Combined Synopsis Solicitation - Dry Ice - FA480923Q0026.docx

DEPARTMENT OF THE AIR FORCE

4TH FIGHTER WING (ACC)

SEYMOUR JOHNSON AIR FORCE BASE NC

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA480923Q0026 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01, effective 30 December 2022; Defense Federal Acquisition Regulation, effective 31 January 2023; and Air Force Federal Acquisition Regulation, Change Number 12/20/2022, Effective 20 December 2022.

This is a 100% Small Business Set-Aside.

The North American Industry Classification System (NAICS) code for this project is 325120 with a size standard of 1,000 Employees.

The purpose of this combined synopsis and solicitation for the purchase and delivery of ½” Dry Ice Pellets in accordance with the Statement of Work (SOW).

BID SCHEDULE:

Potential Offerors shall include the total price to provide for all the items listed below, on the following bid schedule. Offerors shall also include proposed delivery terms below.

Bid Schedule

Period of Performance: 24 March 2023 – 23 March 2024 (Base Year)

STATEMENT OF WORK

DRY ICE DELIVERY

1.0 DESCRIPTION OF SERVICES. The government requires weekly delivery of Dry Ice to the 4th Medical Group, Laboratory Department, Seymour Johnson AFB, NC. The Contractor shall furnish all personnel, equipment, transportation, and supplies.

The contractor shall:

1.1 Provide the 4th Medical Group Laboratory with 200lbs of Dry Ice once a week in ½” pellets.

1.2 The Dry Ice shall be delivered on Tuesdays or Wednesdays of each week excluding Federal Holidays and Family Down Days.

1.3 Hours of Operation are from 7:30 am to 4:30 pm Monday – Friday.

1.4 The Dry Ice shipment will be weighed on arrival to the Medical Group to ensure 200lbs was delivered. Vendor will only be paid for actual pounds delivered, see clause 52.211-16 for allowable variation in quantity.

1.5 The Dry Ice shipment will be delivered to the Medical Laboratory Department. A shipping dock is available at the Medical Group. The delivery address is:

1.6 Point of Contact for access to the base is Medical Logistics, 919-722-1048 or 919-722-0954. Point of Contact for the Laboratory Department is 919-722-1817.

Attachments:

Att. 1: Clauses and Provisions

*FAR Provision 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through the email system.

Please provide the following information with your quote:

Company Name: _______________ CAGE Code: _____ Point of Contact with email address and phone number: _____________ Delivery Terms: _________________________

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at time of award.

FAR Provision *52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: (i) Technical Capability; (ii) Price; (iii) Past Performance

A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. The Contractor may be asked to provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

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