Combined Synopsis Solicitation FA670325Q0026.pdf

Combined Synopsis/Solicitation for Commercial Items/Services

General Information

Title: Flatbed Trailer Document Type: Combined Synopsis/Solicitation Solicitation Number: FA670325Q0026 Posted Date: 13 September 2025 Response Date: 2:00pm EST on Monday, 22 September 2025 Product / Federal Service Code: 2330 - Trailers Set-Aside: 100% Small Business NAICS Code: 336212 – Truck Trailer Manufacturing

Contracting Office Address

Department of the Air Force, Air Force Reserve Command, 94 CONF/PK, 1538 Atlantic Ave.

Bldg. 812, Dobbins ARB, GA. 30069-4900.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; Offers are being requested and a written solicitation (paper copy) will not be issued. Further, Offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA670325Q0026 is issued as a request for quote (RFQ)/brand name or equal to.

This solicitation document and incorporated provisions and clauses for commercial items are those in effect through Federal Acquisition Circular (FAC) 2025-05, Electronic Code of Federal Regulation (eCFR) https://gov.ecfr.io/cgi-bin/ECFRl, Defense Federal Acquisition Regulation Supplement Publication Notice (DPN) 20250117 and Department of the Air Force Federal Acquisition Circular (DAFAC) 2024-1016.

It is the Offeror’s responsibility to be familiar with applicable provisions and clauses.

See https://gov.ecfr.io and https://www.acquisition.gov for the full text of all provisions and clauses incorporated by reference herein.

Class deviations can be found at https://www.acq.osd.mil/dpap/dars/class_deviations.html

This procurement is being issued as a 100% Small Business Set-Aside, under NAICS code 336212– Truck Trailer Manufacturing and a small business size standard of 1,000 employees.

94th Airlift Wing (94 AW) located on Dobbins Air Reserve Base (ARB), Georgia has a requirement for Crash Damaged Disabled and Recovery Program equipment (CDDAR) Flatbed Trailer. The trailer will provide protection from the elements for sensitive equipment. See salient characteristics at Addendum 52.212-1, Instructions to Offerors.

The contractor shall furnish all personnel, equipment, materials, facilities, transportation, supervision and other items and services necessary to perform the services required.

A firm fixed-price contract is contemplated with a period of performance (PoP) for completion of work to be performed within 180 calendar days from the date of award.

Any/all deliveries shall be made in accordance with FAR 52.247-34, FOB Destination (NOV 1991). The place of delivery, acceptance and FOB destination point is Dobbins ARB, Marietta, GA.

Offerors shall provide at least the same warranty terms, including offers of extended warranties, offered to the general public in customary commercial practice.

The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items applies to this acquisition. Written proposals are required (oral offers will not be accepted). Submission of proposals must be in accordance with FAR 52.212-1, Instructions to Offerors - Commercial Items and any addenda to the provision. See Addendum to FAR 52.212-1.

The provision at FAR 52.212-2, Evaluation - Commercial Items applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: See Addendum to FAR 52.212-2.

The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items applies to this acquisition. Offerors are required to complete the electronic annual representations and certifications at the System for Award Management https://www.sam.gov, as well as the following:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.209-7, Information Regarding Responsibility Matters

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to this acquisition:

52.203-6, Restrictions on Subcontractor Sales to the Government, Alternate I 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.219-6, Notice of Total Small Business Aside 52.219-8, Utilization of Small Business Concerns 52.219-14, Limitations on Subcontracting 52.219-28, Post Award Small Business Program Re-representation 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program 52.222-3, Convict Labor 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers With Disabilities 52.222-37, Employment Reports on Veterans 52.222-40, Notification of Employee Rights Under the National Labor Relations Act 52.222-50, Combating Trafficking in Persons 52.222-54, Employment Eligibility Verification 52.223-20, Aerosols 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment By Electronic Funds Transfer—System For Award Management 52.222-41, Service Contract Labor Standards 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment 52.222-55, Minimum Wages Under Executive Order 14026 52.222-62, Paid Sick Leave Under Executive Order 13706

The following additional FAR and FAR Supplement provisions and clauses also apply:

52.203-3, Gratuities 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications 52.204-21, Basic Safeguarding of Covered Contractor Information Systems 52.204-22, Alternative Line-Item Proposal 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25, Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26, Covered Telecommunications Equipment or Services—Representation 52.204-27, Prohibition on a ByteDance Covered Application 52.204-29, Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (DEVIATION) 52.212-4, Contract Terms and Conditions -- Commercial Items 52.228-5 Insurance-Work on a Government Installation 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.247-34, FOB Destination 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 DoD Antiterrorism Awareness Training for Contractors 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020, Notice of NIST SP 800-171 DoD Assessment Requirements 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism.

252.211-7003, Item Identification and Valuation 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors.

252.223-7008, Prohibition of Hexavalent Chromium 252.225-7000, Buy American--Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7012, Preference for Certain Domestic Commodities 252.225-7048 Export-Controlled Items 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten 252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area Workflow Payment Instructions 252.232-7010, Levies on Contract Payments 252.232-7017, Accelerating Payments to Small Business Subcontractors—Prohibition on Fees and Consideration 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001 Pricing of Contract Modifications

252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items

5352.201-9101, Ombudsman

The Ombudsman for this acquisition is Ombudsman: Mr. David Tuck, AFRC/CC, 555 Robins Parkway, Suite250, Robins AFB GA 31098. Comm: 478-327-0558. Email:

david.tuck.3@us.af.mil

5352.242-9000, Contractor Access to Air Force Installations.

Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow accessed through the Procurement Integrated Enterprise Environment (PIEE) website (https://piee.eb.mil). Wide Area Workflow Training may be accessed online at https://piee.eb.mil.

All responsible organizations may submit a proposal, which shall be considered.

List of Attachments:

Attachment 1 – Offeror’s Representations and Certifications Attachment 2 – Financial Institution Reference Sheet

ADDENDUM TO FAR 52.212-1, Instructions to Offerors – Commercial Items

Offerors must follow the instructions contained herein to ensure timely and equitable evaluation proposals. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Submission of Offers: Electronic Submission of offers is required. Offers shall be submitted via email to the Contract Specialist: Terri Wade at terri.wade@us.af.mil and the Contracting Officer:

Patrina Sheffield, patrina.sheffield@us.af.mil. Offers must be submitted NLT 2:00 PM, (EDT) Monday, 22 September 2025. Offerors shall submit a clear and complete proposal and include only information that is relevant to this notice. The subject line of all emails that comprise the proposal shall be formatted as follows: Subject: FA670325Q0026/Company Name/Email X of X (insert number of the email and total number of emails).

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer, Patrina Sheffield via email @ patrina.sheffield@us.af.mil, with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions with the Offerors. This reservation includes matters of additional or substitute pages of the initial proposal.

Exchanges of acquisition information between Government and Offerors will be controlled by the Contracting Officer, Patrina Sheffield.

ADMINISTRATIVE/CONTRACT DOCUMENTATION

1. Contact Information: Provide address, phone number, fax number, proposal POC and email address for the proposing prime and each of the teaming members.

2. Validity Statement: The Offeror shall make a clear statement the proposal is valid for 45 calendar days from the date specified for receipt of offers.

3. Exceptions to Terms and Conditions:

a. Exceptions to terms and conditions of the solicitation are strongly discouraged. Failure to comply with the terms and conditions of the solicitation may result in an Offeror being removed from consideration for award.

b. Exceptions taken to terms and conditions of the solicitation, to any of its formal attachments, or to other parts of the solicitation shall be identified.

c. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

d. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost and specific requirement of the solicitation.

4. Offeror Representations and Certifications: Utilizing the provision 52.212-3 -- Offeror Representations and Certifications – Commercial Products and Services, Offerors shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation (Attachment#1)

5. Financial Resources: Offerors shall submit a completed Financial Institution Reference Sheet from their financial institution. The letter will be used in the Contracting Officer’s determination of responsibility. (Attachment #2)

TECHNICAL

Technical Approach. The Offeror shall adhere to FAR 52.211-6, Brand Name or Equal.

Brand name or equivalent to Requirement(s):

2025 Roland model RBS-53102 Rola Bow Rolling Tarp Conversion Kit installed by

RCI on a Clark 53’ Steel flatbed trailer

Offerors shall meet the following Salient Characteristics:

Space for: 4 lift bag kits (6ft W x 5ft L x 5.5ft H), one ISU (9ft W x 7ft L 7.5ft H), 4 rollout runways, toolboxes, crane lifting brackets and dunnage approximately 25ft x 53ft

Overall Dimensions: “53-0” overall length x 102” overall width (Across Between Bows) approximately 13’-6” overall height

PRICE

All information relating to the price must be included in the section of the proposal designated as the price.

1. General Instructions: Information is provided to assist you in submitting information other than certified cost or pricing data that is required to evaluate the reasonableness and balance of your proposed price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror's proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the Offeror.

2. Exceptions: List any exceptions taken to the pricing requirements stated in this solicitation and state assumption(s) made by the Offeror. Provide complete rationale.

3. Properly executed (by an official authorized to bind the company) Quote on company’s letterhead with both UNIT and extended amounts, including acknowledgment of all amendments completed.

4. Offerors shall ensure their information is up to date in the System for Award Management (SAM) https://www.sam.gov.

5. Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

7. If, after receipt of proposals, the Contracting Officer determines that there is insufficient data available to determine price reasonableness, the Offeror shall be required to submit additional cost or pricing data.

ADDENDUM TO FAR 52.212-2, Evaluation -- Commercial Items

Basis for Contract Award

1. This acquisition is conducted in accordance with Federal Acquisition Regulation (FAR) 12, Acquisition of Commercial Items and FAR 13, Simplified Acquisition Procedures. The Government intends to award a firm fixed-price contract to the Offeror who is deemed responsible in accordance with the FAR Part 9.1, as supplemented, whose proposal conforms to the solicitation's requirements and is judged to represent the lowest priced technically acceptable (LPTA) proposal.

2. The Government intends to make one contract award without discussions. Proposals should be submitted initially on the most accurate and favorable terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offerors should not assume they will be contacted or afforded an opportunity to clarify, discuss and/or revise their proposals. The Government reserves the right to reject any or all offers if such action is in the Government's best interests.

3. If, during the evaluation process, it is determined to be in the best interest of the Government to hold discussions, Offeror responses and/or any revision(s) to an Offeror’s proposal will be considered in making the award decision. If the Offeror's proposal was evaluated as acceptable at the time discussions are closed, any changes or exceptions in the revised proposal are subject to evaluation and may introduce risk that the Offeror's proposal be determined unacceptable and ineligible for award.

4. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable and the proposal therefore, ineligible for award.

EVALUATION PROCESS.

The Government will use the following procedures to evaluate offers:

Synopsis of Evaluation

1. Each responsive offer received will be ranked by price from lowest to highest.

2. The two (2) lowest priced offers will be evaluated for technical acceptability in accordance with Table 1 below. Should one (1) of the two (2) lowest priced offers be rated unacceptable, the Government will evaluate the next lowest priced offer for technical acceptability. Once the Government determines two (2) lowest priced offerors are acceptable, the Government will end its evaluation process with no other offers being evaluated.

3. Award will be made to the LPTA responsible Offeror.

Evaluation Factors and Subfactors

The following evaluation factor and subfactors will be used to evaluate each proposal. Any factor or subfactor determined to be unacceptable will render the entire proposal ineligible for award.

Factor 1: Technical

Factor 2: Price

The Government’s technical evaluation team shall evaluate the technical factor/subfactors on an acceptable or unacceptable basis, assigning one of the ratings described below. A technical factor/subfactor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, unawardable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

Factor 1 -Technical

TABLE 1 – TECHNICAL RATINGS

Rating Description

Acceptable Quote meets the requirements of the solicitation

Unacceptable Quote does not meet the requirements of the solicitation

The Offeror shall adhere to FAR 52.211-6, Brand Name or Equal.

Brand name or equivalent to Requirement(s):

2025 Roland model RBS-53102 Rola Bow Rolling Tarp Conversion Kit installed by

RCI on a Clark 53’ Steel flatbed trailer

Offerors shall meet the following Salient Characteristics:

Space for: 4 lift bag kits (6ft W x 5ft L x 5.5ft H), one ISU (9ft W x 7ft L 7.5ft H), 4 rollout runways, toolboxes, crane lifting brackets and dunnage approximately 25ft x 53ft

Overall Dimensions: “53-0” overall length x 102” overall width (Across Between Bows) approximately 13’-6” overall height

Factor 2 - Price

1. The Offeror’s Price proposal will be evaluated for award purposes, based upon the total evaluated price proposed. The Total Evaluated Price (TEP) shall be calculated by multiplying the unit price by the quantity to calculate the extended prices for all of the firm fixed priced CLINs, including Option CLINs, then totaling those amounts. Evaluation of options will not obligate the Government to exercise the option(s).

2. The Offeror's price will be evaluated for completeness and reasonableness. An Offeror whose price is determined to be unfair or unreasonable may not be considered for award.

FAIR AND REASONABLE: The existence of adequate price competition is expected to support a determination of fair and reasonable pricing. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information may be required to support the proposed price.

BALANCE: Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line-item numbers (CLINs) is significantly overstated or understated as indicated by the application of proposal analysis techniques. The Government shall analyze offers to determine whether there are unbalanced separately priced CLINs. Prices submitted will be compared and evaluated to assure that a logical progression exists as related to price and quantity changes within each Offeror's response to the pricing structure in their quote.