COMBINED SYNOPSIS SOLICITATION N32205-21-Q-0019 VERTREP LANT Det A Bridge.pdf

MILITARY SEALIFT COMMAND

N10 - CONTRACTS AND BUSINESS MANAGEMENT DIRECTORATE

COMBINED SYNOPSIS/SOLICITATION

Military Sealift Command Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

2. Solicitation number is N32205-21-Q-0019 and is being issued as a Request for Quotes (RFQ).

Quotes are due by Friday, 5 February 2021 at 4:00pm Eastern Standard Time.

3. The solicitation document and incorporated provisions and clauses are those in effect through:

a. Federal Acquisition Circular (FAC): 2021-03, Effective: 14 January 2021

b. DFARS Publication Notice (DPN): 20210115, Effective: 15 January 2021

4. The associated NAICS code is 481212 and the associated PSC code is V121 for this procurement: NOTE:

A Class Waiver is not applicable to a procurement unless the NAICS code, PSC, and NAICS Code Descriptor currently in effect, match the item(s) being procured.

is not being set-aside for small businesses.

is being set-aside for small businesses. The small business size standard is $8 Million.

5. The attached pricing spreadsheet lists the Contract Line Item Numbers (CLINs) and items, quantities and units of measure, inclusive of any applicable options.

Pricing should reflect all costs associated with successful completion of the Performance Work Statement.

6. PERFORMANCE WORK STATEMENT (PWS)

PERFORMANCE WORK STATEMENT

VERTREP DETACHMENT ATLANTIC N32205-21-Q-0019

1.0 TABLE OF CONTENTS

1.0 Table of Contents

2.0 Glossary

3.0 Services and Prices

4.0 Delivery and Performance

5.0 Missions and Conditions

6.0 Regulatory Compliance, Certifications, and Licenses

7.0 Detachment Aircraft Requirements

8.0 Maintenance Requirements

9.0 Detachment Aircraft Changes, Alterations, & Substitutions

10.0 Notice of Accidents And Incidents (Casualty Reporting)

11.0 Key Personnel and Contractor Personnel Requirements

12.0 Medical Requirements

13.0 Training Requirements

14.0 Inspections

15.0 Operational, Maintenance, Aircraft, and Personnel Waivers

16.0 Government Furnished Services/Property

17.0 Security Requirements

18.0 Insurance Requirements

19.0 Contract Deliverables

20.0 General Contract Administration

21.0 Agency and Demise

22.0 Laws Governing

2.0 GLOSSARY

The explanation or definitions of terms and abbreviations commonly used in the aviation community can be found in

Federal Aviation Regulation Part 1, Department of Defense Flight Information Publication (FLIP) General Planning

Chapter 2, and Aeronautical Information Manual (AIM) pilot/controller glossary. No effort to duplicate these terms is intended. Where terms are used in this Contract with a different connotation, or where definitions are lacking in the above-mentioned publications, the explanations of such terms are included.

A/C – Aircraft, i.e., both Detachment A/C unless otherwise specified only as one (1) A/C

Accident – As defined in Title 49, Code of Federal Regulations (CFR) Part 830.

Alterations – Additions of equipment; changes to the configuration, location, type, or number of pieces of equipment or systems; changes in the arrangement and outfitting of the aircraft.

Air Mobility Command (AMC) – Provides the Contractor approval for use by the Department of Defense (DoD) through the Commercial Airlift Review Board (CARB) certification process.

CBRN – Chemical, Biological, Radiological, and/or Nuclear environment.

Cross-Deck – Transferring of all detachment personnel, equipment, tools, spare parts, aircraft, etc. from one vessel to another. This may take place in port or under way.

Critical Spare Components – At a minimum: two (2) main rotor blades, one (1) spare engine, one (1) generator

/alternator. List may be adjusted by COR.

Deployed – Instance in which Detachment (aircraft and personnel) are actively embarked on U.S. Navy vessels or shore-based in support of contract requirements.

Detachment – A deployed aviation unit comprised of all Contractor personnel (aircrew and ground maintenance personnel) and equipment (two (2) commercial helicopters and associated support equipment) for the purposes of performing the services called for in this Contract.

Defense Logistics Agency (DLA) Energy – Provides the DoD and other government agencies with energy support

(e.g., fuel).

Embarked – A state of deployment in which a Detachment is stationed on board a ship that is underway or

OCONUS.

Emission Control (EMCON) – Operating environment where electronic emissions will be reduced or eliminated.

FAR – Federal Acquisition Regulation or Federal Aviation Regulation. Context shall dictate which applies.

Functional Check Flight (FCF) – Type of flight performed to determine whether an aircraft airframe, engine(s), accessories, or equipment is functioning according to established standards and performed with the intent of returning an aircraft back to FMC status.

Full Mission Capable (FMC) – The operational readiness condition of a Detachment aircraft indicating it is fully operational and capable of performing all missions specified in Paragraphs 5.6.1 and 5.6.2 on a 24-hour per day basis.

Government – Any person or organization within the U.S Government with a vested interest in the safe outcome of the missions assigned to the contractor for which this contract supports.

Incident– As defined in 49 CFR Part 830.

Joint Travel Regulations (JTR) – Travel and transportation regulations applying to DoD civilian employees and others traveling at DoD expense.

MSC Area Commander – One of five subordinate Military Sealift Command (MSC) Commanders who serves as

MSC's representative and operating authority in their respective areas of responsibility. MSC Area Commanders exercise operational control and coordinate ship schedules, cargo operations, port services, and force protection arrangements for all MSC ships and embarked detachments.

Not Mission Capable (NMC) – The operational readiness condition of a Detachment aircraft indicating that it is not capable of performing any of the missions specified in Paragraphs 5.6.1 and 5.6.2.

NMCS – Not mission capable due to supply/awaiting parts

NMCM – Not mission capable due to maintenance action pending/incomplete

NMCG – Not mission capable due to government incurred delay for test

NMCC – Not mission capable due to crew manning

Officer-In-Charge (OIC) – An individual charged with the responsibility of shipboard or shore-based administration, and personnel of a particular Detachment. This individual shall be deployed with the Detachment under his/her cognizance.

Pack-Up Kit (PUK) – Contractor-furnished maintenance equipment including critical spare parts and consumables needed by the Detachment in the performance of this contract.

Partial Mission Capable (PMC) – The operational readiness condition of a Detachment aircraft or crew qualifications indicating that is capable of performing at least one, but not all of the missions specified in Paragraphs

5.6.1 and 5.6.2

Pilot-In-Command (PIC) – The pilot who:

1. Has final authority and responsibility for the operation and safety of the flight;

2. Has been designated pilot in command on the flight schedule and before the flight; and

3. Holds the appropriate category, class, and type rating, if required, for the conduct of the flight.

Ready For Tasking (RFT) – Detachment status indicating both aircraft are FMC, all crew are mission qualified, and detachment resources are in standards.

Scheduled Maintenance – Periodic prescribed inspections or servicing of aircraft or equipment, accomplished on a calendar, mileage, or flight-hours basis to ensure the aircraft is safe and fully operational to execute missions.

Second-In-Command (SIC) – The pilot designated to be second in command of an aircraft requiring two pilots during flight time.

Shore-based – A state of deployment in which a Detachment is hosted at an ashore facility and not embarked aboard a US Navy vessel.

Standard Key Loader (SKL) – Programmable cytological key set for loading transponder codes.

Support Equipment – Includes all Contractor-furnished or owned equipment necessary for performance under this

Contract.

Type Model Series (TMS) – Aircraft’s manufacturers designated model and series of airframe.

Transient – Term to describe aircraft or personnel not officially part of the Detachment. Examples include manufacturer maintenance personnel, aircraft being cycled into or out of a Detachment, Contractor personnel temporarily assigned to the Detachment for observation purposes.

Unscheduled Maintenance – Maintenance that is not scheduled but is required to correct deficiencies and restore the helicopter to an operational readiness condition, or equipment to a serviceable condition.

U.S. Navy vessels – All air capable USS and USNS ships from which helicopters can takeoff, land or routinely receive and transfer logistic support, as defined in OPNAVINST 3100.8 (series).

Vertical Replenishment (VERTREP) – as defined in Joint Publication 3-04 (Joint Shipboard Helicopter

Operations) to include movement of stores, ammunition, and other high value cargoes via airlift.

3.0 SERVICES AND PRICES

3.1 The Government shall pay for services provided under this Contract at the amounts set forth in the contract schedule. Said payments shall be considered payment in full for all services, equipment, personnel, supplies, training, and maintenance of aircraft including overtime, penalty time, bonuses, payments and emoluments payable to Contractor personnel irrespective of the geographic scope of said services and including the carriage of hazardous cargoes under this Contract, except as elsewhere provided as specifically reimbursable.

3.2 Definition of Contract Line Items (CLIN(s)):

3.2.1 Per Diem [CLINs 0001]: Firm-fixed-priced, daily rate shall cover the cost of daily operation of the Detachment and services unless an expense is specifically listed in the Contract as being reimbursable. Per Diem is subject to scheduled deductions in accordance with the Quality

Assurance Surveillance Plan (QASP) (Attachment 1).

3.2.2 Flight Rate [CLINs 0002]: Firm-fixed-priced, hourly rate associated with actual flight operations of Detachment aircraft for missions set forth in Paragraph 5.6, and currency/proficiency flights in accordance with Paragraph 13.8.2. The hourly rate shall include fuel. The Contractor shall be paid for actual flight hours used to the nearest tenth of an hour up to 240 hours. Hours in excess of 240 during the performance period may not be flown without Contracting Officer’s prior approval and shall be flown at current Flight Rate.

3.2.3 Other Direct Costs (ODCs) [CLINs 0003]: ODCs are those items in direct support of Detachment aircraft missions, or otherwise pre-approved by the Contracting Officer. The reimbursement cost shall not include overhead, general and administrative costs, material handling costs, profit, or fees above the actual price as per Paragraph 3.3.

3.2.4 Redelivery Price [CLIN 3001]: Firm-fixed-priced, lump sum to transport both aircraft from the redelivery location at the end of the final performance period. The Contractor shall invoice upon redelivery of the aircraft from the redelivery location. The Government will not pay the redelivery price if the aircraft is not redelivered to the Contractor or its agents. Upon request, the

Government may, at its discretion, provide an opportune lift in which a Government-owned ship/aircraft transports the aircraft from redelivery location to CONUS. If an opportune lift is available, any cost savings associated with that lift shall be realized by the Government in the form of a price reduction to this CLIN.

3.3 Other Direct Cost Procedures

3.3.1 The Government will reimburse the Contractor only for the actual price paid for those supplies and services that are identified as ODC items by this Contract. “Actual price" paid by the

Contractor for such supplies and services includes tax paid, if any, reduced by any and all credits and rebates, whether accrued or realized, associated with the supplies and services provided.

“Actual price” does not include material handling charges, overhead, general and administrative costs, profit, or any other indirect cost that is in any way associated with the Contractor’s purchase or provision of such supplies and services.

3.3.2 The Government will reimburse for actual costs associated with shore accommodations, victualling, and transportation when Detachment personnel are shore-based at the direction of the

Government. The Contractor shall be fully responsible for all arrangements related to accommodations, victualling, and transportation. Actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed, on a daily basis, the maximum rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint

Travel Regulations (JTR) and Standardized Regulations as set forth in FAR 31.205-46. The

Contractor shall make reservations at the nearest DoD lodging facility, if within a reasonable distance (20 miles) from the ship's location. If accommodations are not available at the DoD facility, the Contractor shall obtain a Certificate of Non-Availability (CNA) prior to obtaining off-base accommodations.

3.3.3 With the exception of travel, which is subject to JTR, to be eligible to receive reimbursement under this Contract, the Contractor must obtain at least three (3) quotes for each supply or service in excess of $2,500 to ensure that adequate price competition was sought or the Contractor must provide an acceptable justification as to why it was impracticable to do so. The Contractor will not be reimbursed unless it provides documentation, such as original receipts, substantiating actual costs incurred. The Contractor shall maintain documentation of all reimbursable purchases up to three (3) years after the Contract is completed and shall provide access to and copies of such documentation when requested by the Contracting Officer, his/her designee, or the Contracting

Officer’s Representative (COR). At a minimum, the documentation shall include:

(a) A description of the supplies or services

(b) Identification of the proposed supplier and price.

(c) Suppliers contacted and price quotes. Include other pertinent data, such as price lists used if suppliers were not contacted, and information regarding the selection if other than price-related factors were considered.

3.3.4 The Contracting Officer may reduce the ODC payment by any amount above that which the

Contracting Officer finds, in his/her sole discretion, is greater than that which is fair and reasonable for the supplies or services provided, giving due consideration to the facts and circumstances prevailing at the time that the Contractor procured the supplies and services.

Disputes as to the amount by which any reimbursement is reduced shall be resolved in accordance with the “Disputes” clause of the Contract. It shall be the Contractor’s burden to demonstrate that the price it paid for ODC supplies and services were fair and reasonable.

3.3.5 When the Contractor expects total funding expended for ODC items to reach 85 percent of the total funds available on the respective Reimbursable Supplies and Services CLIN, the Contractor shall notify the Contracting Officer, his/her designee, and COR. The notice shall state the estimated amount of additional funds required for the respective period of performance. The

Contractor shall not exceed or incur costs that exceed the amount of funding stated on the respective Reimbursable Supplies and Services CLIN.

3.3.6 The Government is not obligated to reimburse the Contractor for ODC supplies and services in excess of the funded amount available on each ODC Services CLIN.

3.3.7 The Contractor is not obligated to incur costs for ODC supplies or services in excess of the funded amount available on the respective ODC Supplies and Services CLIN unless the Contracting

Officer notifies the Contractor that the funded amount has been increased. Notification by the

Contracting Officer will be in writing. In the event that notification is made orally, such notification will be followed up in writing within two (2) business days.

3.3.8 All quantities are estimates unless specifically guaranteed and shall not be the basis for any claim.

3.3.9 The Government will reimburse the Contractor for the crew payroll costs incurred by the contract crew executing a mandated Restriction of Movement (ROM) quarantine at a daily rate of $620.00

USD per day for the duration of the quarantine confinement and associated COVID-19 mitigations required, such as waiting for out-testing results.

3.3.10 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

4.0 DELIVERY AND PERFORMANCE

4.1 Performance Period.

Performance Period Performance Dates Performance Length

Base Period 01 March 2021 ─ 31 May 2021 Three Months

Option Period One 01 June 2021 ─ 31 July 2021 Two Month

Option Period Two 01 August 2021 ─ 30 September 2021 Two Month

Detachment Delivery. Both aircraft, detachment PUK, Detachment Personnel, and all support gear will remain on station from contract N32205-19-C-2012 for the duration of this contract as directed by the

Government.

4.2 Redelivery Requirements.

4.2.1 At the end of the final performance period, the Detachment shall be redelivered to Bahrain, or a location of mutual agreement.

4.2.2 All costs associated with the release and movement of the Detachment away from the agreed upon redelivery location are for the Contractor’s account.

4.2.3 The Detachment shall be allowed a period of up to one (1) week prior to the end of final performance period to have Government Furnished Property removed, inventoried and returned to the Government. All CMS (Cytological Materiel Systems) accounts shall be closed.

4.3 Phase-In. There will be no phase-in period for this contract.

5.0 MISSIONS AND CONDITIONS

5.1 The purpose of the MSC VERTREP contract is to maintain an embarked commercial aviation Detachment

RFT, and to maintain this readiness throughout the performance period as defined by the Government. The

Contractor shall supply a Detachment comprised of two commercial helicopters, and a minimum of five (5) pilots, and three (3) maintenance personnel to provide ship-based and/or shore-based VERTREP and other rotary-wing logistics services as outlined in this Contract, without interruptions or degradation of service until the Government releases the Detachment from its duties. The Contractor shall provide all support equipment and supplies, necessary to perform the flight operations and required services unless otherwise indicated herein.

5.1.1 The Contractor shall maintain and comply with its Logistics Plan [Attachment 6(a)]. The Plan shall comprise of a comprehensive narrative describing how it intends to support the maintenance and equipage needs of the Detachment in remote sites during the performance of the Contract, and shall include a discussion of how the risk of non-performance to the Government will be minimized by this Plan. All changes to the Logistics Plan shall be approved by the Contracting

Officer prior to implementation.

In addition to the aforementioned, the Logistics Plan shall address the following:

(a) ITAR requirements/compliance procedures

(b) Supply chain management procedures, including location of logistics hubs, coordinators, and technical support

(c) List of and location of major shipping agents and suppliers the Contractor intends to use during the performance of this Contract

(d) Critical spare components expedited delivery process/plan to include a replenishment plan within thirty (30) days of use for PUK critical parts, in accordance with Paragraph 8.14

(e) Transportation plan for routine personnel and material

5.2 The Detachment will be forward deployed worldwide for extensive periods at sea. It is anticipated that the

Detachment will be primarily assigned to Combat Logistics Force (CLF) ships forward based in Bahrain, and used primarily to meet 5th Fleet requirements. The cross decking of the Detachment is anticipated.

(Anticipated primary logistics ports are listed in Attachment J-02).

5.2.1 Opportunities will be afforded for relief and replacement of Detachment personnel (e.g. crew rotations) consistent with operational and security concerns, and depot level maintenance. Relief and replacement shall not impact the operational readiness or mission availability of the

Detachment.

5.3 The Detachment will be required to perform missions at any time, day or night, on a 24-hour per day basis.

The detachment shall be capable of execute all missions during a state of war, warlike operations, civil strife, piracy, natural disaster or other hostilities (whether there be a declaration of war or not) and obey all lawful orders in the execution of their mission, to include, but not limited to, operating under reduced emission environments, full EMCON, laser threat environments, etc…

5.4 Detachment aircraft may be required to work alone or in conjunction with other commercial, public, or military aircraft.

5.5 Mission Condition Requirements. The Detachment shall be capable of performing the missions set forth below under the following conditions:

5.5.1 Taking off and landing with ± 2° pitch on deck; ± 4° roll on deck. Conditions for this measure are: 32°C OAT; aircraft maximum gross weight, excluding any internal cargo capacity not offered, at sea level.

5.5.2 Single engine hover at minimum fuel with no external load on a standard day as defined in FAR

34.1 - temperature of 15°C, and sea level pressure conditions.

5.5.3 Performing to a standard of Level 1, Class 1 on T-AKE class ships, and a minimum of Level 1, Class 4 or 5 on all other Navy ships. Classes are defined in Shipboard Aviation Facility Résumé, NAVAIR NAEC-ENG-7576 (series) and/or Helicopter Operations from Ships Other Than Aircraft

Carriers (HOSTAC) series.

5.5.4 Shipboard operations (landing and taking off) within all wind and pitch and roll parameters/limitations as specified from NAVAIR and in the absence of specific NAVAIR limits as in the general launch and recovery wind limits delineated in NAVAIR 00-80T-122 Helicopter

Operating Procedures for Air-Capable Ships (HOPACS), Naval Air Training and Operating

Procedures Standardization (NATOPS) Manual. Future wind limits may be determined through

DIT or other means approved by the Government for class/type series and ship combinations.

5.6 Mission Requirements. The Detachment shall perform the all missions with two (2) pilots (minimum one

(1) Pilot in Command (PIC)) in aircraft. If the Detachment is unable to provide this minimum manning requirement for an aircraft, than that aircraft will be considered NMCC and subject to deductions in paragraph 8.9.2.

5.6.1 VERTREP operations as defined in Section 2.0:

(a) The detachment shall be able to perform VERTREP as follows:

a. With an aggregate external lift Hover Out of Ground Effect (HOGE) capacity of not less than 9,600 pounds. Conditions for this measure are: 30°C OAT; sea level; 1.0-hours mission fuel onboard, zero wind.

b. (ii) With an aggregate external lift HOGE capacity of not less than 9,600 pounds.

Conditions for this measure are: 38°C OAT; sea level; 20-minutes of mission fuel, zero wind.

c. Detachment aircraft shall be capable of performing VERTREP operations with an aggregate external lift HOGE capacity of not less than 4,321 pounds. Conditions for this measure are: 38°C Outside Air Temperature (OAT); sea level; 2.0-hours mission fuel onboard, zero wind.

d. Detachment aircraft shall be capable of performing VERTREP and non-VERTREP operations for a minimum period of 2.0-hours with adequate fuel reserve.

e. Detachment aircraft shall be capable of performing VERTREP requirements in headwinds of up to at least 35 knots at sea level, relative to the nose of the aircraft.

f. Detachment aircraft shall be capable of performing VERTREP using a cargo hook system(s) rated at the aircraft’s lift capacity, and capable of simultaneously handling two

Mk-105 pendants and the lifting sling prescribed in para 7.6.8 (f).

g. Detachment aircrew shall be capable of visually monitoring the external load at all times during VERTREP missions.

h. Detachment pilots shall be required to place externally carried cargo precisely where directed, to include underway U.S. Navy vessels, while performing a DoD mission and operating within the aircraft’s safe operating limitations.

i. To increase the safety margin for significantly weighted lifts, nonessential equipment may be temporarily removed from the aircraft.

5.6.2 The following missions require all Detachment aircraft be simultaneously capable of being equipped for scheduled and unscheduled evolutions:

(a) Visual Search and Rescue (SAR) operations using life raft, and either a swimmer assisted or non-swimmer assisted personnel recovery system, per Paragraph 7.6.9 and 7.6.10.

(b) Passenger (Pax) transfers for a minimum of five (5) pax and associated baggage in addition to

Detachment aircrew, per Paragraph 7.6.11.

a. The Contractor shall not permit any foreign nationals or non-DoD civilians to board

Detachment aircraft unless specifically authorized by the Ship’s Master, MSC Area

Commander, or COR, and properly manifested. Participation in a joint exercise conveys permission to embark any personnel involved in the exercise.

b. Contractor requests to carry passengers other than Detachment personnel for its own account shall be submitted for authorization to the COR at least 24 hours prior to the evolution, except in cases of medical evacuations.

(c) Medical Evacuation (MEDEVAC) capable of carrying a minimum of one (1) patient, one (1) occupied litter, and a corpsman in addition to Detachment aircrew, per Paragraph 7.6.12.

(d) Internal cargo movement capable of carrying at least one standard Navy pallet per Paragraph

7.6.13.

a. The Contractor shall not permit any foreign national or non-DoD cargo to be loaded unless specifically authorized by the Ship’s Master, MSC Area Commander or COR.

Contractor equipment is exempted from this restriction.

5.7 Operational Warranty

5.7.1 The Contractor warrants that its Federal Aviation Administration (FAA) required Procedures

Manuals (OpSpecs) shall authorize the class and type of helicopter to operate under Instrument

Flight Rules (IFR), and under the conditions of flight and geographic regions required under this

Contract. The Contractor shall operate in accordance with its approved OpSpecs and General

Operations Manual to execute contract requirements.

5.7.2 The Contractor warrants that the Detachment shall exert every reasonable effort to begin and complete all flights as published in the daily flight schedule required in Paragraph 5.9.2.

5.8 Operational Control and Safety

5.8.1 The Detachment shall be under the operational control of the following personnel during the identified operational situations:

(a) Embarked: Ship’s Master

(b) Shore-based: MSC Area Commander, or designated authority as delegated by the Contracting

Officer or COR.

5.8.2 In the event of ambiguity, the Contracting Officer and COR maintain final authority.

5.8.3 The Ship's Master, his/her designated representative, or Detachment Officer-in-Charge (OIC) shall have authority to halt, delay or cancel flight operations at any time for safety reasons. The PIC shall have final authority on all matters concerning safety of flight, and is wholly responsible for the safety and well-being of his/her aircraft, passengers, crewmembers, and cargo.

5.8.4 The transportation of passengers and the precision placement of externally carried cargo on U.S.

Navy vessels underway are inherently hazardous. At no time will the aircraft intentionally exceed pitch and roll take-off or landing limits for efficiency or expediency. The PIC is responsible for all preflight planning to ensure all safety limits are not exceeded. Failure to do so will result in the

Contractor being suspended or placed on temporary non-use status.

5.8.5 The Contractor shall maintain and comply with its Safety Plan [Attachment 6(b)]. The Plan shall comprise of a comprehensive narrative describing its safety plan as it relates to aircraft maintenance, personnel and flight operations, discuss how this Plan is monitored and enforced during the performance of the Contract, and shall discuss how the risk of non-performance to the

Government will be minimized by this plan. All changes to the Safety Plan shall be approved by the Contracting Officer prior to implementation.

In addition to the aforementioned, the Safety Plan shall address the following:

(a) List of company safety leadership billets, including the certifications of those holding billets.

(b) Safety management program, to include performance measurements, improvement implementation actions/methods.

(c) Risk management program, to include risk identification, risk decision making, risk mitigation controls, and corrective action implementation.

(d) Safety incident reporting procedures.

(e) Operational risk management program for deployed personnel.

5.9 Mission Records and Logs

5.9.1 The Contractor shall keep a full and accurate log of each flight performance and provide required reports outlined in Paragraph 19.8.

5.9.2 The Detachment OIC shall prepare a daily flight schedule, as required in CNAF Manual 3710.7

(series), Chapter 4, which outlines all planned flight activity/operations. The Detachment OIC and the Ship’s Master, or his/her designee, shall sign the daily flight schedule before it is implemented.

5.9.3 All flight time, regardless of how or where performed, will be recorded by the Contractor and be used to administer flight time and duty time limitations.

5.10 Fuel

5.10.1 All fuel, lubricants, and hydraulic fluids to be used by Detachment aircraft during the Contract performance period shall be provided and disposed of by the Contractor in compliance with all

U.S. Environmental Protection Agency (EPA) regulations.

5.10.2 The Government will normally make aircraft fuel available to the Contractor when the

Detachment is embarked. If fuel is not available from the host ship, the Detachment aircraft may obtain fuel from another ship or from a land based source within Detachment Standard Operating

Procedures (SOP) flying distance.

(a) When fuel is provided by the Government, it will be at cost to the Contractor. The cost for such fuel will be at the DLA Energy rate effective on the purchase date. Flight time to obtain fuel at other than Government facilities will not be for the Government’s account. (DoD standard fuel prices can be obtained from the DLA Energy website, http://www.energy.dla.mil/Pages/default.aspx)

5.10.3 The Contractor shall provide documentation of fuel received (“fuel chit”) and provide the

Government with credit in the form of invoice deductions to the Per Diem. Fuel chits shall be provided no later than thirty (30) days following the receipt of fuel, and credit shall be reflected in the invoice submitted for the time period covering when fuel was received. Failure to provide timely and accurate fuel chits and credits will result in scheduled deductions in accordance with the QASP.

6.0 REGULATORY COMPLIANCE, CERTIFICATIONS, AND LICENSES

6.1 The Contractor shall maintain and comply with its Quality Assurance Plan [Attachment 6(c)]. The Plan shall comprise of a comprehensive narrative describing the Contractor’s quality control system, how it will be applied to this Contract, and how the risk of non-performance will be minimized by this plan. All changes to the Quality Assurance Plan shall be approved by the Contracting Officer prior to implementation.

In addition to the aforementioned, the Quality Assurance Plan shall address the following:

(a) Auditing interval and internal auditing process/periodicity.

(b) FAA/AMC/CARB/DoN compliance verification procedures.

(c) Personnel training/competency verification procedures/enforcement.

6.2 This Contract is conditioned upon the Contractor being a commercial air taxi operator within the meaning of the Federal Aviation Act (FAA of 1958, as amended); holding a current Air Carrier Operating Certificate in accordance with Part 135 and 133 of the Federal Aviation Regulations or equivalent Civil Aviation

Authority (CAA). The Contractor shall maintain this certification throughout the entire contract performance period without interruption. The Contractor shall possess all applicable FAA certificates and shall be under FAA regulatory and safety oversight during the entire contract performance period.

Subcontracting to fulfill this requirement in place of the prime Contractor shall not be allowed unless the

Contractor provides proof of authorization for the proposed arrangement from the FAA. Furthermore, the

Contractor shall not be in a suspension or temporary non-use status in accordance with Paragraph 6.6 below.

6.3 DoD Approval and Additional Standards. The Contractor shall present current Commercial Airlift Review

Board (CARB) certification for carrying Government passengers and cargo (32 CFR 861) no later than 30 days prior to the commencement of the base period of performance, and maintain the certification throughout the contract performance period without interruption. The Contractor shall comply with all

DoD Commercial Air Transportation Quality and Safety Review Program requirements as published on the following web site: http://www.amc.af.mil/About-Us/Fact-Sheets/Display/Article/144030/how-to-become-a-dod-approved-air-carrier/

6.4 The Contractor shall ensure the Detachment operates in compliance with all applicable DoN rules and regulations pertaining to commercial helicopter operations, to include, but not limited to, the following

Navy publications and instructions:

(a) OPNAV INSTRUCTION 3100.8 (series) - Deck Landing Operations by Civilian Helicopters with Civilian Pilots on U.S. Navy Vessels

(b) CNAF MANUAL 3710.7 (series) - Naval Air Training and Operating Procedures

Standardization (NATOPS) General Flight and Operating Instructions

(c) OPNAVINST 3130.6 (series) – Naval Search and Rescue Standardization Program

(d) OPNAVINST 3750.6 (series) - Naval Aviation Safety Management System

(e) COMPACFLT INSTRUCTION 3124.31 - Aviation Embarkation and Deck Landing

Qualification (DLQ) Policy and Procedures

(f) NAVAIR 00-80T-122 (series) - Helicopter Operating Procedures for Air-Capable Ship

(HOPACS) NATOPS Manual

(g) Naval Air Engineering Center - Engineering (NAEC-ENG)-7576, Shipboard Aviation

Facilities Resume (To be issued upon Contract award)

(h) NAVAIR 00-80T-105 – CV NATOPS Manual

(i) NAVAIR 00-80T-106 – LHA/LHD NATOPS Manual

(j) HOSTAC MPP-02 Edition (H) / MPP-02.1 / MPP-02.1.1 / MPP-02.2 / MPP-02.3 -

Helicopter Operations from Ships Other Than Aircraft Carriers (HOSTAC) with Technical

Supplement Pocket Guides (To be issued upon Contract award)

(k) MSC SMS 7.11-002-SQ Original - Aviation Mishap Reporting Procedures

(l) COMSCINST 6000.1 (series) - Military Sealift Command Medical Manual http://www.amc.af.mil/About-Us/Fact-Sheets/Display/Article/144030/how-to-become-a-dod-approved-air-carrier/ http://www.amc.af.mil/About-Us/Fact-Sheets/Display/Article/144030/how-to-become-a-dod-approved-air-carrier/

If a conflict exists between FAA, DoD and Naval regulations, the Contracting Officer, or his/her designee, shall determine, in writing, which procedure takes precedence. Such changes shall be incorporated in the

Detachment SOP and provided to the Government in accordance with Paragraph 19.8.1.

6.5 The Contractor shall comply with generally accepted standards of airmanship, training, and maintenance practices and procedures. In addition, the Contractor shall comply with all provisions of applicable statutes, tenders of service, and contract terms as such may affect flight safety, as well as with all applicable

FAA Regulations, Airworthiness Directives (AD), Orders, rules, and standards promulgated under the

Federal Aviation Act of 1958, as amended. Compliance with published standards may not, standing alone, constitute compliance with generally accepted standards of airmanship, training, or maintenance.

6.6 Should the Government determine that any of the following conditions exist, it may suspend or place in temporary non-use status the Contractor's further performance of airlift transportation services for the DoD:

(a) Contractor's failure to meet any of the requirements of Paragraphs 6.1 to 6.5 above.

(b) Involvement of one of Contractor's aircraft in a serious or fatal accident, incident, or operational occurrence, regardless of whether or not such aircraft is being used in the performance of this Contract).

(c) Any other condition that affects the safe operation of Contractor's flights hereunder.

6.6.1 Such suspension shall be accomplished pursuant to the Department of Defense Commercial Air

Transportation Quality and Safety Review Program (32 CFR Part 861), which is hereby incorporated in this Contract by reference, or any procedures that may be adopted by the

Commander, MSC and supersede the aforementioned reference. The suspension procedures, including the temporary non-use, reinstatement and appeals processes, set out therein, are binding, final, and conclusive. In no event shall suspension or temporary non-use proceedings, regardless of outcome, give rise to any liability on the part of the Government.

6.6.2 Suspension or temporary non-use hereunder resulting in unavailability of Detachment aircraft to shall be treated as failure to maintain authorization to engage in air transportation under Paragraph

6.12 below.

6.7 During performance of this Contract, Detachment aircraft may be determined to be “public aircraft” [see 49

USC 40102(a) (41)]. Regardless of such a determination by the Department of Transportation (DOT), or any other entity, the Contractor’s performance in response to the requirements of this Contract shall comply with all applicable Federal Statutes, Regulations, Directives, etc. applicable to the same or similar operations performed, for compensation or hire, outside the definition and concept of “public aircraft”.

6.8 Prior to conducting operations within U.S. Naval Air Stations, Air Force Bases, and Army Airfields, the

Contractor shall obtain current Aviation Facility Licenses authorizing operations (as appropriate) at the intended areas of operations.

6.9 The Contractor shall avoid pollution and remain compliant with all Federal, State, Interstate and local regulations pertaining to or related to its performance of this Contract. The Contractor further warrants that it will comply with all U.S. Navy shipboard procedures and requirements pertaining to training, control, use, handling, storage and disposition of hazardous material and hazardous waste.

6.10 The Contractor shall comply with all U.S. Occupational Safety and Health Administration (OSHA) and

EPA requirements regarding aircraft cleaning and painting operations and regarding the use, storage, and disposal of hazardous materials.

6.11 The Contractor will not be required to perform services in violation of law or regulation.

6.12 If at any time during the performance period of this contract, the Contractor is not in compliance with the requirements of Paragraphs 6.1 – 6.11 above, including, but not limited to, instances when the certificate demonstrating compliance with Paragraph 6.1 above is (1) suspended by the pertinent regulatory body for any period of time even though the effect of the suspension is stayed pending review by a court of competent jurisdiction; (2) canceled or revoked in its entirety by the pertinent regulatory body even though the effect of the cancellation or revocation is stayed pending review by a court of competent jurisdiction; or (3) such certificate or interim operating authority has expired and has not been renewed, then the Contracting Officer may elect any one or a combination of the following courses of action:

(a) Suspend the Contractor from further performance of all or any part of this Contract until such time as the suspension/temporary non-use imposed by the pertinent regulatory body shall have expired or until such time as the suspension, temporary non-use, cancellation, or revocation shall have been finally set aside, removed, or otherwise terminated. The period of suspension will begin at the time that notice thereof is given by the Contracting Officer. All flights, which were scheduled to be flown during the time any such suspension is in effect, will be canceled. A unilateral modification reflecting the suspension and reducing the

Government's obligation accordingly will be issued by the Contracting Officer at the termination of the period during which services are suspended or after the expiration of the period of performance of this Contract. Any such suspension is not for the convenience of the

Government and is not a termination within the meaning of “Termination for Cause”.

(b) Exercise the Government's rights under the QASP;

(c) Terminate this contract in whole or in part.

6.13 If at any time the Contractor ceases operations or surrenders its operating certificate to the FAA, the

Contractor shall immediately notify the Contracting Officer the next business day and the DoD

Commercial Airlift Division at (618) 229-4801, as well as in writing to HQ AMC/A3B, 402 Scott Drive, Unit 3A1 Scott AFB IL 62225-5302, stating the circumstances for ceasing operations and/or surrendering their operating certificate.

7.0 DETACHMENT AIRCRAFT REQUIREMENTS

7.1 Detachment aircraft shall fully conform to the specifications and requirements of this Contract, as included in the Contractor’s proposal, from the time of delivery and for the duration of this Contract.

7.2 Detachment aircraft shall be certified as airworthy by trained and certified mechanics for that specific airframe. Airworthy certificates shall be made available to the Government upon request. Per Paragraph

14.1, the Government reserves the right to perform an independent assessment of the condition of any contract helicopter at any time

7.3 The Contractor shall cooperate fully with the Government and use best efforts to alter the aircraft to perform the service requirements of the Contract. This may also include installation of special equipment beyond that required by the Contract. The price of any alteration will be negotiated pursuant to the

Changes clause. The Contractor shall ensure that any alterations or modifications performed are in accordance with the aircraft’s standard airworthiness certificate and appropriate FAR.

7.4 Detachment aircraft shall be kept clean and neat, including exterior paint.

7.5 The Contracting Officer or his/her designee shall approve all transient aircraft.

7.6 Minimum Aircraft Specifications & Capabilities. Detachment aircraft shall meet the following characteristics:

7.6.1 Shall be U.S. Flag

7.6.2 Meet standards for DoD contract aircraft operations under FAR Part 135:

http://www.amc.af.mil/Portals/12/documents/AFD-060207-009.pdf and http://www.amc.af.mil/Portals/12/documents/AFD-060207-009.pdf http://www.amc.af.mil/Portals/12/documents/AFD-060207-010.pdf

7.6.3 Be compatible with T-AKE Class aviation related facilities to include hangar, flight deck electrical facilities, and support systems, (see paragraph 6.4 (f), (g)).

7.6.4 Capable of being simultaneously stored within the confines of the ship’s hangar with the hangar doors closed without blade removal or removal of other major aircraft components. If a blade or tail-folding system is necessary to fit within the confines of the ship’s hangar, either a manual or a mechanical blade or tail-folding system is acceptable (see Attachment 3 for T-AKE Hangar specifications).

7.6.5 Capable of operating with JP-5, NATO F-44 fuel.

7.6.6 Capable of being hot-refueled using an FAA-approved closed circuit refueling (CCR) nozzle.

Fueling system shall be compatible with U.S. Navy aircraft shipboard refueling systems (see

Attachment 4 for Closed Circuit Refueling).

7.6.7 Capable of being fully secured at all times while on deck to prevent more than nominal movement of the aircraft in all sea states, and to ensure the safety of the aircraft, personnel, and other property.

7.6.8 Equipped with a cargo hook system(s) rated at the aircraft’s offered lift capacity. The system(s) shall be fully compatible with the VERTREP equipment utilized by the U.S. Navy, as described in

NAVAIR 00-80T-122. The system(s) shall be capable of simultaneously handling two (2) Mk-

105 pendants. The detachment aircraft shall, at a minimum, be able to perform VERTREP as follows:

a. With an aggregate external lift Hover Out of Ground Effect (HOGE) capacity of not less than 9,630 pounds. Conditions for this measure are: 30°C OAT; sea level; 1.0 hours mission fuel onboard; zero wind.

b. With an aggregate external lift HOGE capacity of not less than 9,600 pounds. Conditions for this measure are: 38°C OAT; sea level; 20 minutes of mission fuel; zero wind.

c. With an aggregate external lift HOGE capacity of not less than 4,321 pounds. Conditions for this measure are: 38°C OAT; sea level; 2.0-hours mission fuel, zero wind.

d. Aircrew must be capable of visually monitoring the external load at all times during

VERTREP operations and pilots must place externally carried cargo where directed, to include on underway U.S. Navy vessels, within the aircraft’s safe operating limitations.

e. In headwinds of up to 35 knots at sea level, relative to the nose of the aircraft.

f. The Contractor shall furnish the lifting equipment shown below, which shall be certified every two years or as determined by manufacturers required testing intervals. Contractor is required to provide a minimum of 2 sets of its own lifting equipment.

Material NSN

Sling Set, 25K capacity 1670-01-027-2900

Four additional 25K chain lengths 4010-01-5058-4772

Four additional 25K coupling links 4010-01-231-3388

Tape, adhesive, pressure-sensitive, 2 in wide roll 7510-00-266-5016

Chord, nylon, type III, 550lb s breaking strength 4020-00-240-2146

Webbing, cotton, .25 inch, 80lb breaking strength 8305-00-268-2411

g. Minimum 10ft single point extension rig for each airframe compatible with the 25K Sling

Set listed above.

h. To increase the safety margin for significantly weighted lifts, nonessential equipment may be temporarily removed from the aircraft. Contractor must provide list of nonessential equipment removed from aircraft to meet heavy lifting requirements, along with associated man-hours for install/uninstall operations.

7.6.9 A rescue hoist and recovery basket or other approved recovery equipment will be installed on one

FMC aircraft and a separate hoist & recovery basket or other approved recovery equipment shall be Ready For Install on the other detachment aircraft.

7.6.10 Equipped with at least one (1) life raft properly stowed for quick availability and deployment by aircrew.

7.6.11 Capable of transferring a minimum of five (5) passengers and associated baggage in accordance with appropriate sections of the Federal Aviation Regulation Part 135.171-178, DoD, and Navy regulations.

7.6.12 Capable of carrying a minimum of one (1) patient in an approved litter, and a corpsman in addition to Detachment aircrew.

7.6.13 Capable of carrying one (1) standard Navy pallet (40” x 48”); loaded (40” x 48” x 24”) weighing

2,345 lbs internal.

7.6.14 Equipped with an operable mechanical rotor brake capable of stopping the rotor system from

100% Nr (in emergency).

7.6.15 Equipped with working wheel brakes and parking brake, if aircraft is equipped with wheels.

Ground handling equipment for aircraft with skid configurations need not have braking systems.

7.6.16 Equipped with one flight data recording device.

7.6.17 Equipped with a cockpit heater, windshield wipers, and window defogging system as required by the FAA for aircraft certification.

7.6.18 Equipped with a transmission chip detector or transmission magnetic drain plug.

7.6.19 Equipped with a fixed Emergency Locator Transmitter (ELT) installed in a conspicuously marked location.

7.6.20 Equipped with a Global Positioning System specifically designed for aircraft installation with an approved fixed aircraft antenna.

7.6.21 Equipped with one (1) Tactical Air Navigation (TACAN) capable of operating on any of 252 channels; 126 in the x-band, and 126 in the y-band with distance and bearing indicator.

7.6.22 Equipped with a Radar Altimeter (RADALT) with associated audio and visual alarms for height over ground.

7.6.23 Equipped with one (1) Underwater Acoustic Beacon (pinger). The pinger shall be water activated, mounted to the aircraft’s airframe, shall meet or exceed the requirements of FAA Advisory

Circular 21-10A, and shall be maintained in accordance with the manufacturer's specifications.

7.6.24 Equipped with an Air Traffic Control (ATC) transponder and an altitude reporting system meeting the requirements of the FAR (14 CFR 91.411 and 91.215). In addition, a Communications

Security (COMSEC) Government Furnished Property transponder capable of Mode 5 reporting and compatible with SKL shall be fitted. (see Paragraph 16.3.1).

7.6.25 Have a subdued color scheme. The Contractor shall comply with all OSHA and EPA requirements regarding aircraft cleaning and painting operations. The Contractor shall submit proposals for the aircraft color scheme to the Contracting Officer for approval in advance. The second aircraft shall be of the same color scheme.

7.6.26 Be equipped with an audio control system that can provide for selecting the following radios and systems:

(a) Two independent VHF/UHF AM-FM Communications set (AN/ARC 182 or AN/ARC-210 or

ARC-186 or equal) with capability which includes: (1) 6960 channels spaced 25 kHz apart;

(2) AM or FM capability from 30 - 173.975 MHZ as follows:

(i) 30 - 87.975 MHZ FM, 2,320 channels;

(ii) 108 - 117.975 MHZ, FM receiver only (VOR capable), 400 channels;

(iii) 118 - 155.975 MHZ AM, 1,520 channels;

(iv) 156 - 173.975 MHZ FM, 720 channels;

(v) Four Guard Frequencies at 40.5 MHZ FM;…