Combined Synopsis - Solicitation 2.docx

36C24922Q0678 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items” in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a Small Business Set-Aside. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07, effective 08/10/2022.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333415 Air Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing, with a small business size standard of 1,250 employees. The FSC/PSC is 7320 Kitchen Equipment and Appliances.

The James H. Quillen VA Medical Center located at Corner of Lamont Street and Veterans Way, Mountain Home, TN 37684, is seeking to purchase ten (10) refrigerator/freezers.

All interested vendors shall provide Brand Name or Equal To quotations for the following Schedule:

Traulsen Reach In Refrigerator

Traulsen Reach in Freezer

Traulsen Reach-In Display Refrigerator

Traulsen Reach in Display Refrigerator

Traulsen Reach-In Dual Temp Cabinent

TOTAL:

Salient Characteristics:

0001 Traulsen Model No. RHT132WUT-FHS Salient Characteristics:

1. Must be Must be 24.2 cu. ft.

2. Must have StayClear Condenser (mounted on top)

3. Must have stainless steel interior and exterior

4. Must have self-closing door with stay open feature at 120 degrees

5. Must have 6” high casters

6. Must have stainless steel shelves

7. Must have stainless steel back with rear louvers

8. Must have 5 year compressor warranty and 3 year service/labor warranty

9. Must be 27-1/8L x 35”D x 83-1/4”H

10. Must be 115v/60/1-ph, 7.0 amps, NEMA 5-15P with 9’cord

0002 Traulsen Model No. RLT332NUT‐FHS Salient Characteristics:

1. Must be 69.5 cu. ft

2. Must have StayClear Condenser (mounted on top)

3. Must have stainless steel interior and exterior

4. Must be able to operate at -10 degrees F and 0 degrees F holding temperature

5. Must have microprocessor controls

6. Must have 6” high casters

7. Must have stainless steel shelves

8. Must have stainless steel back with rear louvers

9. Must have automatic non-electric condensate evaporator

10. Must have 5 year compressor warranty and 3 year service/labor warranty

11. Must be 76-5/16”L x 35”D x 83-1/4”H

12. Must be 208/115v/60/1-ph, 11.0 amps, NEMA L14-20P

0003 Traulsen Model No. RHT232NUT‐FHG Salient Characteristics:

1. Must be 46.0 cu. ft.

2. Must have StayClear Condenser (mounted on top)

3. Must have stainless steel interior and exterior

4. Must have full-height glass doors with Santoprene EZ-Clean gaskets

5. Must have interior lights

6. Must have microprocessor controls

7. Must have 6” high casters

8. Must have stainless steel shelves

9. Must have stainless steel back with rear louvers

10. Must have 5 year compressor warranty and 3 year service/labor warranty

11. Must be 52-1/8” L x 35”D x 83-1/4” H

12. Must be 115v/60/1-ph, 10.4 amps with cord and plug attached

0004 Traulsen Model No. RHT132NUT‐FHG Salient Characteristics:

1. Must be 21.9 cu. ft

2. Must have StayClear Condenser (mounted on top)

3. Must have stainless steel interior and exterior

4. Must have full-height glass doors with Santoprene EZ-Clean gaskets

5. Must have interior lights

6. Must have microprocessor controls

7. Must have 6” casters

8. Must have stainless steel shelves

9. Must have stainless steel back with rear louvers

10. Must have 5 year compressor warranty and 3 year service/labor warranty

11. Must be 29-7/8” L x 35”D x 83-1/4” H

12. Must be 115v/60/1-ph, NEMA 5-15P with 9’ cord and plug attached

0005 Traulsen Model No. RDT232NUT‐FHS Salient Characteristics:

1. Must be 38.5 net capacity total cubic feet; 19.7 cubic feet net capacity for the refrigerator side and 18.8 cubic feed net capacity for the freezer side.

2. Must have StayClear Condenser (mounted on top)

3. Must have stainless steel interior and exterior

4. Must have self-closing door with stay open feature at 120 degrees

5. Must have 6” high casters

6. Must have stainless steel shelves

7. Must have stainless steel back with rear louvers

8. Must have 5 year compressor warranty and 3 year parts and labor warranty

9. Must be 52-1/8”L x 32”D x 83-1/4”H

10. Must be 115v/60/1-ph, 16.0 amps, NEMA 5-20P with cord

Delivery of all quantities to the following location:

James H. Quillen VA Medical Center Building 205 Warehouse Corner of Lamont Street and Veterans Way Mountain Home, TN 37684

Quote shall specify a specific delivery date or number of days after receipt of order (ARO).

The following Commercial Items clauses apply to this acquisition:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

The following provisions apply to this solicitation:

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses:

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this combined synopsis/solicitation:

Instructions for the Preparation of Quotes

Offeror shall provide the following documentation for the quote to be considered:

1. A completed Price Schedule (to include pricing for all Line Items), located on pages 1 of this document.

2. An Authorized Distributor Letter from OEM, which shows evidence of being an authorized OEM Distributor or Reseller for the quoted products.

3. Delivery Date of quoted products.

4. A letter from the OEM, confirming the quoted items are in stock and the delivery date included in the Offeror’s quote is accurate.

Addendum to 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

In accordance with FAR 13.106-2(b)(3), the Government will evaluate quotes based on the comparative evaluation process, by comparing one quote with another in a uniform and fair manner to determine which quote provides the best value to the Government.

Salient Characteristics are located within the Schedule on pages 1 and 2 of this document. The salient characteristics associated with each/every item listed herein will be used as go/no-go criteria to determine technical acceptability of the equipment. Vendors offering items considered equal, shall include descriptive detail and product literature that fully demonstrates product equality. The government will evaluate only that information that is provided with the quotes; any vendor that fails to provide sufficient technical detail regarding products considered equal runs the risk of having the quote rejected. See FAR Clause 52.211-6 Brand Name or Equal for further details.

The following factors shall be used to evaluate offers: Date of Delivery and Price. The Government will issue an order to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Quotes will be evaluated to determine compliance with the requirements of this solicitation as follows:

Price. Offerors shall provide the unit price and extended price for the item listed above. The extended price will be evaluated as the overall price. (Note: Any delivery or freight charges shall be rolled into the item unit price as appropriate, via FOB Destination) Date of Delivery. An evaluation will assess quotes depicting a firm delivery date that is most advantageous to the Government.

(End of Provision) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERICAL ITEMS (NOV 2021) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __. [Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] (End of Provision)

Submission of your response shall be received not later than 10:00AM CT, on September 15, 2022, via email to christina.curley@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail not later than 10:00AM CT on September 12, 2022, via the same email address. Questions received later than this time/date may not receive a response.

Point of Contact

Christina Curley Contract Specialist Network Contracting Office 9 christina.curley@va.gov