Combined Synopsis _ Solicitation - HV PATIENT LIFT SERVICE.pdf

Combined Synopsis-Solicitation for Commercial Items

Effective Date: 02/01/2022

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-04.

This solicitation is unrestricted.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210: Electronic Precision Equipment Repair and Maintenance, with a business size standard of $35.0 million.

The FSC/PSC is J065: Maintenance, Repair, and Rebuilding of Equipment – Medical, Dental, and Veterinary Equipment and Supplies

The Biomedical Engineering Department at 2094 Albany Post Road Montrose NY 10548 United States is seeking to purchase provide professional laundry and linen services.

All interested companies must provide quotations for the following: This is a Firm-Fixed-Price contract;

therefore, it is the responsibility of the interested Contractor to disclose any fees or charges.

Services This Price/Cost Schedule is a template, and an Excel version is attached (The Contractor must ensure their calculations is accurate). You may use your own template.

Base Year Line Item Description Quantity Unit of

Measure Unit Price

Total Price

0001 Montrose Annual Preventative Maintenance and Service Calls on 21 equipment

1 YR

0002 Castle Point Annual Preventative Maintenance and Service Calls on 24 equipment

1 YR

Base Year Grand Total: $

Option Year One

Measure Unit Price

Total Price

1001 Montrose Annual Preventative Maintenance and Service Calls on 21 equipment

1002 Castle Point Annual Preventative Maintenance and Service Calls on 24 equipment

Option Year 1 Grand Total: $

Option Year Two

Measure Unit Price

Total Price

2001 Montrose Annual Preventative Maintenance and Service Calls on 21 equipment

1 YR

2002 Castle Point Annual Preventative Maintenance and Service Calls on 24 equipment

Option Year 2 Grand Total: $

Option Year Three

Measure Unit Price

Total Price

3001 Montrose Annual Preventative Maintenance and Service Calls on 21 equipment

1 YR

3002 Castle Point Annual Preventative Maintenance and Service Calls on 24 equipment

Option Year 3 Grand Total: $

Option Year Four

Measure Unit Price

Total Price

4001 Montrose Annual Preventative Maintenance and Service Calls on 21 equipment

1 YR

4002 Castle Point Annual Preventative Maintenance and Service Calls on 24 equipment

Option Year 4 Grand Total: $

Base and all Option Years Grand Total: $

Statement of Work (SOW)

Title: Patient Safety Lifts PM

Background:

The VA Hudson Valley Medical Center is currently seeking to procure service & maintenance agreement on the ARJO Patient Safety Lifts systems. Patient safety lift systems deliver a complete and intuitive patient handling solution suitable for both long-term and acute care environments which will be assisting in safeguarding the wellbeing of caregivers, patients, and residents.

Scope of Work:

Contractor must provide all labor, materials, tools, equipment, and experienced trained technician to perform preventive maintenance and call-back repairs for forty-five (45) ARJO Maxi Sky 2 Ceiling Mounted Patient Lifts and associated tracks. The Contractor must provide all resources necessary to accomplish the deliverables described in this Statement of Work (SOW).

The inspection coverage must include all the manufacturer’s recommended preventative maintenance activities.

The service must include the following:

1. Contractor must provide an annual preventive maintenance inspection and must be performed in accordance with the manufacturer’s recommended procedure as stated in the service manual.

2. Repair Service Calls will be done when Biomedical Engineering- Contracting Officer Representative (COR) notifies the Contractor that a lift fails to fall within the manufacturer’s specification or when Biomedical Engineering, COR, determines the lift is in an unsafe condition. All repairs shall be approved by Biomedical Engineering and Contracting Officer prior to the work being done.

3. Preventive maintenance (PM) inspections will be coordinated with Biomedical Engineering.

The Contractor must adhere to Biomedical Engineering’s specified Preventive Maintenance schedule. Maintenance will comply with all applicable regulations and manufacturers specifications, and it will include, but is not limited to the following:

• Reviewing operating system diagnostics to ensure that the equipment is operating within its specifications.

• Calibrating and cleaning.

• Replacing any worn or defective parts.

• Filling out and tagging the equipment with a Biomedical Engineering inspection sticker per Biomedical Engineering’s guidelines.

• Weight testing of the ceiling patient lifts shall be done in the room in which the lift is installed; utilizing the rail system it is installed on.

• Service Calls

4. Contractor must provide all parts supplied and must be Original Equipment Manufacturer

(OEM) parts compatible with ARJO equipment. Contractor must provide documentation that parts used are OEM. Re-built or backward-engineered parts are not permitted.

5. Service Calls are only authorized by the COR or CO and the Contractor personnel shall schedule with the Biomedical Engineering Technician, assigned COR, in charge of the patient lift devices prior to performance of services.

6. Contractor must provide sling inspection on reusable slings and ensure that slings are in accordance with manufacturer’s published specifications.

7. Contractor must affix a dated inspection sticker to each piece of equipment upon inspection completion.

8. Battery Replacement, the contractor shall provide, install and warranty the replacement batteries for each lift as needed during the annual inspection, as per price indicated on the schedule. The Contractor shall be responsible for the proper disposal of all replaced batteries and associated rubbish per current federal, state and local requirements. The Contractor shall also be responsible for proper storage of replacement and replaced batteries while the process is undergone. The batteries must be of equal or greater quality than the batteries being replaced and also adhere to the manufacturer's recommendations for battery replacement.

Reports:

The Contractor is required to provide a report after every preventative maintenance or service call. The Contractor will provide the service report to the COR at the conclusion of the visit. In the reporting the Contractor must include the following:

• Date of service and name of service representative

• Summary of action taken

• Preventative Maintenance check list

• Equipment details (description, equipment ID [EE#], serial number, etc.)

• Labor hours

• OEM Parts used and/or replaced

• Weight loads checked during the lift documentation of pass or fail.

Other Services and Parts:

Services that are not covered under the Preventative Maintenance Agreement, where cost are incurred must be approved by the Contracting Officer. A written Supplemental Agreement between the Contracting Officer and the Contractor must be in effect before any work for additional service charge is applied. Failure to get written approval from the Contracting Officer will result in the Contractor being responsible for unauthorized services and charges.

Qualifications:

The Contractor must have the following:

• The Contractor must have experience with working on ceiling mounted patient lifts devices with a minimum of two (2) years.

• The Contractor and all affiliates, including subcontractors, shall provide proper certification in the installing and servicing of mounted ceiling lifts.

Equipment List:

VA CASTLE POINT

Equipment Model Description S/N

1 MS2 4F MOTOR BRECS-IC REG-US 300497848

2 MS2 4F MOTOR BRECS-IC REG-US 300497851

3 MS2 4F MOTOR BRECS-IC REG-US 300497852

4 MS2 4F MOTOR BRECS-IC REG-US 300497853

5 MS2 4F MOTOR BRECS-IC REG-US 300497854

6 MS2 4F MOTOR BRECS-IC REG-US 300497855

7 MS2 4F MOTOR BRECS-IC REG-US 300497856

8 MS2 4F MOTOR BRECS-IC REG-US 300497857

9 MS2 4F MOTOR BRECS-IC REG-US 300497858

10 MS2 4F MOTOR BRECS-IC REG-US 300497859

1 MS2 4F MOTOR BRECS-IC REG-US 300497860

11 MS2 4F MOTOR BRECS-IC REG-US 300497862

12 MS2 4F MOTOR BRECS-IC REG-US 300497863

13 MS2 4F MOTOR BRECS-IC REG-US 300497864

14 MS2 4F MOTOR BRECS-IC REG-US 300497865

15 MS2 4F MOTOR BRECS-IC REG-US 300497866

16 MS2 4F MOTOR BRECS-IC REG-US 300497867

17 MS2 4F MOTOR BRECS-IC REG-US 300497868

18 MS2 4F MOTOR BRECS-IC REG-US 300497869

19 MS2 4F MOTOR BRECS-IC REG-US 300497872

20 MS2 4F MOTOR BRECS-IC REG-US 300497873

21 MS2 4F MOTOR BRECS-IC REG-US 300497875

22 MS2 2F MOTOR BRECS-IC REG-US 300158812

23 MS2 2F MOTOR BRECS-IC REG-US 300160762

24 MS2 2F MOTOR BRECS-IC REG-US 300238898

MONTROSE

Equipment Model Description S/N

1 MS2 4F MOTOR BRECS-IC REG-US 300495786

2 MS2 4F MOTOR BRECS-IC REG-US 300495787

3 MS2 4F MOTOR BRECS-IC REG-US 300495788

4 MS2 4F MOTOR BRECS-IC REG-US 300495789

5 MS2 4F MOTOR BRECS-IC REG-US 300495790

6 MS2 4F MOTOR BRECS-IC REG-US 300497839

7 MS2 4F MOTOR BRECS-IC REG-US 300497840

8 MS2 4F MOTOR BRECS-IC REG-US 300497841

9 MS2 4F MOTOR BRECS-IC REG-US 300497842

10 MS2 4F MOTOR BRECS-IC REG-US 300497843

11 MS2 4F MOTOR BRECS-IC REG-US 300497844

12 MS2 4F MOTOR BRECS-IC REG-US 300497845

13 MS2 4F MOTOR BRECS-IC REG-US 300497846

14 MS2 4F MOTOR BRECS-IC REG-US 300497847

15 MS2 4F MOTOR BRECS-IC REG-US 300497849

16 MS2 4F MOTOR BRECS-IC REG-US 300497874

17 MS2 4F MOTOR BRECS-IC REG-US 300497876

18 MS2 4F MOTOR BRECS-IC REG-US 300497877

19 MS2 4F MOTOR BRECS-IC REG-US 300469116

20 MS2 4F MOTOR BRECS-IC REG-US 300495784

21 MS2 4F MOTOR BRECS-IC REG-US 300495785

Period of Performance:

The contractor shall complete the work required under this SOW in 45 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO).

Frequency:

Invoice will be submitted annually. All invoices must reference the assigned PO number and must be submitted through Tungsten Network.

Contract Type:

Firm-Fixed-Price Contract (FFP)

Place of Performance:

Castle Point VAMC 41 Castle Point, Wappinger Falls, NY 12590

Montrose VAMC 2094 Albany Post Rd, Montrose, NY 10548

Hours of Work:

All work to be performed Monday through Friday, 8:00 AM to 4:30 PM excluding all Federal Holidays.

Other Related Services (Not Included in The Scope of Work):

Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the Contracting Officer. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the Contractor.

Any additional services performed that are not authorized by the Contracting Officer will be considered an unauthorized service.

End of SOW.

The estimated contract period of performance is 08/01/2023 – 07/31/31/2024 with four provisional option years 08/01/2024 - 12/31/202.

Place of Performance/Place of Delivery Address: 2094 Albany Post Road

Montrose, NY Postal Code: 10548 Country: UNITED STATES

Address: 41 Castle Point Road

Wappingers Falls, NY Postal Code: 12590 Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition: All offers must reference:

1. FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (MAR 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold; or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show—

(1) The solicitation number 36C24223Q0890;

(2) The time specified in the solicitation for receipt of quotations must be received not later than July 17, 2023, 10:00 am EST;

(3) The name, address, DUNS, UEI, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

http://acquisition.gov/comp/far/index.html

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment Request for Quotation amendments;

(10) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9) and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified.

The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone

(202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the

UEI.

(k) [Reserved]

Eligibility: In order for a quote to be eligible for award, the offerors submitting a quote must have the NAICS 811210: Electronic Precision Equipment Repair and Maintenance, with a business size standard of $35.0 million and must have a current registration in the System for Award Management

(SAM): https://www.sam.gov/portal/public/SAM and if applicable VetBiz (VIP) https://www.vetbiz.va.gov/ at the time of quote submission.

Questions: Request for Information (RFI)/questions must be submitted in writing via email to Mariangie Rivera at Mariangie.Rivera@va.gov. Oral questions or telephonic questions regarding this procurement will not be accepted. All communication regarding this procurement must be sent in writing via email.

RFI’s/questions will not be accepted after July 12, 2022, 3:30 PM EST. Questions will be answered in an amendment to the solicitation.

Submission Instructions: A complete technical package and quote must be received no later than July 17, 2023, 10:00 AM EST. The government will only accept electronic submissions via email. Send all quotations to Mariangie.Rivera@va.gov. The email subject line must identify Solicitation Number 36C24223Q0890.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Offers that do not adhere to these instructions may be determined to be incomplete and, therefore, risk being rejected without further consideration for award. Offer submissions shall include:

a. Completed acknowledgement of amendments sections (if applicable).

b. A technical statement submission to describe the offeror’s capability and their experience in delivering the services as stated in the SOW via 52.212-2 Evaluation of Commercial Items section Factor 1- Experience and Factor 2- Training

c. Past performance information via 52.212-2 Evaluation section.

d. Completed Section Price/Cost Schedule. Contractor may provide alternate pricing schedule, if alternate pricing schedule is used then it must conform to the terms of provision 52.204-22 Alternate Line-Item Proposal (Jan 2017). At the acceptance of alternate proposal, it is in the discretion of the Government.

e. Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.

f. Must complete VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023)

The following provisions are included as addenda to FAR 52.212-1:

Addendum to FAR 52.212-1 - Show full text FAR provisions followed by VAAR provisions in numeric order. List all provisions incorporated by reference in numeric order under 52.252-1 (see below), starting first with FAR and followed by VAAR.

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-6 Unique Entity Identifier (OCT 2016) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-22 Alternate Line Item Proposal (Jan 2017) (End of Addendum to 52.212-1) https://www.sam.gov/portal/public/SAM https://www.vetbiz.va.gov/

2. 52.212-2 Evaluation-Commercial Items (NOV 2021)

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(a) Basis for Award. The Government will award a contract resulting from this solicitation to the responsible quoter whose quotation conforming to the solicitation will be most advantageous and best value to the Government, given price and other factors considered. Comparative analysis may be used.

(b) The following factors shall be used to evaluate quotations:

Evaluation Factors for Albany’s Laundry Services

1) Technical: Technical capability is defined as an offeror’s ability to satisfy the solicitation’s requirements, providing the highest quality service to the specified facilities. The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and SOW, based on the information requested in the instructions to quoters section of the solicitation.

Factor 1 - Technical Experience: The quoter will be evaluated on how well the technical experience reflects that the offeror is a firm regularly engaged in performance of work of this scope and complexity. The Contractor shall provide proof of experience. A minimum of two years of experience in this field and the proficiency in performance of the duties requested.

Factor 2 – Training: The Contractor shall provide the proper certification regarding installing and servicing of mounted ceiling lifts such as the equipments listed in the SOW.

2) Price: The Government will evaluate the price by adding the total of all line item prices, including all options. Vendor’s price must be fair and reasonable as determined by Contracting Officer’s price analysis.

(a) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

3) Past Performance: Identify at least three (3) references, preferably federal agency contracts, including contract number, dates of performance, points of contact, and telephone numbers, whereby you have provided a brief detail description of the same or similar services, of the magnitude described in this solicitation. References will be considered in the evaluation process. Offerors should send their listed private sector references a letter, authorizing the reference to provide past performance information to the Government.

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is accepting alternate quotations.

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.

This requirement includes options executed under FAR 52.217-8. The government will evaluate prices for the option under FAR 52.217-8 by using the last year’s option prices to calculate the price for six months of efforts and adding that amount to the base and other option years to arrive at the total.

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (MAY 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

* All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM -https://www.sam.gov). Representations, Certifications, and SAM must be current at award.

**IF THE SAM IS NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Services (DEC 2022)

Addendum to FAR 52.212-4 – Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

52.252-2 Clauses Incorporated by Reference (FEB 1998)

FAR Clauses 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of https://www.sam.gov/portal its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

52.232-18 Availability of Funds (APR 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

VAAR Clauses 852.201-70 Contracting Officer’s Representative (DEC 2022) 852.203-70 Commercial Advertising (MAY 2018) 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors

(JAN 2023)

852.215-71 Evaluation Factor Commitments (OCT 2019) 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) 852.232-72 Electronic Submission of Payment Requests.

852.242-71 Administrative Contracting Officer (OCT 2020) (End of Addendum to 52.212-4)

• FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services (JUN 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) 52.219-28, Post Award Small Business Program Rerepresentation (MAR 2023) 52.222-3, Convict Labor (JUN 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50, Combating Trafficking in Persons (NOV 2021) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018)

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

52.222-41, Service Contract Labor Standards (AUG 2018) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022)

52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022)

All quotes must be sent to the NCO 2 Mariangie Rivera at Mariagnie.Rivera@va.gov

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

This is an open-market total small business set-aside combined synopsis/solicitation for Laundry Linen Services at Samuel S. Stratton VAMC Albany, NY as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Or

"The terms and conditions in the solicitation are acceptable to be included in the award document with modification, deletion, or addition."

Quoters must list exception(s) and rationale for the exception(s), if any.

Submission of your response must be received not later than July 17, 2023, 10:00 am EST at Mariangie.Rivera@va.gov for submission of quotes.

Any questions regarding this procurement must be received no later than July 12, 2023, 3:30 PM EST.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Contracting Officer Mariangie Rivera at Mariangie.Rivera@va.gov mailto:Mariangie.Rivera@va.gov