Chapel Retreat BPA_SOW.pdf

STATEMENT OF WORK (SOW)

Generic Retreat BPA

1. General Requirements: The contractor will provide accommodations for up to five (5) retreats per fiscal year for the Ellsworth Air Force Base Chapel. Accommodations will include lodging, one (1) conference room, five (5) meals, complimentary and wireless internet access in room and public places, and complimentary on-site parking.

1.1. Available rooms for up to 50 personnel.

1.1.1. For “single Airman retreat”, must have 20 rooms with two separate beds, and two rooms with either one queen or one king size bed.

1.1.2. For “couple’s Airman retreat”, must have 22 rooms with either two queen size beds (no twin or full size), or one queen, or one king per room.

2. Lodging: Two nights for retreat.

3. Parking: Complimentary parking to accommodate up to 20 POVs.

4. Food: The vendor shall provide the following meals:

4.1. Day one: dinner.

4.2. Day two: breakfast, lunch, dinner.

4.3. Day three: breakfast

4.4. Food vouchers to restaurants located within 5 minutes of walking distance are authorized.

4.5. Airmen in attendance will need different meal options due to religious/spiritual diet requirements and health concerns such as allergies. Therefore, all meals must include a variety of options and food items must be clearly labeled.

5. Conference Rooms: During the retreat, the vendor shall provide one (1) conference room for training (conference room may double as eating area, but does not need to). The conference room must safely accommodate up to 50 including any required COVID social distancing. The conference room shall be furnished with the appropriate number of chairs and tables as well as a podium. The conference room shall have air-conditioning and heating capability for climate control. The room shall be appropriately set for both training and meals. The room shall accommodate a total of 50 adults. Bathrooms for all must be available on site in the same or immediately adjacent buildings.

6. The total proposed price shall be an all-inclusive and itemized rate as determined within BPA (includes any incidental charges, i.e. conference fees, surcharges, etc).

The quantities and charges shall not exceed what is authorized and specified in the BPA.

7. Contractor qualifications and specifications:

7.1. For Couple’s retreats the vendor shall be located no further than 100 miles from Ellsworth AFB.

7.2. For Single’s retreat the vendor shall be located no further than 500 miles from Ellsworth

AFB.

7.3. The retreat includes lodging, food, conference space, and audio/visual equipment. Note:

lodging is two nights for the retreat. There must be local access to hiking or nature walks without requiring retreat participants to drive. The vendor must meet or exceed services and facility requirements listed in this solicitation on premises.

8. PERFORMANCE OF SERVICE DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY. IAW DFARS 237.76 and aforementioned Air Force implementation, unless otherwise directed by an authorized government representative, it is determined that services as identified in this SOW are NOT essential for performance during a crisis.