Combined Synopsis Solicitation (3).pdf

FA481421TF095 - PMA STERIS Washers Sterilizers - 6 MDG 1 of 7

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The RFQ number FA481421TF095 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06; Effective 12 July 2021.

This is a 100% small business set-aside.

The North American Industry Classification System (NAICS) code for this project is 811219 with a size standard of $22.0M.

The purpose of this RFQ is for the services of a Preventative Maintenance Agreement (PMA) for PMA STERIS Washers and Sterilizers at MacDill AFB, Tampa FL, 33621; IAW Statement of Work (SOW). The bid schedule and contract CLIN schedule are below:

LINE DESCRIPTION QTY UNIT UNIT PRICE TOTAL AMOUNT

0001 PMA for the Washers AMSCO 2532 IAW SOW dated July 30, Base Year

Oct 1, 2021 – Sep 30, 2022

12 MO $

0002 PMA for the Sterilizers AMSCO 400S/V-Pro Max 2 dated July 30, Base Year

Oct 1, 2021 – Sep 30, 2022

12 MO $

1001 PMA for the Washers AMSCO 2532 dated July 30, 2021

Option Year 1

Oct 1, 2022 – Sep 30, 2023

12 MO $

1002 PMA for the Sterilizers AMSCO 400S/V-Pro Max 2 dated July 30, Option Year 1

Oct 1, 2022 – Sep 30, 2023

12 MO $

2001 PMA for the Washers AMSCO 2532 dated July 30, 2021

12 MO $

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

FA481421TF095 - PMA STERIS Washers Sterilizers - 6 MDG 2 of 7

Option Year 2

Oct 1, 2023 – Sep 30, 2024

2002 PMA for the Sterilizers AMSCO 400S/V-Pro Max 2 dated July 30, Option Year 2

Oct 1, 2023 – Sep 30, 2024

12 MO $

3001 PMA for the Washers AMSCO 2532 dated July 30, 2021

Option Year 3

Oct 1, 2024– Sep 30, 2025

12 MO $

3002 PMA for the Sterilizers AMSCO 400S/V-Pro Max 2 dated July 30, Option Year 3

Oct 1, 2024 – Sep 30, 2025

12 MO $

4001 PMA for the Washers AMSCO 2532 dated July 30, 2021

Option Year 4

Oct 1, 2025 – Sep 30, 2026

12 MO $

4002 PMA for the Sterilizers AMSCO 400S/V-Pro Max 2 dated July 30, Option Year 4

Oct 1, 2025 – Sep 30, 2026

12 MO $

Total $

*NOTE: PROPOSALS MUST INCLUDE THIS DOCUMENT, FILLED OUT IN ITS ENTIRETY AND SIGNED.

Quote Valid Until:

Delivery:

Payment Terms/Discount:

Warranty:

FOB: DESTINATION

Company Name:

POC email and phone:

FA481421TF095 - PMA STERIS Washers Sterilizers - 6 MDG 3 of 7

CAGE Code/DUNS Number

IAW MP 5332.7, Contract Funding:

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Offeror Signature/Date:

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jul 2021) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm up until end of this fiscal year, 30 September 2021.

52.212-2 Evaluation-Commercial Items. (Oct 2014) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the item offered to meet the Government requirement

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

RFQ due date: 18 August 2021** RFQ due time: 1000L (10:00 A.M. ET) Email to: cameron.nunes@us.af.mil and melissa.biggar@us.af.mil

THIS MUST BE SENT TO THE EMAIL ADDRESSES STATED ABOVE. ANYTHING OTHERWISE

CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A

READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be emailed to cameron.nunes@us.af.mil and melissa.biggar@us.af.mil by 1000L (10:00 A.M.) ET 6 Aug 2021.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634 mailto:Cameron.Nunes@us.af.mil mailto:Melissa.Biggar@us.af.mil mailto:Cameron.Nunes@us.af.mil mailto:Melissa.Biggar@us.af.mil

FA481421TF095 - PMA STERIS Washers Sterilizers - 6 MDG 4 of 7

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(1) Technical: quote must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the following evaluation criteria must be met in the SOW dated 30 Jul 2021.

(2) Price: Award will be made to the lowest priced technically acceptable vendor.

Technical and price, when combined, are equally important.

(a) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (Feb 2021), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

BASIS FOR AWARD:

First, the government will rank all responsive offers by price. Then the Government will evaluate lowest priced Offeror for technical acceptability. The Government shall evaluate the offeror on an acceptable/unacceptable basis IAW Table A-1 (as provided below). Should the lowest priced Offeror be rated “Technically Unacceptable”, evaluation of the next lowest priced Offeror will continue, until https://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/

FA481421TF095 - PMA STERIS Washers Sterilizers - 6 MDG 5 of 7 technical acceptability can be determined, at that point evaluations will cease without consideration of any other offers.

Table A-1. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Quote meets the requirements of the solicitation.

Unacceptable

Quote does not meet the requirements of the solicitation.

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

Include descriptive literature such as illustrations and drawings.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

https://www.acquisition.gov/browse/index/far. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME

OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments:

1. Statement of Work (SOW)

2. Provisions and Clauses

AFFARS CLAUSES

5352.201-9101Ombudsman - OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

https://www.acquisition.gov/browse/index/far

FA481421TF095 - PMA STERIS Washers Sterilizers - 6 MDG 6 of 7

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Air Force 5352.223-9001 Health and Safety on Government Installations Basic

As prescribed in 5323.9001, the contracting officer must insert AFFARS clause 5352.223-9001 in solicitations and contracts, other than for construction, which require performance on a Government installation.

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (OCT 2019)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

mailto:susan.madison@us.af.mil

FA481421TF095 - PMA STERIS Washers Sterilizers - 6 MDG 7 of 7

5352.242-9000 Contractor Access to Air Force Installations

As prescribed in AFFARS 5342.490-1, insert a clause substantially the same as the following clause in solicitations and contracts:

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (OCT 2019)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618-256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256- 2431.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

mailto:susan.madison@us.af.mil