Combined Synopsis Soliciation.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481420TF144 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-08; Effective 08-13-2020.

This is a set-aside for Small Business.

The North American Industry Classification System (NAICS) code for this project is 711130 with a size standard of $12M.

The purpose of this combined synopsis and solicitation is for the purchase and performance of A Catholic Service Worship Leader in accordance with the attached Performance Work Statement (PWS). The bid schedule and contract CLIN structure are below:

Item Description Unit Price Qty Total Amount 0001 Base Year $ 12 months $ 0002 Option Year 1 $ 12 months $ 0003 Option Year 2 $ 12 months $ 0004 Option Year 3 $ 12 months $ 0005 Option Year 4 $ 12 months $ 0006 6 Month Extension $ 6 months $ Total Amount $

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (June 2020) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 31 August 2020 RFQ due time: 10:00 A.M. EST Email to forrest.browne@us.af.mil

THIS MUST BE SENT TO forrest.browne@us.af.mil and melissa.biggar@us.af.mil AS

STATED BELOW.ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED

NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to forrest.browne@us.af.mil by 25 August 2020, 10:00A.M. EST.

Please provide the following information with your quote:

Company Name: __________________ DUNS Number: ___________________ Cage Code: _______________________

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 2014), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1) Price

2) Technical

Price – Received quotes will be ranked and arranged by price (lowest first) before the Government assesses technical capability. Rankings/arrangements will based on total price.

Technical –

(a) All offerors must provide specific evidence that they are capable of fulfilling the requirement. Specific evidence must reflect a thorough understanding of the Performance Work Statement (PWS) and describe how the offeror will fulfill requirements of the PWS. Technical criteria will be evaluated by a technical advisor for compatibility/functionality review and rated IAW Table A-1 (as provided below). Documents submitted in response to this solicitation must be fully responsive to and consistent with the following (if applicable): (1) Requirements of the solicitation; (2) Performance Work Statement (PWS) and (3) government standards and regulations pertaining to this requirement.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Table A-1. Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Quote Clearly meets minimum requirements of the government Unacceptable Quote does not clearly meet the minimum requirements of the government

Price and Technical, when combined, are equal.

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

**Offers should include a sample resume demonstrating their ability to lead worship for Catholic Services and ability to meet the requirements of the PWS.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (Jun 2020), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. (Aug 2020)

The following AFFARS clauses are applicable to this solicitation:

AFFARS 5352.201-9101 Ombudsman (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee/employer actions, contests of OMB Circular A-76 competition performance decisions).

The following DFARS Clauses are applicable to this solicitation:

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267, fax 618-256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

AFFARS 5352.223-9001 Health & Safety on Govt Installations

In addition, the government may further extend the performance period for up to six months under FAR 52.217-8.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

https://www.acquisition.gov/ NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments:

1) Performance Work Statement

2) Wage Determination

3) Provisions and Clauses

4) FAR 52.204-24

CONTACT INFORMATION:

Primary Government Contact: Forrest Browne, 813-828-1758, forrest.browne@us.af.mil

Alternate Government Contact: Melissa Biggar, 813-828-7492, melissa.biggar@us.af.mil