Combined Synopsis and Solicitation - W9127S20Q0070.pdf

W9127S20Q0070

SYNOPSIS AND SOLICITATION

Combined Synopsis and Solicitation

Solicitation Number: W9127S-20-Q-0070 Armed Forces Recruiting Janitorial Services in Arkansas

This is a combined synopsis/solicitation for commercial items issued by the United States Army Corps of Engineers, Little Rock District, prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This solicitation is for Janitorial Services located in the State of Arkansas (See the Performance Work Statement for details.) This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued.

Solicitation Number W9127S-20-Q-0070 is being issued as a Request for Quotation (RFQ). The Government reserves the right to make an award on the initial quote without discussions on this procurement. Award will be made to the responsive and responsible quoter who submits the lowest aggregate price to perform the services set forth in the Performance Work Statement.

This acquisition is being competed as a 100% WOMAN OWNED SMALL BUSINESS SET-ASIDE procurement.

The NAICS code for this requirement is 561720 with a size standard of $19,500,000.00. Terms of the solicitation and specifications remain unchanged unless the RFQ is amended in writing.

Offerors must be registered in the System for Award Management (SAM) prior to award. Lack of an active registration in SAM will make an offeror ineligible for contract award. For more information on SAM Registration, please visit: http://www.sba.gov/content/register-government-contracting and https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registration.pdf.

*** Offerors are required to submit a completed copy of the following Proposal Cover Page and Line Item Amounts.

*** Offerors are required to submit a completed copy of the FAR provision 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, with its quote and FAR provision 52.204-26, Covered Telecommunications Equipment or Services - Representation.

*** Offerors are required to submit a completed copy of the FAR provision 52.212-3, Alt I, Offeror Representations and Certifications – Commercial Items, with its quote.

Contractual Questions regarding this requirement will be accepted by email only to:

Earlean.J.Murray@usace.army.mil Cutoff /time for questions ends Friday, 14 August 2020 at 1:00 PM (CST). One (1) comprehensive Questions/Answers will be submitted (if needed) for all questions received by the cutoff date.

SUBMISSION OF QUOTES: Quotes must be submitted electronically (email) No Later Than (NLT) Friday, 28 August 2020 at 01:00 PM, CST to email address: Earlean.J.Murray@usace.army.mil

A Site Visit will not be conducted for this requirement.

PROPOSAL COVER PAGE

US Army Corps of Engineer, Little Rock District Contracting Division

700 W Capitol Avenue, Room 7315 Little Rock, AR 72201

W9127S-20-Q-0070, Armed Forces Recruiting Offices Janitorial Services in Arkansas

Submitted by

Offeror Name:

Offeror Address:

Offeror Address Cont’d:

Address (City/State/Zipcode):

Cage Code:

DUNS Number:

TIN:

Telephone Number:

Email Address:

Signature:

CONTRACT BID SCHEDULE LOCATIONS

FY20 Armed Forces Recruiting Janitorial Contract Bid Schedule

ARMY/NAVY RECRUITING OFFICE, MARKET PLACE CENTER, SUITE F, 3502

HARRISON STREET, BATESVILLE, ARKANSAS – 760 sq. ft.

ARMED FORCES CAREER CENTER, ARMY, NAVY, AIR FORCE, MARINE CORPS, THE

COMMONS BUILDING, SUITES G&I, 2600 NORTHWEST AVENUE, EL DORADO,

ARKANSAS – 3,100 sq. ft.

ARMED FORCES RECRUTING CENTER, ARMY, MARINE CORPS, NAVY, AIR FORCE,

NORTHWEST ARKANSAS MALL, 4201 NORTH SHILOH, FAYETTVILLE, ARKANSAS –

4,030 sq. ft.

ARMY, MARINE CORPS RECRUITING OFFICE, SIERRA CENTER, 1320 HIGHWAY 62-65

N STE B, HARRISON, ARKANSAS – 1,000 sq. ft.

ARMED FORCES RECRUITING CENTER, ARMY, NAVY, AIR FORCE, MARINE CORPS

HIGHLAND CENTER, 1923 RED WOLF BOULEVARD, JONESBORO, AR – 4,500 sq. ft.

ARMY AND NAVY RECRUITING OFFICE, ASHLEY SQUARE SHOPPING CENTER, STE.

133, 9112 RODNEY PARHAM ROAD, LITTLE ROCK, ARKANAS – 2,550 sq. ft.

ARMY RECRUITING OFFICE SUITE 46, NAVY RECRUITING OFFICE, SUITE 42, 4194

MCCAIN PLAZA, NORTH LITTLE ROCK, ARKANSAS – 2,400 sq. ft.

AIR FORCE RECRUITING HUB, 2851 LAKEWOOD VILLAGE, NORTH LITTLE ROCK,

ARKANSAS – 2,400 sq. ft.

AIR FORCE RECRUITING OFFICES, 2807 LAKEWOOD VILLAGE, NORTH LITTLE ROCK,

ARKANSAS – 1,700 sq. ft.

SEARCY RECRUITING OFFICE, ARMY, MARINE CORPS, NAVY, 1560 WEST BEEBE

CAPPS EXPRESSWAY, SUITE D, SEARCY, ARKANSAS – 2,260 sq. ft.

Exhibit/Attachment Table of Contents

Exhibit/Attachment Table of Contents

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Months Army, Navy RO - Batesville AR

FFP

ARMY/NAVY RECRUITING OFFICE, MARKET PLACE CENTER, SUITE F,

3502 HARRISON STREET - BATESVILLE, ARKANSAS – 760 sq. ft.

FOB: Destination

PSC CD: S201

NET AMT

0002 Months Army, Navy, AF, MC RO - El Dorado AR

FFP

ARMED FORCES CAREER CENTER, ARMY, NAVY, AIR FORCE, MARINE

CORPS, THE COMMONS BUILDING, SUITES G&I, 2600 NORTHWEST

AVENUE, EL DORADO, ARKANSAS – 3,100 sq. ft.

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Performance Work

Statement

22-JUL-2020

Attachment 2 Wage Determinations 06-AUG-2020

0003 Months Army, Navy, MC, AF NW AR Mall - Fayettv

FFP

ARMED FORCES RECRUTING CENTER, ARMY, MARINE CORPS, NAVY,

AIR FORCE, NORTHWEST ARKANSAS MALL, 4201 NORTH SHILOH,

FAYETTVILLE, ARKANSAS – 4,030 sq. ft.

0004 Months Army, MC RO, Sierra Center - Harrison AR

FFP

ARMY, MARINE CORPS RECRUITING OFFICE, SIERRA CENTER, 1320

HIGHWAY 62-65 N STE B, HARRISON, ARKANSAS – 1,000 sq. ft.

0005 Months Army, Navy, AF, MC Highland Ctr_Jonesbor

FFP

ARMED FORCES RECRUITING CENTER, ARMY, NAVY, AIR FORCE,

MARINE CORPS HIGHLAND CENTER, 1923 RED WOLF BOULEVARD,

JONESBORO, AR – 4,500 sq. ft.

0006 Months Army, Navy RO, Ashley Sq ShopCtr- LRock

FFP

ARMY AND NAVY RECRUITING OFFICE, ASHLEY SQUARE SHOPPING

CENTER, STE. 133, 9112 RODNEY PARHAM ROAD, LITTLE ROCK,

ARKANAS – 2,550 sq. ft.

0007 Months Army, Navy RO, McCain Plaza- N Little Ro

FFP

ARMY RECRUITING OFFICE SUITE 46, NAVY RECRUITING OFFICE,

SUITE 42, 4194 MCCAIN PLAZA, NORTH LITTLE ROCK, ARKANSAS –

2,400 sq. ft.

0008 Months AF Recruiting Hub- Lakewood Village- NLR

FFP

AIR FORCE RECRUITING HUB, 2851 LAKEWOOD VILLAGE, NORTH

LITTLE ROCK, ARKANSAS – 2,400 sq. ft.

0009 Months AF RO - Lakewood Village - N Little Rock

FFP

AIR FORCE RECRUITING OFFICES, 2807 LAKEWOOD VILLAGE, NORTH

LITTLE ROCK, ARKANSAS – 1,700 sq. ft.

0010 Months Searcy, Army, MC, Navy RO - Searcy AR

FFP

SEARCY RECRUITING OFFICE, ARMY, MARINE CORPS, NAVY, 1560

WEST BEEBE CAPPS EXPRESSWAY, SUITE D, SEARCY, ARKANSAS –

2,260 sq. ft.

0011 Job Base Year- Contractor Manpower Reporting

FFP

Base Year - Contractor Manpower FFP

1001 Months OPTION Army, Navy RO - Batesville AR

FFP

ARMY/NAVY RECRUITING OFFICE, MARKET PLACE CENTER, SUITE F,

3502 HARRISON STREET, BATESVILLE, ARKANSAS – 760 sq. ft.

1002 Months OPTION Army, Navy, AF, MC RO - El Dorado AR

FFP

ARMED FORCES CAREER CENTER, ARMY, NAVY, AIR FORCE, MARINE

CORPS, THE COMMONS BUILDING, SUITES G&I, 2600 NORTHWEST

AVENUE, EL DORADO, ARKANSAS – 3,100 sq. ft.

1003 Months OPTION Army, Navy, MC, AF NW AR Mall - Fayettv

FFP

ARMED FORCES RECRUTING CENTER, ARMY, MARINE CORPS, NAVY,

AIR FORCE, NORTHWEST ARKANSAS MALL, 4201 NORTH SHILOH,

FAYETTVILLE, ARKANSAS – 4,030 sq. ft.

1004 Months OPTION Army, MC RO, Sierra Center - Harrison AR

FFP

ARMY, MARINE CORPS RECRUITING OFFICE, SIERRA CENTER, 1320

HIGHWAY 62-65 N STE B, HARRISON, ARKANSAS – 1,000 sq. ft.

1005 Months OPTION Army, Navy, AF, MC Highland Ctr_Jonesbor

FFP

ARMED FORCES RECRUITING CENTER, ARMY, NAVY, AIR FORCE,

MARINE CORPS HIGHLAND CENTER, 1923 RED WOLF BOULEVARD,

JONESBORO, AR – 4,500 sq. ft.

1006 Months OPTION Army, Navy RO, Ashley Sq ShopCtr- LRock

FFP

ARMY AND NAVY RECRUITING OFFICE, ASHLEY SQUARE SHOPPING

CENTER, STE. 133, 9112 RODNEY PARHAM ROAD, LITTLE ROCK,

ARKANAS – 2,550 sq. ft.

1007 Mole

(mol)

OPTION Army, Navy RO, McCain Plaza- N Little Ro

FFP

ARMY RECRUITING OFFICE SUITE 46, NAVY RECRUITING OFFICE,

SUITE 42, 4194 MCCAIN PLAZA, NORTH LITTLE ROCK, ARKANSAS –

2,400 sq. ft.

1008 Months OPTION AF Recruiting Hub- Lakewood Village- NLR

FFP

AIR FORCE RECRUITING HUB, 2851 LAKEWOOD VILLAGE, NORTH

LITTLE ROCK, ARKANSAS – 2,400 sq. ft.

1009 Months OPTION AF RO - Lakewood Village - N Little Rock

FFP

AIR FORCE RECRUITING OFFICES, 2807 LAKEWOOD VILLAGE, NORTH

LITTLE ROCK, ARKANSAS – 1,700 sq. ft.

1010 Months OPTION Searcy, Army, MC, Navy RO - Searcy AR

FFP

SEARCY RECRUITING OFFICE, ARMY, MARINE CORPS, NAVY, 1560

WEST BEEBE CAPPS EXPRESSWAY, SUITE D, SEARCY, ARKANSAS –

2,260 sq. ft.

1011 Job OPTION Option Year- Contractor Manpower Repting

FFP

Option Year 1 - Contractor Manpower (FFP)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government 0006 N/A N/A N/A Government 0007 N/A N/A N/A Government 0008 N/A N/A N/A Government 0009 N/A N/A N/A Government 0010 N/A N/A N/A Government 0011 N/A N/A N/A Government 1001 N/A N/A N/A Government 1002 N/A N/A N/A Government 1003 N/A N/A N/A Government 1004 N/A N/A N/A Government 1005 N/A N/A N/A Government 1006 N/A N/A N/A Government 1007 N/A N/A N/A Government 1008 N/A N/A N/A Government 1009 N/A N/A N/A Government 1010 N/A N/A N/A Government 1011 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 21-SEP-2020 TO

20-SEP-2021

N/A REAL ESTATE DIVISION

CORPS OF ENGINEERS, LRD

PO BOX 867/700 W CAPITOL

LITTLE ROCK AR 72203-0867

96722D

0002 POP 21-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 21-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 21-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 21-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 21-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 21-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 21-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 21-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0010 POP 21-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0011 POP 21-SEP-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 21-SEP-2021 TO

20-SEP-2022

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 21-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 21-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 21-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 21-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1006 POP 21-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1007 POP 21-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1008 POP 21-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1009 POP 21-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1010 POP 21-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

1011 POP 21-SEP-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

JANITORIAL SERVICES

Performance of Work Statement (PWS) (Government's minimum acceptable standards for janitorial services)

July 22, 2020

SCOPE OF WORK: The Contractor shall provide all management, supervision, inspections, personnel, equipment, tools, supplies, materials, transportation and other items necessary to perform janitorial services as described in the schedule of janitorial services for the U. S. Army Corps of Engineers leased space. Janitorial service applies to all designated spaces, including, but not limited to, halls, restrooms, offices, work areas, entranceways, lobbies, common areas, test room areas and storage room areas.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://cmra.army.mil/default.aspx?ReturnUrl=%2f. Reporting inputs will be for the labor executed during the period of performance during each Governmental fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year of contract/task order performance. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/ to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at http://www.ecmra.mil/.

1. QUALITY CONTROL: The Contractor shall establish a complete Quality Control Program (QCP) for the performance requirements of this contract and shall provide a written copy of same to the Real Estate POC no later than 30 calendar days after contract award. The Contractor will maintain the QCP throughout the contract performance; at any time upon verbal or written request, shall provide a copy to the Real Estate POC for review.

The QCP shall include, as a minimum, the following:

1.1 An inspection system covering all work tasks stated in the contract to include supplies. Said inspection system shall include a Janitorial Service Checklist (enclosed) for cleaning personnel to fill out each time a space is cleaned and posted in an inconspicuous place where it will be accessible to recruiters on site (such as on the back of the janitorial closet door). It shall specify areas to be cleaned and inspected on a ‘per cleaning’ basis and satisfaction of compliance by recruiters on site.

1.2 The Contractor shall maintain adequate records of all inspections made on cleaning personnel to indicate, at a minimum, the nature (when, where, what) and number of inspections they made; the name of the inspector; the number, location, type of deficiencies found, and the corrective action taken for deficiencies.

1.3 A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. The Contractor shall use process control procedures and quality data analysis techniques.

1.4 Corrective action procedures for deficiencies and measures to prevent recurrence. The corrective actions will address the deficiency and an action to prevent future deficiencies. Additional inspection(s) are not considered a corrective action. The QCP shall be evaluated for adequacy and changed or updated by the Contractor as a part of all corrective actions by the Contractor.

2. PERFORMANCE EVALUATION MEETINGS: The Contractor shall meet with the MSR as often as determined necessary by the Real Estate POC or its designated representative. A mutual effort will be made to resolve any and all problems identified.

3. CERTIFICATION OF SERVICES: Once a month (the first working day) the Contractor shall post in each building or working area, at a location predetermined by the MSR or Real Estate POC, an inspection form. The form shall show the building number and building area, all services performed during the month (daily, weekly, monthly, or quarterly) and space for the Contractor to initial to indicate that service was performed that day.

Additionally, space shall be provided for the Contractor’s supervisor to make periodic general comments concerning services performed and a space for each MSR on site and the Contractor’s supervisor to sign acceptance of the job performed that month. Sample Janitorial Services Checklist enclosed. These forms shall be retained by the Contractor and a copy provided to the Real Estate POC. The forms shall be received by the Real Estate POC within 5 working days from the end of the month for which services are being provided.

4. PERFORMANCE CRITERIA: Acceptable and unacceptable contract performance will be determined between the MSR on site and the Contractor doing the cleaning on site. When the Contractor’s performance is considered to be unsatisfactory, a report shall be made to the USACE POC. The USACE POC will require the Contractor to explain, in writing, the cause of the discrepancy, and corrective action to obtain an acceptable level(s), and corrective action to preclude a recurring incidence of the problem. The Contractor may not be paid for that portion of performance determined to be unsatisfactory by the USACE POC. The staff shall have the ability to read, write, speak and understand the English language. All Contracted employees shall be able to physically complete the cleaning tasks as described in this PWS.

5. PAYMENT DEDUCTION: The Contractor's performance will be compared to Industry Standards or by Standards set forth by the “Institute of Inspection, Cleaning and Restoration Certification (IICRC)” or its equivalent and shall not exclude common sense considerations as may be applied by the Real Estate POC. If the performance in any required service is unsatisfactory, and poor performance is clearly the fault of the Contractor, monthly payments to the Contractor may be reduced by the Real Estate POC as deemed appropriate per bid sheet.

Deductions may also be taken by the Government for defective individual services not satisfactorily performed and/or not performed. Deductions will be made for no-shows for scheduled appointment times on the basis of daily bid items. In the event of continued unsatisfactory performance with documentation of three (3) incidents where correction and time to cure have been given, the entire cleaning contract may be terminated and Contractor barred from any further bidding of Government Contracts per FAR 9.406(a)(1).

6. IDENTIFICATION OF CONTRACTOR OR PERSONNEL AT GOVERNMENT FACILITIES: All Contractors, subcontractors, or personnel working at or in any Federally Controlled facility shall be identified by a Photo ID issued by the Department of Homeland Security, Police Agency or other approved Government/County agency which shows the individual’s photograph, home address, telephone number and status as a citizen of the United States. Said I.D. shall be worn in a conspicuous place and be made available for inspection, upon request by the MSR, or Real Estate POC. In addition the Contractor shall be required to provide an identification card which includes the name of the company, a clear legible employee photograph at least 1 by 1 ¼ inches, the employee's name, signature, date of birth, hair and eye color, height and weight, and the signature, date and phone number of the company representative issuing the card. Said identification shall be worn in a conspicuous place and be made available for inspection upon request by the MSR, or Real Estate POC. If feasible, the required identification cards can be combined into one.

7. BACKGROUND INVESTIGATIONS: All contractors, subcontractors, or personnel working at or in any federally controlled facility shall have a background check investigation and an identification card. The cost of criminal history checks will be the responsibility of the contractor for all contract employees and subcontract employees. Requests for criminal history checks shall be accomplished prior to work being accomplished.

7.1 Local Background Checks. Most, if not all police agencies can provide an individual a document, commonly called a “Letter of Good Conduct,” that indicates whether they have a criminal record in a particular jurisdiction. An individual could go to the Police department in the town/county where they reside and simply request the document.

7.2 Other Background Checks. There are many private companies that conduct pre-employment criminal background checks for employers. This type of check requires the full name of the applicant and address. In some locations a signed release is also required from the applicant.

7.3 Non-US Citizen. The Department of Homeland Security has a pilot program that employers can join, at no fee, that allows them to conduct a social security verification check and immigration check on an alien employee. This program is currently available to employers in several States to include New York. For more information, please contact the Department of Homeland Security Systematic Alien Verification for Entitlements Program at 1-888-464-4210.

8. DEFINITIONS: As used throughout this document, the following terms shall have the meaning set forth below.

Additional definitions are in FAR 52.202-1, DEFINITIONS, in Section I or common sense considerations and industry standards.

8.1 Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification and the drawings, if any, accompanying this specification unless stated otherwise.

8.2 Where "as directed," "as required," "as permitted," "approval," "acceptance," or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the Real Estate POC is intended unless stated otherwise.

8.3 Contractor. The term “Contractor”, as used herein, refers to both the prime Contractor and any subcontractors or personnel. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

8.4 Real Estate POC. The term Real Estate POC refers to a designated USACE employee appointed to manage real estate matters to include contracts involving this PWS.

8.5 Military Service Representative (MSR). The MSR is any person, military or government civilian, who is assigned to a leased property recruiting office. The MSR represents the military service of the office being serviced and monitors the work being performed.

8.6 Contracting Officer Representative (COR). The COR is an appointed USACE employee who represents the Contracting Officer. The COR evaluates the work performed by the Contractor IAW the QAP.

8.7 Clean. "Clean" shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris and other residue.

8.8 Disinfect. Cleaning in order to destroy any harmful microorganisms by application of an approved environmentally friendly chemical agent to destroy microorganisms.

8.9 Facility. An establishment, structure, or assembly of units of equipment designated for a specific function.

8.10 Frequency of Service.

8.10.1 Annual (A). Services performed once during each 12-month period of the contract, specifically during the month of April.

8.10.2 Semi-Annual (SA). Services performed twice during each 12-month period of the contract, specifically during the months of March and September.

8.10.3 Quarterly (Q). Services performed 4 times during each 12-month period of the contract, specifically during the months of March, June, September and December.

8.10.4 Monthly (M). Services performed 12 times during each 12-month period of the contract, specifically during the first week of the month.

8.10.5 Three times Weekly (3X - Week). Services performed 3 times per week, specifically the days of Monday, Wednesday and Friday.

8.10.6 Two times Weekly (2X - Week). Services performed 2 times per week, normally performed on the days of Tuesday and Thursday or Monday and Wednesday.

8.11 Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased services received.

8.12 Quality Assurance Evaluator (QAE). The Government employee designated to evaluate the quality of services produced.

8.13 Regular Working Hours for Cleaning. The Government's regular (normal) working hours for cleaning are from 8:00 a.m. to 4:00 p.m. Monday through Friday, except (a) Federal Holidays and (b) other days specifically designated by the Real Estate POC. Later times and days may be permitted for carpet cleaning. No keys to Government leased facilities are to be provided to Contractors under any circumstances.

8.14 Re-lamping. A procedure by which the Contractor periodically inspects each designated space included in this contract in order to systematically replace burned out and/or blinking fluorescent tubes, ballasts and starters, and compact fluorescent lamps as may be required for proper operation of lights and exit signs. The fluorescent tubes and compact fluorescent lamps replaced shall be of the same type, wattage and voltage as those removed and shall be a uniform color temperature (cool white) as the other lights in the office. Re-lamping shall also include any specialty lighting, such as track lighting or accent lighting.

8.15 Space. A space is an area to receive janitorial services, which may or may not be considered a room by common definition. Examples of spaces are definable sections of halls, restrooms, work areas, common areas, test room areas, storage areas, lobbies, offices, and entranceways.

8.16 Waste Containers. Waste containers are defined as trash receptacles, wastebaskets, trashcans, wastepaper baskets, or any container holding trash, paper or refuse of any type.

9. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

9.1 Government Furnished Facilities. The Government will not provide office space and operational facilities to the Contractor. The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

9.2 Government Furnished Equipment. The Government will not provide tools or equipment to the Contractor.

9.3 Availability of Utilities. The Government will furnish the following utility services, if applicable, at existing outlets for use in those facilities leased by the Government and as may be required for the work to be performed under the contract: electricity, steam heat, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the Real Estate POC or MSR on site. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

10. CONTRACTOR FURNISHED ITEMS: The Contractor shall provide all equipment, tools, materials, supplies, services, and transportation to perform the requirements of this contract. Contractor will provide office space and operational facilities as needed.

11. MANAGEMENT: The Contractor shall manage the total work effort associated with the janitorial services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices. The Contractor shall maintain an adequate workforce to complete work in accordance with the time and quality standards specified herein.

11.1 Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to ensure material, labor, supplies and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and reports on the status of service call shall be provided when requested by the Real Estate POC.

11.2 Work Schedule. The Contractor's initial work schedule shall indicate the hours of the day that weekly services will be performed and when less than weekly services will be performed. The schedule shall list the type of work to be performed, the areas to be worked, and the estimated time to complete the work in each area. When scheduled services performed weekly or less frequently falls on a holiday, the next scheduled cleaning dates shall be specified. The initial work schedule shall be submitted to the Real Estate POC/MSR on site for approval within 15 days after contract award. Once approved, all work shall be performed in strict compliance with the work schedule to facilitate the Government's inspection of the work. Changes to the work schedule shall be submitted for the Real Estate POC/MSR on site, approval at least three working days prior to performance. In preparing the work schedule, the Contractor shall comply with all general requirements.

11.3 Except as may otherwise be specified, all work shall be performed during the Government's regular working hours, as specified in Section 8, "DEFINITIONS". In those cases, and only upon notification by the Contracting Officer, where work needs to be performed after normal working hours (e.g. professional carpet cleaning to allow minimal foot traffic and drying times), the Contractor shall be responsible to provide an adequate staff to assure fully adequate and timely completion of these services.

11.4 Emergency Cleaning. Upon notification by the Contracting Officer Representative, the Contractor shall respond within a half day, if at all practicable. The Contractor shall perform emergency cleaning required due to broken or leaking pipes, sinks, toilets or other occurrences requiring immediate corrective action to restore an area to its normal state of cleanliness and appearance. Emergency cleaning will be 100% inspected and shall be compensated in accordance with the item completed on bid sheet in addition to the normal compensation paid under the contract.

11.5 Interference with Government Business. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

11.6 Protection of Government Property. During execution of the work, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not intended. Accidental splashes shall be removed immediately. The Contractor shall return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.

11.7 If work is not performed by the Contractor personally, then a bona fide supervisor with full authority to represent the Contractor shall be required to visit the work site at least twice a month to verify the work is being accomplished as specified. See attached Janitorial Services Checklist. This representative must be someone other than the person performing the work.

11.8 Contractor shall ensure that all employees and/or subcontractors have adequate knowledge of commercial cleaning chemicals, equipment and techniques necessary to perform work. The Real Estate POC may require the Contractor to discontinue using any employee or subcontractor determined by the Real Estate POC/MSR on site, to be unsatisfactory.

12. JANITORIAL SERVICES REQUIREMENTS: The Contractor shall provide basic janitorial services described herein. A description of the areas to receive janitorial services is included in each contract.

12.1 Basic Services. Basic services shall be performed at the locations and frequencies shown in the PWS and the Schedule of Services, and shall consist of the services listed for the specified spaces. Furniture or other equipment (including waste containers) moved while performing basic services shall be returned to their original position. Performance requirements for these services include the following:

12.1.1 Space Cleaning. Space cleaning shall consist of the following services twice per week.

12.1.1.1 Floor Maintenance. Floor maintenance includes the techniques of sweeping, dust mopping, damp mopping, wet mopping, dry buffing and spray buffing as required to achieve the below stated results. The Contractor shall provide floor maintenance for the entire floor surface, concrete/quarry tile, terrazzo, wood, and resilient flooring, including corners and abutments, so that after cleaning, they are free of visible dirt, litter, dust and debris. The Contractor shall move chairs, trash receptacles and easily moved items in order to provide floor maintenance underneath and return them to their original position.

12.1.1.2 Vacuuming. The Contractor shall vacuum all floor areas, carpeting and rugs, so that after vacuuming, they are free of all visible dirt, litter, dust and soil. The Contractor shall remove all spots as soon as noticed. Carpeted areas and rugs shall be vacuumed using a commercial grade vacuum cleaner. Upholstered furniture shall be free of dust, dirt, lint, other stains and discoloration and shall be kept free of all visible lint, litter, soil and embedded grit.

12.1.1.3 Trash Removal. All trash receptacles including all administrative, office, restroom, and those receptacles used for feminine hygiene waste, shall be emptied and returned to their initial location with Contractor provided 100% recycled liners. Any obviously soiled or torn trash receptacle liners in such receptacles shall be replaced. Boxes, cans, and paper placed near a trash receptacle that is marked “TRASH” shall be removed. All debris or liquids remaining in a trash receptacle due to a leaky trash bag shall be removed prior to new liner replacement. Trash shall be disposed of in a secured bag. Any trash bags that are full and sitting next to the trash containers shall also be removed by the Contractor. The Contractor shall pick up any trash that may fall onto the facility or grounds during the removal of such trash collection. All refuse collected shall be disposed of in the nearest trash dumpster outside the building. Unless otherwise indicated, trash shall be emptied from all wastebaskets.

12.1.1.4 Drinking Fountains. Clean and disinfect all porcelain and polished metal surfaces, including the cabinet, percolator orifices and drains. After cleaning, the entire drinking fountain shall be free from streaks, stains, spots, smudges, scale and other obvious soil.

12.1.1.5 Spot Cleaning Windows. The Contractor shall spot clean the entrance door (s) glass and all interior glass in order to remove fingerprints, smudges or other debris. Windows should look consistently clean (i.e. should not have a clean spot with the rest of the glass remaining dirty).

12.1.2 Restroom Services. Restroom services shall consist of the following twice per week. The Contractor shall maintain each facility to the standards established in this contract. This may require Contractor services at more frequent intervals, such as supplying latrines to ensure adequate supplies are available.

12.1.2.1 Cleaning of Restrooms. All cleaning tasks shall be accomplished to meet the requirements of complete sanitation and disinfectant. The Contractor shall maintain each facility to the standards established in this contract. This may require Contractor services at more frequent intervals, such as re-supplying latrines to ensure adequate supplies are available and all surfaces spot free and disinfected.

(Floors may require waxing or sealing monthly between damp mopping).

12.1.2.2 Clean and Disinfect. Completely damp clean and disinfect all surfaces of mop sinks, wash bowls, toilet bowls and seats, urinals, lavatories, dispensers, plumbing fixtures, partitions, door, walls, polished exposed piping, mirrors, and other such surfaces, using environmentally friendly germicidal detergent. If a facility has showers, ensure that the showers and shower mats are appropriately damp cleaned and disinfected. Disinfect all surfaces of partitions, stalls, stall doors, entry doors (including handles, kick plates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals, and toilets. After cleaning, receptacles will be left free of deposits, dirt, smudges and streaks, soap film, dust, soils, graffiti, scum, and odors. All bright metal finishes such as faucets;

pipes, fittings and hardware shall be kept in a bright and clean condition.

12.1.2.3 Sweep and Mop Floor. After sweeping and mopping, the entire surface shall be free from litter, dust, and foreign debris, including grout. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, etc. Floors shall have a uniform appearance without streaks, swirls, marks, detergent residue, or any evidence of soil, stain, film, or standing water. Easily moveable items shall be tilted or moved aside to sweep and damp mop underneath.

12.1.2.4 Trash Removal. Refer to paragraph 12.1.1.3.

12.1.2.5 Servicing/Re-supplying Restrooms. Servicing restrooms shall include inspecting, replenishing and cleaning supply dispensers. Contractor shall ensure restrooms are stocked so that supplies {Strongly recommended to use 100% recycled paper hand towels, 100% recycled toilet tissue, and environmentally friendly soap (hand, liquid or foam)} and soap deodorants for the urinals and toilet bowls do not run out and that dispensers are in working order. Each restroom shall be stocked during each cleaning, or more frequently if needed. Supplies shall be stored in designated areas or off-site at Contractor’s facility. No overstocking shall be allowed. If supplies run out prior to the next service date, the Contractor shall replenish within one day of notification or next scheduled cleaning appointment time at no additional cost to the Government. Factory rejected paper products shall not be used.

12.1.3 Periodic Cleaning.

12.1.3.1 Clean/Shampoo Carpets. A professional carpet cleaning Contractor shall accomplish all cleaning/shampoo by “steam cleaning or hot water” deep dirt extraction methods twice per year, specifically in the months of April and October. Apply a heavy duty spot remover in heavily soiled areas. Apply required amount of cleaning solution with the extractor machine, extract, and allow carpet to dry before use and use drying fans as needed for drying. After shampooing, the carpeted area will be uniform in appearance and be free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. Chairs, trash receptacles, and easily movable items shall be moved to clean carpets underneath, and returned to their original location. No heavy desks, file cabinets or other large furniture will be moved for carpet cleaning.

12.1.3.2 Spot Clean Carpets. The Contractor shall spot clean/shampoo carpets that are stained over an area of 2 square feet (sq. ft.) or less. Spot cleaning shall be accomplished with vacuuming service (per para 12.1.1.2) as needed, or as directed by the Real Estate POC.

12.1.3.3 Dusting. Damp dusting shall be performed once per month, during the first week of each month, and includes all horizontal surfaces, such as window sills, window blinds, hand rails, wood strips, door frames, exposed piping, light fixtures, covers and diffusers, ceiling and walls within six (6) feet from the top of the finished floor. Surfaces shall be free of lint, dust, dirt, cobwebs, marks, finger prints, smudges, and other accumulated soils. Items on furniture tops are to be dusted and replaced;

however, items on desktops such as papers are not to be disturbed.

12.1.3.4 High Dusting/Cleaning. High cleaning shall be performed once per year in October and includes cleaning horizontal and vertical surfaces above 6'-0" from floor level including all overhead piping and ceiling areas. All dust, lint, litter, and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges, and markings. Ceilings are to be free of cobwebs and loose dirt.

12.1.3.5 Cleaning Light Fixtures. Globes, reflectors, covers, diffusers, and side panels shall be removed and washed once (1) per year in October. After cleaning and reassembling, light fixtures shall be free of bugs, dirt, dust, grease, and other foreign matter.

12.1.3.6 Cleaning Exterior Glass Surfaces. This service shall be performed monthly and includes all exterior glass surfaces, window frames, sills and sashes, from the ground line up. After cleaning, all glass surfaces shall be left free of streaks and stains, wiped dry and all adjacent surfaces wiped dry.

All paint, putty, film, and foreign matter found on glass surfaces shall be removed. Where storm windows exist, exterior window cleaning shall include both sides of the storm window and the outside of the inner glass. Special care instructions for any “window film” will be displayed on top of the installed window film. These instructions may include specific prohibitions of cleaners that might damage the films integrity. Contractor will clean window film in accordance with special care instructions. If instructions are not displayed, Contractor will contact the Real Estate POC prior to cleaning. No exterior glass cleaning will be required when exterior temperatures are below 38 degrees F.

12.1.3.7 Cleaning Interior Glass Surfaces. This service shall be performed monthly and includes all glass partitions, walls, mirrors, and adjacent trim. After cleaning there shall be no traces of dust, dirt, smudges, film, tape, streaks, watermarks, or other foreign matter (with the exception of intentionally placed signs and window film). Special care instructions for any “window film” that will be at 100% of recruiting locations must be followed. Clean the window film with mild soapy solution (baby shampoo) with water and a soft, damp cloth.

12.1.3.8 Clean HVAC Return, Diffuser and Grilles. On a quarterly basis (once every 3 months), the Contractor shall clean all HVAC returns, diffusers and grilles ensuring that they are free from dust, dirt and any other build up. This should be performed in conjunction with replacing the HVAC filter.

12.1.3.9 Wash Trash Receptacles. Trash receptacles shall be washed inside and out once per month and shall be odor free.

12.1.3.10 De-scale Toilet Bowls, and Urinals. Required services include cleaning and disinfecting as indicated in paragraphs12.1.2.1 and 12.1.2.2, which are performed after de-scaling. De-scaling shall be performed on a monthly basis. After cleaning, the entire surface shall be free from streaks, stains, scale, scum, urine deposits, mineral deposits, and rust stains.

12.2 Other Services.

12.2.1 Re-lamping. Re-lamping services shall be provided for all interior lights in designated spaces, including track, accent, emergency and interior exit lights. The work shall include monitoring each designated space included in this contract as services are performed and replacing all burned out and blinking fluorescent tubes and compact fluorescent lamps. The fluorescent tubes and compact fluorescent lamps replaced shall be of the same type, wattage, and voltage as those removed and shall be a uniform color temperature (cool white) as the other lights in the office. Contractor handling and replacing fluorescent tubes shall be qualified in accordance with local regulations. Note: Some offices may require different types of light bulbs based upon service requirements (e.g. track or accent lighting).

12.2.2 HVAC Filter Replacement. HVAC air filters shall be replaced once per quarter. Medium to high efficiency filtering systems will be used. Low capacity systems may use lower efficient filters (MERV 6 -

8) if it cannot be retrofitted for the more efficient filters. Filters will be installed to minimize air bypass around the filters and maintained per the manufacturer's recommendations. (Minimum Efficiency Reporting Value. A number that reflects the filter efficiency based on the testing procedure defined in ASHRAE Standard 52.2-1999.) At a minimum, use of MERV 6-8 filters is mandatory.

13. CONTRACTOR FURNISHED ITEMS AND SERVICES:

13.1 Vehicles. As required to meet contract requirements.

13.2 Equipment. All equipment shall be of commercial quality and shall be in operable condition and meet local requirements. This equipment must operate on the existing electrical current available in Government buildings. It shall be the responsibility of the Contractor to prevent the operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of the circuits available in Government buildings.

13.3 Wet Floor Caution Signs. The Contractor shall display caution signs when cleaning floors in an area in which people other than contracting personnel are or will be present before the floors are dry.

14. PERIOD OF PERFORMANCE:

14.1 Period of Performance.

Base Year: 21 September 2020 - 20 September 2021 Option Year: 21 September 2021 - 20 September 2022

Specification Guide for Janitorial Services Facilities 3,000 Square Feet or Less

ARMY/NAVY RECRUITING OFFICE, MARKET PLACE CENTER, SUITE F, 3502 HARRISON STREET

BATESVILLE, ARKANSAS – 760 sq. ft.

ARMY, MARINE CORPS RECRUITING OFFICE, SIERRA CENTER, 1320 HIGHWAY 62-65 N STE B,

HARRISON, ARKANSAS – 1,000 sq. ft.

MARINE CORPS AND AIR FORCE RECRUITING OFFICES, 2807 LAKEWOOD VILLAGE, NORTH LITTLE ROCK, ARKANSAS – 1,700 sq. ft.

ARMY AND NAVY RECRUITING OFFICE, ASHLEY SQUARE SHOPPING CENTER, STE. 133, 9112

RODNEY PARHAM ROAD, LITTLE ROCK, ARKANAS – 2,550 sq. ft.

ARMY RECRUITING OFFICE SUITE 46, NAVY RECRUITING OFFICE, SUITE 42, 4194 MCCAIN PLAZA, NORTH LITTLE ROCK, ARKANSAS – 2,400 sq. ft.

AIR FORCE RECRUITING HUB, 2851 LAKEWOOD VILLAGE, NORTH LITTLE ROCK, ARKANSAS – 2,400

sq. ft.

SEARCY RECRUITING OFFICE, ARMY, MARINE CORPS, NAVY, 1560 WEST BEEBE CAPPS

EXPRESSWAY, SUITE D, SEARCY, ARKANSAS – 2,260 sq. ft.

A. Janitorial cleaning services shall be provided on a two day per week schedule unless it conflicts with standard services provided by the Lessor to other tenants, or as circumstances may warrant for more cleaning days. All janitorial cleaning shall be performed between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, or by appointment scheduled in advance, with each recruiting service. The Contractor shall notify the designated Military Service Representative(s) (MSR) of any deviation to the previously agreed upon appointment and schedule an alternate appointment for cleaning. No keys, passwords, PINS, or entry codes to Government leased facilities are to be provided to Contractors under any circumstances.

B. The MSR shall unlock doors for the Contractor and shall be physically present and visible in the facility during all cleaning at the scheduled appointment time. The MSR shall be present in the facility a minimum of 15 minutes prior to the scheduled appointment time and wait a maximum of 30 minutes beyond appointment time for the Contractor to arrive for cleaning, after which time the Contractor shall be deemed to have not met the appointment. It should be noted that in multi-service stations, if the Contractor is actively working in another Service's area, the MSR should not leave or mark this as a no-show and should make arrangements with the Contractor on site to complete cleaning as soon as practicable. A no-show by the Contractor shall be reported immediately via the military chain of command to the Real Estate POC and must be recorded on the janitorial checklist. If the MSR is a no-show (fails to be available to open the facility a maximum of 30 minutes beyond appointment time) the contractor will not make up that day's cleaning and shall report to clean on the next scheduled appointment time with no penalty assessment. The contractor shall immediately report a no-show by MSR(s) to the Real Estate POC. No cleaning shall be accomplished on Federal Holidays. If a Federal Holiday occurs on one of the regularly scheduled cleaning days, the Contractor shall perform the cleaning on the next business day. The Contractor shall ensure that cleaning services occur at least twice per week.

C. If an office is going to be vacated for a period of four (4) weeks or more for reasons such as recruiter assignment rotation, the appropriate military service representative must notify the USACE district representatives.

D. Separate appointments shall be made for all periodic carpet cleaning at a time that will allow for ample time for damp carpets to dry without undue traffic from normal business activities. It is recommended that the carpet cleaning be accomplished late in the day on Friday to allow drying time. The Contractor will not be responsible for moving furniture or any items left on the floor. Prior to scheduled cleaning, the Services should remove all items from the floor, except heavy furniture items, to maximize the effectiveness of carpet cleaning. A MSR must be physically present during carpet cleaning.

E. The Janitorial Service Checklist (see enclosed) shall be posted in each Service space and common areas. The checklist shall be completed by the janitorial Contractor and signed at the completion of each week’s cleaning.

The MSR will also sign signifying that the specified work has been completed in a satisfactory manner. This checklist shall be used by the Contractor. Do not sign off in advance of anticipated completed work.

F. The Contractor shall provide all necessary labor, transportation, tools, materials, equipment, and supplies required to perform services. All cleaning procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Professional Cleaning and Restoration Industry. The Contractor shall use environmentally friendly products for all maintenance and cleaning. For disinfection of high-touch surfaces, at minimum, Contractor must use alcohol solutions with at least 70% alcohol. Most EPA-Registered household disinfectants and Clorox disinfecting wipes are allowed. Use of recycled materials is highly encouraged.

G. The following table of services should be used as a guide and bid form in obtaining janitorial services for recruiting facilities in compliance with above guidance:

SCHEDULE OF JANITORIAL SERVICES

SERVICE ITEM DESCRIPTION STANDARD

Trash Removal Empty all trash/waste baskets from all offices, Provide and replace, each visit, 100% (2x weekly) common areas and restrooms and remove all trash recycled trash can liners.

from the facility for pick up in dumpster or provided service at the facility. Replace liner in each trash receptacle.