CMPP NOFO FY24 Final_508.pdf

FY 2024 NOFO Template – FEMA Version 24-02

The U. S. Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO)

Fiscal Year 2024 Case Management Pilot Program (CMPP)

All entities wishing to do business with the federal government must have a unique entity identifier (UEI). The UEI number is issued by the system for Award Management (SAM).

Requesting a UEI using SAM can be found at: https://sam.gov/content/entity- registration.

Updates in Grant Application Forms:

The Data Universal Numbering System (DUNS) Number was replaced by a new, non-proprietary identifier requested in, and assigned by the SAM. This new identifier is the Unique Entity Identifier.

Additional Information can be found on Grants.gov: https://www.grants.gov/forms/forms-development/planned-uei-updates https://sam.gov/content/entity-%20%20registration https://www.grants.gov/forms/forms-development/planned-uei-updates https://www.grants.gov/forms/forms-development/planned-uei-updates

Table of Contents Updates in Grant Application Forms:

A. Program Description

1. Issued By

2. Assistance Listings Number

3. Assistance Listings Title

4. Funding Opportunity Title

5. Funding Opportunity Number

6. Authorizing Authority for Program

7. Appropriation Authority for Program

8. Announcement Type

9. Program Category

10. Program Overview, Objectives, and Priorities

11. Performance Measures

B. Federal Award Information

1. Available Funding for the NOFO: $15 million

2. Projected Number of Awards: One

3. Maximum Award Amount: $15 million

4. Period of Performance: 36 Months

5. Projected Period of Performance Start Date(s): Dec. 1, 2024

6. Projected Period of Performance End Date(s): Nov. 30, 2027

7. Projected Budget Period(s):

8. Funding Instrument Type: Grant

C. Eligibility Information

1. Eligible Applicants

2. Applicant Eligibility Criteria

3. Subawards and Beneficiaries

4. Cost Share or Match

D. Application and Submission Information

1. Key Dates and Times

a. Application Start Date: Oct. 22, 2024, at 9 a.m. ET

b. Application Submission Deadline: Nov. 21, 2024, at 5 p.m. ET

c. Anticipated Funding Selection Date: Dec. 1, 2024

d. Anticipated Award Date: Dec. 1, 2024

e. Other Key Dates

2. Agreeing to Terms and Conditions of the Award

3. Address to Request Application Package

4. Requirements: Obtain a Unique Entity Identifier (UEI) and Register in the System for

Award Management (SAM.gov)

5. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award

Management (SAM), and Submit an Application

6. Electronic Delivery

7. How to Register to Apply FEMA GO

a. General Instructions:

b. Obtain an UEI Number:

c. Obtain Employer Identification Number

d. Create a login.gov account:

e. Register with SAM:

f. Register in FEMA GO, Add the Organization to the System, and Establish the AOR:

8. Submitting the Final Application

9. Timely Receipt Requirements and Proof of Timely Submission

10. Content and Form of Application Submission

a. Standard Required Application Forms and Information

b. Program-Specific Required Forms and Information

11. Intergovernmental Review

12. Funding Restrictions and Allowable Costs

a. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services

b. Pre-Award Costs

c. Management and Administration (M&A) Costs

d. Indirect Facilities & Administrative (F&A) Costs

E. Application Review Information

1. Application Evaluation Criteria

a. Programmatic Criteria

b. Financial Integrity Criteria

c. Supplemental Financial Integrity Criteria and Review

2. Review and Selection Process F. Federal Award Administration Information

1. Notice of Award

2. Pass-Through Requirements

3. Administrative and National Policy Requirements

a. DHS Standard Terms and Conditions

b. Ensuring the Protection of Civil Rights

c. Environmental Planning and Historic Preservation (EHP) Compliance

d. Mandatory Disclosures

4. Reporting

a. Financial Reporting Requirements

b. Programmatic Performance Reporting Requirements

c. Closeout Reporting Requirements

d. Additional Reporting Requirements

5. Monitoring and Oversight G. DHS Awarding Agency Contact Information

1. Contact and Resource Information

a. Program Office Contact

b. FEMA Grants News

c. Grant Programs Directorate (GPD) Award Administration Division

d. Civil Rights

e. Environmental Planning and Historic Preservation

2. Systems Information

a. FEMA GO

H. Additional Information

1. Termination Provisions

a. Noncompliance

b. With the Consent of the Recipient

c. Notification by the Recipient

2. Program Evaluation

3. Period of Performance Extensions

4. Disability Integration

5. Conflicts of Interest in the Administration of Federal Awards or Subawards

6. Procurement Integrity

a. Important Changes to Procurement Standards in 2 C.F.R. Part 200

b. Competition and Conflicts of Interest

c. Supply Schedules and Purchasing Programs

d. Procurement Documentation

7. Record Retention

a. Record Retention Period

b. Types of Records to Retain

8. Actions to Address Noncompliance

9. Audits

10. Payment Information

11. Whole Community Preparedness

12. Report issues of fraud, waste, abuse

13. Hazard-Resistant Building Codes

A. Program Description

1. Issued By

U.S. Department of Homeland Security (DHS)/Office for Civil Rights and Civil Liberties (CRCL) and Federal Emergency Management Agency (FEMA)

2. Assistance Listings Number 97.102

3. Assistance Listings Title Case Management Pilot Program

4. Funding Opportunity Title Fiscal Year 2024 Case Management Pilot Program (CMPP)

5. Funding Opportunity Number

DHS-24-GPD-102-00-99

6. Authorizing Authority for Program Department of Homeland Security Appropriations Act, 2024, Pub. L. No. 118-47, Title I, Departmental Management, Intelligence, Situational Awareness, and Oversight, Office of the Secretary and Executive Management, Federal Assistance

7. Appropriation Authority for Program Department of Homeland Security Appropriations Act, 2024, Pub. L. No. 118-47, Title I, Departmental Management, Intelligence, Situational Awareness, and Oversight, Office of the Secretary and Executive Management, Federal Assistance

8. Announcement Type Initial

9. Program Category Preparedness: Other

10. Program Overview, Objectives, and Priorities

a. Overview The Case Management Pilot Program (CMPP) makes funds available to local governments and/or nonprofits to provide voluntary case management and other services to eligible noncitizens. Eligible noncitizens are noncitizens subject to ICE reporting, including, but not limited to, noncitizens paroled by DHS, issued a bond by DHS, who have been or are on an Immigration and Customs Enforcement (ICE) alternative to detention (ATD) program, or who have been served with a Notice to Appear (NTA) by DHS (hereinafter, “eligible noncitizens”). CMPP funds will be awarded to eligible subrecipients through the CMPP National Board. The CMPP National Board is charged with awarding funds to local governments and nonprofit organizations and managing the pilot program.

CMPP services are to be made available to eligible noncitizens in geographic locations served by the CMPP. Participants enroll in CMPP through one of three enrollment pathways: (1) telephone calls made to eligible noncitizens by the CMPP service providers using a list of eligible noncitizens provided by ICE to CRCL; (2) CRCL in-person visits at ICE field offices to identify eligible noncitizens attending ICE check-in appointments; and (3) eligible noncitizens “walk in” to service providers seeking services. The CMPP Appendix to the ICE ATD Privacy Impact Assessment explains ICE and CRCL’s roles in the enrollment process. CMPP funds may be used flexibly to provide case management services and other services CMPP participants identify as a priority, including but not limited to: mental health services; human trafficking screening; legal orientation programs; cultural orientation programs; connections to social services; and for individuals who will be removed, reintegration services.

CMPP makes funds available to local governments and/or nonprofits to provide case management and culturally, trauma-informed, and linguistically responsive services to eligible noncitizens who affirmatively volunteer to participate in the program.

CMPP funds will be awarded to eligible subrecipients through the Board.

b. Goals, Objectives, and Priorities The objective of the CMPP is to ensure that eligible noncitizens in geographic locations served by CMPP have access to case management, critical services such as mental health services, trafficking screening, legal orientation programs, cultural orientation programs, and for individuals who will be removed, reintegration and other services that CMPP participants identify as a priority.

The CMPP provides an opportunity for the Department to evaluate the effectiveness of case management services for noncitizens that are voluntary and overseen and managed through a National Board chaired by the Officer for Civil Rights and Civil Liberties and composed of nongovernmental organizations with experience providing and/or evaluating case management programs for immigrants and asylum-seekers.

In addition, the CMPP provides an opportunity for DHS to assess demand for CMPP services for eligible noncitizens and for nonprofit and/or local government capacity to provide and/or connect participants to effective services. The Department plans to evaluate effectiveness by looking at what, if any, impact CMPP services have on participants’ attendance at immigration court hearings, compliance with immigration obligations and orders, ability to secure legal representation and/or pro se legal assistance, and ability to access a range of social services that CMPP participants identify as priorities through a participant-led, service planning process.

The CMPP shall make available case management and other services eligible noncitizens identify as a priority, including services that address: mental health;

trafficking screening; legal orientation programs; cultural orientation programs;

connections to social services; and departure planning and reintegration services for individuals returning to their home countries.

https://www.dhs.gov/publication/dhsicepia-062-alternatives-detention-atd-program https://www.dhs.gov/publication/dhsicepia-062-alternatives-detention-atd-program

The CMPP National Board will distribute funds to eligible local governments and eligible nonprofits (hereinafter, subrecipients) and manage the program.

The National Board will:

1. Educate and engage local governments and nonprofit organizations about CMPP program.

2. Notify eligible local governments and/or eligible nonprofits of the opportunity to apply to provide CMPP services.

3. Select a Secretariat/Fiscal Agent to perform the necessary administrative duties for the Board.

4. Select eligible local governments and nonprofits to provide CMPP services.

5. Prioritize awarding CMPP funds to subrecipients, taking into consideration the following factors:

o The subrecipient is a local government or nonprofit organization;

o The subrecipient has demonstrated capacity either through past performance on current CMPP grants or through other programming to provide voluntary and trauma informed case management services to noncitizens, survivors of human trafficking. or asylum seekers, especially women and girls and other vulnerable noncitizens, and including services for people with limited English proficiency and people with disabilities;

o The subrecipient has the capability to leverage community resources for program beneficiaries, meet their self-identified needs, and collect and report data related to case management services;

o The subrecipient has the capacity, either internally or through partnerships with other community-based organizations, to provide case management services, including: mental health services; trafficking screening; legal orientation programs; and cultural orientation programs;

o The subrecipient has the capacity, either internally or through partnerships with other community-based organizations, to connect participants to the following services:

- health screening and medical services;

- referral to legal service providers;

- family wellness;

- job training; and

- school enrollment.

o The subrecipient has the capacity, either internally or through a partnership with other community-based, national, or international organizations, to provide departure planning and reintegration services to noncitizens returning to their countries of citizenship;

o The subrecipient preferably has experience with federal grant awards;

and o The subrecipient can provide proof of fiscal integrity, as required.

The Secretariat/Fiscal Agent will:

1. Maintain all CMPP financial records and disburse funds to CMPP subrecipients in accordance with program requirements;

2. Document funds received and maintain documentation as required by 2 C.F.R. Part 200;

3. Conduct subrecipient compliance reviews of expenditures made under the program;

4. Monitor subrecipients’ compliance with 2 C.F.R. Part 200 and program requirements detailed in the NOFO;

5. Develop an operational manual and establish criteria for expenditure of funds and distributing funds;

6. Provide copies of award notification materials to subrecipients;

7. Secure required reporting from subrecipients;

8. Ensure subrecipients comply with CMPP program guidelines;

9. Distribute funds to selected subrecipients;

10. Provide consultation and technical assistance regarding the program, as needed; and,

11. Conduct compliance reviews of expenditures made under this program for subrecipients.

c. Alignment to Program Purpose and the DHS Strategic Plan The CMPP aligns with the DHS Strategic Plan for Fiscal Years 2020-2024 through pursuing Goal 2.3, Enforce U.S. Immigration Laws. Specifically, the CMPP will help the Department achieve the associated desired outcome: “Enforce immigration laws throughout the United States in a manner that upholds the rule of law, American values, and national security.”

11. Performance Measures Recipients will be required to provide critical data, such as CMPP participants’ A numbers, which will be used for performance management and program evaluation. At minimum, the following information must be tracked, and additional information may be collected to support analysis of program implementation and participant outcomes.

Performance Metrics:

https://www.dhs.gov/publication/department-homeland-securitys-strategic-plan-fiscal-years-2020-2024 https://www.dhs.gov/publication/department-homeland-securitys-strategic-plan-fiscal-years-2020-2024

• Number of individuals enrolled in CMPP and demographic breakdown, including:

o Member of family unit (caretaker(s)/minor child) (yes/no);

o Size of family unit;

o Gender;

o Age;

o Race and nationality; and o Preferred language.

• Number of CMPP participants who were offered case management services, including how many participants received or declined services.

• Number of participants who were offered the following CMPP services, including the breakdown of how many participants received or declined services:

o Mental health services;

o Human trafficking screening;

o Legal orientation;

o Cultural orientation; or o Departure information, planning and/or reintegration services (for those departing the United States voluntarily or because of an order of removal).

• Number of CMPP participants who identified each of the following services as a priority, and the number who were:

o Provided legal screening or provided or referred for legal services; or o Connected to other participant identified social services, including housing assistance, childcare, transportation, school enrollment, health care, translation/interpretation, job training, and language classes.

Legal Access Program Performance Metrics:

• Number of CMPP participants without legal counsel at time of CMPP enrollment, and number that secured legal counsel during the program period of performance.

• Number of CMPP participants who received pro se assistance through CMPP.

• Length of time to first immigration hearing date, if applicable.

• Length of time to immigration case resolution, if applicable.

• Breakdown and percentage of forms of immigration relief for which CMPP participants applied.

• Breakdown and percentage of forms of immigration relief granted, such as asylum, CAT, etc.

Outcome Measures:

• Number of CMPP participants who attended scheduled Executive Office of Immigration Review (EOIR) immigration court hearings, as applicable.

o Include breakdown of those with legal representation and those pro se.

• Number of CMPP participants identified as survivors of human trafficking, and of those identified, number who received assistance.

• Number of CMPP participants (1) with a final order of removal during the time they are enrolled in CMPP; and (2) who complied with the order.

B. Federal Award Information

1. Available Funding for the NOFO: $15 million

2. Projected Number of Awards: One

3. Maximum Award Amount: $15 million

4. Period of Performance: 36 Months

Extensions to the period of performance are allowed. For additional information on period of performance extensions, please refer to Section H of this funding notice.

5. Projected Period of Performance Start Date(s): Dec. 1, 2024

6. Projected Period of Performance End Date(s): Nov. 30, 2027

7. Projected Budget Period(s):

There will be only a single budget period with the same start and end dates as the period of performance.

8. Funding Instrument Type: Grant

C. Eligibility Information

1. Eligible Applicants

Case Management Pilot Program National Board

2. Applicant Eligibility Criteria The National Board for the Case Management Pilot Program is the only eligible applicant.

3. Subawards and Beneficiaries

a. Subaward Allowability This NOFO allows for subawards (subrecipients). The National Board for the Case Management Pilot Program must select eligible subrecipients to provide CMPP services.

b. Subrecipient Eligibility Subrecipients must be local governments or nonprofit organizations.

c. Other subaward information Subrecipients must adhere to the other parts of the NOFO that discuss requirements or restrictions specifically related to subawards/subrecipients: section C.5 regarding cost share or match, Unique Entity Identifier in section D.3, content and form of application submission in section D.10, funding restrictions and allowable costs in section D.12, management and administration costs (if applicable) in section D.12.e, indirect costs (if applicable) in section D.12.f, and closeout requirements in section F.4.c, and any other section referencing specific subaward/subrecipient requirements.

d. Beneficiaries or Participants This notice and any subsequent federal awards create no rights or causes of action for any participant or beneficiary.

The National Board is required to post a solicitation and award subrecipients. Selection criteria is described above in Section 10.B Goals, Objectives, and Priorities.

Potential eligible participants in CMPP services are noncitizens subject to ICE reporting, including, but not limited to, noncitizens paroled by DHS, issued a bond by DHS, who have been or are on an Immigration and Customs Enforcement (ICE) alternative to detention program, or who have been served with a Notice to Appear (NTA) by DHS in geographic locations served by the CMPP.

4. Cost Share or Match None

D. Application and Submission Information

1. Key Dates and Times

a. Application Start Date: Oct. 22, 2024, at 9 a.m. ET

b. Application Submission Deadline: Nov. 21, 2024, at 5 p.m. ET

All applications must be received by the established deadline.

FEMA’s Grants Outcomes System (FEMA GO) automatically records proof of timely submission and the system generates an electronic date/time stamp when FEMA GO successfully receives the application. The individual with the Authorized Organization Representative role that submitted the application will also receive the official date/time stamp and a FEMA GO tracking number in an email serving as proof of their timely submission. For additional information on how an applicant will be notified of application receipt, see the subsection titled “Timely Receipt Requirements and Proof of Timely Submission” in Section D of this notice.

FEMA will not review applications that are received after the deadline or consider these late applications for funding. FEMA may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant’s control that prevent submission of the application by the deadline, other exigent or emergency circumstances, or statutory requirements for FEMA to make an award.

Applicants experiencing technical problems outside of their control must notify FEMA as soon as possible and before the application deadline. Failure to timely notify FEMA of the issue that prevented the timely filing of the application may preclude consideration of the award. “Timely notification” of FEMA means before the application deadline and within 48 hours after the applicant became aware of the issue.

A list of FEMA contacts can be found in Section G of this notice, “DHS Awarding Agency Contact Information.” For technical assistance with the FEMA GO system, please contact the FEMA GO Helpdesk at femago@fema.dhs.gov or

(877) 585-3242, Monday through Friday, 9 a.m. – 6 p.m. ET. For programmatic or grants management questions, please contact your Program Analyst or Grants Management Specialist. If applicants do not know who to contact or if there are programmatic questions or concerns, please contact the fema-grants-news@fema.dhs.gov, Monday through Friday, 9 a.m. – 5 p.m. ET.

c. Anticipated Funding Selection Date: Dec. 1, 2024

d. Anticipated Award Date: Dec. 1, 2024

e. Other Key Dates

2. Agreeing to Terms and Conditions of the Award By submitting an application, applicants agree to comply with the requirements of this notice and the terms and conditions of the award, should they receive an award.

3. Address to Request Application Package Applications are processed through the FEMA GO system. To access the system, go to https://go.fema.gov/.

4. Requirements: Obtain a Unique Entity Identifier (UEI) and Register in the System for Award Management (SAM.gov) Each applicant, unless they have a valid exception under 2 C.F.R. §25.110, must:

Event Suggested Deadline for Completion Obtaining Unique Entity Identifier (UEI) number

Four weeks before actual submission deadline

Obtaining a valid Employer Identification Number (EIN) Four weeks before actual submission deadline

Creating an account with login.gov Four weeks before actual submission deadline Registering in SAM or updating SAM registration Four weeks before actual submission deadline

Registering Organization in FEMA GO Before beginning application

Submitting complete application in FEMA GO One week before actual submission deadline mailto:femago@fema.dhs.gov mailto:fema-grants-news@fema.dhs.gov mailto:fema-grants-news@fema.dhs.gov https://go.fema.gov/ https://sam.gov/content/home

a. Be registered in Sam.Gov before application submission.

b. Provide a valid UEI in its application.

c. Continue to always maintain an active SAM registration with current information during the federal award process. Note: Per 2 C.F.R. § 25.300, subrecipients are NOT required to go through the full SAM registration process. First-tier subrecipients (meaning entities receiving funds directly from the recipient) are only required to obtain a UEI through SAM, but they are not required to complete the full SAM registration in order to obtain a UEI. Recipients may not make subawards unless the subrecipient has obtained and provided the UEI. Lower-tier subrecipients (meaning entities receiving funds passed through by a higher-tier subrecipient) are not required to have a UEI and are not required to register in SAM. Applicants are also not permitted to require subrecipients to complete a full registration in SAM beyond obtaining the UEI.

Lower-tier subrecipients (meaning entities receiving funds passed through by a higher-tier subrecipient) are not required to have a UEI and are not required to register in SAM.

Applicants are also not permitted to require subrecipients to complete a full registration in SAM beyond obtaining the UEI.

5. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management (SAM), and Submit an Application Applying for an award under this program is a multi-step process and requires time to complete. Applicants are encouraged to register early as the registration process can take four weeks or more to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required submission deadlines.

Please review the table above for estimated deadlines to complete each of the steps listed.

Failure of an applicant to comply with any of the required steps before the deadline for submitting an application may disqualify that application from funding.

To apply for an award under this program, all applicants must:

a. Apply for, update, or verify their UEI number and Employer Identification Number (EIN) from the Internal Revenue Service;

b. In the application, provide an UEI number;

c. Have an account with login.gov;

d. Register for, update, or verify their SAM account and ensure the account is active before submitting the application;

e. Register in FEMA GO, add the organization to the system, and establish the AOR.

The organization’s electronic business point of contact (EBiz POC) from the SAM registration may need to be involved in this step. For step-by-step instructions, see https://www.fema.gov/grants/guidance-tools/fema-go/startup

f. Submit the complete application in FEMA GO; and

g. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency. As part of this, applicants must also provide information on an applicant’s immediate and highest-level owner and https://www.login.gov/ https://www.fema.gov/grants/guidance-tools/fema-go/startup subsidiaries, as well as on all predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable.

Applicants are advised that FEMA may not make a federal award until the applicant has complied with all applicable SAM requirements. Therefore, an applicant’s SAM registration must be active not only at the time of application, but also during the application review period and when FEMA is ready to make a federal award. Further, as noted above, an applicant’s or recipient’s SAM registration must remain active for the duration of an active federal award. If an applicant’s SAM registration is expired at the time of application, expires during application review, or expires any other time before award, FEMA may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

Per 2 C.F.R. § 25.110(c)(2)(iii), if an applicant is experiencing exigent circumstances that prevents it from obtaining an UEI number and completing SAM registration prior to receiving a federal award, the applicant must notify FEMA as soon as possible by contacting fema-grants-news@fema.dhs.gov and providing the details of the circumstances that prevent completion of these requirements. If FEMA determines that there are exigent circumstances and FEMA has decided to make an award, the applicant will be required to obtain an UEI number, if applicable, and complete SAM registration within 30 days of the federal award date.

6. Electronic Delivery DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages or requires applicants to submit their applications online through Grants.gov, depending on the funding opportunity.

For this funding opportunity, FEMA requires applicants to submit applications through

FEMA GO.

7. How to Register to Apply FEMA GO

a. General Instructions:

Registering and applying for an award under this program is a multi-step process and requires time to complete. Read the instructions below about registering to apply for FEMA funds. Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process.

Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information.

The registration process can take up to four weeks to complete. To ensure an application meets the deadline, applicants are advised to start the required steps well in advance of their submission.

Organizations must have an UEI number, an EIN, an active SAM registration and Grants.gov account to apply for a federal award under this funding opportunity.

mailto:fema-grants-news@fema.dhs.gov

b. Obtain an UEI Number:

All entities applying for funding, including renewal funding, must have a UEI number. Applicants must enter the UEI number in the applicable data entry field on the SF-424 form.

For more detailed instructions for obtaining a UEI number, refer to: SAM.gov

c. Obtain Employer Identification Number All entities applying for funding must provide an Employer Identification Number (EIN). The EIN can be obtained from the IRS by visiting:

https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online.

d. Create a login.gov account:

Applicants must have a login.gov account in order to register with SAM or update their SAM registration. Applicants can create a login.gov account here:

https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323-a62b99571fd3.

Applicants only have to create a login.gov account once. For applicants that are existing SAM users, use the same email address for the login.gov account as with SAM.gov so that the two accounts can be linked.

For more information on the login.gov requirements for SAM registration, refer to https://www.sam.gov/SAM/pages/public/loginFAQ.jsf.

e. Register with SAM:

All applicants applying online through FEMAGO must register with SAM. Failure to register with SAM will prevent an applicant from completing the application in Grants.gov. SAM registration must be renewed annually. Organizations will be issued a UEI number with the completed SAM registration.

For more detailed instructions for registering with SAM, refer to https://apply07.grants.gov/help/html/help/Register/RegisterWithSAM.htm

Note: Per 2 C.F.R. § 25.200, applicants must also provide the applicant’s immediate and highest-level owner, subsidiaries, and predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable.

I. ADDITIONAL SAM REMINDERS

Existing SAM.gov account holders should check their account to make sure it is “ACTIVE.” SAM registration should be completed at the very beginning of the application period and should be renewed annually to avoid being “INACTIVE.”

Please allow plenty of time before the grant application submission deadline to obtain an UEI number and then to register in SAM. It may be four weeks https://sam.gov/content/home https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323-a62b99571fd3 https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323-a62b99571fd3 https://www.sam.gov/SAM/pages/public/loginFAQ.jsf https://apply07.grants.gov/help/html/help/Register/RegisterWithSAM.htm or more after an applicant submits the SAM registration before the registration is active in SAM, and then it may be an additional 24 hours before FEMA’s system recognizes the information.

It is imperative that the information applicants provide is correct and current.

Please ensure that your organization’s name, address, and EIN are up to date in SAM and that the UEI number used in SAM is the same one used to apply for all other FEMA awards. Payment under any FEMA award is contingent on the recipient’s having a current SAM registration.

II. HELP WITH SAM

The SAM quick start guide for new recipient registration and SAM video tutorial for new applicants are tools created by the General Services Administration (GSA) to assist those registering with SAM. If applicants have questions or concerns about a SAM registration, please contact the Federal Support Desk at GDIT TSS Service Portal - GDIT Technology Shared Services Portal (fsd.gov) or call toll free (866) 606-8220.

f. Register in FEMA GO, Add the Organization to the System, and Establish the

AOR:

Applicants must register in FEMA GO and add their organization to the system. The organization’s electronic business point of contact (EBiz POC) from the SAM registration may need to be involved in this step. For step-by-step instructions, see

Note: FEMA GO will support only the most recent major release of the following browsers:

• Google Chrome;

• Internet Explorer;

• Mozilla Firefox;

• Apple Safari; and

• Microsoft Edge.

Users who attempt to use tablet type devices or other browsers may encounter issues with using FEMA GO.

8. Submitting the Final Application

Applicants will be prompted to submit the standard application information and any program-specific information required as described in Section D.10 of this notice, “Content and Form of Application Submission.” The Standard Forms (SF) may be accessed in the Forms tab under the https://grants.gov/forms/forms-repository/sf-424-family Applicants should review these forms before applying to ensure they have all the information required.

After submitting the final application, FEMA GO will provide either an error message or a successfully received transmission in the form of an email sent to the AOR that submitted the https://www.fsd.gov/gdit_tss?id=gdit_tss_landing https://grants.gov/forms/forms-repository/sf-424-family application. Applicants using slow internet connections, such as dial-up connections, should be aware that transmission can take some time before FEMA GO receives your application.

For additional application submission requirements, including program-specific requirements, please refer to the subsection titled “Content and Form of Application Submission” under Section D of this notice.

9. Timely Receipt Requirements and Proof of Timely Submission All applications must be completed in FEMA GO by the application deadline. FEMA GO automatically records proof of timely submission and the system generates an electronic date/time stamp when FEMA GO successfully receives the application. The individual with the AOR role that submitted the application will also receive the official date/time stamp and a FEMA GO tracking number in an email serving as proof of their timely submission on the date and time that FEMA GO received the application.

Applicants who experience system-related issues will be addressed until 3 p.m. ET on the date applications are due. No new system-related issues will be addressed after this deadline. Applications not received by the application submission deadline will not be accepted.

10. Content and Form of Application Submission

a. Standard Required Application Forms and Information

The following forms or information are required to be submitted via FEMA GO. The Standard Forms (SF) are also available at https://grants.gov/forms/forms-repository/sf-424-family

• SF-424, Application for Federal Assistance

• Grants.gov Lobbying Form, Certification Regarding Lobbying

• SF-424A, Budget Information (Non-Construction)

• SF-424B, Standard Assurances (Non-Construction)

• SF-LLL, Disclosure of Lobbying Activities

b. Program-Specific Required Forms and Information

The following program-specific forms or information are required to be submitted in

FEMA GO:

The applicant must develop a work plan that includes a common set of agreed upon priorities, as explained in the Priorities section above, and a narrative describing: (1) the proposed subrecipient selection process, including the timeframe for selection(s);

(2) how the National Board will provide oversight and monitoring of subrecipients, including the plan to collect information needed for Performance Progress Reports;

(3) proposed quality assurance activities to be conducted by the National Board; and

(4) plans to provide technical assistance to subrecipients, if needed. The work plan shall be submitted as a PDF file in conjunction with the applicant’s response to this notice.

11. Intergovernmental Review An intergovernmental review may be required. Applicants must contact their state’s Single Point of Contact (SPOC) to comply with the state’s process under Executive Order 12372 (See https://www.archives.gov/federal-register/codification/executive-order/12372.html;

Intergovernmental Review (SPOC List) (whitehouse.gov)

12. Funding Restrictions and Allowable Costs

All costs charged to federal awards (including both federal funding and any non-federal matching or cost sharing funds) must comply with applicable statutes, rules and regulations, and policies, this NOFO, and the terms and conditions of the federal award. They must also comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements at 2 C.F.R. Part 200 unless otherwise indicated in the NOFO or the terms and conditions of the federal award. This includes, among other requirements, that costs must be incurred, and products and services must be delivered within the budget period. 2 C.F.R. § 200.403(h). The following are activities for which a recipient may not use federal funds and any cost sharing or matching funds under federal awards:

• Matching or cost sharing requirements for other federal grants and cooperative agreements (see 2 C.F.R. § 200.306);

• Lobbying or other prohibited activities under 18 U.S.C. § 1913 or 2 C.F.R. § 200.450;

and

• Prosecuting claims against the federal government or any other government entity (see 2

C.F.R. § 200.435) See subsections below for information on any other funding restrictions.

a. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications

Equipment or Services Recipients, subrecipients, and their contractors must comply with the prohibitions set forth in Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) (FY 2019 NDAA) and 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. The FY 2019 NDAA and these regulations, as they apply to recipients, subrecipients, and their contractors and subcontractors, provide for two distinct prohibitions: (1) prevent the use of federal award funds to procure or obtain covered telecommunications equipment or services; and (2) prevent the use of federal award funds to contract with an entity that uses such covered telecommunications equipment or services. Guidance is available at FEMA Policy #405-143-1 - Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services

Additional guidance is available at Contract Provisions Guide: Navigating Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards (fema.gov).

FEMA recipients and subrecipients may not use any FEMA funds under open or new awards to:

https://www.archives.gov/federal-register/codification/executive-order/12372.html https://www.whitehouse.gov/wp-content/uploads/2020/04/SPOC-4-13-20.pdf https://www.govinfo.gov/content/pkg/COMPS-15483/pdf/COMPS-15483.pdf https://www.fema.gov/sites/default/files/documents/fema_policy-405-143-1-prohibition-covered-services-equipment-gpd.pdf https://www.fema.gov/sites/default/files/documents/fema_policy-405-143-1-prohibition-covered-services-equipment-gpd.pdf https://www.fema.gov/sites/default/files/documents/fema_contract-provisions-guide_6-14-2021.pdf https://www.fema.gov/sites/default/files/documents/fema_contract-provisions-guide_6-14-2021.pdf

• Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system;

• Enter into extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; or

• Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

I. REPLACEMENT EQUIPMENT AND SERVICES

FEMA grant funding may be permitted to procure replacement equipment and services impacted by this prohibition, provided the costs are otherwise consistent with the requirements of the NOFO.

II. DEFINITIONS

Per section 889(f)(2)-(3) of the FY 2019 NDAA and 2 C.F.R. § 200.216, covered telecommunications equipment or services means:

i. Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities);

ii. For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

iii. Telecommunications or video surveillance services provided by such entities or using such equipment; or

iv. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the People’s Republic of China.

Examples of the types of products covered by this prohibition include phones, internet, video surveillance, and cloud servers when produced, provided, or used by the entities listed in the definition of “covered telecommunications equipment or services.” See 2 C.F.R. § 200.471.

b. Pre-Award Costs

Pre-award costs are not allowable.

c. Management and Administration (M&A) Costs

M&A Costs are allowable and available for activities directly related to administering the award. M&A are not operational costs but are necessary costs incurred in direct support of the federal award or as a consequence of it, such as travel, meeting-related expenses, and salaries of full/part-time staff in direct support of the program. As such, M&A costs can be itemized in financial reports.

The National Board may use up to 7% of the total amount of the award for their M&A Costs, inclusive of no less than 7% available to the National Board Secretariat/Fiscal Agent.

d. Indirect Facilities & Administrative (F&A) Costs

Indirect (F&A) costs (IDC) are allowable costs to include in this application. These costs are incurred for a common or joint purpose benefitting more than one cost objective and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved. IDC are allowable by the recipient and subrecipients as described in 2 C.F.R. Part 200, including 2 C.F.R. §

200.414. Applicants with a current negotiated IDC rate agreement who desire to charge indirect costs to a federal award must provide a copy of their IDC rate agreement with their applications. Not all applicants are required to have a current negotiated IDC rate agreement. Applicants that are not required to have a negotiated IDC rate agreement but are required to develop an IDC rate proposal must provide a copy of their proposal with their applications. Applicants who do not have a current negotiated IDC rate agreement (including a provisional rate) and wish to charge the de minimis rate must reach out to FEMA for further instructions. Applicants who wish to use a cost allocation plan in lieu of an IDC rate proposal must reach out to the FEMA Point of Contact for further instructions. As it relates to the IDC for subrecipients, a recipient must follow the requirements of 2 C.F.R. §§ 200.332 and

200.414 in approving the IDC rate for subawards.

E. Application Review Information

1. Application Evaluation Criteria

a. Programmatic Criteria Applications will be reviewed to ensure conformance with the Eligibility Criteria in this NOFO and Application Submission requirements.

b. Financial Integrity Criteria

Prior to making a federal award, FEMA is required by 31 U.S.C. § 3354, as enacted by the Payment Integrity Information Act of 2019, Pub. L. No. 116-117 (2020); 41 U.S.C. § 2313; and 2 C.F.R. § 200.206 to review information available through any Office of Management and Budget (OMB)-designated repositories of governmentwide eligibility qualification or financial integrity information, including whether SAM.gov identifies the applicant as being excluded from receiving federal awards or is flagged for any integrity record submission. FEMA may also pose additional questions to the applicant to aid in conducting the pre-award risk review.

Therefore, application evaluation criteria may include the following risk-based considerations of the applicant:

i. Financial stability;

ii. Quality of management systems and ability to meet management standards;

iii. History of performance in managing federal award;

iv. Reports and findings from audits; and

v. Ability to effectively implement statutory, regulatory, or other requirements.

c. Supplemental Financial Integrity Criteria and Review

Before making a federal award where the anticipated total federal share will be greater than the simplified acquisition threshold, currently $250,000:

i. FEMA is required by 41 U.S.C. § 2313 and 2 C.F.R. § 200.206(a)(2) to review and consider any information about the applicant, including information on the applicant’s immediate and highest-level owner, subsidiaries, and predecessors, if applicable, that is in the designated integrity and performance system accessible through the System for Award Management (SAM), which is currently the Federal Awardee Performance and Integrity Information System (FAPIIS).

ii. An applicant, at its option, may review information in FAPIIS and comment on any information about itself that a federal awarding agency previously entered.

iii. FEMA will consider any comments by the applicant, in addition to the other information in FAPIIS, in making a judgment about the applicant’s integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 C.F.R. § 200.206.

2. Review and Selection Process

The National Board’s application will be evaluated and finalized for funding based on the following:

• The proposed projects are compatible with CMPP requirements; and

• The proposed costs are complete, reasonable, and cost-effective in relation to proposed projects and tasks.

F. Federal Award Administration Information

1. Notice of Award https://www.fapiis.gov/fapiis/#/home https://www.fapiis.gov/fapiis/#/home

Before accepting the award, the AOR and recipient should carefully read the award package.

The award package includes instructions on administering the grant award and the terms and conditions associated with responsibilities under federal awards. Recipients must accept all conditions in this notice as well as any specific terms and conditions in the Notice of Award to receive an award under this program.

FEMA will provide the federal award package to the applicant electronically via FEMA GO.

Award packages include an Award Letter, Summary Award Memo, Agreement Articles, and Obligating Document. An email notification of the award package will be sent through FEMA’s grant application system to the AOR that submitted the application.

Recipients must accept their awards no later than 30 days from the award date. The recipient shall notify FEMA of its intent to accept and proceed with work under the award through the FEMA GO system.

Funds will remain on hold until the recipient accepts the award through the FEMA GO system and all other conditions of the award have been satisfied or until the award is otherwise rescinded. Failure to accept a grant award within the specified timeframe may result in a loss of funds.

2. Pass-Through Requirements The National Board is to publish a solicitation for subrecipients within two months of the date FEMA awards the funds to the National Board and shall select subrecipients for funding allocation within five months of the date FEMA awards funds to the National Board.

3. Administrative and National Policy Requirements In addition to the requirements of this section and in this notice, FEMA may place specific terms and conditions on individual awards in accordance with 2 C.F.R. Part 200.

a. DHS Standard Terms and Conditions

All successful applicants for DHS grant and cooperative agreements are required to comply with DHS Standard Terms and Conditions, which are available online at DHS Standard Terms and Conditions.

The applicable DHS Standard Terms and Conditions will be those in effect at the time the award was made. What terms and conditions will apply for the award will be clearly stated in the award package at the time of award.

b. Ensuring the Protection of Civil Rights

As the Nation works towards achieving the National Preparedness Goal, it is important to continue to protect the civil rights of individuals. Recipients and subrecipients must carry out their programs and activities, including those related to the building, sustainment, and delivery of core…