COMBINED SYNOPSIS SOLICITATION - 36C26120Q0798 - TEN CORE WORKSTATION-.pdf

THIS IS A BRAND NAME OR EQUAL REQUIREMENT

Original equipment ONLY; NO copied or remanufactured or “gray market” items. All parts must be covered by the manufacturer’s warranty. Authorized dealers: A letter from the manufacturer stating your company is an authorized distributor of the product must be in possession by the due date and be available for submission, if requested.

All suppliers MUST BE registered in VIP by the due date and time of quote submission, and at the time of Award.

Only electronic offers will be accepted. Offers are due to Katherine.Fairley@va.gov by Thursday, July 23, 3:00 p.m. Pacific Time.

All interested companies shall provide quotations for the following:

ITEM INFORMATION

ITEM

NO.

DESCRIPTION OF

SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

9.00 EA __________________ __________________

HPZ6 Ten-Core Workstation w/1000W 90 Efficient Chassis, Windows 10

Professional 64 Bit

HP USB standard keyboard & HP USB optical scroll mouse

HP Care Pack Five-year onsite warranty

See Salient characteristics listed below for more information.

2.00 EA __________________ __________________

Integrate Barco MXRT-5600 prior to delivery

CORONIS FUSION COLOR 6MP LED w/MXRT-5600 4GB Display Memory, 3D

PCle Dual DVI Display Controller, 1 X Medical QAWeb Agent Software; All

Cables, drivers and accessories, one pedestal. Five-year warranty.

PART NO: K9602944

4.00 EA __________________ __________________

Barco Eonis MCRC-2321: 21" Clinical LED Display 1600x1200 resolution; 4:3 format. Medical QA Web calibration system and medical approvals. 3-year mailto:Katherine.Fairley@va.gov warranty.

PART NO: K9350053

APC Back-UPS BR1500G 1500 VA Tower UPS

PART NO: BR1500G

9.00 EA __________________ __________________

HP USB Slim CCID Smart Card Keyboard

PART NO: Z9H48AT#ABA

GRAND TOTAL __________________

Brand Name or Equal Item:

1) Essential/significant physical, functional, or performance characteristics.

Hewlett Packard HPZ6 Ten-Core Workstation System:

The following SALIENT CHARACTERISTICS are MUST HAVES:

• Windows 10 operating system

• 256GB 2.5” Internal SolidState Drive

• 1TB 7200 RPM SATA Hard Drive

• Processor: 64 Bit Intel® Xeon Silver 4114 (3GHz 10C) Core i5-2400 Processor (up to 3.4 GHz, 6 MB 10C 64GB DDR4-2666 ECC Reg RAM

• 16X DVD+/- RW

• NVS 310 PCle Graphics Controller

• 6MP Color Display LED w/Medical QAWeb software

• Support 3D PACS applications with 30-bit color precision

• Clinical LED display, 1600x1200 resolution monitors

• 6MP Color display LED with SpotView technology

• MediCal QAWeb automated calibration and Quality Assurance

• The salient characteristics listed above are Must Have Government requirements.

End of Salient

Vendors that can provide a brand name or equal package are encouraged to submit a quote.

If a vendor is providing a quote with brand name equal products, the vendor must submit supporting documentation with product literature or a similar spreadsheet that contains the supply part no, description, price, equipment name, model no, and any information that describes the quoted instrument package that demonstrates how the equal product meets or exceeds the line item descriptions and salient characteristics listed within the combined synopsis solicitation. Vendors who are providing a quote with equal products and fail to provide sufficient supporting documentation will not be considered for award.

Delivery must be provided no later than 30 days after receipt of order. FOB Destination. The contractor shall deliver the line items to VA Sierra Nevada Health Care System, 1000 Locust Street, Reno, NV 89502.

Place of Performance:

Address: 1000 Locust Street Reno, NV

Postal Code: 89502-0993

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The full text of VAAR provisions or clauses may be accessed electronically at https://www.va.gov/oal/library/vaar/index.asp

The following solicitation provisions apply to this acquisition:

• FAR 52.204-7, “System for Award Management” (OCT 2018)

• FAR 52.204-16, “Commercial and Government Entity Code Reporting” (JUL 2016)

• FAR 52.211-6, “Brand Name or Equal” (AUG 1999)

• FAR 52.212-1, “Instructions to Offerors–Commercial Items” (OCT 2018)

• FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (DEC 2019)

• FAR 52.214-21, “Description Literature” (APR 2002)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

http://acquisition.gov/comp/far/index.html

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018)

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

• 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

• VAAR 852.203-70 Commercial Advertising (MAY 2008)

• VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2019)

• VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018)

• VAAR 852.246-71 Rejected Goods (OCT 2018)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items” (JAN 2020)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraphs (b) 4, 8, 22(i), 27, 28, 29, 30(i), 32(i), 35(i), 44, 48 and 57 are considered checked and apply.

The following clauses and provisions applies to this acquisition:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT 2018)

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

The Government intends to make award based on initial quotes. Accordingly, vendors are encouraged to submit their initial quotes based upon most favorable terms, prices, technical and other factors.

1) Vendors shall provide a quote in one (1) separate volume:

(a) Volume 1: Vendor Quote and any material that support quoter’s ability to meet or exceed the HPZ6 Ten Core Workstation capabilities, line item descriptions, salient characteristics and specifications listed within the Combined Synopsis Solicitation.

2) Responses shall be on all or none basis; no partial submission.

3) Vendor must be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed items such that OEM warranty and service are provided and maintained by the OEM.

• FAR 52.212-2, “EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award an order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government.

The following factors shall be used to evaluate offers:

1. Technical Capabilities and Approach.

2. Comparative Analysis based on the line item descriptions, salient characteristics and specifications listed within the Combined Synopsis solicitation.

3. Technical and Past Performance when combined.

The vendor’s quote must meet or exceed the HPZ6 Ten Core Workstation’s Systems capabilities, line item descriptions, salient characteristics, and specifications listed within the Combined Synopsis Solicitation. A vendor must be technically acceptable in these factors to be considered for award. Technically acceptable is considered meeting or exceeding the HPZ6 Ten Core Workstation’s Systems capabilities, line item descriptions, salient characteristics and specifications listed within the Combined Synopsis Solicitation.

The technical ratings are defined as follows:

Acceptable: Quote meets or exceeds the HPZ6 Ten Core Workstation’s Systems capabilities, line item descriptions, and specifications listed within the Combined Synopsis Solicitation.

Unacceptable: Quote does not meet or exceed the HPZ6 Ten Core Workstation’s Systems capabilities, line item descriptions, and specifications listed within Combined Synopsis Solicitation.

Grey Market Prevention Language

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor must be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

All quoters shall submit the following: one copy of their best and final quote.

Point of Contact: Katherine Fairley, Contract Specialist

All quotations must be emailed to Katherine.Fairley@va.gov.

This is an open-market Combined Synopsis/Solicitation for a HPZ6 Ten Core Workstation as defined herein. The government intends to award a purchase order as a result of this Combined Synopsis Solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission must be received not later than Thursday, July 23, 2020, 3:00 p.m. Pacific Time.

Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Point of Contact: Katherine Fairley, Contract Specialist, Katherine.Fairley@va.gov.