CL20357003 (APV) Market Research LTC Questionnaire.docx

DEFENSE LOGISTICS AGENCY

DLA LAND and MARITIME

POST OFFICE BOX 3990

COLUMBUS, OH 43218–3990

CL20357003 (Brandy Warner) Feb 4, 2021 Strategic Acquisition Programs Directorate (SAPD) Long Term Contract Market Research Questionnaire

DLA Land and Maritime is considering a solicitation and subsequent Award of an Indefinite Quantity Contract to replace Automotive Prime Vendor contract SPE7MX-17-D-0080, scheduled to expire in April 2022. The supplies to be covered by this acquisition are 1) non-stocked, low demand NSNs and 2) non-NSN replacement parts purchased in accordance with CAGE code and part number. The Government’s intent is to purchase the Prime Vendor’s expertise to provide logistic support to military customers by locating and providing replacement parts, primarily from the commercial marketplace, as well as providing technical assistance to the customer in identifying available parts. Provided part numbers are merely furnished to assist in item identification and shall not be construed as relieving the Prime Vendor of the responsibility to cross-reference and perform research for the purpose of furnishing an authorized part.

The draft Statement of Work is included for your comment/feedback.

As a potential supplier, we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation. Should any of the survey questions not apply, please indicate “N/A” (not applicable) as a response. Feel free to contact the sender of this survey if you have any questions.

Request that you return the survey within seven (7) calendar days of receipt. We sincerely appreciate your time, and thank you for providing this information.

REQUIREMENTS:

The acquisition will require a contractor with an integrated information infrastructure and supply chain management experience to perform in the following areas:

1. Receipt of orders

2. Commercial distribution systems

3. Single point of contact for the customer

4. Customer service and technical support/technical assistance to customers in areas such as part number identification, clarification of requirement, item description, obsolete item solutions, support needed prior to or after requisition is received

5. Purchase or establish a long-term arrangement with suppliers for CAGE and part number items and low demand non-stocked items

6. Financial management – provide invoices and payment receipts

7. Information Technology (IT) infrastructure to implement EDI transactions

SCOPE/VOLUME:

The numbers below are only estimates and are subject to change at any time:

1. Current estimated number of part number items: Potential >25,000

3. OEMs/CAGEs: 1,200+

Company Name: , Cage Code: Phone: Email, Name & Signature:

I. GENERAL QUESTIONS:

1. Please check your companies’ size and status:

a. Are you a: |_| Manufacturer or |_| Distributor/Dealer

b. |_| Large or |_| Small Business

c. Approx. how many employees do you currently have?

d. How are you classified by the Small Business Administration (SBA)?

· |_| 8(a) Program

· |_| Small Disadvantaged Business (SDB)

· |_| Woman Owned Small Business (WOSB)

· |_| Economically disadvantaged women-owned small business (EDWOSB)

· |_| Veteran Owned Small Business (VOSB)

· |_| Service Disabled Veteran Owned Small Business (SDVOSB)

· |_| HUBZone Small Business

II. LONG TERM CONTRACT RELATED QUESTIONS:

1. Is your company interested in pursuing a Long-Term Contract for any or all of these items? |_| Yes |_| No

a. If no, please explain.

2. Is a three-year base period with single option years thereafter agreeable? |_| Yes |_| No

a. If no, please explain.

b. Does your company have an “ideal” or preferred base period?

|_| 1 |_| 2 |_| 3 |_| No preference (e.g. Number of Base Years does not affect Price)

3. How many option periods (assuming one-year in length) would you quote with a three-year base period?

a. |_| 1 |_| 2

III. COMMERCIAL/GOVERNMENT BUSINESS PRACTICES:

1. What type of items and/or services do you supply commercially and/or to the Government?

2. Do you have a price list for these items? |_| Yes |_| No

3. What type of inventory do you normally carry?

4. Where is your inventory located?

5. What percentage of sales is to the Government vs. commercial customers?

6. Do you currently have a commercial distribution network? |_| Yes |_| No

7. How frequently do you re-supply your commercial distribution system?

8. Explain your return policy for non-conforming material.

9. What is your standard warranty policy for commercial items?

10. What is the standard length of your warranties?

11. Do you currently perform a complete supply chain management operation for the commercial sector as described above?

12. Describe your current purchasing/contracting department. How many contracts/agreements for supplies do you manage and what volume of supplies do you provide?

13. Describe your experience with parts obsolescence.

14. Provide the estimated quantity of the items, over the last year, delivered directly to DoD customers and the quantity of items delivered to DoD/DLA warehouses.

IV. COST OR PRICING DATA OR INFORMATION OTHER THAN COST OR PRICING DATA:

* The following pertain to the requirement for certified Cost or Pricing Data or Information Other Than Cost or Pricing Data. For contracts estimated over $2,000,000*, certified Cost or Pricing Data “may” be required. Contractors are greatly encouraged to view the sample format found at http://www.dcaa.mil to understand the in depth information required for submission.

1. Do you fully understand the requirements for Certified Cost or Pricing Data or Information Other Than Cost or Pricing Data and are willing and able to provide such requirements? |_| Yes |_| No

2. Have you provided Certified Cost or Pricing Data to DLA in the past? |_| Yes |_| No

a. If yes, please provide the most recent contract number or audit number for which you submitted this information: Contract Number and/or Audit Number

V. COMMERCIAL QUESTIONS:

The majority of the items included on this solicitation support the following weapon system platforms:

Weapon System

Heavy Expanded Mobility Tactical Truck (HEMTT)

Abrams M-1 Tank

Truck, M-915 Series, M-916A1 (LET)

Vehicle, Small Unit Support M-973

Bradley Fighting Vehicle Systems (BFVS)

MRAP - All Terrain Vehicle (M-ATV)

1. Do you consider these weapon systems to be similar to commercial systems? If so, please provide the similar systems and an explanation on how they are similar to the military systems on this project. Please also provide an explanation on how the commercial and military systems are different.

2. Is your company willing and able to provide evidence of commercial sales and support needed to verify price reasonableness in the event items are determined commercial? |_| Yes |_| No Documentation that would potentially help support your commerciality claim may include but is not limited to:

1. Published Catalogs/Price Lists

2. Un-Redacted Commercial sales history (e.g. Invoices showing sales to companies outside of Federal, State or Local Government, etc). The importance of provided un-redacted invoices is to assist in proving the item(s) have been sold commercially at like prices and for like quantities.

3. Complete set of Drawings. You may mark your drawings as “Proprietary and Confidential” as the Government will only use them for determination of Price Reasonableness.

4. Proof of availability or announcement of the Commercial Item to the general public

VII. DELIVERY QUESTIONS:

1. The items being procured will provide for Customer Direct shipments and the Government’s required delivery on the current APVW contract is 60 days. Please provide the following information to determine the appropriate delivery requirement for the new solicitation.

b. Balancing cost, what are reasonable delivery times for CONUS and OCONUS to the end user/customer, considering costs of storage and shipment or any other major cost drivers?

e. Identify the performance metrics that would provide effective performance measurements in a requirement of this type?

f. Prime vendor performance may be measured by On Time Delivery Rate (OTD) metric. For the OTD rate metric, delivery will be based on date of award/order and not on receipt of award/order. The minimum required OTD performance on the current contract is 90% and timely delivery of each order is required. Is this feasible? Considering the cost, what is a reasonable on-time delivery rate for the delivery times addressed above?

g. As opposed to an on-time delivery rate, we consider a fill rate of 100% a mandatory requirement. Is this feasible?

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