CM25265001 MR LTC Questionnaire.docx

DEFENSE LOGISTICS AGENCY

DLA LAND and MARITIME

POST OFFICE BOX 3990

COLUMBUS, OH 43218–3990

IN REPLY

REFER TO

Brandy.Warner@dla.mil Date: October 15, 2025

Strategic Acquisition Programs Directorate (SAPD) Long Term Contract Market Research Questionnaire

DLA Land and Maritime is considering a solicitation and subsequent Award of an Indefinite Quantity Contract (IQC or LTC) for the items listed the attached spreadsheet. As a potential supplier of this (these) item (s), we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation.

Request that you return the survey and spreadsheet within 5 business days of receipt. We sincerely appreciate your time.

Company Name: , Cage Code: Phone: Email, Name/Signature:

I. GENERAL QUESTIONS:

1. Please check your company’s size and status:

a. |_| Large or |_| Small Business

b. How are you classified by the Small Business Administration (SBA)? E.g., 8(a), HUBZone, Woman-Owned, Veteran-Owned, etc.

Please specify:

II. LONG TERM CONTRACT RELATED QUESTIONS:

1. Is a three-year base period with single option years thereafter agreeable? |_| Yes |_| No

a. If no, please explain.

b. Indicate “ideal” or preferred base period.

|_| 1 |_| 2 |_| 3 |_| 4 |_| 5 |_| No preference (e.g. Number of Base Years does not affect Price)

c. The Government is considering a three-year base period with two one-year option periods.

a. Would the Government realize a cost savings if using a three-year base period? |_| Yes |_| No

i. How many years is your ideal base period?

|_| 1 |_| 2 |_| 3 |_| 4 |_| 5 |_| Number of Years does not affect price

ii. If Base Period is more than one year, would you be able to hold pricing steady for the entire period or would you require an annual price adjustment:

|_| Yes – I can hold my prices for the Base Period |_| No – I would require an annual price adjustment

b. How many option periods (assuming one-year in length) would you quote with a three-year base period?

|_| 1 |_| 2 |_| None

c. How many option periods would you accept with 1- or 2-year base period? |_| 1 |_| 2 |_| 3 |_| 4 |_| (the total contract length cannot exceed five years)

d. Would you prefer to have the pricing to be adjusted for the subsequent periods by a Fixed Price Annual Adjustment or using an Economic Price Adjustment (EPA) based on the Producer Price Index (PPI)?

|_| Annual Price Adjustment |_| Economic Price Adjustment (EPA)

e. If yes to EPA, do you have a recommended index that is applicable to these items? If so, please provide the index and please provide an explanation as to why you feel it’s a good fit.

f. What components/raw materials are the primary drivers in the pricing of these items (i.e. steel, rubber, oil, plastics, etc.)?

III. COST OR PRICING DATA OR INFORMATION OTHER THAN COST OR PRICING DATA:

* The following pertain to the requirement for certified Cost or Pricing Data or Information Other Than Cost or Pricing Data. For contracts estimated over $2,000,000*, certified Cost or Pricing Data “may” be required. Contractors are greatly encouraged to view the sample format found at http://www.dcaa.mil to understand the in-depth information required for submission.

1. Do you fully understand the requirements for Certified Cost or Pricing Data or Information Other Than Cost or Pricing Data and are willing and able to provide such requirements? |_| Yes |_| No

a. Have you provided Certified Cost or Pricing Data to DLA in the past? |_| Yes |_| No

i. If yes, please provide the most recent contract number or audit number for which you submitted this information: Contract Number and/or Audit Number

ii. Would you be able to provide data from your subcontractors if needed? |_| Yes |_| No

2. If you are a dealer, will you be able to obtain Cost or Pricing Data from the actual manufacturer? |_| Yes |_| No

IV. COMMERCIAL QUESTIONS:

* It is the Contracting Officer’s authority to determine an item(s) commercial or not and if the commercial price(s) are Fair and Reasonable. This is usually accomplished through proof that commercial market forces have driven the setting of the commercial price.

Are any of these items Commercial Items per FAR 2.101(b)? |_| Yes |_| No

If Yes, Explain:

1. If yes, is your company willing and able to provide evidence of commercial sales and support needed to verify price reasonableness? |_| Yes**Submit documentation with market research response. |_| No **Documentation that would potentially help support your commerciality claim may include but is not limited to:

1. Published Catalogs/Price Lists

2. Un-Redacted Commercial sales history (e.g. Invoices showing sales to companies outside of Federal, State or Local Government, etc.). The importance of provided un-redacted invoices is to assist in proving the item(s) have been sold commercially at like prices and for like quantities.

3. Complete set of Drawings. You may mark your drawings as “Proprietary and Confidential” as the Government will only use them for determination of Price Reasonableness.

4. Proof of availability or announcement of the Commercial Item to the general public. Provide websites.

2. Are items for sale on General Services Administration (GSA) Advantage?

|_| Yes Provide Contract Number(s): ______________________________________

|_| No

V. CONSOLIDATION QUESTION:

1. The Government intends to consolidate the requirements (NSNs) into a single solicitation. NSNs will still be evaluated on an all or none basis per NSN which allows contractors to quote on only the NSNs that are applicable to their company. The Government sees consolidating the NSNs as an advantage to contractors because vendors reduce duplicate efforts and thereby lower administrative costs associated with quoting on multiple solicitations over the same period. Multiple NSNs can be awarded on a single contract and requirements will source automatically to the proposed LTC using DLA's automated procurement system, which will generate delivery orders against the contract. Another proposed advantage is that vendors are able to reduce material costs for items on a LTC by using long term production planning, which could allow buying raw materials or finished materials in bulk. The Government would like to ask if you as the vendor agree consolidating NSNs would be an advantage or if you believe it is a disadvantage. If you think this would be a disadvantage, please explain why.

|_| ADVANTAGE

|_| DISADVANTAGE - Explanation

VII. ADDITIONAL INFORMATION/INPUT:

It is always the Defense Logistics Agency’s intent to produce contracts that are advantageous to both the Warfighter and the Contractor. This is best achieved through open lines of communication and informative feedback. Please provide any additional information that you feel may be of assistance in building our Acquisition Strategy and possible Solicitation development.

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