Combined Synopsis Soliciation RFQ FA481422TF051.pdf

MISSION FOCUSED…VALUED AIRMEN

DEPARTMENT OF THE AIR FORCE

6TH AIR REFUELING WING (AMC)

MACDILL AIR FORCE BASE, FLORIDA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481422TF051 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04; Effective 30 JAN 22.

This is a set-aside for 100% Small Business.

The North American Industry Classification System (NAICS) code for this project is 541519 with a size standard of 30 million dollars.

**Notice to Vendor(s)/Supplier(s)**:

The purpose of this Combined Synopsis and Solicitation (hereinafter referred to as “Request for Quote” and/or “RFQ”) is to:

SOCCENT has a requirement for Systran translation maintenance service. This will be a base year plus 4 option years. The system provides controlled access within SOCCENT. Maintenance services will include but are not limited to maintenance support and repair services, on-site support and repair, include using email and ticketing system maintenance, programing and engineering expertise to maintain mission essential service. Annual Maintenance, Includes Technical Support (phone and e-mail), patches, fixes, updates and price protection on the next version upgrade (30% of price). Reference salient characteristics for details.

Ship to Address and/or Place of Performance: SOCCENT/JOGC 7561 Blackbird St BLDG 1039 MacDill AFB, FL http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

Base plus four option years.

The Contract Line Item Number (CLIN) Schedule is provided below:

CLIN

Schedule

ITEM DESCRIPTION QTY Unit PRICE 0001 Systran Translation Maintenance or equal/PoP:

8/26/2022 - 8/25/2023

1 YR

1001 Systran Translation Maintenance or equal/PoP:

8/26/2023 - 8/25/2024

1 YR

2001 Systran Translation Maintenance or equal/PoP:

8/26/2024 - 8/25/2025

1 YR

3001 Systran Translation Maintenance or equal/PoP:

8/26/2025 - 8/25/2026

1 YR

4001 Systran Translation Maintenance or equal/PoP:

8/26/2026 - 8/25/2027

1 YR

1. Addendum to 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018)

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018) applies to this acquisition and is incorporated by reference. The below items have been revised.

- The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

- Paragraph (b)(4) is supplemented as follows: “Brand Name or Equal purchase descriptions are included in this RFQ. Unless the vendor clearly indicates in its quote that the product/s being offered are an “equal” product, the vendor shall provide the brand name product/s referenced in this Request for Quote.”

- Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

- Paragraph (g) second sentence revised as follows: “The Government intends to evaluate quotes and award a contract without interchanges. The government however, reserves the right to conduct interchanges with one, some, none or all vendors at its discretion."

- Paragraph (B)(12) is added as follows:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634

As part of a vendors quote, the following information must be furnished:

(i) Company Name

(ii) DUNS Number

(iii) Cage Code

(iv) Number of Employees (used to evaluate size status)

(v) Total Yearly Revenue (used to evaluate size status)

(vi) Estimated Delivery Date

(vii) Payment Terms

(viii) Warranty Terms

(ix) FOB (Destination or Origin)

(x) Shipping Costs

2. Evaluation of Quotations or Offers

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Quotes will be evaluated for technical compliance and price.

a. Technical. Brand Name or Equal purchase descriptions are included in this RFQ. Unless the vendor clearly indicates in its quote that the product/s being offered are an “equal” product, the vendor shall provide the brand name product/s referenced in this RFQ.

Attachment # 1 identifies the salient physical, functional and/or performance characteristics that “equal” products must meet. The Government will evaluate “equal” products on the basis of information furnished by the vendor or identified in the quote and reasonably available to the Government. The Government is not responsible for locating or obtaining any information not identified in the quote.

To be considered responsive, vendors are required to:

(1) Clearly identify an “or equal” products by

(i) Brand name, if any; and

(ii) Make or model number;

(2) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(3) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

**Note** Items (1), (2), and (3) are only required when vendor is offering “or equal” products.

b. Price. To be considered responsive, vendors shall provide pricing for all items specified in the above CLIN Schedule.

3. Basis for Award

Lowest Price Technically Acceptable (LPTA). A technical advisor will compare a vendor’s quoted product/s against the identified brand names salient physical, functional and/or performance characteristics and assign a technical rating of either “Acceptable” or Unacceptable”. If the lowest priced vendor is rated to be “Technically Acceptable”, evaluation will stop without any further consideration of additional quotes. If the lowest priced vendor is rated to be “Technically Unacceptable”, review of the next lowest priced quote will continue until a “Technically Acceptable” rating is achieved or until all quotes are evaluated.

4. Quote/Question Suspense & Submission Instructions

NOTE: Preferred method of receipt is via email. ZIP files are not an acceptable format for the Air Force Network and will not go through our email system. Vendors should place a read/delivery receipt and/or request confirmation of receipt by the government.

Any offer not sent via email to the appropriate government POC’s or the address if mailing, will be considered nonresponsive.

a. RFQ due date: 2 May 22 RFQ due time: 2:00 PM EST Email Quotes to:andrew.heath@us.af.mil and ramon.jimenez.7@us.af.mil or mail to: 2610 Pink Flamingo, Tampa FL 33621 Attention: TSgt Andrew Heath

b. All questions regarding this RFQ must be emailed to andrew.heath@us.af.mil & ramon.jimenez.7@us.af.mil by 2:00 PM EST on 27 Apr 22.

5. Provisions and Clauses

The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Provisions and clauses may be obtained via the internet through the following websites:

https://www.acquisition.gov, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting. NOTE: ALL PROVISIONS WILL BE REMOVED

AT TIME OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

The following FAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 2 for list of applicable FAR provisions and clauses.

The following AFFARS clauses are applicable to this RFQ:

OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force https://www.acquisition.gov/ http://www.arnet.gov/far/ http://safaq.hq.af.mil/contracting mailto:susan.madison@us.af.mil

Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

Attachments: (3)

1. Attachment 1 Salient Characteristics 2022

2. Attachment 2, Applicable Provisions & Clauses

3. Attachment 3 – FAR 52.204-24