Combined Synopsis Solicitation.pdf

35th Contracting Squadron USAF Misawa Air Base, Japan

FA5205-20-Q-B027, Fire Notification System

REQUEST FOR QUOTATION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is FA5205-20-Q-B027; this solicitation is a request for quotation. This solicitation document and incorporated provisions and clauses are those in effect through FAC 2020-05, DPN 20200114, and AFAC 2019- 1001. This acquisition will be full and open competition.

Please see the table below for the list of line items required under this solicitation. Please refer to SOW attached herewith for Fire Stations Alerting System Installation Service, Misawa AB, Japan.

Requested Supplies and Services List

LINE

ITEM DESCRIPTION QUANTITY UNIT

0001 Voice Alert License: MFG. USDD, PART # F-VA, G2 VOICEALERT

OR EQUAL

2 EA

0002 Station Controller MFG. USDD, PART #F-ATX, G2 ATX STATION CONTROLLER - Power/Signal/Control up to 8 peripheral Remote Options. 4 Unique Amps/Zones available. Includes Rack Mount Ears, Base Plate. OR EQUAL

2 EA

0003 Mixer MFG. USDD, PART # F-MIX&PS Mixer -G2 Power, Audio & Ethernet (24 devices) - Version 2, includes Power Supply 48 vdc, 1200VA plus 12 vdc output for Station Radio. OR EQUAL

3 EA

0004 Ethernet Switch MFG. USDD, PART # F-SRW226G4, Ethernet Switch, Rack Mount 26-port Gigabit Smart Switch OR EQUAL

3 EA

0005 Alerting Remote MFG. USDD, PART # LAR-RR2, G2 Local Alerting Remote (RR2) OR EQUAL

2 EA

0006 Rack Mount MFG. USDD, PART # F-UPS-RM, UPS-Rack Mount (1500VA)(Each ATX needs x1; Each Mixer needs x1) OR EQUAL

7 EA

0007 Audio Amp MFG. ATLAS, PART #F-AMP, Audio Amplifier, External, Standard w/shelf, under table or wall mount, for 1U ½ Rack

OR EQUAL

2 EA

0008 Expansion Kit MFG. USDD, PART # F-EXP, G2 EXPANSION KIT - Allows ability to Power/Signal/Control up to 12 more peripheral Remote options per EXP. OR EQUAL

2 EA

0009 Color Indicator Remote MFG. USDD, PART # F-CIR, G2 COLOR INDICATOR REMOTE Module - Up to 8 unique colors OR EQUAL

21 EA

0010 Push Button Black MFG. USDD, PART # F-PB-B, Push Button, Standard (Black) OR EQUAL

2 EA

0011 Push Button Red MFG. USDD, PART # F-PB-R, Push Button, Emergency (Red) OR EQUAL

2 EA

0012 Message Remote MFG. USDD, PART # F-MR2, G2 MESSAGE REMOTE 2 Module (2017 Version 2) OR EQUAL

5 EA

0013 Message Sign MFG. USDD, PART # F-MS-G-S G2 MESSAGE SIGN (Digital LED) STANDARD GammaSign / 24" Active Screen Width

OR EQUAL

49 EA

0014 Message Sign Mini MFG. USDD, PART # F-MS-G-M G2 MESSAGE SIGN (Digital LED) MINI GammaSign / 12" Active Screen Width / Turn Out Timing ONLY OR EQUAL

3 EA

0015 Adapter Plate MFG. USDD, PART # F-MS-AP-D, MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MS-G -S(or-E) to any standard mount with VESA 100 hole patterns OR EQUAL

10 EA

0016 MS Mount MFG. USDD, PART # F-MS-MNT-ART-L, MS Mount - Articulating, Long reach OR EQUAL

10 EA

0017 Room Remote MFG. USDD, PART # F-RR2, G2 ROOM REMOTE 2 Module / 2017 version 2 OR EQUAL

51 EA

0018 Speaker LED MFG. USDD, PART # F-SPK-LED-FM, G2 SPEAKER

- LED Illuminated - FLUSH Mount, 70v OR EQUAL

75 EA

0019 Speaker Omnidirectional MFG. USDD, PART # F-SPK-OAS, G2 SPEAKER - OmniAlertStrobe - Omnidirectional Alerting Speaker, optimized for high Vocal Intelligibility in large open indoor areas and with High-Intensity LED Strobe Light Arrays - includes Cable Hanging Kit and brackets (typically requires MR2 for power/signal/control) OR EQUAL

3 EA

0020 Standard Speaker MFG. USDD, PART # F-SPK-STD-FM, SPEAKER

- STANDARD, FLUSH Mount, 70v OR EQUAL

26 EA

0021 Bay/Outdoor Speaker MFG. USDD, PART # F-SPK-W-SM, SPEAKER - APP BAY/OUTDOOR - Weatherized, Surface Mount, 70v OR EQUAL

18 EA

0022 Transformer 8ohm to 70V MFG. USDD, PART # F-XFMR, Transformer, 8ohm to 70V, External OR EQUAL

1 EA

0023 Strobe Light Red MFG. USDD, PART # S-STR, G2 Strobe Light / Red

LED OR EQUAL

1 EA

0024 Non-personal service – the contractor shall furnish all parts, labor, material, tools equipment and transportation to perform installation service station 1 including station configuration & start-up validation – non-continental US, in Misawa AB, Japan IAW the attached statement of work (SOW).

1 EA

0025 Non-personal service – the contractor shall furnish all parts, labor, material, tools equipment and transportation to perform installation service station 2 including station configuration & start-up validation – non-continental US, in Misawa AB, Japan IAW the attached statement of work (SOW).

1 EA

0026 Shipping 1 EA

Period of Performance: 180 days after contract award.

- Award shall be made in the aggregate, all or none.

- To be considered for award, offers of “or equal” products of the brand name manufacturer, must—meet the salient physical, functional, or performance characteristic specified in this solicitation; clearly identify the item by--Brand name, if any; and Make or model number. Include descriptive literature available to the Contracting Officer and clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. Unless the offeror clearly indicates in its offer that the product being offered is an “or equal” product, the offeror shall provide the brand name product referenced in the solicitation.

- Or-equal items shall require technical and functional demonstrations to show conformity to any paragraph for technicalities and functionalities in the attached SOW, otherwise the or-equal items are not eligible for award.

SHIPPING ADDRESS/CONSOLIDATION POINT:

F.O.B. Destination shall be quoted for supplies to be delivered within the United States unless there are valid reasons to the contrary. Shipping cost should be included in the total quoted price. Please include the cost of shipping the items to Defense Distribution Depot San Joaquin (DDJC), Tracy Depot unless an exemption applies.

Please see exemptions below; if exemptions apply you must contact SDDC for booking and shipping instructions.

Primary Shipping Information:

Defense Logistics Agency Defense Distribution Depot San Joaquin (DDJC), Tracy Depot Address: Bldg. 30, CCP, 25600 Chrisman Road, Tracy, CA 95376

[Delivery Hours 07:00 - 15:30, M-F. All delivery appointments will be made at least 24 hours in advance through the carrier appointment system (aka. CAS). For registration/system information, call 1-800-462-2176, option 3. Any question regarding an appointment call 24 hours in advance.]

Exceptions to DDJC shipping:

The following material and/or shipment types should not be routed to a DLA consolidation and containerization activity (DDJC). The vendor must contact the military Surface Deployment and Distribution Command (SDDC) Movement Support Teams to book and document items:

a. Release unit (RU) shipment or combination of LRU’s which economically (by cube or weight) fill a seavan for a single consignee or overseas breakbulk activity.

b. Single items oversize to a 40-foot seavan (maximum item dimensions L= 228” x W = 85” x H = 85”, or occupying 50 percent or more of the floor space in a 40-foot seavan).

c. Air – eligible item(s) outsized to a single 463L pallet (L = 84” x W = 104” x H = 96”); or over 9645 lbs.; or containing hazardous material (Contact Aerial Port of Embarkation for these shipments).

d. Navy CASREPS and Air Force and Marine Corps high-priority (TP1 or TP2 designated 999, 777, 555, N__, and E__, or RDD under 21 days (60 days USMC) which have not been downgraded to surface.

e. Foreign Military Sales (FMS) shipments (except authorized special projects identified in the MAPAD).

f. Shipments consisting of material categorized as follows (WATER COMMODITY CODE):

1) Aircraft, unboxed, (990)

2) Arms, ammunition, explosives and radioactive waste, (40X-499;680-686)

Exception: (DDJC accepts 1.4 explosives)

3) Baggage/household goods, (360-399)

Exception: (DDJC Accepts HHG/Baggage)

4) Boats, (640-642)

Exception: (DDJC & DDSP can accept boats within the limits of paragraph 1b).

5) Bulk cargo, unpacked, dry or liquid, (200-280)

6) Classified or intelligence material or material requiring Transportation Protective Services

7) Controlled substances, (532, 533, 537, 540, 542)

8) Mail, (610-619)

9) Privately Owned Vehicles (POV), (300-359)

10) Radioactive material, (Type Cargo Code A, 4)

11) Radioactive material, (Water Commodity Code 451-496)

12) Refrigerated cargo, (100-189)

13) Special cargo/oversized

a) Antisubmarine equipment, (800-809)

b) Boats and boxed vehicles, (810-829)

c) Lumber and logs, (832-840, 842-843, 845-846, 848-849, 851-859)

d) Special cargo (860-894) Exception: DDJC & DDSP accept vehicles (except POVs) that can be loaded in a seavan or on a flatrack and meet the dimensional limitations.

14) Subsistence, perishable, (500-529)

15) Water Type Cargo Code A, C, D, I, J, P & S

16) Water Special Handling codes – Single Handling Condition, 2, 3, 4, 5, 6, 7 & 8

g. Parcel Post material addressed to an Army Post Office (APO)/Fleet Post Office shall be shipped via parcel post to the customer.

SDDC Point of Contact Information:

SDDC 597th BDE S3 Booking Office Address: 661 Sheppard Place, Fort Eustis, VA 23604-1626 Email- usarmy.jble.597-trans-bde.mbx.north-south-occa-booking-office@mail.mil Phone- 1-757-878-7513/8235/7516/8418/8364/0635/8360/0650

EVALUATION CRITERIA:

Evaluation of quotations will be completed in accordance with FAR 13.106-2. The Government will award the contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation.

Evaluation Factors: (1) Price.

Contractors must be actively registered with the System Award Management (SAM). Lack of registration in the SAM database will make an offeror ineligible for award. The Contractor is required to confirm on an annual basis that its information in the SAM database is accurate and complete at https://www.sam.gov/. (IAW FAR 52.232-33 Payment by Electronic Funds Transfer- System Award Management, Jul 13)

Contractors must be registered in Wide Area Work Flow (WAWF). The WAWF system is the method to electronically process vendor payment requests and receiving reports, at http://wawf.eb.mil/. (Authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports)

RESPONSE TIME:

Please send any response NO LATER THAN 1300 on 22 Jun 20 (JST) or 2100 on 21 Jun 20 (PST).

Point of contact is Tyler A. Spiess, Contracting Manager, Telephone 011-81-176-77-0080, Email tyler.spiess@us.af.mil.

Alternate POC is Mr. Mutsuo Shibasaki, Contracting Officer, Telephone 011-81-176-77-4895, Email mutsuo.shibasaki.jp@us.af.mil.

PROVISIONS/CLAUSES:

The following provisions and/or clauses apply to this acquisition. Offerors must comply with all instructions contained in. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil.

Clauses incorporated by reference:

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations FAR 52.212-1 Instructions to Offerors -- Commercial Items FAR 52.212-3 Alt I Offeror Representations and Certifications - Commercial Items FAR 52.212-4 Contract Terms and Conditions - Commercial Items FAR 52.212-5 (Dev) Contract Terms and Condition Required to Implement Statues or Executive Orders- Commercial Items (Deviation) FAR 52.222-50 Combating Trafficking in Persons FAR 52.223-18 Contractor Policy to Ban Text Messaging While Driving FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.228-3 Workers Compensation Insurance (Defense Base Act) FAR 52.228-4 Workers Compensation and War-Hazard Insurance Overseas FAR 52.232-33 Payment by Electronic Funds Transfer – System for Award Management mailto:usarmy.jble.597-trans-bde.mbx.north-south-occa-booking-office@mail.mil https://www.sam.gov/ http://wawf.eb.mil/ mailto:tyler.spiess@us.af.mil mailto:tyler.spiess@us.af.mil mailto:mutsuo.shibasaki.jp@us.af.mil http://farsite.hill.af.mil/

FAR 52.233-3 Protest After Award FAR 52.233-4 Applicable Law for Breach of Contract Claim DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials DFARS 252.203-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information DFARS 252.204-7015 Disclosure of Information for Litigation Support DFARS 252.225-7976 Contractor Personnel Performing in Japan (deviation 2018O0019) DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7006 Wide Area Work Flow Payment Instructions DFARS 252.232-7010 Levies on Contract Payments DFARS 252.244-7000 Subcontracts for Commercial Items

Clauses incorporated by full text:

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area Work Flow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.sam.gov/

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice: Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

https://wawf.eb.mil/ https://wawf.eb.mil/

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA5205

Admin DoDAAC FA5205

Inspect By DoDAAC FA5205

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) FA5205

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

35th Contracting Squadron Unit 5201, Bldg. 656 Misawa Air Base, Japan

Attn: 35 CONS/PKB

Commercial Phone No.: (81) 176-77-3895

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

52.252-2 -- Clauses Incorporated by Reference.

As prescribed in 52.107(b), insert the following clause:

Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil

(End of Clause)

5352.201-9101 -- OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen:

Air Force Installation Contracting Agency (AFICA)/KP Director 1940 Allbrook Drive, Building 1 Wright-Patterson AFB OH 45433 Phone: (937)257-5529 Fax: (937)656-0919

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

Attachments:

1. Statement of Work (SOW) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P92_14068 http://farsite.hill.af.mil/

52.252-2 -- Clauses Incorporated by Reference.