COG_Sub_W9_.pdf

This is a substitute W-9 form issued by the County of Greenville, South Carolina, required for contractor registration and tax identification purposes in connection with the Countywide Fire Services Study procurement. The form collects essential information including the contractor's legal name, taxpayer identification number (either SSN or EIN/FIN), entity tax classification, service type, and payment remittance details. Contractors must complete all required fields, certify the accuracy of their taxpayer identification number under penalty of perjury, and confirm U.S. citizenship or U.S. person status before submission. The form emphasizes that failure to provide timely and accurate taxpayer identification information could prevent or delay payment, making it a mandatory administrative requirement for engagement with the county.

The W-9 form serves as the administrative mechanism through which Greenville County establishes contractor eligibility for payment processing and tax reporting compliance. Contractors bidding on the Countywide Fire Services Study must submit a completed Greenville County Substitute W-9 form—specifically noting that the standard IRS Form W-9 will not be accepted as a substitute. The form accommodates various entity structures including sole proprietorships, partnerships, corporations, LLCs, trusts, and other organizational types. Contractors must designate their service classification from categories such as medical/veterinary, legal/attorney, rental of real property, products/services, or other specified services, aligning with the fire services study project requirements. The substitute form was last revised in October 2022 and represents the county's standardized approach to contractor tax documentation and vendor management.