Combined Synopis Solicitation_W81XWH20Q0030.pdf

COMBINED SYNOPSIS/SOLICITATION INSTRUCTIONS

1. Original Issue Date: 05 March 2020

2. Close Date: 19 March 2020 10:00 AM Eastern Time

3. Contracting Activity: U.S. Army Medical Research Acquisition Activity (USAMRAA) located at 820 Chandler Street, Fort Detrick, MD 21702.

4. Requiring Activity: U.S. Army Medical Research Institute of Infectious Diseases (USAMRIID), 1425 Porter Street, Fort Detrick, MD 21702.

5. Subject: Dry Ice

6. Solicitation Number: W81XWH20Q0030

7. Description of Requirement: The requirement is for Dry Ice required by USAMRIID’s Logistics on a re-occurring basis to properly store, ship and transport medical research projects at USAMRIID. The requirement is for two (2) 600 pound containers of dry ice pellets which are required to be delivered on Monday and Thursday with additional containers, as may be needed on 24 hour notice. Delivery is to be made to USAMRIID, 1425 Porter Street, Fort Detrick, MD 21702. This requirement will be open to the DOD Community and other delivery locations could be added.

7.1. This is a combined synopsis/solicitation issued as a Request for Proposal (RFP) for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

7.2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-04; effective 15 January 2020.

7.3. The North American Industry Classification System (NAICS) code is 325120 Industrial Gas Manufacturing–with a Size Standard of 1,000 employees. This requirement is solicited on an unrestricted basis and is NOT set aside for small businesses.

7.4. Contract award shall be made on a competitive best value basis using the “Lowest Price, Technically Acceptable (LPTA)” source selection procedures in accordance with Federal Acquisition Regulation (FAR) 15.101-2.

7.5. The Contract Line Item Numbers (CLINs) and items, quantities, units of measure and descriptions are identified under the Supplies/Services Section of the RFP.

7.6. The anticipated required delivery date is 30 days after contract award with shipping Free On Board (FOB) Destination IAW FAR 52.247-34 to the USAMRIID, 1425 Porter Street, Fort Detrick, MD 21702

7.7. Offerors responding to this combined synopsis/solicitation shall include a completed copy of the provision at 52.212-3 Offeror Representations and Certifications – Commercial Items with its proposal.

8. Point of Contact: The Point of Contact (POC) for this acquisition is Ms. Rebecca Wisner Contract Specialist, rebecca.c.wisner.civ@mail.mil; No telephone calls will be accepted.

9. Instructions for the Preparation and Submission of Proposals:

9.1 Proposals shall be prepared in accordance with (IAW) this solicitation and FAR provision 52.212-1, Instructions to Offerors

– Commercial Items including the Addendum which is included within the Contract Clauses Section.

9.2. All proposals shall be evaluated IAW the Evaluation Criteria identified in the Addendum to FAR 52.212-2 Evaluation – Commercial Items within the Contract Clauses Section.

9.3. The FAR clause 52.212-4 Contract Terms and Conditions – Commercial Items applies to this acquisition. Additional contract requirements and terms and conditions are identified in the attached RFQ.

9.4. The FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. See the clause for additional FAR clauses cited and marked which are applicable to this acquisition.

9.5. The Government reserves the right to reject any or all proposals, and to award no contract at all, depending on the quality of the proposal(s) submitted and the availability of funds.

9.6. Questions: Questions shall be submitted via e-mail to Ms. Rebecca Wisner, Contract Specialist, rebecca.c.wisner.civ@mail no later than 11 March 2020 at 10:00 AM Eastern Time. Questions received after this date will not be accepted. An Amendment to the solicitation will be posted to FedBizOpps (FBO) with responses to the questions received. Only one (1) set of questions per Contractor will be accepted. No telephone calls will be accepted.

9.7 Proposals: Proposals in response to this solicitation are due via e-mail no later than 19 March 2020 at 10:00 AM Eastern Time to Ms. Rebecca Wisner, Contract Specialist, rebecca.c.wisner.civ@mail.mil

9.8. The Offeror shall agree to honor proposed prices for 60 calendar days from the due date for receipt of proposals.

W81XWH20Q0030

Section SF 1449 - CONTINUATION SHEET

STATEMENT OF NEED

1. Scope

1.1 This award provides for a single Indefinite Delivery, Indefinite Quantity (IDIQ) to purchase Dry Ice Minimum to support research projects being performed at The U.S. Army Medical Research Institute of Infectious Disease (USAMRIID), Ft Detrick MD.

1.2 The resultant Indefinite Delivery, Indefinite Quantity (IDIQ) will be used by the Department of Defense medical community. Therefore, additional receiving points may be added by the Government at the time that orders are placed.

1.3 This requirement represents full and open competition in accordance with FAR part 6.

2. Background

2.1 The U.S. Army Medical Research Acquisition Activity (USAMRAA) on behalf of its customer activity, the U.S. Army Medical Research Institute of Infectious Diseases (USAMRIID) has recurring requirements for dry ice at USAMRIID, Fort Detrick, Maryland.

USAMRIID provides research expertise medical product development, rapid identification of Biological Agents, Training and Education Initiatives and support to the Nation and the World to assist with a disease outbreak investigation or a threat to public health. The dry ice is used to properly store, ship and transport medical research products.

2.2 The resultant supply contract will be available for us by the entire DOD Community.

3. Objectives

3.1 The objective is to award a single Indefinite Delivery, Indefinite Quantity (IDIQ) is to purchase Dry Ice on a re-occurring basis (See Minimum Essential Characteristics) to support research projects being performed at

USAMRIID.

4. Period and Place of Delivery Requirements

4.1. The period of delivery for this contract is proposed as follows:

Base Year: FY 2020/2021 20 April 2020 - 19 April 2021 Option Year 1: FY 2021/2022 20 April 2021 - 19 April 2022 Option Year 2: FY 2022/2023 20 April 2022 - 19 April 2023 Option Year 3: FY 2022/2024 20 April 2023 - 19 April 2024 Option Year 4: FY 2024/2025 20 April 2024 - 19 April 2025

4.2 Place of delivery. The contractor shall deliver the dry ice to USAMRIID, Building 1425, Fort Detrick, Frederick, MD, 21702 as F.O.B. Destination. However, as the resultant contracts will be open to the entire DOD medical community, multiple delivery locations are expected. Therefore, additional receiving points may be added by the Government at the time that orders are placed.

5. Inspection and Acceptance

5.1 Certification by the Government of satisfactory goods or services provided is contingent upon the vendor performing in accordance with the terms and conditions of the resultant contract and all Delivery Orders issued against the IDIQ contract. Items will be returned to vendor if they do not meet specifications specified in the Delivery Order at receipt inspection.

5.2 The Government point of contact (POC) may reject or require correction of any deficiencies found in the invoice or receiving report. In the event of a rejected invoice or receiving report, the vendor will be notified in writing by the Government POC with the specific reasons for rejection.

6. Authorized Agencies

6.1 The following offices are hereby authorized to place orders under this contract:

U.S. Army Medical Research Acquisition Activity (USAMRAA) 820 Chandler Street, Fort Detrick, Maryland 21702-5010

US Army Medical Research Institute of Infectious Diseases (USAMRIID) Authorized Ordering Officers 1425 Porter Street, Fort Detrick, MD 21702-5711

6.2 The United States Army Medical Research Acquisition Activity (USAMRAA) has a requirement in support of the U.S. Army Medical Research Institute of Infectious Diseases (USAMRIID). The contract may also support any agency within the Department of Defense medical community with approval from USAMRAA.

7. Contract Monthly Reports

7.1 The contractor shall provide an electronic monthly report of Government Purchase Card (GPC) orders within 15 calendar days after the close of each month. The reports shall be from the first day of the calendar month to the last day of the month. Reports shall reflect, at a minimum, order number, date of order, item description, total dollar amount of each order, and authorized ordering official’s name.

8. Deliverables

8.1 The contractor shall provide electronic copies of the deliverables as described in the below table and in accordance with the submission requirements. Deliverables shall be specified by the Government.

Item Reference Title Distribution Submission Requirement

1 SON, Section 7 Monthly GPC Order Report Technical Point of Contact: TBD and Contract Specialist

Monthly within 15 calendar days after the close of each month

MINIMUMAL ESSENTIAL CHARACTERI

The U.S. Army Medical Research Institute of Infectious Diseases (USAMRIID) has a need for dry ice. The requirement is for two (2) deliveries a week which are to be delivered on Monday and Thursday, or Tuesday and Friday should normal delivery dates fall on a Federal holiday. Due to changing Institute requirements, the government reserves the right to order additional quantities with a 24 hour notice.

The requirement for Dry Ice shall have the following Minimal Essential Characteristics (MEC’s):

1. Dry ice must be delivered in a containers/bins that can hold at least 600 LBS.

2. Containers/bins shall be clearly labeled with the vendor’s name, (e.g., Smith’s Dry Ice Company) with no other special markings required.

3. Containers/bins shall be on rollers/casters fully functional and free rolling to allow ease of movement of the containers/bins.

4. Containers/bins shall be insulated to retard evaporation.

5. Containers/bins shall have dimensions of:

Length: 36” to 42” Width: 40” to 46” Height: 24” to 36”

6. Pellets shall be 5/8”.

7. Temperature shall be -109F to -110F.

8. Vendor shall be able to deliver at least two (2) containers/bins a week on Mondays and Tuesday, or Tuesday and Friday should normal delivery dates fall on a Federal holiday with an option of delivering additional containers/bins within 24 hours as may be required to meet Institute missions requirements.

9. Vendor shall be capable of making deliveries between the hours of 0800-1530 (8:00 AM-3:30 PM Eastern

Time).

SAFETY BIOSECURITY & SECURITY

Maintain Safety, Security, and Biosecurity Standards Established in 1969, USAMRIID has decades of experience operating containment laboratories and has provided extensive training and consultation to other agencies setting up their own facilities. USAMRIID considers the safety of its employees, neighbors, and the surrounding community its number one priority.

USAMRIID’s Biosecurity Program is governed by a broad set of Federal, DoD and US Army regulations and policies. The program, which enables USAMRIID to safeguard both the biological materials we use in our laboratories and the personnel who work here, consists of the four key areas of biological safety, physical security, personnel reliability, and agent accountability.

There are four levels of biological containment, ranging from BSL-1, the lowest, to BSL-4, the highest.

BSL-1 would be comparable to an open bench laboratory found in a school classroom—no special precautions would be needed. At BSL-2, USAMRIID employees wear laboratory coats and observe other basic precautions. For BSL-3 work, personnel are required to wear approved PPE and comply with established biosafety standards. Other personal protective equipment may be required as well, depending on the tasks to be performed. BSL-4 is the highest level of containment, and employees wear positive-pressure encapsulating suits and breathe filtered air as they work.

In addition, a combination of rigorous training, meticulous procedures, tight security, carefully designed structures, and elaborate and redundant operating systems is in place to protect laboratory workers. These measures also ensure the safety of those outside the suites. Investigators working in USAMRIID laboratories are and must be highly trained to follow and comply with established safety, biosafety and biosecurity procedures.

Investigators in the laboratories study tiny amounts of infectious agents and the diseases they cause in order to develop vaccines, treatments and diagnostic tools. USAMRIID's research involving infectious agents is reviewed and approved by the Institutional Biosafety Committee, the Animal Care and Use Committee, the Portfolio Review Committee, and other internal and external reviewers as applicable. No studies can take place without careful examination of all protocols to assess risks.

Personnel with the appropriate, government-required training and certification to operate in biocontainment environments are not readily available in the commercial marketplace and are unique to the extremely small number of laboratories worldwide that perform research in BSL-3 and -4. As described above, approved work in biocontainment suites and using biological select agents and toxins requires stringent background checks, health screening, enrollment in specialized reliability programs, and mentored hands-on training. It takes an extensive amount of time and government effort for a new staff member to become fully trained and operational, and there is inherent risk that new personnel will not meet the stringent security and reliability program requirements.

Security USAMRIID considers the safety of its employees, neighbors, and the surrounding community its number one priority. USAMRIID’s Biosecurity Program is governed by a broad set of Federal, DoD and US Army regulations and policies, which enables USAMRIID to safeguard both the biological materials used in the laboratories as well as the personnel who work here. USAMRIID is frequently inspected by those regulating agencies, and successful completion of those inspections is required for USAMRIID to continue its operation. It is therefore critical that all employees, including contractor employees, meet standards and maintain compliance with all regulations, policies, and procedures that have been instituted for their protection and the protection of others. Security, training, and other requirements may be subject to change based upon changes in regulations and policies, and the Contractor shall be immediately responsive to those changes.

Security Requirements The Contractor shall protect all For Official Use Only (FOUO) and unclassified information involved in the performance under this contract.

Installation Access Requirements:

All visitors must enter through the Nallin Gate which is open 24 hours per day, seven (7) days per week.

Contractors are to provide proof of identification to the Fort Detrick security staff at the Visitor Center located at the Nallin Gate. A Criminal History Check will be conducted on all Contractor and subcontractor employees requiring base access. Acceptable forms of Government issued identification include a passport or Driver’s License that complies with the REAL ID ACT. Non-U.S. citizens visiting Fort Detrick will require a Federal employee escort onto the Base. Non-U.S. Citizens visiting or working at USAMRIID will require MRDC approval. Vehicles entering the Base will be searched before being allowed to enter the Base.

In addition to your vehicle, the trunk, boxes, bags, or other items located in the vehicle is subject to search.

Federal law prohibits the following items on Federal property: firearms, explosives, archery equipment, dangerous weapons, knives and blades over 2 ½ inches, alcoholic beverages and open containers of alcohol.

No photographs may be taken while on Fort Derick. Cell phones may be used while driving only if hands free.

The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures provided by the Government representative. The Contractor shall return all issued U.S. Government Common Access Cards, installation badges, access badges to the COR when the Contract is completed or when a Contractor employee no longer requires access to the installation and facility as defined in the contract.

Force Protection Condition (FPCON) impact on work levels. The Contractor employees must comply with all personal identity verification requirements as directed by DoD, and local policy. In addition to the changes otherwise authorized by the changes clauses of this contract, should the FPCON change, the Government may require changes in Contractor security matters or process. IAW DoDI 2000.16, the FPCON is defined as follows:

FPCON ALPHA. This condition applies when there is a general threat of possible terrorist activity against personnel and facilities, the nature and extent of which are unpredictable, and circumstances do not justify full implementation of FPCON BRAVO measures. However, it may be necessary to implement certain measures from higher THREATCONS resulting from intelligence received or as a deterrent. The measures in this THREATCON must be capable of being maintained indefinitely.

FPCON BRAVO. This condition applies when an increased and more predictable threat of terrorist activity exists. The measures in this THREATCON must be capable of being maintained for weeks without causing undue hardship, affecting operational capability, and aggravating relations with local authorities.

FPCON CHARLIE. This condition applies when an incident occurs or intelligence received indicating some form of terrorist action against personnel and facilities is imminent. Implementation of measures in this THREATCON for more than a short period probably will create hardship and affect the peacetime activities of the unit and its personnel.

FPCON DELTA. This condition applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is likely. Normally, this THREATCON is declared as a localized condition.

Security Clearance Requirements:

The Contractor shall provide all information required for background checks to meet installation access requirements to be accomplished by the USAMRIID Security Office. All background investigation forms and fingerprints must be completed prior to start. The Contractor shall initiate the necessary personnel background checks for successful processing of contract employees through the USAMRIID Security Office. USAMRIID will submit the investigation through the Personnel Security Investigations Portal (PSIP). Once the Security Office reviews the Questionnaire for Non-sensitive Positions (SF85) or Questionnaire for National Security Positions (SF86) and the investigation is scheduled at the Office of Personnel Management (OPM), the Security Office will notify the Contracting Agency and USAMRIID Human Resources that they are cleared for an EOD date. The minimum personnel background investigations will be a T1, previously known as National Agency Check with Inquiries (NACI). A NACI is also acceptable provided the individual has not had a 24 month break-in-service from the previous Government employment. It is anticipated that the highest clearance required will be SECRET. A T3 investigation may also be required for other positions as required depending on the duties performed.

A facility clearance through a servicing Defense Security Service is required to be maintained and updated when applicable as established on the DD Form 254 (Attached).

Contractor employees enrolled in the Biological Personnel Reliability Program (BPRP) will require a T3 investigation (NACLC/ANACI is acceptable if completed within 5 years prior to enrollment). A favorably adjudicated SECRET security clearance eligibility, with no access to classified, is required. Periodic reinvestigations will be completed every 5 years. An unfavorably-adjudicated reinvestigation that renders an individual ineligible for a security clearance will result in termination from the BPRP.

Any delays in recruitment caused by security issues are the responsibility of the Contractor unless an exception is authorized by the Contracting Officer. The security requirements for other USAMRDC laboratories or customers will be specified on each individual task order. Any additional security requirements will be provided in the individual task order PWS. The appropriate security clearance forms will be provided to the Contractor in accordance with FAR Clause 52.204-2 in Section I.

Biosecurity Requirements Contractor employees are required to complete biosecurity training(s) relative to his/her position or function and report any infractions of biosecurity procedures to the TOCOR immediately. Training is designed to safeguard both the biological materials use in the laboratories (BSL-2 through BSL-4) and the personnel who work within and outside the laboratories. Training will cover, at a minimum, biological safety, biosecurity, and agent accountability.

Requirements for BPRP Enrollment (if applicable) Contractors needing unescorted access to BSAT at USAMRIID will enroll in Army’s BPRP.

When entering a CDC-registered space at the USAMRIID of Fort Detrick, MD, the Contractor shall comply with all applicable Federal, DoD, and Army regulations governing BSAT. In addition, the Contractor shall comply with any local biosecurity policies and procedures. The Contractor shall ensure that all subcontractors comply with the aforementioned.

Contractor personnel assigned to BPRP duty positions will enroll in the Army BPRP subject to occupational health screening provided by the government on a reimbursable basis as an other direct cost on individual task orders. The Contractor shall provide records of employment, medical and urinalysis required for BPRP screening to the BPRP Manager in accordance with local procedures. The Contractor will provide drug abuse screening services consistent with AR 190-17 and AR 600-85 in accordance with local procedures.

Personnel provided under the contract must successfully obtain and maintain a Department of Health and Human Services SRA, have a Secret clearance with T3 investigation (as identified in para. 2.5.2), and shall be medically qualified to wear appropriate respiratory protection. When required, as a part of services being provided, contractor personnel are eligible to receive vaccinations. Potentially Disqualifying Information discovered during the contract period will be provided to the BPRP Manager in accordance with local procedures.

References (Available for review in USAMRIID library):

1. 7 CFR part 331, Possession, Use and Transfer of Biological Select Agents and Toxins

2. 9 CFR part 121, Possession, Use and Transfer of Biological Select Agents and Toxins

3. 29 CFR part 1910, OSHA General Industry Regulations

4. 42 CFR part 73. Select Agents and Toxins

5. Department of Defense Instruction (DoDI) 5210.89, Minimum Security Standards for Safeguarding Biological Select Agents and Toxins

6. AR 40-400 Patient Administration

7. AR 190-17, Biological Select Agents and Toxins Security Program

8. AR 385-10, The Army Safety Program

9. AR 600-85, Army Substance Abuse Program

10. DA Pamphlet (PAM) 385-69, Safety Standards for Microbiological and Biomedical Laboratories

11. MEDCOM Regulation 40-55, Guidance on Occupational Health Practices for the Evaluation and Control of Occupational Exposures to Biological Select Agents and Toxins (BSAT)

12. USAMRIID Regulation 385-69, Biological Safety Program

13. USAMRIID Policy 11-24 Escorted Entry to Centers for Disease Control and Prevention (CDC) Registered Areas

14. USAMRIID PAM 50-1, Biological Duty Position Roster

15. USAMRIID PAM 50-2, Personnel Reliability Program Screening Process

16. USAMRIID PAM 50-3, Removal from Personnel Reliability Program Duties

17. USAMRIID PAM 50-4, Continuing Evaluation of Personnel in Personnel Reliability Program Positions

Services for Contractors Enrolled in the BPRP (if applicable) Government Furnished Services Contract employees in the Army’s BPRP are authorized medical examinations at the BPRP Barquist Army Health Clinic, vaccinations as recommended, and personal protective equipment as required.

Contractor Furnished Services The Contractor shall provide drug screening services in accordance with AR 190-17 and AR 600-85 and provide testing results to the BPRP Manager in accordance with local procedures. The Contractor will be billed for each USAMRIID-sponsored contract employee enrolled in BPRP.

Requirements for Escorted Visitor Entry to CDC-registered Spaces Contractors not routinely working in CDC registered areas will not be enrolled in the BPRP and will comply with USAMRIID’s Visitor Policy 11-24, Escorted Entry to CDC Registered Areas.

Requirements for Escorted Visitor Entry to CDC-registered Spaces

Contractors not routinely working in CDC registered areas will not be enrolled in the BPRP and will comply with USAMRIID’s Visitor Policy 11-24, Escorted Entry to CDC Registered Areas.

Services for Contractors Not Enrolled in the BPRP Government Furnished Services USAMRIID will provide the contract employee a copy of the latest risk assessments and expected work conditions for the private Board-Certified Occupational Health Physician (BCOMP) to review. This will enable the private BCOMP to evaluate the health status of the contractor for medical suitability for entry into USAMRIID’s containment laboratories and BSAT storage spaces.

Contractor Furnished Services (if applicable) The Contractor shall employ the services of a BCOMP to conduct physical examinations and determine fit-for-duty for non-BPRP workers entering CDC registered spaces.

The Contractor shall ensure the BCOMP provides USAMRIID Medical Division with a written summary of this evaluation including an assessment of the workers’ ability to safely wear the required dermal and/or respiratory protective equipment, and a medical clearance letter signed by the certifying physician for the period in which the employee will be visiting USAMRIID and entering biocontainment suites. The examination will be conducted within the previous 365 days and the certifying letter will be provided annually to the USAMRIID Medical Division within two weeks prior to suite access.

*Services for Contractors Not Enrolled in the BPRP but operating or maintaining the USAMRIID Effluent Decontamination System (EDS.)

Government Furnished Services USAMRIID will provide the contract employee a copy of the latest risk assessments and expected work conditions for the private Board-Certified Occupational Health Physician (BCOMP) to review. This will enable the private BCOMP to evaluate the health status of the contractor for medical suitability for operations or maintenance of USAMRIID's effluent decontamination system (EDS). The BCOMP and/or appropriate clinical support personnel will be provided access to USAMRIID to include clinical encounter space for the purpose of providing timely occupational health care and appropriate continuity.

Onsite care may be provided on an as-needed or on-call basis depending on the need for services.

An N100, or equivalent protection factor, respirator will be required to enter a TEDS cook tank room during an active cycling operation to conduct routing checks and services. Preventive and/or emergency maintenance activities on pretreated effluent piping, or equipment systems where there is a potential for exposure, will require a Powered Air Purifying Respirator (PAPR) and Tyvek with gloves be worn.

Contractor Furnished Services (if applicable) The Contractor shall employ the services of a BCOMP to conduct physical examinations and determine fit-for-duty for non-BPRP workers operating or conducting preventative maintenance on the EDS.

The Contractor shall ensure the BCOMP provides USAMRIID supervisory personnel with a written summary of this evaluation including an assessment of the workers' ability to safely wear the required dermal and/or respiratory protective equipment, and a medical clearance letter signed by the certifying physician for the period in which the employee will be operating or conducting maintenance on the EDS. The examination will be conducted within the previous 365 days and the certifying letter will be provided annually to the USAMRIID Medical Division two weeks prior to operating or conducting preventative maintenance on the EDS.

Workplace Safety The contractor employee must be able to maintain a safe workplace and comply with all occupational health and safety rules and regulations. Contractor employees are required to attend safety training(s) relative to his/her position and report any infractions of safety procedures to the TOCOR immediately.

CONTRACT ADMINISTRATION PLAN

1. DESCRIPTION OF CONTRACT

1.1. The contractor shall supply dry ice when ordered by the Contracting Officer (KO) or a designated ordering officer from the date of award through the ordering period. The Contractor shall complete orders issued on or before the last day of the ordering period, even if completion extends beyond that date. Orders against the resulting IDIQ will not collectively exceed that listed in the solicitation/contract for the base year and all option years. Delivery shall be made based on the delivery instructions provided at the time each order is placed.

1.2. If at any time the primary and/or alternate points of contact provided by the contractor change, the contractor shall notify the Contracting Officer and the Contracting Officer’s Technical Point of Contact (TPOC) in writing.

2. EXTENT OF OBLIGATION

2.1. The Government is obligated only to the extent of authorized purchases ordered and received under this IDIQ.

3. PAYMENT

3.1. Payment procedures will be indicated on each Delivery Order.

4. CONTRACT MANAGEMENT

4.1. It is the contractor’s responsibility to notify the Contracting Officer (KO) immediately if there are any administrative changes such as contact information. Additionally, the contractor shall immediately contact the KO to request clarification when a question arises regarding the authority of any person to act for the KO under the resultant contract.

5. INTERPRETATION OR MODIFICATION

5.1. No verbal statement by any person, and no written statement by anyone other than the KO, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this solicitation and the resultant contract. All requests for amendments/ modifications shall be made in writing to the KO or Contract Specialist.

6. CONTRACT CEILING

6.1. The ceiling price of this contract is $165,000.00. The contractor agrees that the work performed under this contract shall be accomplished within the specified ceiling price. Unless and until the Contracting Officer has notified the contractor in writing that the ceiling price has been increased and the amount of the increase, any costs incurred in excess of the ceiling price shall be borne by the contractor.

7. AUTHORIZED AGENCIES

7.1. The following offices are hereby authorized to place orders under this contract:

U.S. Army Medical Research Acquisition Activity (USAMRAA) 820 Chandler Street, Fort Detrick, Maryland 21702-5010.

US Army Medical Research Institute of Infectious Diseases (USAMRIID) Authorized Ordering Officers 1425 Porter Street, Fort Detrick, MD 21702-5711.

7.2. The United States Army Medical Research Acquisition Activity (USAMRAA) has a requirement in support of the U.S. Army Medical Research Institute of Infectious Diseases (USAMRIID). The contract may also support any agency within the Department of Defense medical community with approval from USAMRAA.

8. PURCHASE LIMITATION

8.1. Ordering officers with a Government Purchase Card (GPC) are limited to $25,000 for each order. Delivery orders are limited to the amounts listed in the Ordering Limitations clause (52.216-19 Order Limitations) for each order.

8.2. Orders $25,000.00 or under

8.2.1. For purchases and payments up to $25,000.00, authorized ordering agencies shall utilize a Government Purchase Card (GPC) for payment.

The USAMRIID assigned Ordering Officer shall provide their GPC number at the time the orders are placed.

The Ordering Officer’s shall be appointed in writing for agencies by the Contracting Officer.

Orders will be placed against this contract via email or phone

8.3. Orders Over $25,000.00

8.3.1. For purchases and payment over $25,000.00, it shall be awarded by the U.S. Army Medical Research Acquisition Activity (USAMRAA) or agency USAMRAA has given written authorization to order.

Contract Specialists/Purchasing Agents from USAMRAA are authorized to place Delivery Orders against this contract. The contractor shall receive an official Delivery Order. (Contract W81XWH-20-D-XXXX, Order Number W81XWHXXXXXXX) for placement of orders.

After the items have been delivered, the contractor shall enter the invoice into Wide Area Workflow (WAWF).

Payment will be made electronically by DFAS.

9. INDIVIDUALS AUTHORIZED TO PURCHASE

9.1 A list will be provided at award to the contractor outlining those individuals authorized to purchase under this IDIQ, their organizational components, and the dollar value limitations (if any) associated with individual purchasers.

9.2. In addition to USAMRIID, USAMRAA reserves the right to place orders on behalf of other Department of Defense medical community agencies and to allow other Department of Defense medical community agencies to place orders on this contract with prior written approval from USAMRAA.

10. DELIVERY ORDER PROCEDURES

10.1 Based on the estimated dollar value, the ordering officer will either initiate this process by sending a list of required items and the designated shipping/delivery instructions to the contractor or to the USAMRAA Contract Specialist/Procurement Analyst with a request for pricing and delivery time. The IDIQ contractor will respond with pricing and delivery dates for the items on the requirement list. The ordering officer or Contract Specialist/Procurement Analyst will make a best value lowest price technically acceptable (LPTA) award decision for the order, based on lowest price technically acceptable proposal. The ordering officer or Contracting Officer will issue the order electronically to the contractor.

10.2. GUARANTEED DELIVERY ORDERS

10.2.1. The maximum quantities identified in the Contract Line Item Number (CLIN) structure are placeholder values assigned to facilitate the issuance of Delivery Orders. These quantities shall not be construed as an obligation of the Government for guaranteed Delivery Order value.

10.2.2. The guaranteed minimum for the entire IDIQ contract is $500.00.

10.3. ISSUANCE OF DELIVERY ORDERS

10.3.1. All dry ice deliverables under this contract shall be set forth in individual Delivery Orders. All Orders will be issued in accordance with (IAW) the requirement and clauses listed in the solicitation. Clauses 252.216-7006 ORDERING, 52.216-19 ORDERING LIMITATIONS, and 52.216.22 INDEFINITE QUANTIY shall be applicable to each Delivery Order.

10.3.2. The anticipated collective maximum amount for the dry ice purchases orders issued against the resultant contracts, inclusive of all options, shall not exceed $165,000.00 per Contract Ceiling listed in this solicitation.

10. 3.3. Issuance of verbal or oral Orders are authorized under the resultant IDIQs for the GPC Ordering Officers and the USAMRAA Contracting Officer. Delivery Orders issued by the USAMRAA Contracting Officer will be on the SF 1449.

10.3.4. DELIVERY ORDERS

10.3.4.1. FAR 16.505(a)(6) requires that all shipments made under this agreement be accompanied by delivery tickets or sales slips that contain the following minimum information:

a. Date of order.

b. Contract number and order number, which will follow this format: Contract W81XWH20DXXXX, and Delivery Order W81XWHXXXZXXXX.

c. For supplies and services, contract item number and description, quantity, and unit price or estimated cost or fee.

d. Delivery or performance schedule.

e. Place of delivery or performance (including consignee).

f. Any packaging, packing, and shipping instructions.

g. Accounting and appropriation data.

h. Method of payment and payment office, if not specified in the contract.

i. Federal Holidays. Should the normal delivery date fall on a scheduled holiday, vendor will make delivery as follows:

Monday delivery changed to Tuesday, Thursday delivery changed to Friday of the same delivery week unless approved alternate delivery schedules are requested and coordinated between USAMRIID and the vendor.

The following are Federal Holidays.

New Year’s Day-January 1st.

Birthday of Martin Luther King, Jr.-Third Monday of January.

President’s Day-Third Monday of February.

Memorial Day-Last Monday in May.

Independence Day-July 4th.

Labor Day-First Monday of September.

Columbus Day-Second Monday of October.

Veterans Day-November 11th.

Thanksgiving Day-Fourth Thursday of November.

Christmas Day-December-25th.

11. SHIPPING INSTRUCTIONS

11.1 The items provided under this IDIQ will be delivered F.O.B Destination for all locations. Orders may have specific marking and Invoicing Instructions.

11.2 Delivery address: USAMRIID, Building 1425, Fort Detrick, Frederick, MD, 21702.

12. REPORTS

12.1. Contractor Monthly Reports

The contractor shall provide an electronic monthly report of Government Purchase Card (GPC) orders within 15 calendar days after the close of each month. The reports shall be from the first day of the calendar month to the last day of the month. The reports shall be from the first day of the calendar month to the last day of the month. Reports shall reflect, at a minimum, order number, date of order, item description, total dollar amount of each order, and authorized ordering official’s name.

If no GPC orders were made, an email should be sent stating that no items were purchased during that quarter.

Reports shall be sent via email to: TBD

12.2. Customer (Government Agencies) Monthly Reports

The Ordering Office shall provide an electronic monthly report of Government Purchase Card (GPC) orders after the close of each billing cycle for their GPC. The reports shall be from the first day of the calendar month to the last day of the month. Reports shall reflect, at a minimum, order number, date of order, item description, total dollar amount of each order, and authorized ordering official’s name.

If no GPC orders were made, an email should be sent stating that no items were purchased during that quarter.

Reports shall be sent via email to:TBD

13. INVOICING

13.1. The official receiving points include Fort Detrick, MD. Additional receiving points may be added by the Government.

13.2. The contractor shall identify appropriate CLIN numbers on each invoice. If CLIN numbers are not properly identified on invoice then it will not be approved for payment and returned.

13.3. Invoicing Instructions: The contractor shall send invoices to the address identified for each call order against the IDIQ. Payment will be made by an authorized GPC holder at the ordering location or by DFAS through the Wide Area Workflow electronic payment system. The payment office identified in box 18 is only used as a placeholder due to the various paying locations.

14. SECURITY REQUIREMENTS

14.1. All visitors must enter through the Nallin Gate which is open 24 hours per day, seven (7) days per week.

Contractors are to provide proof of identification to the Fort Detrick security staff at the Visitor Center located at the Nallin Gate. A Criminal History Check will be conducted on all Contractor and subcontractor employees requiring base access. Acceptable forms of Government issued identification include a passport or Driver’s License that complies with the REAL ID ACT. Non-U.S. citizens visiting Fort Detrick will require a Federal employee escort onto the Base. Non-U.S. Citizens visiting or working at USAMRIID will require MRDC approval. Vehicles entering the Base will be searched before being allowed to enter the Base. In addition to your vehicle, the trunk, boxes, bags, or other items located in the vehicle is subject to search. Federal law prohibits the following items on Federal property: firearms, explosives, archery equipment, dangerous weapons, knives and blades over 2 ½ inches, alcoholic beverages and open containers of alcohol. No photographs may be taken while on Fort Derick. Cell phones may be used while driving only if hands free.

14.2. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures provided by the Government representative.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 160 Each Dry Ice 5/8" Pellets

FFP

Dry Ice 5/8" Pellets in a container/bin that can hold at least 600 LBS.

Item Quantities are place holder only. See Solicitation/Contract for required amount(s).

FOB: Destination

PSC CD: 6820

NET AMT

0002 160 Each Shipping

FFP

Shipping per container, if applicable

Item Quantities are place holder only. See Solicitation/Contract for required amount(s).

1001 160 Each OPTION Dry Ice 5/8" Pellets

FFP

Dry Ice 5/8" Pellets in a container/bin that can hold at least 600 LBS.

Item Quantities are place holder only. See Solicitation/Contract for required amount(s).

1002 160 Each OPTION Shipping

FFP

Shipping per container, if applicable

Item Quantities are place holder only. See Solicitation/Contract for required amount(s).

2001 160 Each OPTION Dry Ice 5/8" Pellets

FFP

Dry Ice 5/8" Pellets in a container/bin that can hold at least 600 LBS.

Item Quantities are place holder only. See Solicitation/Contract for required amount(s).

2002 160 Each OPTION Shipping

FFP

Shipping per container, if applicable

Item Quantities are place holder only. See Solicitation/Contract for required amount(s).

3001 160 Each OPTION Dry Ice 5/8" Pellets

FFP

Dry Ice 5/8" Pellets in a container/bin that can hold at least 600 LBS.

Item Quantities are place holder only. See Solicitation/Contract for required amount(s).

3002 160 Each OPTION Shipping

FFP

Shipping per container, if applicable

Item Quantities are place holder only. See Solicitation/Contract for required amount(s).

4001 160 Each OPTION Dry Ice 5/8" Pellets

FFP

Dry Ice 5/8" Pellets in a container/bin that can hold at least 600 LBS.

Item Quantities are place holder only. See Solicitation/Contract for required amount(s).

4002 160 Each OPTION Shipping

FFP

Shipping per container, if applicable

Item Quantities are place holder only. See Solicitation/Contract for required amount(s).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government

2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 20-APR-2020 TO

19-APR-2021

N/A USA MED RESEARCH INST OF

INFECTIOUS DISE

1425 PORTER STREET

FORT DETRICK MD 21702-5011

W23MYC

0002 POP 20-APR-2020 TO

19-APR-2021

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 20-APR-2021 TO

19-APR-2022

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 20-APR-2021 TO

19-APR-2022

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 20-APR-2022 TO

19-APR-2023

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 20-APR-2022 TO

19-APR-2023

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 20-APR-2023 TO

19-APR-2024

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 20-APR-2023 TO

19-APR-2024

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 20-APR-2024 TO

19-APR-2025

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 20-APR-2024 TO

19-APR-2025

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-3 Alt I Offeror Representations and Certifications--Commercial Items (DEC 2019) Alternate I

OCT 2014

52.217-5 Evaluation Of Options JUL 1990 52.219-1 Alt I Small Business Program Representations (Sept 2015)

Alternate I

SEP 2015

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.242-15 Stop-Work Order AUG 1989 52.243-1 Changes--Fixed Price AUG 1987 52.247-34 F.O.B. Destination NOV 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

DEC 2019

252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea FEB 2019

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (JUL 2016)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity;

or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

The Offeror shall not complete the representation in this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at

52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications--Commercial Items.

(a) Definitions. As used in this provision--

Covered telecommunications equipment or services, critical technology, and substantial or essential component have the meanings provided in clause 52.204-25, Prohibition on Contracting for…