Combined Synopsis Solicitation.docx

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-07

This solicitation is set-aside for SDVOSB.

The associated North American Industrial Classification System (NAICS) code for this procurement is 531130, with a small business size standard of $34 million.

The FSC/PSC is W081.

The Bedford, VAMC is seeking to lease Storage Containers.

All interested companies shall provide quotations for the following:

Supplies/Services

STATEMENT OF WORK

(SOW)

COMMODITIES ONLY CONTRACT

1.0 General. Lease of General Purpose Steel Dry Cargo Storage Containers

1.1 Introduction. The Veterans Construction Team, (VCT), in order to continue to provide vocational rehabilitation services to its participants, requires the lease of storage containers for equipment, tools, and materials.

1.2 Background. The vocational rehabilitation program Veterans Construction Team has purchased, through revenue generated from construction and renovation activities, an extensive inventory of tools and equipment for use on various jobsites. To properly store and maintain this inventory, additional storage is necessary beyond that which is available at its base of operation, ENRM VA Medical Center.

1.3 Objectives. Establishment of a firm, fixed price contract which shall provide for the annual lease of three ground level storage containers, with additional option periods available of up to four years.

1.4 Scope. Provide three ground level storage containers to be delivered to a site or sites to be specified by VCT, on the grounds of ENRM VA Medical Center, 200 Springs Road, Bedford, MA. The containers shall be approximately forty (40) feet long by eight (8) feet wide by eight (8) feet six (6) inches high, with either one or both ends having doors which swing outward, providing access to the full width and height of the container. Each container shall be of steel construction, weather tight, with capacity for padlock security. The containers will be clean, usable, and absent any defect which significantly affects designed use. Cost of the lease of containers shall include all equipment and labor necessary to deliver, pick up, and properly site the units on solid, level ground.

1.5 Contract Type. Firm, fixed price annual contract with provision for up to four additional option years. Options to be exercised based on the needs of the government at the end of each period.

1.6 Place of Performance/Hours of Operation. All deliveries shall be to the Edith Norse Rogers Memorial VA Medical Center, 200 Springs Road, Bedford, Massachusetts. Delivery hours shall be between 0700 and 1500 hours, Monday through Friday unless alternative times are agreed to by both parties in advance.

1.7 Period of Performance. Contract shall consist of three delivery orders, one for each container, each with a period of performance of one calendar year from date of delivery. Vendor shall anticipate not more than one drop off and one pick up for each container within any one calendar year.

1.8 Privacy Act. Work on this project may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

1.9 Security. This project is “Unclassified”.

1.10 Key Personnel.

1.10.1 The client shall identify an Ordering Contracting Officer (OCO) under points of contact.

1.10.2 The contractor shall identify key personnel in the technical proposal regardless of the type of task. NOTE: Key personnel may not be removed from the task without express approval of the OCO. The OCO will attach a copy of the request and determination to the project files.

1.11 Quality Control. All equipment delivered under this contract shall be inspected by a representative of Veterans Construction Team. No equipment will be accepted which is not complete, clean, serviceable, weather tight, and securable. Padlocks to be provided by the government.

1.12 Records/Data. All equipment deliveries will be accompanied by receiving documentation which will be signed by VCT representative after inspection.

1.13 Packaging/Packing/Shipping Instructions. All equipment will be shipped via truck capable of safe off-loading in the desired location. Vendor will stipulate the site conditions, in advance, necessary for safe drop-off.

1.14 Applicable Documents. Provide a listing of all documents cited in the SOW including Government directives, formal specifications and standards, and other documents cited. Identify each by title, number, and the date of edition or revision.

Containers provided under this contract will comply with ISO Size Type Code 42U6 and U.S. FHWA weight guidelines for containers of specified dimensions.

1.15 Points of Contact.

Ordering Contracting Officer VCT Representative Ean Dervin 200 Springs Road 116B-3 Bedford, MA 01730 781-687-3115 Ean.dervin@va.gov

Alternate VCT Representative David DiRienzo Edith Norse Rogers VA Medical Center 200 Springs Road Bedford, MA 01730 781-687-3154 dave.dirienzo@va.gov

2.0 Government Furnished Items. The contractor shall specifically identify in their proposal the type, amount, and time frames required for any government resources, excluding those listed below.

The Government will provide the following: Site, on firm, level, well drained ground, for delivery of each container and access to such sites on the premises of VA Medical Center.

Means by which items stored in said containers shall be secured.

Responsibility for security of stored contents for the entire period of performance of this contract.

Standard Operational Procedures, applicable regulations, manuals, texts, briefs and other materials associated with the project and the hardware/software noted throughout this SOW.

Initial familiarization / orientation will be provided on site.

Training to be provided by the Government specific to this task.

4.0 Contractor Furnished Items. All items the contractor is to furnish during the contract.

All material, labor, equipment and coordination necessary to deliver, for annual lease to the government, three general purpose corrugated steel dry cargo storage containers and removal of said containers within twenty (20) days of contract expiration.

Written lease conditions for said containers.

5.0 Specific Requirements.

5.1 Task Description. Provide, within five (5) business days of receipt of delivery order, three storage containers as described above, under lease to the federal government, and delivered to 200 Springs Road, Bedford, Massachusetts, to sites specified by Veterans Construction Team representative.

5.2 Proposal Submission. The Government will request proposals for this task. To receive a potential Request for Quotes (RFQ), the potential offerors shall register their organization and their authority to submit quotes at www.gsa.gov/connectionsii The contractor shall submit a written cost and technical proposal for consideration before the due date and time for this RFQ. The contractor shall submit a payment schedule as part of the cost proposal. In addition, the contractor shall submit these proposals electronically.

5.2.1 Travel. As part of the Cost Proposal, the contractor shall provide any anticipated travel costs, if known, to include: origination; destination; number of trips; number of persons; and a breakdown of lodging, meals, transportation and related costs. Actual expenses are limited by the Government Travel Regulations and must be pre-approved by the client.

5.2.2 (Un-priced CLINS). The contractor shall provide a breakdown of any other direct costs (ODCs) in the Cost Proposal. The breakdown shall include an identification of any “open market items" or the contracting vehicle used for the Un-priced CLINS.

5.3 Deliverables and Reports. In addition to the applicable requirements, the contractor shall provide the following deliverables and reports:

Three (3) each storage containers with receiving documentation, in duplicate, to be signed by receiving representative of Veterans Construction Team.

Once monthly invoicing, in arrears, of costs incurred under lease of said equipment, which will include the unique container number assigned to each container by the vendor.

5.3.1 Status Reports. Status reports must be submitted monthly to the OCO

5.3.2 Failure to provide reports correctly will cause resubmission by your company.

5.3.3 Other Reporting Requirements. In addition to the monthly status reports, the contractor shall provide the following:

5.3.3.1 The contractor shall inform the OCO in writing of the actual task starting date on or before the starting date.

5.3.3.2 The contractor shall bring problems or potential problems affecting performance to the attention of the OCO as soon as possible. Verbal reports will be followed up with written reports when directed by the OCO.

5.3.3.3 The contractor shall notify the OCO when 75 % of the amount of the task has been expended (for time-and-materials task orders).

5.3.3.4 Additional written reports may be required and negotiated.

5.3.4 Delivery Instructions. All deliverables shall be delivered to the client no later than the date specified in the SOW. Deliverables are to be transmitted with a cover letter, on the prime contractor’s letterhead, describing the contents.

5.4 Inspection and Acceptance. In the absence of other agreements negotiated with respect to time provided for government review, deliverables will be inspected and the contractor notified of the OCOs findings within 5 work days of normally scheduled review.

5.5 Procedures for Payment. Billing and payment shall be accomplished in accordance with the contract. The contractor shall have the invoice certified by the OCO. The contractor’s invoice will be for one month for services performed in the previous month. The contractor may invoice only for the hours, travel and unique services ordered by GSA and actually used in direct support of the client representative’s project. Invoices submitted for payment must be accompanied by a copy of the government’s document(s) (i.e. DD250 or similar form) accepting the covered services. Failure to comply with the procedures outlined above may result in your payment being delayed.

The contract period of performance will be determined at time of award. This contract will be for a base plus four option years.

Place of Performance/Place of Delivery

Bedford, MA

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services”

The following subparagraphs of FAR 52.212-5 are applicable:

52.203-17, Contractor Employee Whistleblower Rights (Nov 2023), 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020), 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021), 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022), 52.219-14, Limitations on Subcontracting (OCT 2022), 52.222-3, Convict Labor (JUN 2003), 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018).

All quoters shall submit the following:

1. Questions: Any questions must be submitted in writing no later than November 19, 2024 at 3pm EST. Answers to any questions will be posted via amendment.

2. Quote: Offeror shall provide a quote using the table above.

All quotes shall be sent to the contract specialist Carlos Ortiz, carlos.ortiz3@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Price: Quotes will be compared by price.

2. Technical: The offerors quote shall be evaluated to determine if the organization has the experience and capabilities to fulfill the requirements of the contract.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received no later than November 27, 2024 at 3pm EST.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Carlos Ortiz, Contract Specialist carlos.ortiz3@va.gov Effective Date: 03/15/2023 Revision: 01