combined synopsis solicitation.pdf

Combined Synopsis/Solicitation

Request for Quotation Number 1333ND23QNB640588

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH

THE FORMAT IN FEDERAL ACQUISITION REGULATION (FAR) SUBPART 12.6-STREAMLINED PROCEDURES

FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL

INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY

SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL

NOT BE ISSUED.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular 2023-04, dated June 12, 2023.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541519 with a small business size standard of 150 employees. This acquisition is being procured using full and open competition under the authority of

Federal Acquisition Regulation (FAR) Parts 12 and 13.

THIS IS A BRAND NAME ONLY PROCUREMENT. The Government will only consider quotations submitted for the brand and version of the software identified herein. No substitutions are allowable.

The National Institute of Standards and Technology (NIST)/Material Measurement

Laboratory’s (MML), Biosystems and Biomaterials Division Cell Systems Science Group, provides measurement assurance to support the development of innovative applications in regenerative medicine and public health.

The Group is developing mammalian cell reference materials and analytical methods to facilitate high quality cell material development for the regenerative medicine and biotechnology community. To meet its mission requirements, the Group requires microscope control software that allows the NIST Keyence Benchtop BZ-X800 microscope system to collect tiled and multifocal images and stitching of the tiled images to generate a large field of view.

This is not an upgrade or a new software purchase. The Group purchased the Keyence

Benchtop BZ-X800 microscope system in 2020 under purchase order number 1333ND20PNB640860.

The original equipment purchase included free access to the software through October 2023.

This purchase will allow NIST permanent access to the modules already in use. This specially designed microscope system is a critical part of the new Bioprocessing laboratory and is used to develop metrics to characterized induced pluripotent stem cell source material for biomanufacturing.

Keyence is the sole manufacturer of the hardware and software for the BZ-X800 microscope system. Keyence owns all proprietary rights to the hardware and software. Only Keyence modules and software are compatible with NIST’s existing Keyence Benchtop BZ-X800 microscope system.

Quoters shall provide pricing for the following line item:

LINE ITEM 0001 – Quantity one (1) each microscope control software and quantity one (1) each image analysis software

Keyence Part/Version Numbers: BZ-X800 Viewer (BZ Series Application), version number

01.02.03.02; and

Keyence Part/Version Number: BZ-X800 Analyzer (BZ-X800_Analyzer.exe), version number

1.1.1.8.

The required software must meet all of the following specifications:

Microscope Control Software:

1. Shall be capable of controlling the automation motors of the Keyence BZ-X800 through the Keyence input/output port.

2. Shall be capable of allowing the BZ-X800 microscope system to collect tiled images with at least 5% overlap between consecutive images.

3. Shall allow user to program a series of points on a 3-dimensional grid so that the microscope can automatically move to those positions and collect images.

4. Shall be capable of controlling the objective turret, fluorescent filters, illumination, camera settings for each image collected in the series of points.

5. Must have ability to control the z-focus motor by at least positive and negative 50 um through a user interface.

6. Must have the ability to perform large “batch mode” imaging. At least a 10 ×10 tiled image from a standard 6 well cell culture plate must be possible without human interactions.

Image Analysis Software:

7. Must include software components that allow image stitching of images collected with the Keyence Benchtop BZ-X800 microscope.

8. Must include the ability to export images before and after image processing. Images must be exported into at least one well known format (tiff, jpg, png, binary, csv) that includes unmodified or lossless compression images.

9. Must include the ability to export metadata generated during image processing of large datasets to an open Windows readable file structures. Data must be exported in at least a comma-delimited file structure.

10. Must include software components that facilitate the analysis of large scale 2-dimensional Z-stacks image data by automatic identification of focal planes.

11. Software must be used on a Windows PC computer with Windows 10.

DELIVERY

Delivery shall occur within 60 calendar days of award. Delivery of software and electronic components (serial number/code) shall be made electronically to the NIST

Subject Matter Expert to be identified at the time of award.

Any supplemental physical components (such as a dongle) shall be shipped to:

NIST

100 Bureau Dr

Gaithersburg, MD 20899

ATTN: (TO BE IDENTIFIED AT THE TIME OF AWARD)

PAYMENT SCHEDULE

The Contractor shall be paid in one lump sum upon submission of a proper invoice, upon delivery of the required software, and any supplemental physical components, and confirmation by the Government that all required specifications have been met. An invoice will not be approved for payment if the equipment has not been delivered or has been rejected.

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government will award a purchase order resulting from this solicitation to lowest priced/technically acceptable quoter.

Technically acceptable means that the quoted equipment is the original manufacturer’s software and supplemental hardware, that the Contractor is an authorized reseller for

Keyence, and that delivery shall be made within 60 days from the date of award.

Price will be evaluated to determine that the total price is consistent with the technical portion of the quotation and is a fair and reasonable overall price to the

Government.

REQUIRED SUBMISSIONS

All quoters shall submit the following:

1. -A firm fixed price FOB Destination price quotation which includes a unit price and total amount for Line Item 0001;

-Documentation that the products being quoted are the original equipment manufacturer’s software and supplemental hardware; and

-Documentation which clearly identifies the quoter as an authorized reseller for

Keyence. The Government reserves the right to verify resellers with Keyence.

2. This is an Open-Market Combined Synopsis/Solicitation for software and supplemental hardware, as defined herein. The Government intends to award a Purchase Order as a result of this Combined Synopsis/Solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows:

a. The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

b. The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

Offeror shall list exception(s) and rationale for the exception(s)

Please note that this procurement IS NOT being conducted under the GSA Federal Supply

Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror’s FSS or GWAC contract, and the statement required above shall be included in the quotation;

2. The Unique Entity Indicator for the quoter’s active System for Award Management (SAM) registration at the SAM.Gov website. Quoters must have an active registration at the SAM.Gov website in order to be considered for award;

DUE DATE FOR QUOTATIONS

E-mail quotations are required. All quotations must be submitted via e-mail to Carol A.

Wood, Contract Specialist at Carol.wood@Nist.gov.

Submission must be received not later than 3:30 p.m. Eastern Time on August 24th, 2023. A quotation shall be considered received when it is received in the electronic inbox of

Carol Wood not later than the date and time identified herein.

mailto:Carol.wood@Nist.gov.

Questions: All questions regarding this notice must be submitted via e-mail to carol.wood@nist.gov not later than two days after the date the solicitation is released.

PROVISIONS AND CLAUSES

Reference the attached document for all provisions and clauses applicable to this solicitation.

mailto:carol.wood@nist.gov