Combined Synopsis Satellite Seperation System.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA700021Q0055 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06; Effective July 12, 2021.

This is not a set-aside. All businesses that can meet the salient characteristics for the requirement are allowed to quote.

The North American Industry Classification System (NAICS) code for this project is 336414 with a size standard of 1,250 employees.

The purpose of this combined synopsis and solicitations for the purchase and delivery of a new Satellite Separation System. The bid schedule and contract CLIN schedule are below

Item Description Qty Unit Unit Price Total Amount

Any applicable shipping costs must be factored into the unit price(s) of the line item(s). Do not include a separate line item for shipping charges.

Delivery: F.O.B Destination to U.S. Air Force Academy, CO 80840.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies/deliverables on each CLIN.

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jan 2017) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634

RFQ due date: 22 July 2021 RFQ due time: 1:00 P.M. Mountain Email to ryan.jeffers.1@us.af.mil

THIS MUST BE SENT TO ryan.jeffers.1@us.af.mil AS STATED BELOW, OR THE ADDRESS

IF MAILING. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED

NONRESPONSIVE.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to ryan.jeffers.1@us.af.mil by 19 July 1:00 P.M.

Mountain.

Please provide the following information with your quote:

Company Name: ____________ DUNS Number: ____________ Cage Code: _______________ *Number of Employees_____________

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB (Select): ____ Destination _____ Origin Shipping Cost included? ____ Yes _____ No

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (Feb 2021).

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

BASIS FOR OFFER. This is a competitive acquisition in accordance with FAR part 12 & 13 in which the Government will submit an offer in the form of a purchase order to the responsible, technically acceptable offeror with the lowest evaluated price whose quote meets all solicitation requirements. Tradeoffs will not be made and no additional credit will be given for exceeding https://www.sam.gov/portal/public/SAM/ https://www.sam.gov/ acceptability. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Initially the government will review all quotes to determine if each timely received quote meets the requirements of the RFQ. Failure to meet the requirements may, at the Government’s sole discretion, result in the quote being determined unacceptable, being ineligible for award and eliminated at this point from the competition and further consideration. The Government may choose to waive or correct any discrepancies in quotes via informal methods (i.e. e-mails, phone calls, etc.).

(1) Price Evaluation. Next, the government, will rank all quotes that have adhered to the solicitation requirements by price (from lowest to highest total evaluated price). The total evaluated price will be determined by adding together the extended amounts quoted for each line item. The extended amounts will be confirmed by multiplying each line item quantity by the quoted unit price. If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. Failure to propose for any line item may cause the vendor’s quote to be excluded from the evaluation. The price evaluation will document the reasonableness of the quoted price.

(2) Technical Evaluation Information. The lowest priced quote will then be evaluated for technical acceptability to determine if the proposed product meets the salient characteristics. The technical information will be evaluated on an acceptable/unacceptable basis, as described below. If the lowest price quote is deemed acceptable, past performance will be reviewed and no other quotes will be evaluated at this time. If the lowest priced quote is deemed unacceptable, the next lowest priced quote will be evaluated. This process will continue until a technically acceptable quoter has been identified.

If there are no technically acceptable quotes, the Government may re-define the requirement.

The quote submitted must provide a product that meets all of the following characteristics listed below or will be deemed unacceptable.

The Satellite Separation System should have the following specifications:

1) Mass:

• Separation system must have total mass less than = 5 kg

• Must be able to support satellite mass = 181 kg

2) Dimensions:

• Max diameter = 17.5”

• Height = 2.15”

3) Design must have space flight heritage

4) Provider must environmentally test separation system prior to delivery

5) Must have redundant deployment motor

6) Environment:

• Thermal: Must be able to survive -20 C to 50 C

• Vibration: Must be able to survive the qualification environment defined in Table 2.4-3 of GSFC- STD-7000A for the total system mass (181 kg + separation system)

• Shock: Must be able to survive 50 in/sec constant velocity between 100 Hz and 10,000 Hz

• Must be able to survive loading defined in Moog’s ESPA User’s Guide, The Secondary Payload Adapter (November 2018) while 181 kg satellite is attached

7) Mechanical Interface to spacecraft:

• Must be able to interface with a standard ESPA ring port per Moog’s ESPA User’s Guide, The Secondary Payload Adapter (November 2018)

8) Electrical Interface

• Deployment mechanism must operate at nominal 28V +/- 4V, < 3A current (peak)

• Must provide a/an electrical connector(s) that separate with = 30 pins

• Must provide telemetry indicating connection and deployment

9) Separation

• Must generate no debris upon or after separation

• Must impart = 1.0° per second rotation rate per axis during separation without satellite

• Must impart = 1.25 ft per second relative separation velocity with 181 kg satellite

10) Must include operation training for 5 personnel

(3) Past Performance. Past performance will be reviewed upon the selection of apparent awardee utilizing information obtained from sources available to the Government, to include, but not limited to:

the Past Performance Information Retrieval System (www.PPIRS.gov) and the System for Award Management (www.beta.sam.gov) to ensure the Quoter is not debarred, suspended or otherwise ineligible to receive an award and has no derogatory information in PPIRS, SAM, or other Government Source. If there is any debarred, suspended or other negative past performance information found to which the quoter has previously had the opportunity to respond, the quoter will be deemed ineligible for award and will be removed from further consideration. In this instance the process will then continue in order with the next lowest price.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Jan 17), applies to this acquisition with the following Addendum:

Paragraph (c) of this clause is tailored as follows:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1405_194946

Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

See attachment 1 for all applicable provisions and clauses

The full text of these clauses and (*) provisions may be assessed electronically at the website:

http://farsite.hill.af.mil. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD

BUT SHALL REMAIN PART OF THE CONTRACT FILE.

AFFARS Clause

5352.201-9101 Ombudsman (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, James Anderson, 8110 Industrial Drive, Ste 103 USAFA, CO 80840. Telephone number 719-333-3289 FAX 719-333-2379. email: james.anderson.72@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Attachments 1: Provisions and Clauses http://farsite.hill.af.mil/

Attachment 2: Buy American Certification

Approved by the Contracting Officer: Ryan Jeffers