Combined Synopsis-Solicitation - 75N99020R00024.pdf

COMBINED SYNOPSIS/SOLICITATION

75N99020R00024

In accordance with FAR 5.207(a) the following information is provided:

(1) Action Code. P (Procurement – Combined Synopsis/Solicitation)

(2) Date. 04/06/2020

(3) Year. 2020

(4) Contracting Office ZIP Code. 20892

(5) Product or Service Code. N046

(6) Contracting Office Address. 9000 Rockville Pike, Bethesda, MD

(7) Subject. Lab Water Purification Systems Maintenance and Services

(8) Proposed Solicitation Number. 75N99020R00024

(9) Closing Response Date. 05/01/2020

(10) Contact Point or Contracting Officer.

Daniel F. Burk, daniel.burk@nih.gov

(11) Contract Award and Solicitation Number.

Contract Number: TBD Solicitation Number: 75N99020R00024

(12) Contract Award Dollar Amount. TBD

(13) Line Item Number. See attached

(14) Contract Award Date. TBD

(15) Contractor. TBD

(16) Description. See attached

(17) Place of Contract Performance.

National Institute of Environmental Health Sciences, 111 T.W. Alexander Drive, Research Triangle Park, NC

(18) Set-aside Status. 100% Small Business Set-aside mailto:daniel.burk@nih.gov

In accordance with FAR 12.603(c)(2) the following information is provided:

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation Number: 75N99020R00024 - The solicitation is issued as a request for proposal (RFP).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05.

(iv) This acquisition is a 100% small business set-aside. The associated NAICS Code is 221310 with a size standard of $30.0 million.

(v) See attached for a list of line item number(s) and items, quantities, and units of measure, and options.

(vi) See attached for a description of requirements and Statement of Work.

(vii) See attached for period of performance and delivery information.

(viii) Provision 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. See attached for additional instructions to Offerors.

(ix) Provision 52.212-2, Evaluation-Commercial Items is applicable to this solicitation. See attached for specific evaluation procedures.

(x) Offerors are required to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer.

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition.

(xiii) See attachment for additional contract requirements/terms & conditions

(xiv) Defense Priorities and Allocations System (DPAS) is not applicable.

(xv) Proposals shall be submitted via email to Daniel F. Burk at daniel.burk@nih.gov not later than 4:30 pm ET on 05/01/2020.

(xvi) Point of Contact for information regarding the solicitation:

Daniel. F. Burk, 984-287-4385, daniel.burk@nih.gov https://www.acquisition.gov/content/part-12-acquisition-commercial-items#i1112616 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_212-1 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060530 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060971 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_212_5

PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM, HEREIN CONTAINS IMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN RESPONDING TO THIS SOLICITATION.

ANY CONTRACT RESULTING FROM THIS SOLICITATION WILL INCLUDE IN ITS SECTION A -

SOLICITATION/CONTRACT FORM, ACCOUNTING, APPROPRIATION, AND GENERAL INFORMATION

APPLICABLE TO THE CONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H, HEREIN, CONTAINS CONTRACTUAL INFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT REPRESENTATION OF THE CONTRACT DOCUMENT THAT WILL BE AWARDED AS A RESULT OF THIS SOLICITATION. THE CONTRACT COST OR PRICE AND OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (i.e. those relating to the organizational structure [e.g. Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN THE NEGOTIATION PROCESS AND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE ENCLOSED CONTRACT SCHEDULE IS INTENDED TO PROVIDE THE OFFEROR WITH THE NECESSARY INFORMATION TO UNDERSTAND THE TERMS AND CONDITIONS OF THE

RESULTANT CONTRACT.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The Contractor shall provide all equipment, materials, service, maintenance, supplies, and relocation for Point-of-Use (POU) laboratory water purification systems, Reverse Osmosis equipment, and leak detectors with shut off valves in accordance with the Statement of Work.

ARTICLE B.2. PRICES/COSTS

Period Service Price

Base CLIN 0001

June 1, 2020 through 31 May

All services per the SOW including service, maintenance, parts, and supplies

Option CLIN 1001

June 1, 2021 through 31 May

All services per the SOW including service, Option CLIN 2001

June 1, 2022 through 31 May

All services per the SOW including service, Option CLIN 3001

June 1, 2023 through 31 May

All services per the SOW including service, Option CLIN 4001

June 1, 2024 through 31 May

All services per the SOW including service, Total Price $

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

ARTICLE-C.1. [DESCRIPTION-SPECIFICATION-WORKSTATEMENT-PERFORMANCE WORK STATEMENT

Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Statement of Work attached hereto and made a part of this Solicitation.

Point-of-Use (POU) Laboratory Water Purification Systems and Reverse Osmosis Statement of Work

I. Background

The Office of Research Facilities (ORF) is located at the National Institute of Environmental Health Sciences (NIEHS), Research Triangle Park, ORF provides support for the NIEHS maintenance contracts. The major missions of the NIEHS are to identify and characterize hazards to human health, their mechanisms of action, and their interactions. A part of this mission is to provide service, maintenance and supplies, relocation, etc. for Point-of-Use (POU) laboratory water purification systems and Reverse Osmosis equipment and leak detectors with shut off valves.

II. Scope of Work

This contract shall provide for quality assurance and preventive maintenance, emergency repairs, removal and relocations of POU Laboratory Water Purification Systems, Reverse Osmosis equipment, and leak detectors with shut off valves, as needed, to insure quality and to maintain full operating conditions for all lab water purification equipment at the NIEHS. The Contractor is required to furnish all services, parts and supplies, necessary to successfully fulfill the overall objectives in this contract. If additional services, components or maintenance is required beyond the terms of this contract, the contractor is to notify the Contracting Officer or COR at the NIEHS if costs are involved and before the work is done. The Contractor shall furnish all necessary personnel, labor, installation or service equipment, facilities, tools, parts, materials, and supplies required in the performance of this contract.

III. Description of Requirements

At the time of this contract award, 196 POU systems and six, (6) Reverse Osmosis systems will be covered under this contract during each contract year. It is understood that new systems may be purchased by the individual laboratories or systems may be removed It will be the contractor’s responsibility to meet with the CO and or COR annually during each year of the contract to adjust the contract accordingly and the contractor shall provide documentation of required adjustments whether adding or deleting systems. The equipment to be supplied must meet or exceed the following specifications. The units are described below. See Attachment 1 for quantities.

1. Service Carbon Tanks - The Carbon must be acid washed, virgin, granular activated carbon made from select grades of bituminous coal with the following characteristics:

U.S. mesh size 12 x 40 Percentage on 12 mesh 5% max Percentage through 40 mesh 5% max Iodine number (mg/g) 950 min

Ash (wt%) 8 max

Abrasion number 75 min pH 5 – 8 Moisture (wt%) 2 max Total Surface Area (N2 BET) 900 – 1050 Effective Size (mm) 0.55 – 0.75

This carbon must have a high adsorption capacity, low ash content, high surface area, and a high degree of abrasion resistance. This carbon should be activated using steam creating a broad range of pore sizes. This allows the removal of a wide spectrum of organics from the feed water and be specially selected for its ability to consistently reduce total organic carbons (TOC). Each carbon tank returned from the NIEHS will be first dumped where all the used carbon media is removed from the tank and discarded.

The service tanks shall be cleaned and fully sterilized with 1000 ppm chlorine solution for at least one hour before refilling with fresh carbon. New carbon will be loaded into a prep tank and filled with hot bacteria free RO/DI water. After soaking, the carbon will be transferred to a holding tank and backwashed. The contractor will insure to remove all carbon fines without reintroducing ionic contamination to the final carbon product. The contractor will than backwash, the carbon. The batch number and tank serial number will be recorded in a log prior to shipment. The tank shells will be ABS lined Fiberglass Reinforced Plastic. The tank internals are ABS, PP, or PE.

Service tanks 8” in diameter will use 200 mesh SS screens and tanks larger than 8” in diameter use ABS manifolds (0.010” slot width). After filling, the inlet and outlet fittings will be capped to prevent contamination with each tank tagged with the batch number. All fittings will be inspected and replaced if worn or dirty. The tank head and internals will be made from polypropylene plastic (PVC head and internals are not acceptable due to organic leaching). Five different size service carbon tanks are used at the NIEHS.

2. Service Mixed-Bed Deionization Tanks - A premium grade strong acid cation resin shall be used with a minimum total wet volume capacity of 1.8 meq/ml and a water retention capacity of 50 – 55% and a Type I strong base anion resin shall be used with a minimum total wet volume capacity of 1.0 meq/ml and a water retention capacity of 60%. The DI resins shall have Uniform Particle Size. The resins shall retain even weakly ionized contaminants such as CO2 and silicates. The resins shall come from a single manufacturer. The regeneration plant shall be state-of-the-art. The process shall be a formulation of premium grade resins, reactive chemicals, reactive timing, rinse times, temperature, filtered air, sanitizations and recombination mixes that produce a known quality. All resins will be regenerated in the same manner. The regeneration shall be a batch process involving the separation of resins (cation/anion).

The first step in the process will be to separate the cation and anion resin in the “separator” vessel. Softened/Filtered tap water is used during the separation process.

Resins shall be separated using a brine solution. This step strips organics from the resins as well as maximizes the separation process which reduces cross contamination.

After separation, the cation resin is transferred to the cation recharge column and the anion to the anion recharge column thereby creating a batch process. Special care will be taken to not cross contaminate cation with anion or vice versa. By using a batch process, each resin is targeted differently to clean and recover capacity. Once the resin is transferred to the batch (or recharge) columns, low bacteria/low TOC RO/DI water is used in every step thereafter. The regeneration water purification system shall consist of reverse osmosis with full duplex pretreatment (water softener, carbon filter, turbidity filter, 1-micron pre-filter), storage, 185 nm UV for TOC reduction, mixed bed deionization, 254 UV for bacteria reduction and complete recirculation. UV Sterilization (254 nm) must be incorporated on the RO permeate and 1 ppm chlorine shall be added to the storage tank for bacteria control as well.

Temperature regulated deionized water shall be used during the caustic cycle to strip silica from the anion resin. A Caustic and 20o Baume Hydrochloric Acid shall be used for regeneration. The regeneration chemicals shall be suitable for use in pharmaceutical, biotech and food grade applications. All chemicals lot numbers shall be recorded for each batch and records of COA reports are maintained. Instrumentation shall be used for QC of the regeneration process and includes readings of resistivity, baume, flow rates, temperature, time, TOC, pH, and mix ratio. All values shall be recorded in a batch report for each batch. The anion and cation resins shall be restored to their respective exchange modes. Prior to transferring batched resin to the mix tank, a capacity test shall be performed to determine the efficiency of the regeneration. After passing (the capacity test), resin from each batch tank shall be transferred together into a mix tank. A filtered blower shall be used to mix resin for a specific period. A mix ratio test shall be performed to confirm an even blend throughout the mix tank. Upon confirmation, the resins shall be ready for use and can be transferred to the service tanks. Before filling, each service tank shall be cleaned and fully sterilized with 1000 ppm chlorine solution for at least one hour before refilling with freshly regenerated resin. The actual tank shells are ABS lined FRP.

The tank internals are ABS, PP, or PE. Service tanks 8” in diameter use 200 mesh SS screens and tanks larger than 8” in diameter use ABS manifolds (0.010” slot width).

After filling, the inlet and outlet fittings are capped to prevent contamination and each tank will be tagged with the batch number. All fittings are inspected and replaced if worn or dirty. Full documentation shall be maintained of all resins regenerated and full traceability as required by the pharmaceutical and biotech industries shall be available to any customer. Resins shall not be exposed to any water source not considered potable or meeting the EPA Drinking Water Standard. Resins from other vendors shall not be regenerated in the same plant providing service to the NIEHS and the leased resins shall not be used in applications where they are exposed to irremovable contaminants. The contractor shall not allow its resins to be used in-line with resins from other vendors. The contractor must own (100% proprietor) and maintain its own resin regeneration plant and employ qualified trained personnel for operation and the regeneration operation shall have been in existence for at least tem (10) years. Typical TOC (Total Organic Carbon) levels from the carbon/deionization equipment, non-recirculating, are 35 ppb. Typical resistivity is 18.3 megohm. Four

(4) different size service mixed-bed deionization tanks are used at the NIEHS. It shall be noted that the CO or COR can make adjustment to the procedure as needed.

Service on each POU system will be on a six (6) month rotating schedule unless the equipment requires service at shorter intervals due to a variety of circumstances, including but not limited to equipment failure (i.e., leaks), special laboratory water requirements, or high-water usage which exceeds capacity capabilities of the system resulting in premature exhaustion or unacceptable water quality.

Reverse-osmosis systems will be serviced monthly. Service will involve routine preventive maintenance by a trained service technician who will replace filters, carbon tanks, resin tanks, inspect tubing, replacing if necessary and fittings, and inspect the operating parameters to verify that the system is consistently producing quality purified water.

All service carbon and deionization tanks are leased by the Government. The contractor is required to furnish replacement tanks, equipment, hoses and supplies related to the purified water equipment to keep experiments in service as provided in this Work Statement. Replacement tanks are to be pressure tested to check for leaks before being installed in any NIEHS labs.

The Contractor shall upon award of the contract, submit a Preventive Maintenance Plan for approval within 60 days of the start of the contract to the COR detailing a description of the services involving each expendable within the contract. The contractor shall also provide information including but not limited to the record keeping, tracking methods, automation, etc. which allows the contractor to establish dates for maintenance for the existing water purification systems. A sample of the contractor’s automated records will be provided along with a full description of the contractor’s process establishing correct intervals of service.

IV. Specific Requirements

Task 1 - Preventive Maintenance

For the POU systems, the Contractor shall provide regular preventive maintenance service which shall consist of a minimum of two (2) inspections per year. These inspections shall be made semi-annually, not less than six, (6) months apart. A system may require service at shorter intervals due to a variety of circumstances including, but not limited to, equipment failure, special laboratory water requirements, or high-water usage which exceeds the capacity capabilities of the system. The contractor will inform the COR if shorter lifespan of equipment is found. All necessary adjustments and corrections shall be accomplished at the times of inspection. Adjustments may require that the system be completely dismantled, parts replaced, re-assembled, and thoroughly tested and calibrated. All tubing and fittings shall be replaced as needed do to wear and tear, age or leaking fittings. All tubing shall be replaced as a minimum every four years.

As part of maintaining the water purification systems and selecting the proper configuration of equipment to achieve the required level of water quality for the laboratory, the Contractor shall perform water quality testing for resistivity, total organic carbons (TOC), dissolved solids, and bacteria as required to prove the that necessary water quality is obtained. Water quality shall be maintained by the contractor to achieve:

• TOC <35 ppb

• Resistivity 18.3 megohm at 25 degrees Celsius

• Conductivity 0.056 micromhos/cm at 25 degrees Celsius

• pH 6.8-7.0

• Sodium <1ppb.

• Hardness 0 ppb

Adjustments to the required water quality must be approved by the COR or other approved government officials. Monthly documentation of water testing results will be turned over to the COR monthly. This is necessary to maintain continuity in research. In addition, these tests will be performed with results submitted for review after any system component replacement. If necessary, the Contractor shall temporarily attach a water meter to the system to monitor water usage to determine if the configuration needs to be adjusted or if more frequent service visits need to be scheduled.

Equipment shall be 100% maintained by the Contractor in accordance with the manufacturer’s original specifications, and any applicable technical updates. The Contractor will submit a Preventive Maintenance Plan that meets the requirements herein. The proposed plan must be approved by the COR.

Task 2 - Emergency Repair

The Contractor shall perform all repairs, as required, to restore the systems to the optimum operating capacity. When repair is required, a NIH employee will contact the Contractor by telephone or email to report the need for service and will indicate the system in need of repair and its location. After notification of a malfunction by NIH personnel the Contractor shall arrive at the NIEHS facilities within two hours Monday through Friday (8:00 am – 5:00 pm) and within 12 hours on weekends and holidays except for emergencies such as leaks which will be a minimum of four hours. As the contractor’s service personnel shall be on call 24 hours 7 days a week, every attempt shall be made to respond immediately to emergency situations which occur on weekends and holidays. For this reason, the contractor’s office shall be within 10 miles of the NIEHS main facility in RTP North Carolina. The Contractor shall inspect the system or component in need of repair and initiate the steps necessary to make the repair. The Contractor shall not have any system or component out of service for more than two (2) work days, unless it is necessary to return the system to the factory for repair or if non-stocked parts must be ordered. If factory service is required, prior approval must be obtained from the authorized Government official and COR prior to removal of the system from the NIEHS premises and a replacement system will be provided. The Contractor shall be liable for all costs relating to factory service if the Government owned equipment is still under warranty.

Task 3 - Relocation, Reinstallation and Service

At the request of the Government COR or approved Government official, the Contractor shall provide the necessary services to install systems covered by this contract which have been relocated by the Government. The Contractor shall be responsible for any tests, adjustments, or calibrations necessary due to the movement and reinstallation of the system. Whenever appropriate, the Contractor shall combine the preventive maintenance inspection with the installation of the system following relocation.

V. Equipment

The Contractor shall furnish all installation or service equipment, facilities, tools, parts, materials, and supplies required in the performance of this contract. For a list of equipment as of January 15, 2019 see Attachment I. The contractor shall be responsible for maintenance and repair of all leak control water sensors associated with listed equipment and future installed equipment. A plug-in battery backup leak controller with water shut off valve and alarm with the shut off valve attached to the closest point of the supply water inlet provided by the government shall be provided for each POU system. The leak controller shall be equipped with a normally closed valve. All water connections will be made with leak proof fittings such as Quick Connect PLE series connectors or equivalent. A cotton pre-filter with a water pressure regulator shall be used before the water purification equipment and after the water shut off valve of the leak controller shall be installed with each POU unit. Every effort by the contractor shall be made to eliminate any leaks caused by the water purification equipment provided by the contractor.

VI. Contractor Personnel

The Contractor shall provide trained personnel, with experience in the repair and maintenance of the equipment types provided by the contractor. Personnel must be fully qualified to perform the required services of preventive maintenance and repair of all listed equipment as well as installation of newly purchased or relocated systems. In the event the service representative is unable to rectify the situation, the Contractor shall provide a senior service manager, engineer, or other expert, to resolve any problems. All workmanship performed by the Contractor shall be of acceptable quality to the Government and shall be immediately rectified at no additional cost to the Government upon notification of non-acceptability by the Government.

VII. Parts

Replacement parts, and supplies (other than routine) required for performance of this contract shall be supplied by the Contractor and reimbursed on a cost-reimbursement basis by the Government if authorized by the Contracting Officer’s Representative (COR) in advance of their purchase or utilization. Prices quoted shall be consistent with current published catalog prices; less any discounts which may be offered to the Government and/or Contractor. NIH reserves the option to acquire and provide parts and supplies as required for repair or replacement when the Contracting Officer’s Representative (COR) determines that alternate sources would be more economical or expedient. All necessary repair parts and materials for maintenance shall be manufacturer’s-approved repair parts. Repair parts used by the Contractor must be warranted against defects for one year after installation. Equipment shall be maintained by the Contractor to 100% of original manufacturer’s specifications and technical updates. All parts furnished, and workmanship performed by the Contractor shall be of a quality acceptable to the Government, and the Contractor shall promptly rectify instances of non-acceptability at no cost to the Government.

VIII. Time and Place of Performance

All services and repairs shall be performed at the location of the system unless repairs necessitate the system or components within the system to be removed. When removal is necessary, approval by the authorized Government official (the Government user responsible for the system) is required in advance. All work shall be performed during the regular working hours of 8:00 a.m. - 5:00 p.m., Monday through Friday, exclusive of Government holidays. Emergency repairs shall be performed as needed.

IX. Reporting Requirements

• The Contractor shall within 30 days upon award of the contract, submit a Preventive Maintenance Plan.

• The Contractor’s service representative shall obtain a signature from an authorized NIH official on all service report upon completion of each service call. An electronic copy of the report shall be provided to the COR within a week of the service.

• Water quality testing documentation for resistivity, total organic carbons (TOC), dissolved solids, and bacteria of the water testing results shall be sent monthly to the COR or approved government official.

• The Contractor shall also inform the COR within two days if any changes are made in the process that can change the outcome of the product.

• A yearly inventory list of POU units and rooms locations for the POU units shall be provided yearly and as requested. Inventory submission shall be electronic in an Excel format.

• The Contractor shall also provide the COR with a list of lab water POU systems that have a shorter life span than normal. The list shall be provided monthly by electronic submission in an Excel format.

X. Quality Assurance

The Contractor shall have a Quality Assurance program to verify the product is within the Contractors specified limit and the Quality Assurance program is being performed each batch.

XI Security Regulations

Contractor employees will be subject to all Federal Government and NIH Security regulations and all service personnel must have an NIH Access Badge for entry to the campus and buildings. These will be provided upon award of the Contract. Badges must always be worn while on the NIEHS Campus.

Attachment I

Current March 2015 Purification Systems Installed at NIEHS

Type System Service Address Service Frequency (months)

DI Room C-146 6 DI Room C-431 6

DI Room E-443 6 DI Room C-255 6 DI Room C-352 6 DI Room E-408 6 DI Room E-445 6 DI Room D-234 6 DI Room E-430 6 DI Room E-318 6 DI Room F-029 6 DI Room C-136 6 DI Room E-364 6 DI Room D-260 6 DI Room D-258 6 DI Room E-240 6 DI Room E-447 6 DI Room D-440 6 DI Room C-106 6 DI Room C-406 6 DI Room MRI-5 6 DI Room F-033 6 DI Room C-262 6 DI Room C-408 6 DI Room C-358 6 DI Room C-362 6 DI Room E-314 6 DI Room F-212 6 DI Room C-252 6 DI Room E-358 6 DI Room D-444 6 DI Room D-256 6 DI Room D-244 6 DI Room C-229 6 DI Room E-120 6 DI Room C-306 6 DI Room E-125 6 DI Room D-314 6 DI Room C-110 6 DI Room C-154 6

Labs have the option of having a pump station, a UV light before being dispensed or a UV light in the pump station and different types of faucets depending on lab requirements.

DI- Ion exchange resins are used to exchange non desirable cations and anions with hydrogen and hydroxyl, respectively, forming pure water (H20), which is not an ion.

PP-Combines 254 nm UV light and ultra-filtration in the faucet to produce sterile, depyrogenated, low TOC, ASTM and CAP Type I reagent grade water for critical laboratory applications.

PT-This unit combines 254nm UV light in the faucet to produce sterile, low TOC, ASTM and CAP Type I reagent grade water for critical laboratory applications.

PS-POU water purification system that delivers ASTM and CAP Type 1 Reagent Grade Water for basic analytical laboratory applications.

RO- Water purification process that uses a partially

Type System Service Address Service Frequency (months)

DI Room F-115 6

DI Room D-316 6 DI Room F-148 6 DI Room E-312 6 DI Room D-324 6 DI Room D-328 6 DI Room F-276 6 DI Room F-263 6 DI Room F-307 6 DI Room F-229 6 DI Room F-027 6

DI MRI-26 6

DI

Hillside High Room 204 Fayetteville St.

Durham, NC 27713

DI Room F-272 6 DI Room F-264 6 DI Room F-240 6 DI Room F-309 6 DI Room F-369 6 DI Room F-375 6 DI Room F-228 6 DI Room F-151 6 DI Room F-093 6 DI Room F-018 6 DI Room F-315 6 DI Room F-319 6 DI Room D-452 6 DI Room F-325 6 DI Room E-326 6 DI Room F-026 6 DI Room C-312 6 DI Room D-254 6 DI Room F-357 6 DI Room F-362 6 DI Room C-448 6 DI Room D-228 6 DI Room D-310 6

Type System Service Address

Service Frequency (months)

DI Room D-352 6 DI Room F-351 6 DI Room F-347 6 DI Room F-354 6 DI Room D-330 6 DI Room F-045 6 DI Room F-047 6 DI Room F-038 6 DI Room F-030 6 DI Room D-348 6 DI Room D-346 6 DI Room F-159 6 DI Room E-252 6 DI Room C-324 6 DI Room C-322 6 DI Room C-338 6 DI Room C-330 6 DI Room D-208 6 DI Room C-230 6 DI Room D-212 6 DI Room E-214 6 DI Room D-234 6 DI Room F-172 6 DI Room E-122 6 DI Room F-338 6 DI Room F-012 6 DI Room F-021 6 DI Room F-337 6 DI Room F-034 6 DI Room E-259 6 DI Room F-331 6 DI Room F-112 6 DI Room D-247 6 DI Room F-158 6 DI Room F-160 6 DI Room C-429 6 DI Room E-410 6 DI Room C-412 6 DI Room C-412 6 DI Room F-134 6 DI Room C-250 6 DI Room C-428 6 DI Room C-438 6 DI Room C-452 6 DI Room C-208 6

System

Service Address Service Frequency (months)

DI Room C-216 6 DI Room C-226 6 DI Room F-145 6 DI Room E-244 6 DI Room D-434 6 DI Room F-251 6 DI Room F-247 6 DI Room E-417 6 DI Room E-141 6 DI Room E-142 6 DI Room E-144 6 DI Room D-417 6 DI Room E-102 6 DI Room E-107 6 DI Room E-249 6 DI Room F-122 6 DI Room E-416 6 DI Room E-426 6 DI Room F-225 6 DI CRU Room 184 6 DI CRU Room 186 6 DI Room D-217 6 DI Room D-118 6 DI Room F-076 6 DI Room E-130 6 DI Room D-005 6 DI Room E-010 6 DI Room D-118 6 DI Room D-103 6 DI Room C-229 6 DI Room F-125 6 DI Room C-244 6 DI Room F-215 6 DI Room E-343 6 DI Room C-416 6 DI Room D-262 6 DI Room E-446 6 DI Room F-037 6 DI Room F-312 6 DI Room F-267 6 DI Room D-360 6 DI Room E-264 6 DI Room F-107 6 DI Room E-133 6 DI Room D-414 6

Service Address Service Frequency (months)

PP Room E-107 6 PT Room D-256 6 DI Room D-410 6 DI Room D-416 6 PP Room F-125 6 PP Room C-106 6 PP Room C-110 6 PP Room F-375 6 PP Room F-309 6 PP Room F-369 6 PP Room F-307 6 PP Room F-319 6 PP Room F-267 6 PP Room F-362 6 PP Room C-448 6 PP Room F-347 6 PP Room F-351 6 PP Room D-330 6 PP Room C-230 6 PP Room D-212 6 PP Room E-122 6 PP Room F-338 6 PP Room F-337 6 PP Room F-012 6 PP Room F-021 6 PP Room F-034 6 PP Room F-331 6 PP Room F-158 6 PP Room C-429 6 PP Room C-412 6 PP Room C-208 6 PP Room C-226 6 PP Room F-122 6 PP Room E-130 6 PP Room C-216 6 PP Room D-434 6 PP Room F-251 6 PP Room F-247 6 PP Room E-142 6 PP Room E-144 6 PP Room E-416 6 PP Room E-426 6 PP Room D-217 6 PP Room F-076 6 PP Room E-410 6

Service Address Service Frequency (months)

PP Room C-250 6 PP Room F-134 6 PP Room C-428 6 PP Room C-431 6 PP Room C-438 6 PP Room C-452 6 RO Room D-005 1 RO Room E-010 1 PS Room F-120 6 PS Room C-159 6 PS Room F-122 6 PS Room C-456 6 PS Room D-358 6 PS Room C-004 6 PS Room C-028 6 PS Room E-129 6 PS Room D-310/D-312 6 PS CRU Room 187 6 PS Room F-277 6 PS Room C-248 6 PS Room C-044 6 PS Room C-125 6 PS Room E-308 6 PS Room F-089 6 PS Room E-452 6 RO Room D-005 6 PS Room C-420 6 PS Room E-440 6 PS Room E-444 6 PS Room E-242 6 PS Room D-440 6 PP Room D-103 6 PP Room F-112 6 PP Room F-264 6 PP Room F-354 6 PP Room E-102 6 PP Room E-129 6 PP Room E-108 6 PP Room E-127 6 PP Room F-020 6 PP Room F-277 6 PP Room F-089 6 PP Room C-456 6 PP Room C-248 6

Service Address Service Frequency (months)

PP Room E-308 6 PP Room C-125 6 PP Room E-242 6 PP Room D-440 6 RO Room D-118 1 RO Room D-103 1 PT Room D-410 6 PT Room D-464 6 PT Room F-120 6 PT Room C-159 6 PT Room F-122 6

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

WATER PURIFICATION

RFP

TASK REQUIREMENT QUALITY

STANDARD

AQL LOT TIMELINESS

STANDARD

METHODS OF

EVALUATION

Preventive Maintenance

Preventive maintenance actions performed on equipment & at the specified frequency identified in the SOW

15% # of preventive maintenanc e actions monthly

Deficiencies are corrected within 2 calendar days

Random Sampling, Customer Complaints, Planned Inspection

Reporting Clear, legible, services reports are received as specified in the SOW

15% # of service reports submitted monthly

Deficiencies are corrected within 2 calendar days

Receipt of service report by COR or Alternate COR

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

SECTION E - INSPECTION AND ACCEPTANCE

(a) The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

(b) For the purpose of this SECTION, Paul Poliachik is the authorized representative of the Contracting Officer.

(c) Inspection and acceptance will be performed at:

111 T.W. Alexander Drive

Research Triangle Park, NC 27709

FAR Clause 52.246-1 Contractor Inspection Requirements. (Apr 1984)

The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. This clause takes precedence over any Government inspection and testing required in the contract’s specifications, except for specialized inspections or tests specified to be performed solely by the Government.

(End of Clause)

FAR Clause 52.246-4, Inspection of Services - Fixed Price. (Aug 1996)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d)If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e)If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f)If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1)By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

SECTION F - DELIVERIES OR PERFORMANCE

ARTICLE F.1. PERIOD OF PERFORMANCE

The period of performance of this contract shall be from June 1, 2020 through 31 May 2025.

ARTICLE F.2. PERIOD OF PERFORMANCE

The base period of performance of this contract shall be from June 1, 2020 through 31 May 2021.

If the Government exercises its option(s) pursuant to the OPTION PROVISION Article in Section H of this contract, the period of performance will be increased as listed below:

Option

Option Period

Base June 1, 2020 through 31 May 2021

1 June 1, 2021 through 31 May 2022

2 June 1, 2022 through 31 May 2023

3 June 1, 2023 through 31 May 2024

4 June 1, 2024 through 31 May 2025

ARTICLE F.3. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2 (Feb 1998)

This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html

FEDERAL ACQUISITION REGULATION CLAUSES:

52.242-15, Stop Work Order (Aug 1989)

52.242-17, Government Delay of Work (Apr 1984)

52.247-34, F.o.b. Destination (Nov 1991) http://www.acquisition.gov/comp/far/index.html

SECTION G - CONTRACT ADMINISTRATION DATA

G.1.1 Contract Officer (CO)

The Contracting Officer for this contract is:

Name: Daniel Burk Phone: 984-287-4385 Email: daniel.burk@nih.gov

Only the Contracting Officer has authority to: (1) increase or decrease the contract amount through a written modification; (2) direct or negotiate any changes; (3) modify or extend the period of performance; (4) change the schedule of completion; (5) authorize payment under this contract; (6) otherwise modify any terms or conditions of this contract.

G.1.2 Contracting Officer's Representative (COR)/Project Officer (PO)

The Contracting Officer's Representative (COR)/Project Officer (PO) for this contract is:

Name: Paul Poliachik Phone: 984-287-4379 Email: poliachikp@mail.nih.gov

The COR/PO is responsible for: (1) monitoring the contractor's process including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements:(2) interpreting scope of work;(3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting the contractor in resolution of technical problems encountered during performance.

For guidance from the COTR/PO to be valid, it shall: (1) be consistent with the description of work set forth in this contract; (2) not constitute new assignment of work or changes to the expressed terms, conditions, or specifications incorporated into this subcontract; (3) not constitute a basis for an extension to the period of performance or contract completion schedule; and (4) not constitute a basis for any increase in the contract price.

G.2.1 Personnel Requirements:

G.2.2 Personnel and Supervision: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. The Contractor may not hire persons whose employment would result in a conflict with NIEHS' Rules While on Institute Property. Adequate and competent supervision shall be provided for all work performed by the Contractor’s employees to ensure performance and accomplishment in accordance with this specification. Supervisory tasks shall include, but not be limited to, the following representative types of activities:

G.2.2.1 Providing an adequate labor force.

G.2.2.2 Training personnel to properly perform their work.

G.2.2.3 Providing access to areas otherwise secured or restricted.

G.2.2.4 Preventing general carelessness in cleaning operations and instructing employees to abide by safety rules and regulations.

G.2.2.5 Preventing wasteful practices in connection with Government-furnished utilities.G.2.2.6 Insuring appropriate employee attire and identification.

G.2.2.7 Instructing employees in all campus policies such as no-smoking, parking, traffic, security, etc.

mailto:poliachikp@mail.nih.gov

G.2.3 Key Personnel: A resume is required for any designated key personnel.

The contract shall provide and maintain in the spaces below, the names and phone numbers of key personnel. The personnel shall be reachable by phone during working hours. When contractor's first available key personnel selection becomes unavailable to render services, the contractor is responsible for providing a back-up with equal or greater knowledge and experience in the field of the work to be performed in the statement of objectives covered above as covered under this contract. At least one of the key personnel MUST be point the of contact for Quality Control (i.e. Quality Control Manager/Officer) or some other person whose primary responsibility is contract Quality Control.

KEY PERSONNEL

NAME PHONE NUMBER E-MAIL ADDRESS

1.

2.

3.

HHSAR 352.237-75 Key Personnel (December 18, 2015)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

(End of clause)

The following are considered key personnel and are required at all times throughout the contract period: On-Site Project Manager, Alternate/Assistant Project Manager, and Quality Control Representative. Written notification shall be submitted in advance of absences such as vacations, scheduled medical absences, training, or other required absences. Included in the notification will be the replacement person and duration of the absence. This position must be manned with qualified personnel at all times.

G.2.4 Controlled Entry: The NIEHS Campus Facility is secured by a card reader security system. All employees must use an identification card/key to obtain access to the workplace. The Contractor shall comply with all NIEHS site security policies.

G.2.5 Uniforms and Contractor Provided Identification: All Contractor employees shall be clearly identifiable no later than the time specified by the Project Officer or otherwise, no later than ten working days from the date a new employee starts work. At a minimum, identifiable information shall include the Contractor's name, easily identifiable and the contractors' employee name.

G.2.6 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractor or its employees due to negligence.

G.2.7 Emergency Work: The Contractor shall respond to emergency calls occurring during and after the contractor’s regular work hours, including evenings, weekends, and holidays.

G.2.8 INVOICE INSTRUCTIONS

The invoice instructions included here take precedence over those included in FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2018)

A. SEND ORIGINAL INVOICES SIMULTANEOUSLY TO THE FOLLOWING ADDRESSES:

1. Email to: ORFOAInvoice3Way@mail.nih.gov (Note: Do not send e-mail correspondence to this address)

2. Mail to: National Institutes of Health Office of Financial Management Commercial Accounts 2115 East Jefferson Street, Room 4B-432, MSC 8500 Bethesda, MD 20892-8500

Failure to send invoices to both addresses simultaneously may result in the invoice being delayed or rejected

B. CHECKING THE STATUS OF INVOICES

Vendors may call the Chief, Accounts Payable Section, OFM (301) 496-6088 to check the status of their invoice.

C. HOW TO EMAIL IN THE INVOICE TO OFFICE OF ACQUISITIONS

NOTE: VENDORS MUST ALSO MAIL AN ORIGNAL TO THE OFFICE OF FINANCIAL MANAGEMENT

1. Please scan your invoice along with the necessary backup documentation

(not to exceed 30MB) as one single attachment.

2. Save your invoice attachment in the following format:

YourVendorName_Invoice number (e.g., if your Vendor name is AE Construction Inc.

and you are submitting Invoice 123456, Save your invoice attachment as

'AEConstruction_Invoice 123456')

Note: Please do not use special characters such as (#$%*&!) when saving your attachment.

3. Send an email with your invoice attached (invoice and all supporting backup as one attachment) to our invoice processing email distribution mailbox:

ORFOAInvoice3Way@mail.nih.gov In the subject line of your email, please use the same format ‘YourVendorName_Invoice number’. (e.g., AEConstruction_Invoice 12345)

4. You will receive an automated email reply confirming that our Invoice processing received your invoice for processing. If you do not receive an email notification within 24 hours, it indicates that we did not receive your invoice for processing. In which case double check (1) that your email contained the scanned attachment of your invoice and that (2) you sent it to our inbox at

ORFOAInvoice3Way@mail.nih.gov . Only resend an invoice if you have not received an email confirmation within 24 hours. If you have any questions or concerns please call the Intake Center at 301-402-0878.

mailto:ORFOAInvoice3Way@mail.nih.gov mailto:ORFOAInvoice3Way@mail.nih.gov mailto:ORFOAInvoice3Way@mail.nih.gov

D. INVOICE REQUIREMENTS

1. Name and Address of the Vendor (use information from Line #7 of OF 347)

2. Name of the Office of Acquisitions (Office of Research Facilities)

3. Invoice Date

4. Unique Invoice Number which can only be used one time regardless of the number of contracts or orders held by an organization (or business unit identified by a separate DUNS or DUNS+4 number), regardless if the invoices are being issued out of separate locations

5. NIH contract award number and, if applicable, order number and modification number

6. Requisition Number, Line Item number

7. Vendor Identification Number (VIN)

8. Identify “3- Way Match”

9. Contracting Officer’s name

10. Contracting Officer’s Representative’s name

11. Description, quantity, unit of measure, unit price, and extended unit price of supplies or services. Use the exact description from the contract, otherwise payment may be delayed or rejected.

12. Name and mailing address for payment purposes. Use the ACH information on record.

13. Name, title, telephone number, and mailing address of person to be notified in the event of a defective invoice

14. DUNS number or DUNS+4 that identifies the Contractor’s name and address exactly as stated on the face page of the contract.

15. Schedule of Values (for construction projects)

16. Work Request Number

17. Include other documents as required by contract

18. If the invoice is the final invoice, mark “final invoice” and submit release of claims.

G.2.9 POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE

(a) Contractor Performance Evaluations

Interim and Final evaluations of Contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. The Final performance evaluation will be prepared at the time of completion of work. In addition to the Final evaluation, Interim evaluation(s) will be prepared annually.

Interim and Final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

(b) Electronic Access to Contractor Performance Evaluations

Contractors may access evaluations through a secure Web site for review and comment at the following address:

http://www.cpars.gov http://www.cpars.gov/

SECTION…