Combined Synopsis Soliciation RFQ No FA481425Q0019.pdf

CHARGE THE STORM…LET’S GO!

DEPARTMENT OF THE AIR FORCE

6TH AIR REFUELING WING (AMC)

MACDILL AIR FORCE BASE, FLORIDA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481425Q0019 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03; Effective January 17, 2025.

This is a set-aside for Small Businesses.

The North American Industry Classification System (NAICS) code for this project is 423420 with a size standard of 200 employees.

The purpose of this Combined Synopsis and Solicitation (hereinafter referred to as “Request for Quote” and/or “RFQ”) is to:

Supply new stand-up desks and related furniture accessories supporting the SOCOM technical surveillance countermeasures (TSCM) office. Please reference attached documents for complete requirement details.

Ship to Address and/or Place of Performance: USSOCOM 7701 Tampa Point Blvd

MacDill AFB, FL 33621

The Contract Line Item Number (CLIN) Schedule is provided below:

CLINs DESCRIPTION QTY

UNIT

OF

ISSUE

UNIT

PRICE

TOTAL

COST

0001 Qty 12 – L-Shaped Standing Desks – Model No: PARENT-UPL934-darkbamboo-72Mx60R (or Equal) to include:

- Dark Carbonized Bamboo Desktop - 30" x 27.5" rectangular return [no grommets] (Qty 12)

- Dark Carbonized Bamboo Desktop - 72" x 30" rectangular main [with grommets] (Qty 12), Grommet Cover [Black] (Qty 24)

- L-Shaped Standing Desk Frame, Box 1 [Black] (Qty 12)

- L-Shaped Standing Desk Frame, Box 2 [Black] (Qty 12)

- V2 2-Leg Frame - Feet & Side Brackets, C27 [Black] (Qty 12) - Advanced Comfort Flush Keypad [Black] (Qty 12)

- Standing Desk Mat (Qty 12)

- UPLIFT Desk ATX Insulated Mug [Gray] (Qty 12)

- Clamp-On Cup Holder [Black] (Qty 12)

- Bamboo Desk Organizer Set [Black] (Qty 12)

- Caster [Black] (Qty 72)

- Free Wire Management Tray [qty 1], Cable Tie Mounts [qty 15], Anchor Plates [qty 2] (Qty 12 Kits)

- Clamp-On or Under-Mount Power with USB [Black] (Qty 17)

- Advanced Wire Management Kit (Qty 12)

- Modesty Panel with Wire Management, 72" [Black] (Qty 12)

- Moontower Triple Monitor Arm [Black] (Qty 12)

- Clamp-On 27" Desk Shelf or Monitor Stand [Black] (Qty 24)

- Clamp-On Desk Shelf or Monitor Stand, Mounting Hardware [Black] (Qty 48)

- CPU Holder (Qty 24)

- Track Spacer (Qty 24)

Kit

- Desk Drawer [Black] (Qty 12)

- E7 LED Desk Lamp with Clamp [Black] (Qty 15)

- Under Desk Accessory Hooks - set of 2 (Qty 12)

- Flexible Desk Hook (Qty 12)

0002 Intuition Ergonomic Chair by [Black] – Model No: CHR472B (or Equal)

Ea

0003 Starling Stool [Myrtle Green] – Model No: CHR464 (or Equal) 6 Ea

0004 2-Drawer File Cabinet with Seat [Black] UPLIFT Model # STR002B (or Equal)

12 Ea

0005 Bamboo Standing Desk (V2 & V2-Commercial) – Model No: TOP372- 60x30-G (or Equal) to include:

- Grommet Cover [Black] (Qty 4)

- V2 2-Leg Frame - Feet & Side Brackets, C27 [Black] (Qty 2)

- V2 2-Leg Standing Desk Frame, Core Components [Black] (Qty 2)

- Advanced Comfort Flush Keypad [Black] (Qty 2)

- Free Wire Management Tray [qty 1], Cable Tie Mounts [qty 10], Anchor Plates [qty 2] (Qty 2 Kits)

1 Kit

0006 Bamboo Standing Desk (V2 & V2-Commercial) – Model No: TOP372- 72x30-G (or Equal) to include:

- Grommet Cover [Black] (Qty 4)

- V2 2-Leg Frame - Feet & Side Brackets, C27 [Black] (Qty 2)

- V2 2-Leg Standing Desk Frame, Core Components [Black] (Qty 2)

- Advanced Comfort Flush Keypad [Black] (Qty 2)

- Free Wire Management Tray [qty 1], Cable Tie Mounts [qty 10], Anchor Plates [qty 2] (Qty 2 Kits)

1 Kit

0007 Flex Chair (set of 2) – Model No: CHR467 (or Equal) 15 Ea

0008 Conference Table, Ping-Pong Size– Model No: PARENT-UPL961 (or Equal) to include:

- Custom Laminate Ping Pong Table (Leaf) - Walnut Heights with Walnut Heights edge - 14" x 60" (Qty 1)

1 Kit

1. Addendum to 52.212-1, Instructions to Offerors – Commercial Items (Nov 2021)

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018) applies to this acquisition and is incorporated by reference. The below items have been revised.

- The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

- Paragraph (b)(4) is supplemented as follows: “Brand Name or Equal purchase descriptions are included in this RFQ. Unless the vendor clearly indicates in its quote that the product/s being offered are an “equal” product, the vendor shall provide the brand name product/s referenced in this Request for Quote.”

- Custom Laminate Ping Pong Table (Main) - Walnut Heights with Walnut Heights edge - 47" x 60" (Qty 2)

- Ping Pong Net, Paddles, and Balls (Qty 1)

- 4-Leg Standing Desk Frame, Box 2 [Black] (Qty 1)

- 4-Leg Standing Desk Frame, Box 1 [Black] (Qty 1)

- Standard or Commercial Part - FRMA-4, Side Bracket, 36in [Black] (Qty 2)

- Support Bracket for 4-leg Ping-Pong and Conference Tables [Black, single] (Qty 3)

- Instructions - 4-Leg Conference and Ping Pong Tables (Qty 1)

- 4-Leg Conference Table Frame, Long Feet - Pair [Black] (Qty 1)

- Advanced Comfort Flush Keypad [Black] (Qty 1)

0009 Fixed Height Conference Table, 30" Wide – Model No: TOP417 80x30- B2S (or Equal)

1 Ea

0010 Standard 2-Leg Seated Height Side Table, Core Components [Black]– Model No: FRMA-2-SRD-FIX-CORE1-BLK (or Equal) to include:

- 2-Leg Frame - Feet & Side Brackets, T27 [Black] (Qty 1)

1 Kit

0011 Flip Top Table – Model No: TOP372-60x30-G (or Equal) 3 Ea

TOTAL

- Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

- Paragraph (g) second sentence revised as follows: “The Government intends to evaluate quotes and award a contract without interchanges. The government however, reserves the right to conduct interchanges with one, some, none or all vendors at its discretion."

- Paragraph (B)(12) is added as follows:

As part of a vendors quote, the following information must be furnished:

(i) Company Name

(ii) UEI Number

(iii) Cage Code

(iv) Number of Employees (used to evaluate size status)

(v) Total Yearly Revenue (used to evaluate size status)

(vi) Estimated Delivery Date

(vii) Payment Terms

(viii) Warranty Terms

(ix) FOB (Destination or Origin)

(x) Shipping Costs

2. Evaluation of Quotations or Offers

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Quotes will be evaluated for technical compliance and price.

a. Technical. Brand Name or Equal purchase descriptions are included in this RFQ. Unless the vendor clearly indicates in its quote that the product/s being offered are an “equal” product, the vendor shall provide the brand name product/s referenced in this RFQ.

Attachment # 2 Salient Characteristics identifies the salient physical, functional and/or performance characteristics that “equal” products must meet. The Government will evaluate “equal” products on the basis of information furnished by the vendor or identified in the quote and reasonably available to the Government. The Government is not responsible for locating or obtaining any information not identified in the quote.

To be considered responsive, vendors are required to:

(1) Clearly identify an “or equal” products by

(i) Brand name, if any; and

(ii) Make or model number;

(2) Include illustrations, drawings, and/or descriptive literature proving conformance with solicited salient physical, functional and/or performance characteristics.

(3) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

**Note** Items (1), (2), and (3) are only required when vendor is offering “or equal” products.

b. Price. To be considered responsive, vendors shall provide pricing for all items specified in the above CLIN Schedule.

3. Basis for Award

Lowest Price Technically Acceptable (LPTA). A technical advisor will compare a vendor’s quoted product/s against the identified brand names salient physical, functional and/or performance characteristics (reference attachment 1) and assign a technical rating of either “Acceptable” or Unacceptable”. If the lowest priced vendor is rated to be “Technically Acceptable”, an award decision can be finalized. If the lowest priced vendor is rated to be “Technically Unacceptable”, review of the next lowest priced quote will continue until a “Technically Acceptable” rating is achieved or until all quotes are evaluated. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically acceptable quotes (to establish adequate price competition).

4. Quote/Question Suspense & Submission Instructions

NOTE: Required method of receipt is via email. ZIP files are not an acceptable format for the Air Force Network and will not go through our email system. Vendors should place a read/delivery receipt and/or request confirmation of receipt by the government.

Any offer not sent via email to the appropriate government POC’s, will be considered nonresponsive.

a. RFQ due date: June 23, 2025 RFQ due time: 10:00 AM EST Email Quotes to: christopher.sheetz@us.af.mil & ramon.jimenez.7@us.af.mil

b. All questions regarding this RFQ must be emailed to christopher.sheetz@us.af.mil & ramon.jimenez.7@us.af.mil by 10:00 AM EST on the June 16, 2025.

5. Provisions and Clauses

The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Provisions and clauses may be obtained via the internet through the following website:

https://www.acquisition.gov. NOTE: ALL PROVISIONS WILL BE REMOVED AT

TIME OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

The following FAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 2 for list of applicable FAR provisions and clauses.

The following DFAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 2 for list of applicable DFAR Provisions and Clauses.

The following Department Air Force Federal Acquisition Regulation Supplement (DAFFARS) clause applies and is incorporated in full text:

5352.201-9101 Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5352.223-9000 Elimination Of Use Of Class I Ozone Depleting Substances (Ods) (Jun 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Departmet of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-

113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216,

and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

5352.242-9000 Contractor Access to Department of the Air Force Installations (June 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self- Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

5352.223-9001 Health and Safety on Government Installations (JUL 2023)

In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

Attachments: (2)

1. Salient Characteristics

2. Provisions and Clauses