Combined Synopsis Solicitation Notice - Halon Extinguishers.pdf

DEPARTMENT OF THE AIR FORCE

377TH AIR BASE WING (AFGSC)

377 MSG/PKB – KIRTLAND AFB, NEW MEXICO

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Halon Extinguishers

Solicitation Number: FA9401-22-Q-0049

Solicitation Issue Date: Friday, 19 September 2022

Response Deadline: Wednesday, 23 September 2022, no later than 11:59 hours (MST)

Points of Contacts: Sara Delgado, sara.delgado@us.af.mil

Contracting Officer: Kelly Scott, kelly.scott.8@us.af.mil

GENERAL INFORMATION

1. This is a combined synopsis/solicitation notice for commercial product/services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a: Request for Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through, Federal Acquisition Circular (FAC) 2022-07, dated Aug 2022.

4. This acquisition is set-aside 100% for Small Business Competition.

5. North American Industry Classification System Code (NAICS) is 811310 – All Other Miscellaneous Manufacturing.

6. The size standard of 500 employees. All qualified small businesses under this industry are encouraged to submit quotes.

REQUIREMENT INFORMATION

Description:

The Air Force has a requirement for a 33-150 Lb. Halon Extinguishers at Kirtland Air Force Base. Empty and recover halon, conduct hydrostatic testing and recharge, on 33, 150 lb., halon fire extinguishers, which have become unserviceable expired hydrostatic test dates. All work and services will be in accordance with National Fire Protection Association Standards (NFPA 10). See the below CLIN breakdown for the requirements.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination; Kirtland AFB, New Mexico 87117 (exact customer address will be provided in the resulting contract).

CLIN # Part No. Description Quantity

0001 150 LB HALON 1211 RECHARGE

DOES NOT INCLUDE HALON

0002 6YR 150 LB HALON 1211

DOES NOT INCLUDE RECHARGE OR HALON

0003 5067 VALVE STEM HALON 33

0004 COLLAR O-RING, 150# HALON 33

377 MSG/PKB – KIRTLAND AFB, NEW MEXICO

0005 OUTDOOR LABEL 33

0006 TAMPER SEAL, 9" EACH 33

0007 Hose Gasket

3 per unit

0008 200# GAUGE 33

SEE SOW and ATTACHMENTS

INSTRUCTIONS TO OFFERORS

The provision at FAR 52.212-1, Instructions to Offerors-Commercial (Nov 2021), applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Questions may be submitted to the POCs and Contracting Officer listed above no later than 21 September 2022, no later than 1100 hrs. (MST). Questions submitted after this date may not be answered.

2. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline.

3. Quotes must be valid for 30 days.

4. All price quotations and technical submissions must be submitted on a separate document and include all pertinent information related to the quote and requirement information.

5. A signed copy of provision FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) shall be submitted with the quote.

6. Complete the below contractor identification information:

Company Name: Address:

Discount Terms: Point of Contact:

Small Business: Yes/No Telephone Number:

CAGE #: SAM Registered: Yes/No Woman-Owned: Yes/No UEI # Veteran-Owned: Yes/No Estimated Period of Performance/Delivery:

Printed Name:

Signature/Date:

EVALUATION CRITERIA

FAR 52.212-2 Evaluation - Commercial Items Products and Commercial Services. (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the solicitation instructions) and is judged, based on the evaluation factors, to represent the technically acceptable quote with the lowest reasonable price. The following factors shall be used to evaluate offers:

(i) Technical Acceptability. The technical quote should demonstrate the contractor’s ability to perform the technical requirements. Technical shall be rated overall as acceptable/unacceptable using the following ratings:

Technical Ratings Rating Description

Acceptable Quote meets the requirements of the Solicitation.

Unacceptable Quote does not meet the requirements of the Solicitation.

(ii) Price. Price quotes should support the proposed technical approach and will be evaluated for reasonableness.

Offerors whose price is determined to be unreasonable will not be considered for award. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of

377 MSG/PKB – KIRTLAND AFB, NEW MEXICO

competitive business. The Government will determine prices fair and reasonable in accordance with FAR 13.106-3 Award and documentation.

(b) The Government will organize the quotes by price, lowest to highest, and then evaluate for price and technical acceptability. If the lowest priced offeror is technically acceptable, that offer represents the best value to the Government and the evaluation process ceases at this point. Award will be made to that offeror without further consideration to any other offerors. If the lowest priced offer is found to be technically unacceptable, evaluations will continue to the next lowest price offer until an offer is found to be acceptable across all factors. At that time, evaluations will conclude.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

CLAUSES AND PROVISIONS

FAR provision 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services, Alternate I (May 2022) applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services (Nov 2021) applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Products and Commercial Services (May 2022) applies to this acquisition; the following checked clauses are hereby included by reference:

52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) 52.222-3, Convict Labor (Jun 2003) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Jan 2022) 52.222-21, Prohibition of Segregated Facilities (Apr 2015) 52.222-26, Equal Opportunity (Sep 2016) 52.222-35, Equal Opportunity for Veterans (Jun 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-50, Combating Trafficking Persons (Nov 2021) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018)

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at http://acquisition.gov.

Other applicable terms and conditions to the acquisition are:

52.204-7, System or Award Management (Oct 2018) 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) 52.204-26, Covered Telecommunications Equipment or Services—Representation (Oct 2020) 52.211-6, Brand Name of Equal (Aug 1999) 52.247-34, F.O.B Destination (Nov 1991) DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) AFFARS 5352.223-9001 Health and Safety on Government Installations (Oct 2019)

377 MSG/PKB – KIRTLAND AFB, NEW MEXICO

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov

FAR 52.252-5 Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions. (Dec 2018)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

COMBO

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A (Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

377 MSG/PKB – KIRTLAND AFB, NEW MEXICO

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Pay Official DoDAAC F87700 Issue by DoDAAC FA9401 Admin DoDAAC FA9401 Inspect By DoDAAC F2K2AC Ship To Code F2K2AC

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

sara.delgado@us.af.mil kelly.scott.8@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

AFFARS 5352.201-9101 AFGSC OMBUDSMAN (Oct 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFGSC (Air Force Global Strike Command) acquisitions please contact the Director of Contracts, Air Force Installation Contracting Center, Operating Location – Global Strike (AFICC/KG OL-GSC) via the following e-mail workflow address: ig.afica_kg.workflow@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, Phone number (571) 256-2395, Facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

ATTACHMENTS

Attachment 1 – SOW Attachment 2 – AMEREX Owners Service Manual Attachment 3 – Halon Extinguishers Specifications