AMD01_CG286-18.pdf

AMENDMENT OF SOLICITATION/ MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 1

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

AMD01 05/24/2018

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

FEDERAL PRISON INDUSTRIES, UNICOR

400 FIRST STREET, N.W.

WASHINGTON, DC 20534

ATTN: Kimberly Schwinn, Contract Specialist

SEE BLOCK 6.

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, State and Zip Code) (x) 9A. AMENDMENT OF SOLICITATION NO.

CG286-18 ⊠

9B. DATED (SEE ITEM 11)

05/14/2018

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENT OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and the date specified for receipt of Offers XX _ is extended, __ is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, Appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103 (b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF :

D. OTHER (Specify type of modification and authority)

E. IMPORTANT : Contractor __ is not, ⊠ is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The solicitation identified in block 9 A is hereby amended as followed:

Questions and answers are provided. Pages 1 - 10

This solicitation is extended; the new closing date for this solicitation is Monday, June 4, 2018 at 2:00 PM EST.

As provided, all other terms and conditions remain unchanged.

A signed copy of this solicitation must be included with your proposal.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Kimberly Schwinn, Contract Specialist

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

___________________________________________ BY _________________________________________ 05/24/2018 (Signature of the person authorized to sign) (Signature of contracting officer)

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

30-105

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR(48 CFR) 53.243

1. The objectives section of the SOW indicates that it is not expected that one individual would have all of the qualifications. The SOW is for multiple respondents. Do you allow for teaming agreements? YES, teaming agreements are allowed.

2. The SOW also states:

The areas where contract staffing are needed are business process monitoring and optimization, Enterprise Resource Planning configuration, SAP Basis administration and Active Directory configuration and administration. All of these areas require specific knowledge of FPI business processes and/or the FPI IT environment, including knowledge of operations of the SAP system in a corrections environment. Our firm only has private industry experience with respect to SAP. That knowledge is transferable;

however, since you are asking for specific knowledge of FPI processes do you have procedural documentation that you would be willing/able to share with a contractor so that they may familiarize themselves with your business processes? Not at this time.

UNICOR had a solicitation out for the implementation of SAP. This requirement is in support of that contract.

3. In the first paragraph of the submission requirements, its states that Three Business management Questionnaires of recent and relevant contracts for the same or similar items be part of the proposal package. This will be my first attempt at contracting with the government, so I am not sure how to handle this portion of the package. Should I download a Blank questionnaire and note it there, put a memo in the package to the same effect, or something else entirely? Note it on the Business Management Questionnaire. Non relevant government work can still be included on the BMQ.

4. Is there any incumbent for this project or is this for a new project? No incumbent, new project.

5. If there was an incumbent, can you please let us know the name of incumbent, their hourly rate and historical spend? N/A

6. Is budget allocated for this contract? If yes, can you please let us know the same? There is an independent government estimate, which will not be shared.

7. On Page 7, it is stated: "Multiple awards are expected." Can the Government confirm that it intends on awarding contracts to multiple companies? If that is the case, does the Government intend on competitively awarding positions among the awardees after contract award? Or, will the Government determine during the contract evaluation process which companies receive each position based on resumes received? During evaluation USG will determine which companies will receive each positions based on the evaluation criteria.

8. Are offerors required to submit resumes for every position in order to be compliant? Or, can an offeror submit qualified resumes only for those positions in which we are bidding on? We recommend the later in order to increase competition in a multiple-award environment. Resumes are required for the Name of the individual for each position applied for.

9. On Page 4, it is stated: "FPI requires contract staff to assist in the increase in workload of maintaining current operations while performing a system upgrade". The position descriptions indicate that FPI experience is required. If the purpose of this contract is to augment the current staff during the upgrade project, the requirement to have prior FPI experience seems to limit the Governments options on available staff to support them during this critical time, and also significantly reduces competition. We understand it is critical to have resources who have expertise with the FPI SAP ERP technical and business landscape, but we assume those resources are already on your staff (through Government staff and your current supporting Contractors). If the purpose of the contract is to add temporary SAP staff during the upgrade process, as it is stated in the RFP, we respectfully suggest the Government consider permitting Offerors to propose similarly qualified SAP resources with experience with same SAP modules and technical stack used at FPI, but without the requirement for specific FPI experience. This will greatly increase the Governments options for SAP resources available to support this effort, and will also likely decrease cost as well because offerors are sourcing from a larger resource pool. FPI’s Business processes are unique to any other government agencies due to the nature of the work that FPI does and their mission. It is important to have some knowledge to assist the implantation team.

10. Who is the incumbent? No incumbent, new project.

11. Regarding the submission requirements page 20 of 20 states that "three Business Management Questionnaires of recent and relevant contracts for the same or similar items for past performance evaluation." Is this a must? And if we do not have the past performance then are we going to get disqualified? Fill out one Business Management Questionnaire – state that you have no past performance for evaluation. You will not be disqualified- no past performance is rated as neutral.

NEITHER UNFAVORABLY NOR FAVORABLY - (None) No record exists or sources of information are roughly divided over the quality of the offerors performance. The offeror has no record of criminal conduct, civil fraud, negligence, or the record is old. In the case of an offeror with respect to which there is no information on past contract performance or with respect to which information on past contract performance is not available, the offeror may not be evaluated favorably nor unfavorably on the factor of past performance. These vendors will be evaluated on resume and price only.

12. Regarding page 8 of 20 - Is it a must to meet 2 of the 3 requirements listed below and if we are not able to, are we going to get disqualified? Yes, offer (individuals) must meet qualifications.

Individuals or contractor employees providing services to any Federal Bureau of Prisons facility must have:

1) Legally resided in the United States

2) Worked in the U.S. overseas in a Federal or military capacity; or

3) been a dependent of a Federal or military employee serving overseas.

13. Is local travel expenses covered when travelling to on-site work? Example if I still live in the local community area would I be reimbursed for local travel to meetings in central office? No.

14. Is the hourly rate paid when on travel status? Example if the meeting was in Englewood, would my travel time to the airport and to Englewood be paid at my hourly rate?

Travel time from home duty station to temporary duty station would be paid at the hourly rate.

15. Does the not-to-exceed quantity for the life of contract of 2,080 hours refer to the maximum number of hours expected for all the resources combined or is this the maximum for each resource? Maximum for each resource.

16. Is UNICOR past working experience a requirement for this solicitation?

In the scope section of the RFP (pages 4 to 5), it seems that UNICOR is only looking for offerors that have experience and knowledge of FPI systems, processes, etc. in the areas of Business Process Monitoring and Optimization, ERP, SAP Basis Administration, and Active Directory. FPI’s Business processes are unique to any other government agencies due to the nature of the work that FPI does and their mission. It is important to have some knowledge to assist the implantation team.

17. Are offerors subject to the DOJ Contractor Residency Requirement?

Page 6 of the RFP states that the work performed for this solicitation is on a “Tele-Work” basis and that possible travel to the nearest BOP facility or other BOP facilities is possible. Since working onsite on a BOP facility is a possibility for this solicitation, are offerors required to satisfy the DOJ Contractor Residency Requirements found on page 8 of the solicitation. YES.

18. Are offerors required to meet the INVESTIGATIVE PROCEDURES FOR

CONTRACTORS, CONSULTANTS AND VOLUNTEERS?

The RFP does not state how many days the staff of the winning offeror will work onsite at a BOP facility, only stating that working onsite is a possibility.

As such, are the vendor staff still subject the requirements of INVESTIGATIVE PROCEDURES FOR CONTRACTORS, CONSULTANTS AND VOLUNTEERS as found on pages 8 to 9 of the RFP which covers a period of onsite work equal to or in excess of 30 days (aggregate for multiple purchase orders)? YES

19. On Section 2.0 Scope, all of the Subject Matter Areas require knowledge of the FPI Business Process, Configuration, and Technical Environment. Is there flexibility in knowledge of the FPI system? Is knowledge of any Federal, State or County Corrections or Prison system an acceptable alternative? FPI’s Business processes are unique to any other government agencies due to the nature of the work that FPI does and their mission. It is important to have some knowledge to assist the implantation team.

20. Is there an incumbent for this project? If yes, are they being renewed? No incumbent, new project.

21. Do you require resumes for all the positions required under this contract? Resumes are required for the Name of the individual for each position applied for.

22. I saw that the 3 criterias for evaluation was past performance, price, and resumes. Do you require a technical proposal that outlines our managerial approach, etc. No.

23. When do you anticipate start of this contract? Sometime in June.

24. Is there an incumbent on this contract? If so can you provide contract information? No incumbent, new project.

25. Do you want require resumes for all resources taking on the various tasks to include:

Business, ERP configuration, SAP Basis Admin, and Active Directory? Resumes are required for the Name of the individual for each position applied for.

26. When submitting the pricing, do you want us to base on full time 2080 hours? Fill in the hourly rate for one hour.

27. For “FPI Business Monitoring and Optimization” requirement... typically 'Business process monitoring' config is done in SAP Solution Manager System. But SAP HANA system is mentioned here. As HANA is an in-memory database, is it BW/BI system on

HANA or native HANA or what SAP Business suite is running in HANA. Please provide further details.

The “FPI Business Process Monitoring and Optimization” respondents would be working on identifying business processes and working with the configuration team to implement those processes in the business system whether it is the current SAP system or the future HANA system. The actual configurations in the SAP system would be performed by the ERP/configuration team, not the business process team.

28. Also all these requirements are generally referring to SAP ERP system. Is the project environment only have ECC system or it has other system landscape like PI, EP, SRM, CRM, S/4 HANA, MDM, etc

FPI uses the following modules in the current SAP system: SD, PP, FI/CO, MM, HCM, DC, AA, CCA and PCA. The HANA configuration is expected to mirror the current modules.

29. Reference Page 3, Item No’s 00001 - 00004: Do these 10 personnel positions have to be current “employees" of the Prime / Awardee? Yes.

30. Reference Page 3, Section B: Are resume’s for the 10 personnel positions due by 5/29/2018 with the quote package? Resumes must be provided for any position that is applied for.

31. What is the relation of these resources in reference to the S/4 HANA project? Are they backfill for current UNICOR resources that will be assigned to the project? Are they Subject Matter Experts that will be used on the upgrade project to define requirements and perform User Acceptance Testing? Or another role?

Expected activities for the FPI Business Process Monitoring and Optimization role will be defining requirements, identify process improvement opportunities, and perform user acceptance testing. The respondents in this role will also perform any other activities to ensure that FPI business processes operating efficiently including quality of master data and other data quality improvement initiatives.

32. Does FPI have a recommendation on the personnel names that they would like to see on this list? Can FPI provide those names and known contact information?

No

33. Can FPI provide a list of past employees that have knowledge in these areas?

FPI will not be releasing that information.

34. What target rate is FPI expecting for these positions? There is an independent government estimate, which will not be shared.

35. Is it possible to restructure the request to be one where the response is to select a company to help FPI staff these positions with a defined not-to-exceed markup percentage on each position? No.

36. Which procedures (Fingerprint check, Urinalysis, Law Enforcement Agency Checks, etc) are required prior to the contract award? All.

37. Are there existing business processes that need to be redefined by the resources requested in the SOW? If so, within which modules? How is the existing business processes documented?

FPI is planning to analyze HANA best practices and compare to current FPI practices and determine if there are any opportunities for improvement.

Improvement opportunities could occur in any of the modules FPI uses. Current FPI business process documentation is inconsistent. Therefore previous knowledge of FPI business processes is a key requirement so that business processes can be documented appropriately.

38. Do you require a technical response? If so, how many pages allowed for the technical response? No.

39. Does the cover page and table of content count towards the page count? The RFP does not state any requirement in regards to a page count.

40. FPI plans to provide a pricing template? No.

41. What is the estimated number of trips that may be required by our staff to a specified location during the pop for ODC?

Six, although this is an estimate and is not binding.

42. What is funding for this SOW for 2018? Does that funded amount include external and internal costs?

There is an independent government estimate, which will not be shared.

43. What is budgeted for this SOW for 2018? Does that budgeted amount include external and internal costs?

The budget information is not for public consumption.

44. What is the target rate range for external services for this SOW?

There is an independent government estimate, which will not be shared.

45. Please provide names of vendors who supported FPI’s SAP applications in the past 2 years?

Following are software and or consulting vendors used:

CardConnect (middleware for credit card processing & tokenization) Kronos (SAP HCM interface) ERP Integrated Solutions (transportation) Symmetry (GRC) DiCentral (mapping ESPS and DEWI for Treasury interface) Readsoft (AP processing) Genesys (IVR) ERP Link (stroring SAP attachments in SharePoint) SAPTECH SOLUTION INC. (ABAP support) Prometheus Consulting Inc. (BW development)

46. How are systems issues documented and tracked for trouble shooting? Is there a shared system or repository? Applicable if technical response required.

System issues are tracked and documented in a helpdesk software system.

Requirements development documents and other documents are anticipated to be in a shared Sharepoint repository.

47. How will business groups engage with the support staff? Will this be via phone call, email, ticketing system, etc? Applicable if technical response required.

It is anticipated that business groups will engage with support staff by using all modern communications methodologies such as email, phone, instant messenger and occasional in-person meetings.

48. Will the configuration resources requested in the SOW is responsible for executing the fixes for the identified system issues? i.e. configuration, RICEFW. If not, who will estimate, build, test, and deploy the fix? Applicable if technical response required.

It is anticipated that FPI will have a functional consultant for the project. Actual execution of fixes will be a combination of the functional consultant, current FPI staff and contract resources and the respondents to this contract. A goal will be to ensure that FPI staff understand the underlying configurations so that they can support the system at the end of the HANA project.

49. Would you consider extending the deadline of the RFP response? Extended, new closing date June 4, 2018.

50. Requirement to have FPI’s environment experience for Business Process Monitoring and Optimization resources is a nice to have or a must have? FPI’s Business processes are unique to any other government agencies due to the nature of the work that FPI does and their mission. It is important to have some knowledge to assist the implantation team.

51. Requirement to have FPI’s experience for Enterprise Resource Planning resources is a nice to have or a must have? FPI’s Business processes are unique to any other government agencies due to the nature of the work that FPI does and their mission.

It is important to have some knowledge to assist the implantation team.

52. What is the current FPI staff’s level of expertise for FPI Business Processes/SAP ECC6.0 solution? This will help in identifying appropriate resources for knowledge transfer/training.

FPI currently has a mix of senior level staff and staff with moderate experience in SAP ECC 6.0. FPI currently does not have any experience in SAP HANA. The key to knowledge transfer will be knowledge of configurations built into the new SAP HANA system.

53. Requirement to have FPI’s experience for SAP Basis Administration role a nice to have or a must have? FPI’s Business processes are unique to any other government agencies due to the nature of the work that FPI does and their mission. It is important to have some knowledge to assist the implantation team.

54. Is the current Active Directory deployment in the Cloud, On-Premise, or a Hybrid?

The current Active Directory environment is on-premise, although FPI is anticipated to be going to a Hybrid environment.

55. Is the Active Directory environment expected to change during this contract? If so, will the contract personnel be assisting with this effort?

The Active Directory will change to a hybrid environment and contract personnel will assist with this effort.

56. Will Active Directory be used for Single Sign On between the existing SAP deployment and the upgraded S/4HANA environment?

Single sign-on will not be used for the existing SAP deployment, but will be used for the upgraded S/4 HANA environment.

57. How many awards are expected for this procurement?

USG is not sure at this time.

58. Please provide job description including number of years’ experience for all job categories.

It is desired to have at least three years experience in the FPI environment in the job categories listed in the SOW.

59. Are all prospective offerors required to propose named candidates against all 10 positions? Or can offerors propose fewer than 10 candidates? No you do not have to propose names for all 10 positions. Names and resumes must be submitted for those positions you would like to be considered for award.

60. Given the upcoming Memorial Day Holiday and to provide the Department of Justice with the maximum number of proposals, we respectfully request that DoJ extend the proposal due date by ten (10) days from 29 MAY 2018 to Friday, 8 JUN 2018.

Extended, new closing date June 4, 2018.

61. What are the position descriptions and the minimum education, certifications, and/or years of experience required for each of the labor categories identified on page 3 of the solicitation (Active Directory, SAP Basis, ERP Personnel, and Business Group Personnel)?

It is desired to have at least three years experience in the FPI environment for the categories described in the solicitation.

62. Are there any incumbents for this effort or portions of thereof? If so, would the Government please provide prospective offerors with the name(s) of any incumbents and the contract number(s)? No incumbent, new project.

63. Page 7 of the solicitation notes that multiple awards are expected. How many awards does the Government intend to make?

USG is not sure at this time.

64. Please provide the name of the incumbent contractor and contract number. No

65. Historically, how many hours have been ordered and delivered against this contract? No historical data, new requirement.

66. In Section B, are the Position # the maximum positions to be bid against each Item No?

Yes.

67. Security – Is a clearance required?

Refer to SOW section 7.0 Security

68. Place of performance – How often is the staff required to be onsite? What is the location of the onsite work?

See answer in question 41. The most likely locations to be onsite are FPI offices in Washington, DC, Englewood, CO and/or Lexington, KY. However, any BOP site with an FPI operation is a possibility.

69. Historically, which SCA positions have been utilized on the incumbent contracts? No

70. Investigative Procedures – Typically what is the timeframe to complete the procedures?

3-9 Months

71. GFP – Does the government intend to provide a laptop for all positions? Refer to page 6 of 20 – 6.0 Government-Furnished Property

72. Instructions for Offerors:

a. How many past performance references are required? Refer to page 20 of 20 Submission Requirements

b. Do we have to provide resumes for all positions? Yes

c. Are past performance, resumes and price the only items required for submission?

SF1449, and any Amendments

d. Are there any page limits? No

QA CG286-18