Combined Synopsis Solicitation - ALFOA eDiscovery.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE DISTRICT OF WASHINGTON

PRIDE … TEAMWORK … SUCCESS

Combined Synopsis/Solicitation

» AFLOA eDiscovery Software «

Brand Name for Relativity Software

(i) This is a combined synopsis/solicitation for a brand name purchase of Relativity for the acquisition of commercial items/services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this announcement. This announcement constitutes the only solicitation; a written solicitation will not be issued.

The Air Force District of Washington Contracting Directorate (AFDW/PK), 1500 W. Perimeter Rd., Suite

5750, Joint Base Andrews, MD 20762, intends to procure Relativity eDiscovery Software and maintenance.

(ii) Solicitation Number: FA7014-20-Q-0020

This solicitation is issued as a Request For Quotation (RFQ).

(iii) The solicitation document, incorporated provisions, and clauses are those in effect through Federal

Acquisition Circular (FAC) 2019-05. The Government contemplates the issuance of a Firm-Fixed Price

(FFP) contract to satisfy this requirement.

(iv)

Contracting Officer's Business Size Selection Small Business Set Aside

NAICS Code 511210

Small Business Size Standard $38.5 M

(v) The quotation package shall include the following FFP Contract Line Item Numbers (CLINs) to include the elements listed in the product list as follows

(vi)

CLIN (FFP) Description Part Number UI QTY

0001 Realativity - 25 Concurrent Users, Initial Year 25C/1P/2DG EA 1

0002 Relativity - Training Onboarding TC_ONBOARDING EA 1

1001 Option 1 - 25 Concurrent Users Annual Maintenance MAINT_25C EA 1

2001 Option 2 - 25 Concurrent Users Annual Maintenance MAINT_25C EA 1

3001 Option 3 - 25 Concurrent Users Annual Maintenance MAINT_25C EA 1

4001 Option 4 - 25 Concurrent Users Annual Maintenance MAINT_25C EA 1

(vii) Description of item(s) to be acquired:

The Government is procuring the Relativity eDiscovery software specified by the product numbers listed in the Statement of Work for an on-premises installation where both the software application and associated data will be hosted on internal Air Force servers. The Government is not procuring an external cloud service or a Software as a Service (SaaS) solution. Please see the attached Statement of Work.

(viii) Period of Performance (PoP) and place:

CLIN Description Part Number PoP

0001 Realativity - 25 Concurrent Users, Initial Year 25C/1P/2DG 05/01/2020 – 04/30/2021

0002 Relativity - Training Onboarding TC_ONBOARDING 05/01/2020 – 04/30/2021

1001 Option 1 - 25 Concurrent Users Annual Maintenance MAINT_25C 05/01/2021 – 04/30/2022

2001 Option 2 - 25 Concurrent Users Annual Maintenance MAINT_25C 05/01/2022 – 04/30/2023

3001 Option 3 - 25 Concurrent Users Annual Maintenance MAINT_25C 05/01/2023 – 04/30/2024

4001 Option 4 - 25 Concurrent Users Annual Maintenance MAINT_25C 05/01/2024 – 04/30/2025

At award, a Government representative will be provided as a contact to arrange a mutually acceptable means to access the Software via electronic delivery for deployment on the Air Force network.

(ix) INSPECTION & ACCEPTANCE TERMS: Services/Products will be accepted at location of performance.

(x) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

a. Provide Cage code when submitting offer

b. Offerors shall address questions, concerns, or requests for clarification in writing (via e-mail) to the points of contact listed below by no later than 13:00 Eastern Standard Time (EST) 03 April

2020. Telephonic inquiries will not be accepted. The Contracting Officer and Contract Specialist assume no responsibility for non-delivery due to technical difficulties.

c. All offers shall be submitted via email to the Contracting Officer and the contract Specialist via electronic mail no later than 13:00 Eastern Standard Time (EST) on 13 April 2020.

Contracting Officer Contract Specialist

1st Lt. Alexander Dials

Alexander.s.dials.mil@mail.mil

Michael Devereux

Michael.t.devereux.civ@mail.mil

240-612-5991

d. Price and any discount terms. The quoter shall provide a price quotation for all CLINS inclusive of all discounts and after the removal of any federal tax (tax exemption documentation can be furnished upon contract award). All quotes shall document that they are valid for a minimum of

30 days from the date of solicitation closing.

e. Other considerations. The government intends to award based on the clause 52.212-2 found herein. Within no more than 5 single sided pages and no smaller than 8 point font address any other factors that should be considered.

(xi) 52.212-2, Evaluation -- Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered IAW FAR Part 13.106-2. The following factors shall be used to evaluate offers:

(i) Price

(ii) Technically Acceptable with the ability to comply with the SOW

(iii) Any other factors affecting the value offered

(b) Award will be conducted under the provisions of FAR Part 12, Commercial Items, and FAR

13, Simplified Acquisition Procedures. Submit only written offers; oral offers will not be mailto:Alexander.s.dials.mil@mail.mil mailto:Michael.t.devereux.civ@mail.mil accepted. All firms or individuals responding must be registered with the System for Award

Management (SAM).

(c) A written notice of award or acceptance of an offer furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding agreement without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(xii) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and

Certifications -- Commercial Items, with its offer. Offeror Representations and Certifications (Oct 2018) --

Commercial Items is applicable to this solicitation and is hereby incorporated by reference. Offeror must include, with its offer, a completed copy of provision FAR 52.212- 3, Offeror Representations and

Certifications-Commercial Items in full text. FAR 52.212-3 can be obtained from http://aquisition.gov. An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.sam.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(xiii) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition and a statement regarding any addenda to the clause.

(xiv) FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019)

(xv) OTHER FAR CLAUSES AND PROVISIONS

52.202-1 Definitions

52.203-3 Gratuities

52.203-6 Alt1 Restrictions on Subcontractor Sales to the Government

52.203-12 Limitation on Payments to Influence Certain Federal Transactions

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of

Whistleblower Rights

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

52.204-7 System for Award Management

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-13 System for Award Management Maintenance

52.204-16 Commercial and Government Entity Code Reporting

52.204-18 Commercial and Government Entity Code Maintenance

52.204-19 Incorporation by Reference of Representations and Certifications

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

52.204-22 Alternative Line Item Proposal

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018)

52.209-6 Protecting the Government’s Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-7 Information Regarding Responsibility Matters

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.216-1 Type of Contract

52.216-7 Allowable Cost and Payment

52.217-5 Evaluation of Options

52.217-8 Option to Extend Services

52.217-9 Option to Extend the Term of the Contract

52.219-1 Alt1 Small Business Program Representations

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns

52.219-8 Utilization of Small Business Concerns

52.219-16 Liquidated Damages – Subcontracting Plan

52.219-28 Post-Award Small Business Program Representation

52.222-3 Convict Labor

52.222-17 Nondisplacement of Qualified Workers

52.222-21 Prohibition of Segregated Facilities

52.222-26 Equal Opportunity

52.222-35 Equal Opportunity for Veterans

52.222-36 Equal Opportunity for Workers with Disabilities

52.222-37 Employment Reports on Veterans

52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires

52.222-50 Combating Trafficking in Persons

52.222-55 Minimum Wages Under Executive Order 13658

52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017)

52.223-6 Drug-Free Workplace

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-1 Buy American Supplies

52.225-13 Restrictions on Certain Foreign Purchases

52.230-1 Cost Accounting Standards Notices and Certification

52.230-3 Disclosure and Consistency of Cost Accounting Practices

52.232-23 Alt1 Assignment of Claims

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-1 Disputes

52.233-2 Service of Protest

52.233-3 Alt1 Protest After Award

52.233-4 Applicable Law for Breach of Contract

52.237-2 Protection of Government Building, Equipment and Vegetation

52.242-15 Stop-Work Order

52.247-34 F.o.b. Destination

52.249-4 Termination for Convenience of the Government (Services)(Short Form)

52.252-1 Solicitation Provisions Incorporated by Reference

52.252-2 Clauses Incorporated by Reference

52.252-6 Authorized Deviations in Clauses

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.204-7003 Control of Government Personnel Work Product

252.204-7004 Alternate A, System for Award Management

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7011 Alternative Line Item Structure

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.215-7000 Pricing Adjustments

252.215-7007 Notice of Intent to Resolicit

252.223-7006 Prohibition on Storage and Disposal of Toxic and Hazardous Materials

252.223-7008 Prohibition of Hexavalent Chromium

252.225-7001 Buy American Act & Balance of Payments

252.225-7048 Export-Controlled Items

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 Wide Area Workflow Payment Instructions

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area Workflow (WAWF). Local processing office

(LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-

Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F1ATC3

(3) Document routing. The Contractor shall use the information in the Routing Data

Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the System.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA7014

Admin DoDAAC FA7014

Inspect By DoDAAC F1ATC3

Ship To Code F1ATC3

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

gloria.a.curry.civ@mail.mil alexander.s.dials.mil@mail.mil (Contracting Officer)

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

dfas.limestone-me.jaq.mbx.dfas-li-customer-inquiries@MAIL.MIL

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5352.201-9101 Ombudsman

As prescribed in 5301.9103, insert the following clause:

252.232-7009 Mandatory Payment by Governmentwide Commercial Purchase Card

252.232-7010 Levies on Contract Payments

252.243-7001 Pricing of Contract Modifications

252.244-7000 Subcontracts for Commercial Items

252.246-7008 Sources of Electronic Parts

252.247-7023 Transportation of Supplies by Sea

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

5352.242-9000 Contractor Access to Air Force Installations

5352.242-9001 Health and Safety on Government Installations

5352.201-9101 OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

PAULA P. SMITH

AFDW/PK

1500 W. Perimeter Rd, Suite 2750A

Joint Base Andrews, MD 20762

Commercial Phone: (240)612-6207

Email: paula.p.smith.civ@mail.mil

Fax: (240)612-2177

Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS)

(Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

(xvi) Additional Contract Requirement or Terms and Conditions:

N/A

(xvii) Defense Priorities and Allocations System (DPAS):

N/A

(xviii) Proposal Submission Information:

All questions or comments must be sent to NLT 15:00 EST, 03 April 2020. Offers are due by 13:00 EST, 13 April 2020 via electronic mail.

Contracting Officer Contract Specialist

1st Lt. Alexander Dials

Alexander.s.dials.mil@mail.mil

Michael Devereux

Michael.t.devereux.civ@mail.mil

240-612-5991

(xix) For additional information regarding the solicitation, please contact the Contract officer or Contract

Specialist listed above

Notice to Offerors:

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the

Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

This solicitation incorporates one or more clauses and/or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://acquisition.gov/

Attachments:

Statement of Work

Brand Name Justification mailto:Alexander.s.dials.mil@mail.mil mailto:Michael.t.devereux.civ@mail.mil