Combined Synopsis Soliciation RFQ FA481423TF004.pdf

MISSION FOCUSED…VALUED AIRMEN

DEPARTMENT OF THE AIR FORCE

6TH AIR REFUELING WING (AMC)

MACDILL AIR FORCE BASE, FLORIDA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481423TF004 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08 Effective 10/28/2022

The North American Industry Classification System (NAICS) code for this project is 561621 with a size standard of $22,000,000.00

**Notice to Vendor(s)/Supplier(s)**:

- This requirement is a 100% Total Small Business set-aside.

- Offerors must quote on all line items presented in the CLIN Schedule below.

The purpose of this Combined Synopsis and Solicitation (hereinafter referred to as “Request for Quote” and/or “RFQ”) is to:

Locate contractors capable of providing all labor, materials, parts, equipment, tools, transportation, personnel, and all other items and services necessary to provide full maintenance (quarterly) for all Full Height Security Turnstiles in United Stated Special Operations Command (USSOCOM) and Headquartered Special Operations Command Central (HQ SOCCENT) facilities on MacDill AFB. Reference Attachment 1, Statement of Work for complete requirement details.

Place of Performance: MacDill AFB, Tampa FL 33621

The Contract Line-Item Number (CLIN) Schedule is provided below:

Item Description Qty Unit Unit Cost Total

Amount

0001 Base Year - USSOCOM Quarterly Turnstile Maintenance to include: Manufacture’s recommended maintenance and parts for Eleven (11) dual tandem (set includes reader-controlled entrance and free exit) and six (6) single (used as an entrance/exit) by manufacturers Alvarado, Boon Edam, Controlled Access, and TomSed. Also included in this contract, one (1) Gyro Tech automatic Sliding Door and two

(2) Alvarado Automated gates. Maintenance is not limited to just the recommended interval items but includes such items as alignment of the blade arms, rotors, welding repairs, and replacement covers or protective ends. Replacement parts up to $500 are also included for each quarterly visit.

Quarters

0002 Base Year - HQ SOCCENT Quarterly Turnstile Maintenance to include: Manufacture’s recommended maintenance and parts for five (5) single used as an entrance/exit access.

Maintenance is not limited to just the recommended interval items but includes such items as alignment of the blade arms, rotors, welding, or replacement covers or protective ends.

Replacement parts up to $500 should be included for each quarterly visit.

1001 Option Year 1 - USSOCOM Quarterly Turnstile Maintenance parts for Eleven (11) dual tandem (set includes reader-controlled entrance and free exit) and six (6) single (used as an entrance/exit) by manufacturers Alvarado, Boon Edam, Controlled Access, and TomSed. Also included in this contract, one (1) Gyro Tech automatic Sliding Door and two

(2) Alvarado Automated gates. Maintenance is not limited to just the recommended interval items but includes such items as alignment of the blade arms, rotors, welding repairs, and to $500 are also included for each quarterly visit

1002 Option Year 1 - HQ SOCCENT Quarterly Turnstile Maintenance to include: Manufacture’s recommended maintenance and parts for five (5) single used as an entrance/exit access. Maintenance is not limited to just the recommended interval items but includes such items as alignment of the blade arms, rotors, welding, or replacement covers or protective ends. Replacement parts up to $500 should be included for each quarterly visit.

2001 Option Year 2 - USSOCOM Quarterly Turnstile Maintenance parts for Eleven (11) dual tandem (set includes reader-controlled entrance and free exit) and six (6) single (used as an entrance/exit) by manufacturers Alvarado, Boon Edam, Controlled Access, and TomSed. Also included in this contract, one (1) Gyro Tech automatic Sliding Door and two

(2) Alvarado Automated gates. Maintenance is not limited to just the recommended interval items but includes such items as alignment of the blade arms, rotors, welding repairs, and

2002 Option Year 2 - HQ SOCCENT Quarterly Turnstile maintenance and parts for five (5) single used as an entrance/exit access. Maintenance is not limited to just the recommended interval items but includes such items as alignment of the blade arms, rotors, welding, or replacement covers or protective ends. Replacement parts up to $500 should be included for each quarterly visit. (Estimated annual price: $4,592.00)

3001 Option Year 3 - USSOCOM Quarterly Turnstile Maintenance to include: Manufacture’s recommended maintenance and parts for Eleven (11) dual tandem (set includes reader-controlled entrance and free exit) and six (6) single (used as an entrance/exit) by manufacturers Alvarado, Boon Edam, Controlled Access, and TomSed. Also included in this contract, one (1) Gyro Tech automatic Sliding Door and two

(2) Alvarado Automated gates. Maintenance is not limited to just the recommended interval items but includes such items as alignment of the blade arms, rotors, welding repairs, and

3002 Option Year 3 - HQ SOCCENT Quarterly Turnstile maintenance and parts for five (5) single used as an entrance/exit access. Maintenance is not limited to just the recommended interval items but includes such items as alignment of the blade arms, rotors, welding, or replacement

4001 Option Year 4 - USSOCOM Quarterly Turnstile Maintenance parts for Eleven (11) dual tandem (set includes reader-controlled entrance and free exit) and six (6) single (used as an entrance/exit) by manufacturers Alvarado, Boon Edam, Controlled Access, and TomSed. Also included in this contract, one (1) Gyro Tech automatic Sliding Door and two

(2) Alvarado Automated gates. Maintenance is not limited to just the recommended interval items but includes such items as alignment of the blade arms, rotors, welding repairs, and to $500 are also included for each quarterly visit

4002 Option Year 4 - HQ SOCCENT Quarterly Turnstile maintenance and parts for five (5) single used as an entrance/exit access. Maintenance is not limited to just the recommended interval items but includes such items as alignment of the blade arms, rotors, welding, or replacement

5001 6 Month Extension - USSOCOM Quarterly Turnstile maintenance and parts for Eleven (11) dual tandem (set includes reader-controlled entrance and free exit) and six (6) single (used as an entrance/exit) by manufacturers Alvarado, Boon Edam, Controlled Access, and TomSed. Also included in this contract, one (1) Gyro Tech automatic Sliding Door and two (2) Alvarado Automated gates. Maintenance is not limited to just the recommended interval items but includes such items as alignment of the blade arms, rotors, welding repairs, and replacement covers or protective ends.

Replacement parts up to $500 are also included for each quarterly visit

5002 6 Month Extension - HQ SOCCENT Quarterly Turnstile maintenance and parts for five (5) single used as an entrance/exit access. Maintenance is not limited to just the recommended interval items but includes such items as alignment of the blade arms, rotors, welding, or replacement covers or protective ends. Replacement parts up to $500 should be included for each quarterly visit.

TOTAL

1. Addendum to 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018)

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018) applies to this acquisition and is incorporated by reference. The below items have been revised.

- The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

- Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

- Paragraph (g) second sentence revised as follows: “The Government intends to evaluate quotes and award a contract without interchanges. The government however, reserves the right to conduct interchanges with one, some, none or all vendors at its discretion."

- Paragraph (B)(12) is added as follows:

As part of a vendors quote, the following information must be furnished:

(i) Company Name

(ii) DUNS Number

(iii) Cage Code

(iv) Number of Employees (used to evaluate size status)

(v) Total Yearly Revenue (used to evaluate size status)

(vi) Estimated Delivery Date

(vii) Payment Terms

(viii) Warranty Terms

(ix) FOB (Destination or Origin)

(x) Shipping Costs

2. Evaluation of Quotations

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Quotes will be evaluated for technical capabilities and price.

a. Technical. Attachment #1, Statement of Work (SOW) identifies the government’s minimum requirements. As part of an offerors technical response, specific evidence must be provided to demonstrate a clear understanding of and the capability to meet all minimum requirements.

The Government will evaluate technical capabilities on the basis of information furnished by the vendor or identified in the quote and reasonably available to the Government. The Government is not responsible for locating or obtaining any information not identified in the quote.

b. Price. To be considered responsive, vendors shall provide pricing for all items specified in the above CLIN Schedule.

3. Basis for Award

Lowest Price Technically Acceptable (LPTA). A technical evaluator will compare a vendor’s quoted solution against the minimum requirements identified in the SOW and assign a technical rating of either “Acceptable” or Unacceptable”. If the lowest priced vendor is rated to be “Technically Acceptable”, evaluation will stop without any further consideration of additional quotes. If the lowest priced vendor is rated to be “Technically Unacceptable”, review of the next lowest priced quote will continue until a “Technically Acceptable” rating is achieved or until all quotes are evaluated.

4. Quote/Question Suspense & Submission Instructions

NOTE: Preferred method of receipt is via email. ZIP files are not an acceptable format for the Air Force Network and will not go through our email system. Vendors should place a read/delivery receipt and/or request confirmation of receipt by the government.

Any offer not sent via email to the appropriate government POC’s or the address if mailing, will be considered nonresponsive.

a. RFQ due date: January 19, 2023 RFQ due time: 10:00 AM EST Email Quotes to: tyzsa.davis@us.af.mil & ramon.jimenez.7@us.af.mil

b. All questions regarding this RFQ must be emailed to tyzsa.davis@us.af.mil & ramon.jimenez.7@us.af.mil by 10:00 AM EST on January 11, 2023

5. Provisions and Clauses

The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Provisions and clauses may be obtained via the internet through the following websites:

https://www.acquisition.gov, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting.

NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT

SHALL REMAIN PART OF THE CONTRACT FILE.

The following FAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 2 for list of applicable FAR provisions and clauses.

The following DFAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 2 for list of applicable DFAR Provisions and Clauses.

The following AFFARS clauses are applicable to this RFQ:

OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations Oct 2019

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract;

and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.242-9000 Contractor Access to Air Force Installations Oct 2019

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing.

When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, and valid vehicle insurance certificate, to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

Attachments: (3)

1. Statement of Work

2. Applicable Provisions & Clauses

3. WD # 2015-4571