Combined Synopsis-Solicitation.docx

Combined Synopsis-Solicitation Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through the most current Federal Acquisition Circular. The most current Federal Acquisition Circular can be found at Acquisition.gov.

This solicitation is set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, Plumbing, Heating and Air-Conditioning Contractors, with a small business size standard of 19 million.

The FSC/PSC is J041 Maintenance, Repair and Rebuilding of Equipment – Refrigeration, Air Conditioning, and Air Circulation Equipment.

The Manchester Veteran Affairs Medical Center (VAMC) is seeking to a contractor to provide Alarm Room HVAC services.

All interested companies shall provide quotations for the following:

Supplies/Services

STATEMENT OF WORK

Air Conditioning Repairs

718 Smyth Road, Manchester, NH

1.0 INTRODUCTION

This project will be addressing Air Conditioning Issues in the fire alarm room (W100) and in N102 Police Station.

2.0 LIST of TASKS

Repair and replace W100 Alarm room air conditioning system.

· Work with VA staff to properly Lock out and tag out Existing air conditioning equipment.

· Disconnect piping and electrical connections on existing Air conditioning system.

· Remove existing air conditioning unit.

· Replace air conditioning unit and all piping, valves, and gauges connected to the air conditioning system.

· Install a GFCI protected 125 Volt 15- or 20-amp receptacle within 25’ of the outdoor unit.

· Reconnect piping and electrical connections.

· Insulate all piping associated with the air conditioning system.

· Cover refrigerant lines with brown line set covers.

· Work with VA staff to properly remove LOTO.

· Leak test piping, valves, and gauges.

· Seal penetrations with fire stop

· Perform start up after all work has been completed.

Install heat pump mini split air conditioning system in N102 police station.

· Work with VA staff to lock out and tag out any necessary equipment.

· Install all electrical components needed to run a mini split air conditioner following NEC and NFPA code requirements.

· Install a GFCI protected 125 Volt 15- or 20-amp receptacle within 25’ of the outdoor unit.

· Install new heat pump mini split air conditioner.

· Minisplit head must have its own shut off switch.

· Insulate all piping associated with the air conditioning system.

· Cover refrigerant lines with brown line set covers.

· Leak test piping, valves, and gauges.

· Seal penetration with fire stop.

· Perform start up after all work has been completed.

DELIVERABLES The Contractor will submit to the contracting officer and COR for approval:

Provide for review and approval:

a) lock out/ tag out program and training records for workers performing work on site.

b) electrical safety program and training records for workers performing work on site.

Provide Operations and Maintenance (O&M) information for all equipment provided under this contract. The O&M shall include manuals for maintenance, installation, and repair of the equipment.

Cut sheets for all materials used on the project.

Provide all equipment, tools, labor, and support services to replace the existing equipment, correct any issues with the piping and /or any update to be code compliant.

The New piping is to be reinsulated.

· Startup will be witnessed by the COR.

· All startup paperwork from the manufacture will be filled out and submitted to the COR.

All start-up paperwork is completed and submit at the end of the project.

3.0 PERFORMANCE REQUIREMENTS

Work impacting life safety or utility shutdowns shall be scheduled a minimum of two weeks in advance. This includes, but is not limited to, any work requiring a shutdown of the fire alarm or sprinkler system, any work that will leave a clear path less than four feet wide in a corridor, and any work that will close a building exit.

All work will be performed between the hours of 7:00am to 4:30 pm Monday thru Friday, excluding holidays. Off hours and weekend work may be requested of the COR with a 48-hour request notice. Note: This is not a guarantee.

Daily progress reports will be provided to the COR no later than by the end of that work week.

The provisions of all applicable NFPA, OSHA, EPA, TIL, VA codes, Federal, State, and local regulations shall be followed throughout the course of this project. Applicable VA publications and design manuals are available to the successful offeror at www.va.gov/facmgt. VA TIL Management System

Allow one week for the review of submittals when planning schedules.

All Safety Data Sheets (SDS’s) for materials and chemicals must be submitted for approval prior to the start of their use on station. Allow one week for review.

All safety plans and documentation of personnel training on those plans shall be submitted for review and acceptance one week prior to the start of work on site. Refer to section 01 35 26 for additional safety requirements.

All debris shall be transported from the work site in covered containers. Dumpsters/roll off containers must be covered at the end of every workday. Containers must be labeled with contractor company name.

Any work impacting life safety shall be scheduled a minimum of three (3) weeks in advance. This includes, but is not limited to, any work involving lifting (crane) operations, and any work that will close a building exit.

Construction activities are not to interfere with patient care or the operation of this facility.

End of day cleanup of the work area(s) is mandatory. There will be no exception to the daily clean up requirement. Construction waste will be appropriately stored. Storing construction waste near a storage trailer is not permitted.

Hot Work Permits (for welding, brazing, soldering, torch cutting, etc.) are to be applied for through the COR. Penetration permits for any wall or slab penetrations shall also be required.

If the work plan includes requirements for respirators, fall prevention, hazardous materials, then the Contractors written safety programs must be included in the safety submittal documents.

All hazardous material SDS information must be submitted for review and approval by the Medical Center before they can be brought on site. It is anticipated that the least hazardous materials necessary will be used. Allow three (3) weeks for the review process.

There is no internal bulk storage on VA property. However, there is some space for parking storage trailers, permission for which must be applied for through the COR. The contractor must furnish their own storage trailers.

Contractor vehicles, including those of their employees, are to be parked in back of Lot “E”. This parking lot is located by the salt shed at the north end of campus.

Protection of existing vegetation, structures, equipment, utilities, and improvements:

· The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which is not to be removed, and which do not unreasonably interfere with the work required under this contract

· The Contractor shall protect from damage all existing improvements and utilities at or near the work. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the CO may have the necessary work performed and charge the cost to the Contractor.

Restoration:

· Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

· Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, roofs, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

· At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to the existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings, and which are not scheduled for discontinuance or abandonment.

4.0 DELIVERABLES

The VA shall be considered the Architect of record and all RFI’s and submittals shall be sent to them for resolution through the Contracting Officer (CO).

Company Safety Plan Policy

Proposed schedule for the start and completion of work.

Cut sheets and other manufacturers’ information for the entire roofing system proposed for installation submitted as a single submittal document for the entire proposed roof system.

Provide for review and approval:

· fall protection program and training records for workers performing work on site.

· OSHA 10-hour safety training for all workers performing work on site.

· OSHA 30-hour safety training records for site superintendent.

· For crane activities; prior to crane arrival the company crane insurance certificate and current yearly crane inspection certificate will be required. The daily inspection record will be collected the morning of crane work to begin.

NOTE:

All review periods are weekdays only. i.e., Allow three (3) weeks for the review of submittals when planning schedules. This requires 15 business days for review period.

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· 52.203-16, 52.204-4, 852.203-70, 852.219-75

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services”

The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020), 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023), 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021), 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024), 52.219-33, Nonmanufacturer Rule (SEP 2021), 52.222-3, Convict Labor (JUN 2003), 52.222-26, Equal Opportunity (SEP 2016), 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020), 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020), 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021), 52.222-41, Service Contract Labor Standards (AUG 2018), All quoters shall submit the following:

1. Questions: Any questions must be submitted in writing no later than Monday 17 June 2024 at 3:00 PM EST. Answers to the questions will be posted the following week.

2. Quote: Offeror shall provide a quote using the Line item 0001 table above. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

All quotes shall be sent to the Contracting Officer, David Valenzuela at david.valenzuela2@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Price: Quotes will be compared by price.

1. Technical: The offeror’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Work in a timely efficient manner.

1. Contractor shall provide specification sheets for proposed equipment and include within the solicitation response.

1. Vendors shall be certified as a SDVOSB in VetBiz or VetCert, failure to be certified will remove vendors from consideration.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

Submission of your response shall be received not later than 28 June 2024 at 3:00:00 PM EST. All quotes shall be emailed to David Valenzuela at david.valenzuela2@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact: David Valenzuela, david.valenzuela2@va.gov.

Effective Date: 03/15/2023 Revision: 01