shall provide all labor, materials, equipment, tools, transportation and supervision necessary to provide, install, and remove the Port A John stations to support NNSY Personnel.

This specification covers the design, fabrication, quality assurance, delivery, removal, and onsite assistance of Port A John’s stations for use in Norfolk Naval Shipyard in Portsmouth, VA.

The Port A John’s station shall be leased for one base period of 6 months with (2) 3 month option and includes the service at least every other day for water/soap/towel refill and cleaning, or more often if vendor recommends based on tank capacity. The period of performance for the base period shall be May 27th, 2022 through November 27th, 2022.

1. Government Responsibility

1.1 Government shall provide contractor ready access to the job location during contractor’s working hours (i.e., weekdays between the hours of 7:30 AM and 4:00 PM). Emergent services outside these hours will require government approval and will be no cost to the government. The government is responsible for the cost of all additional approved or requested maintenance and repairs not specifically covered under this Agreement or any applicable warranties. The government will prevent anyone other than contractor from maintaining, repairing or modifying its product.

1.2 NNSY is an industrial facility, therefore, wear and tear beyond what is normal wear and tear is typical and should be expected

1.3 The government will provide a COR to this project to maintain the contract is being completed and a C400/COR representative will be the point of contact to escort, if needed, once the contract is award.

1.4 Technical POC: TBD

1.4.1 Phone Number: TBD

1.4.2 Email Address: TBD

1.5 Certifying POC: TBD

1.5.1 Phone Number: TBD

1.5.2 Email Address: TBD

2. Contractor Responsibilities

2.1. Provide all stations on or prior to 27-May-2022 to Dry Dock 8 at Norfolk Naval Shipyard in Portsmouth, VA or to an agreed upon location with the Shipyard POC.

2.2. Shall provide stations with water, hand soap, and paper towels.

2.3. Stations will be serviced at least every other day restocking and cleaning, or more often if vendor recommends based on tank capacity.

2.4. Delivery, maintenance, and servicing crew security clearance request is required for shipment offload, maintenance, and servicing, within the Controlled Industrial Area (CIA) at NNSY. Contractor shall arrange the Security clearance request with the pass office at NNSY.

2.5. The contractor shall dispatch a representative in response to a service request to repair and/or replace any equipment within 24 hours of notification by Norfolk Naval Shipyard at no additional charge.

2.6. Provide representative within 24 hours in order to modify units in the event the customer determines the units do not meet contract specifications.

2.7. Stations shall be secured properly in case of a destructive weather.

2.8. Before any Port A John’s stations will be accepted by the government an inspection at NNSY will be performed to ensure that the contractor has provided a product that conforms to the agreed upon specifications. If the inspection is not satisfactory, the contractor has 3 business days to correct the discrepancies (at contractor’s cost) or the Port A John’s station will not be accepted the government.

2.9. Upon completion of the contract, the contractor will provide all labor, materials, equipment, tools, transportation and supervision necessary to breakdown the hand wash stations and remove them from the shipyard.

2.10. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control lAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA's Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer's Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work require the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.8-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

2.11. Contractors and NNGA's may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY's public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

2.12. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document."

2.13. The contractor shall set the station in the proper location, designated by the technical POC.

3. Guiding Documents

3.1 Resulting project shall comply with all governing codes and Naval Standards including the most recent Unified Facilities Criteria, International Building Code 2012, ADA and Requirements for Lifting Equipment. Guiding Documents:

3.2 United Facilities Criteria (UFC) 1-200-01, 3-301-01, 3-600-01

3.3 National Fire Protection Association (NFPA) 1, Fire Code

3.4 National Fire Protection Association (NFPA) 70, National Electrical Code (NEC)

4. General Requirements

4.1. Shall have a minimum sump capacity of 50-60 gallons.

4.2. Shall have a minimum dimensions of 4’ wide x 4’ deep x 7.5’ high

4.3. Shall provide stations with water, hand soap, and paper towels.

4.4. Stations will be self-contained requiring no outside utility hookups (water, electricity, etc.) and be provided with water tankage

4.5. Shall be an enclosed unit with a door that can be locked from the inside

4.6. Shall have capability to be easily moved by forklift.

4.7. Shall require lifting eyes for crane lifts.

5. Maintenance Requirements

5.1. Equipment replacement/repair for any item, and or, components other than items and or components damaged by negligence.

5.2. Stations will be serviced at least every other day for water/soap/towel refill and cleaning, or more often if vendor recommends based on tank capacity

6. Relocation

6.1. Vender must provide station relocation within 24 hour notice to support pier loading changes for no additional charge.

6.2. In case of destructive weather, contractor may be required to move stations to secure areas for no additional charge.

7. DBIDS

7.1. Any new contractor, vendor or supplier requesting base access AFTER 31 MAY 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued.

7.2. Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

7.3. Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

7.4. Present your NCACS Card and completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

7.5. The VCC will pull up your information in the computer, ensuring all information is current and correct.

7.6. Once your information is validated, a temporary DBIDS credential is provided.

7.7. Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~90 days)

7.8. For each additional U.S Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

7.9. The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

7.10 . Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

7.11. Present valid identification, such as a passport of Real ID Act – compliant state driver’s license.

7.12. Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

7.13. Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments: after all this is done, you will be provided with your new DBIDS credential.

7.14. You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE VISITOR CONTROL CENTER, INFORMTAION IS ALSO PROVIDED AT: www.cnic.navy.mil/om/dbids.html One- Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor’s personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

8. ENTERPIRSE-WIDE CONTRACTOR MANPOWER REPORTING APPICATION (ECMRA)

8.1 The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the rental of twenty (20) Port A John’s stations via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

8.1.1 W, Lease/Rental of Equipment;

8.1.2 X, Lease/Rental of Facilities:

8.1.3 Y, Construction of Structures and Facilities;

8.1.4 D, Automatic Data Processing and Telecommunication, IT and Telecom Telecommunications Transmission (D304) and Internet (D322) ONLY:

8.1.5 S, Utilities ONLY;

8.1.6 V, Freight and Shipping ONLY.

8.2 The contractor is required to completely fill all required data fields using the following web address: https://www.ecmra.mil

8.3 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil .

7 PREPERATION FOR DEIVERY/REMOVAL OF RENTAL UNITS

9.1. The Port A John’s station must be preserved and packaged per the manufacturer’s commercial practice. Packing shall be in a manner that will insure acceptance by a common carrier and safe delivery at the destination. The shipping container and method of packing must comply with the Uniform Freight Classification Rules or other carrier regulation as applicable to the mode of transportation.

9.2. A parts list and a technical/instructional manual shall be provided to the technical POC upon award. All Rental Equipment received by NNSY must be supplied with proper interface connectors to allow hook- up by NNSY Shop 99. There may be specific equipment that will require NNSY Shop 99 evaluation to determine proper cabling and connectors.

9.3. Unless otherwise notified by NAVSEA Service Contracting Branch, Norfolk Naval Shipyard, Code 400, the rental/lease unit(s) shall be picked-up (removed) by Contractor on the morning after expiration of the established contract period of performance. In the event that this date occurs on a Saturday, Sunday, or a recognized Federal Holiday, the Contractor may make the appropriate arrangements to pick-up the equipment on the first working day following the expiration of the contract at no additional cost to the Government.

If any difficulty is experienced in picking-up (removing) unit(s), the Contractor MUST immediately request the Contracting Officer’s direction by contacting Cheryl Copeland, Code 400, via telephone (757) 396-1893 AND providing notification of same via email to cheryl.a.copeland4.civ@us.navy.mil.

A Contractor’s failure to follow the above instructions regarding pick-up/removal of rental units may relieve the Government of any liability for further charges for the equipment.