CCRP LTC RFP - RFI Draft.pdf

DRAFT

SECTION A – SOLICITATION/CONTRACT FORM

A01 - TYPE OF CONTRACT -- INDEFINITE QUANTITY CONTRACT

1. Award under this Request for Proposal (RFP) will result in a Two Year Indefinite

Delivery, Indefinite Quantity Contract, with three option years. Delivery orders will be issued as either Cost-Plus-Fixed-Fee or Firm Fixed Price. Delivery orders will be issued for the repair of items listed on Attachment 1 of this solicitation.

2. In addition to all other terms and conditions of the RFP, offerors are to pay particular attention to the following Clauses containing provisions and instructions for Indefinite

Quantity Contracts:

CLAUSE TITLE

252.216-7006 Ordering

52.216-19 Order Limitation

52.216-22 Indefinite Quantity

3. The authorized ordering activity under the Indefinite Quantity Contracts is the NAVSUP

Weapon Systems Support Mechanicsburg. Prices will be for Repair/Modification of the items specified in Section B hereto, for a period of two years from the Date of Award.

4. The minimum and maximum values that are established for this contract will be in the form of dollars and apply to the entire two year base period of this contract. The minimum and maximum may be applied to any combination and/or quantities of the items listed in Attachment 1 and in any amount in an order. The minimum value is

$500.00 and the maximum value of the base contract is $85,171,000.00.

5. Quantities shown on Attachment 1 are estimates only and are not guaranteed to be ordered by the Government during the term of this contract and are neither minimum nor maximum quantities.

6. All parts necessary to effect the repairs shall be furnished by the contractor and shall be considered to have been included in the estimated cost of repairs.

7. Fixed Fee will be determined on the delivery order level but shall not exceed 10%.

WSSTERMBA00 CONTACT INFORMATION

When a DCMA office is shown on a Contract/Purchase Order, the Administrative Contracting

Officer (ACO) is the primary point of contact and all inquiries shall initially be directed to that office for necessary action.

Inquiries and correspondence directed to the Post Award PCO should be addressed as follows:

Code N742.5 Weapon System LRC WV2

Telephone NA

E-Mail: Hannah.m.forsyth.civ@us.navy.mil

In the event that the listed PCO contact information is no longer valid and a follow-on PCO cannot be identified, contact itimp.wss.fct@navy.mil.

FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than _____1 Each________, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of ___the contract maximum value;

(2) Any order for a combination of items in excess of _the contract maximum value___;

or

(3) A series of orders from the same ordering office within _____365____ days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within ___10__ days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause) mailto:itimp.wss.fct@navy.mil https://www.acquisition.gov/far/52.216-21#FAR_52_216_21

FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the

Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after _____1000 days___.

FAR 52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

(a) Invoicing.

(1) The Government will make payments to the Contractor when requested as work progresses, but (except for small business concerns) not more often than once every 2 weeks, in amounts determined to be allowable by the Contracting Officer in accordance with

Federal Acquisition Regulation (FAR) subpart 31.2 in effect on the date of this contract and the terms of this contract. The Contractor may submit to an authorized representative of the Contracting Officer, in such form and reasonable detail as the representative may require, an invoice or voucher supported by a statement of the claimed allowable cost for performing this contract.

(2) Contract financing payments are not subject to the interest penalty provisions of the

Prompt Payment Act. Interim payments made prior to the final payment under the contract are contract financing payments, except interim payments if this contract contains Alternate I to the clause at 52.232-25.

(3) The designated payment office will make interim payments for contract financing on the __30th___ day after the designated billing office receives a proper payment request. In the event that the Government requires an audit or other review of a specific payment request to https://www.acquisition.gov/far/subpart-31.2#FAR_Subpart_31_2 https://www.acquisition.gov/far/52.232-25#FAR_52_232_25 ensure compliance with the terms and conditions of the contract, the designated payment office is not compelled to make payment by the specified due date.

(b) Reimbursing costs.

(1) For the purpose of reimbursing allowable costs (except as provided in paragraph

(b)(2) of this clause, with respect to pension, deferred profit sharing, and employee stock ownership plan contributions), the term "costs" includes only—

(i) Those recorded costs that, at the time of the request for reimbursement, the

Contractor has paid by cash, check, or other form of actual payment for items or services purchased directly for the contract;

(ii) When the Contractor is not delinquent in paying costs of contract performance in the ordinary course of business, costs incurred, but not necessarily paid, for-

(A) Supplies and services purchased directly for the contract and associated financing payments to subcontractors, provided payments determined due will be made–

(1) In accordance with the terms and conditions of a subcontract or invoice; and

(2) Ordinarily within 30 days of the submission of the Contractor’s payment request to the

Government;

(B) Materials issued from the Contractor’s inventory and placed in the production process for use on the contract;

(C) Direct labor;

(D) Direct travel;

(E) Other direct in-house costs; and

(F) Properly allocable and allowable indirect costs, as shown in the records maintained by the Contractor for purposes of obtaining reimbursement under Government contracts; and

(iii) The amount of financing payments that have been paid by cash, check, or other forms of payment to subcontractors.

(2) Accrued costs of Contractor contributions under employee pension plans shall be excluded until actually paid unless-

(i) The Contractor’s practice is to make contributions to the retirement fund quarterly or more frequently; and

(ii) The contribution does not remain unpaid 30 days after the end of the applicable quarter or shorter payment period (any contribution remaining unpaid shall be excluded from the

Contractor’s indirect costs for payment purposes).

(3) Notwithstanding the audit and adjustment of invoices or vouchers under paragraph (g) of this clause, allowable indirect costs under this contract shall be obtained by applying indirect cost rates established in accordance with paragraph (d) of this clause.

(4) Any statements in specifications or other documents incorporated in this contract by reference designating performance of services or furnishing of materials at the Contractor’s expense or at no cost to the Government shall be disregarded for purposes of cost-reimbursement under this clause.

(c) Small business concerns. A small business concern may receive more frequent payments than every 2 weeks.

(d) Final indirect cost rates.

(1) Final annual indirect cost rates and the appropriate bases shall be established in accordance with subpart 42.7 of the Federal Acquisition Regulation (FAR) in effect for the period covered by the indirect cost rate proposal.

(2)

(i) The Contractor shall submit an adequate final indirect cost rate proposal to the Contracting Officer (or cognizant Federal agency official) and auditor within the 6-month period following the expiration of each of its fiscal years. Reasonable extensions, for exceptional circumstances only, may be requested in writing by the Contractor and granted in writing by the Contracting Officer. The Contractor shall support its proposal with adequate supporting data.

(ii) The proposed rates shall be based on the Contractor’s actual cost experience for that period. The appropriate Government representative and the Contractor shall establish the final indirect cost rates as promptly as practical after receipt of the Contractor’s proposal.

(iii) An adequate indirect cost rate proposal shall include the following data unless otherwise specified by the cognizant Federal agency official:

(A) Summary of all claimed indirect expense rates, including pool, base, and calculated indirect rate.

(B) General and Administrative expenses (final indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts).

(C) Overhead expenses (final indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts) for each final indirect cost pool.

https://www.acquisition.gov/far/subpart-42.7#FAR_Subpart_42_7

(D) Occupancy expenses (intermediate indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts) and expense reallocation to final indirect cost pools.

(E) Claimed allocation bases, by element of cost, used to distribute indirect costs.

(F) Facilities capital cost of money factors computation.

(G) Reconciliation of books of account (i.e., General Ledger) and claimed direct costs by major cost element.

(H) Schedule of direct costs by contract and subcontract and indirect expense applied at claimed rates, as well as a subsidiary schedule of Government participation percentages in each of the allocation base amounts.

(I) Schedule of cumulative direct and indirect costs claimed and billed by contract and subcontract.

(J) Subcontract information. Listing of subcontracts awarded to companies for which the contractor is the prime or upper-tier contractor (include prime and subcontract numbers; subcontract value and award type; amount claimed during the fiscal year; and the subcontractor name, address, and point of contact information).

(K) Summary of each time-and-materials and labor-hour contract information, including labor categories, labor rates, hours, and amounts; direct materials; other direct costs;

and, indirect expense applied at claimed rates.

(L) Reconciliation of total payroll per IRS form 941 to total labor costs distribution.

(M) Listing of decisions/agreements/approvals and description of accounting/organizational changes.

(N) Certificate of final indirect costs (see 52.242-4, Certification of Final Indirect

Costs).

(O) Contract closing information for contracts physically completed in this fiscal year (include contract number, period of performance, contract ceiling amounts, contract fee computations, level of effort, and indicate if the contract is ready to close).

(iv) The following supplemental information is not required to determine if a proposal is adequate, but may be required during the audit process:

(A) Comparative analysis of indirect expense pools detailed by account to prior fiscal year and budgetary data.

https://www.acquisition.gov/far/52.242-4#FAR_52_242_4

(B) General organizational information and limitation on allowability of compensation for certain contractor personnel. See 31.205-6(p). Additional salary reference information is available at https://www.whitehouse.gov/wp-content/uploads/2017/11/ContractorCompensationCapContractsAwardedBeforeJune24.pdf and h ttps://www.whitehouse.gov/wp-content/uploads/2017/11/ContractorCompensationCapContractsAwardedafterJune24.pdf.

(C) Identification of prime contracts under which the contractor performs as a subcontractor.

(D) Description of accounting system (excludes contractors required to submit a

CAS Disclosure Statement or contractors where the description of the accounting system has not changed from the previous year’s submission).

(E) Procedures for identifying and excluding unallowable costs from the costs claimed and billed (excludes contractors where the procedures have not changed from the previous year’s submission).

(F) Certified financial statements and other financial data (e.g., trial balance, compilation, review, etc.).

(G) Management letter from outside CPAs concerning any internal control weaknesses.

(H) Actions that have been and/or will be implemented to correct the weaknesses described in the management letter from subparagraph (G) of this section.

(I) List of all internal audit reports issued since the last disclosure of internal audit reports to the Government.

(J) Annual internal audit plan of scheduled audits to be performed in the fiscal year when the final indirect cost rate submission is made.

(K) Federal and State income tax returns.

(L) Securities and Exchange Commission 10-K annual report.

(M) Minutes from board of directors meetings.

(N) Listing of delay claims and termination claims submitted which contain costs relating to the subject fiscal year.

(O) Contract briefings, which generally include a synopsis of all pertinent contract provisions, such as: contract type, contract amount, product or service(s) to be provided, contract performance period, rate ceilings, advance approval requirements, pre-contract cost allowability limitations, and billing limitations.

https://www.acquisition.gov/far/31.205-6#FAR_31_205_6 https://www.whitehouse.gov/wp-content/uploads/2017/11/ContractorCompensationCapContractsAwardedBeforeJune24.pdf https://www.whitehouse.gov/wp-content/uploads/2017/11/ContractorCompensationCapContractsAwardedBeforeJune24.pdf https://www.whitehouse.gov/wp-content/uploads/2017/11/ContractorCompensationCapContractsAwardedafterJune24.pdf https://www.whitehouse.gov/wp-content/uploads/2017/11/ContractorCompensationCapContractsAwardedafterJune24.pdf https://www.whitehouse.gov/wp-content/uploads/2017/11/ContractorCompensationCapContractsAwardedafterJune24.pdf

(v) The Contractor shall update the billings on all contracts to reflect the final settled rates and update the schedule of cumulative direct and indirect costs claimed and billed, as required in paragraph (d)(2)(iii)(I) of this section, within 60 days after settlement of final indirect cost rates.

(3) The Contractor and the appropriate Government representative shall execute a written understanding setting forth the final indirect cost rates. The understanding shall specify (i) the agreed-upon final annual indirect cost rates, (ii) the bases to which the rates apply, (iii) the periods for which the rates apply, (iv) any specific indirect cost items treated as direct costs in the settlement, and (v) the affected contract and/or subcontract, identifying any with advance agreements or special terms and the applicable rates. The understanding shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. The understanding is incorporated into this contract upon execution.

(4) Failure by the parties to agree on a final annual indirect cost rate shall be a dispute within the meaning of the Disputes clause.

(5) Within 120 days (or longer period if approved in writing by the Contracting Officer) after settlement of the final annual indirect cost rates for all years of a physically complete contract, the Contractor shall submit a completion invoice or voucher to reflect the settled amounts and rates. The completion invoice or voucher shall include settled subcontract amounts and rates. The prime contractor is responsible for settling subcontractor amounts and rates included in the completion invoice or voucher and providing status of subcontractor audits to the contracting officer upon request.

(6)

(i) If the Contractor fails to submit a completion invoice or voucher within the time specified in paragraph (d)(5) of this clause, the Contracting Officer may-

(A) Determine the amounts due to the Contractor under the contract; and

(B) Record this determination in a unilateral modification to the contract.

(ii) This determination constitutes the final decision of the Contracting Officer in accordance with the Disputes clause.

(e) Billing rates. Until final annual indirect cost rates are established for any period, the

Government shall reimburse the Contractor at billing rates established by the Contracting

Officer or by an authorized representative (the cognizant auditor), subject to adjustment when the final rates are established. These billing rates-

(1) Shall be the anticipated final rates; and

(2) May be prospectively or retroactively revised by mutual agreement, at either party’s request, to prevent substantial overpayment or underpayment.

(f) Quick-closeout procedures. Quick-closeout procedures are applicable when the conditions in FAR 42.708(a) are satisfied.

(g) Audit. At any time or times before final payment, the Contracting Officer may have the

Contractor’s invoices or vouchers and statements of cost audited. Any payment may be-

(1) Reduced by amounts found by the Contracting Officer not to constitute allowable costs; or

(2) Adjusted for prior overpayments or underpayments.

(h) Final payment.

(1) Upon approval of a completion invoice or voucher submitted by the Contractor in accordance with paragraph (d)(5) of this clause, and upon the Contractor’s compliance with all terms of this contract, the Government shall promptly pay any balance of allowable costs and that part of the fee (if any) not previously paid.

(2) The Contractor shall pay to the Government any refunds, rebates, credits, or other amounts (including interest, if any) accruing to or received by the Contractor or any assignee under this contract, to the extent that those amounts are properly allocable to costs for which the

Contractor has been reimbursed by the Government. Reasonable expenses incurred by the

Contractor for securing refunds, rebates, credits, or other amounts shall be allowable costs if approved by the Contracting Officer. Before final payment under this contract, the Contractor and each assignee whose assignment is in effect at the time of final payment shall execute and deliver-

(i) An assignment to the Government, in form and substance satisfactory to the Contracting Officer, of refunds, rebates, credits, or other amounts (including interest, if any) properly allocable to costs for which the Contractor has been reimbursed by the Government under this contract; and

(ii) A release discharging the Government, its officers, agents, and employees from all liabilities, obligations, and claims arising out of or under this contract, except-

(A) Specified claims stated in exact amounts, or in estimated amounts when the exact amounts are not known;

(B) Claims (including reasonable incidental expenses) based upon liabilities of the

Contractor to third parties arising out of the performance of this contract; provided, that the claims are not known to the Contractor on the date of the execution of the release, and that the Contractor gives notice of the claims in writing to the Contracting Officer within 6 years following the release date or notice of final payment date, whichever is earlier; and https://www.acquisition.gov/far/42.708#FAR_42_708

(C) Claims for reimbursement of costs, including reasonable incidental expenses, incurred by the Contractor under the patent clauses of this contract, excluding, however, any expenses arising from the Contractor’s indemnification of the Government against patent liability.

FAR 52.216-8 FIXED FEE (JUN 2011)

(a) The Government shall pay the Contractor for performing this contract the fixed fee specified in the Schedule.

(b) Payment of the fixed fee shall be made as specified in the Schedule; provided that the Contracting Officer withholds a reserve not to exceed 15 percent of the total fixed fee or

$100,000, whichever is less, to protect the Government’s interest. The Contracting

Officer shall release 75 percent of all fee withholds under this contract after receipt of an adequate certified final indirect cost rate proposal covering the year of physical completion of this contract, provided the Contractor has satisfied all other contract terms and conditions, including the submission of the final patent and royalty reports, and is not delinquent in submitting final vouchers on prior years’ settlements. The Contracting Officer may release up to

90 percent of the fee withholds under this contract based on the Contractor’s past performance related to the submission and settlement of final indirect cost rate proposals.

SECTION B – SUPPLIES/SERVICES AND PRICES

Cost/Price will not be evaluated for the Contract Award(s) in accordance with FAR

15.304(c)(1)(ii).

This requirement is full and open competition. The Government intends to award contracts to all technically acceptable offerors who are capable of repairing items within the Corporate

Component Repair Program (CCRP), who are determined to be a responsible source, and submit a technically acceptable proposal that conforms to the requirements of this solicitation, and the

Government has no reason to believe that it would be likely to offer other than fair and reasonable pricing at the delivery order level.

The Multiple Award Contract (MAC) resulting from this RFP will be considered complete

(ineligible for issuance of additional delivery orders) when either of the following occur:

1. The ordering period specified in the Contract(s) has expired, OR;

2. The cumulative awards to all awardees under the Multiple Award Contract reach

$85,171,000.00.

The guaranteed minimum for each resultant awardee, will be fulfilled at the time of award by the

Initial Delivery Order and issued to each MAC holder for one (1) of CLIN 0003 in the amount of

$500.00. See Section M for additional details.

SERVICES, MATERIALS, AND PARTS TO BE FURNISHED

(a) The Government may order, in the manner provided elsewhere herein, the following types of effort:

(1) Repair and/or Modification: The contractor shall furnish effort including labor, material, and facilities as may be required to repair and/or modify the ordered quantities of spare repairables assemblies listed in Attachments “A” and “D.” The spare repairable assemblies to be repaired and/or modified under this agreement are set forth by manufacturer's part number in

Attachment 1 and constitute “Government Property” as defined in FAR clause 52.245-1

Government Property. Repair and/or modification of spare repairable assemblies will be accomplished in accordance with the Statement of Work (Section C).

PLACING AND PROCESSING ORDERS

Delivery orders resulting from this contract may be issued as Cost Plus Fixed Fee (CPFF) or

Firm Fixed Price (FFP) at the discretion of the Contracting Officer.

OBLIGATIONS OF CONTRACTOR

(1) The contractor shall, except as specified in paragraph (2) below, immediately proceed with the servicing of the articles covered by the order.

(2) The contractor shall not proceed if:

(i) Any order for Repair and/or Modification which requires an article that the contractor cannot identify by the given part number.

(ii) Any order for Repair and/or Modification which requires an article which has been superseded as the result of engineering change and the contractor is not authorized to proceed in accordance with the clause herein entitled “Design Changes”

(iii) Any FFP order for Repair and/or Modification for which the cost of repair exceeds

80% of the cost of new after Over and Above.

(iv) Any CPFF order for Repair and/or Modification for which the cost of repair exceeds

80% of the cost of new.

(3) Where the contractor is not authorized to proceed, the contractor shall so advise the PCO within five (5) working days after receipt of the order. The contractor shall await instruction from the PCO regarding orders described in (d)(2)(ii) and (iii) above. Such instructions should be issued within five (5) working days, or such additional period as the PCO may require after being advised by the contractor of the circumstances preventing the start of performance. With respect to (i) above, the contractor shall advise the PCO of the specific representation or certification that cannot be made as to an order and reason(s) therefore. In regard to (ii & iii) above, the contractor shall notify the PCO and the cognizant ACO and shall stop work until given further instructions or disposition of the item by NAVSUP WSS.

(4) The contractor shall establish and maintain:

(i) As part of CDRL A001, a summary of all estimated costs incurred applicable to all orders placed pursuant to the terms of this contract.

(ii) The summary records required in (d)(4)(i) above shall be furnished to the Contracting

Officer upon request.

COST REPORTING

1. Cost Monitoring

A. Limitation of Cost. FAR Clause 52.232.20 is incorporated by reference. The notice provisions of the Limitation of Cost clause shall apply to the order level.

B. The contractor shall notify the Contracting Officer and DCMA in writing whenever it has reason to believe that the costs it expects to incur in the next 60 days under any Delivery Order, when added to all costs previously incurred, will exceed 75% of the total estimated cost (as established in the order for that CLIN, in the Delivery Order Schedule or in the Schedule of the contract.) Whenever notice is required, the contractor shall also provide a written estimate of the additional funds required to continue performance and to complete repairs, identifying the specific repairs involved.

C. In addition to the requirements of this Section, as well as the requirements of the Limitation of

Cost clause, the contractor shall advise the Contracting Officer when an item is considered

Beyond Economical Repair (BER) or an “over and above” repair. The specific requirements and procedures for BER and over and above are set forth in the Statement of Work and Contract

Support Documents 407-408.

E. The contractor shall submit a cost report per CDRL A001 for each order under this contract every six months in the format and with the information required by the CDRL. A template report is included as part of CDRL A001. The contractor’s submission shall report the costs on an item basis. Included in this cost information for each serial number will be the part number/item, the contractor shall provide direct costs for in-house repair, direct costs for subcontracted repair, burdens to these direct costs, total cost per item and fee for the item. The reported direct cost will be from the Contractor’s cost collection/tracking systems and databases.

Because of timing differences in cost collections, the cost reported as part of this CDRL represents projected costs at the report dates and may not completely reconcile in total to actual costs incurred. If not already reconciled, at the completion of each Delivery Order, the CDRL will be reconciled with actual costs incurred to the submitted billing vouchers as soon as practicable, but no later than within 30 days after payment of last supplier invoice.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

INTRODUCTION

This acquisition will provide the repair CCRP items for the US Navy. The proposed scope of this action will provide repair coverage for items listed on Attachment 1 as well as any new configurations of these components.

INPUT OF ARTICLES TO BE REPAIRED AND/OR MODIFIED

Articles to be repaired and/or modified under this agreement, as shown on Attachment 1 Items to be Repaired and or Modified, will be shipped at the Government's expense to the Contractor

Facility.

The contractor shall receive for each shipment a list (referencing this agreement number) of the articles included in the shipment.

(a) Upon receipt of such articles, the contractor shall:

(1) Verify that the articles received corresponds with the list of the articles furnished for such shipment; and further verify that the articles received are covered by the applicable

Delivery Order;

(2) Segregate those assets that were improperly sent to the contractor, contact PCO for return shipping instructions, and return improperly sent items to the Government;

(3) Advise the Government PCO if any portion of the required repair is covered under a warranty; or is a result of the furnishing by the contractor of articles that were defective in material and/or workmanship, or otherwise not in conformance with the requirements of the contract under which such articles were originally furnished;

(4) Further advise the Government PCO of the results of the foregoing preliminary inspection, together with a list of the articles and quantities required to be repaired.

SCOPE OF WORK

The scope of this Contract is to perform the repair of the following US Navy National

Stock Numbers (NSN) in accordance with the current Technical Data Packages (TDP) as well as any new versions. The Contractor shall reference and utilize the latest version of the Technical

Data Package (TDP) that is provided on the delivery order level.

ORDER OF PRECEDENCE

In the event of a conflict between the text of this Section (Section C) and the references and/or drawings cited herein, the text of this Section shall take precedence. Nothing in this Section;

however, shall supersede applicable laws and regulations unless a specific exemption has been obtained.

UPDATING SPECIFICATIONS AND STANDARDS

If during the performance of orders under this contract the Contractor believes that the contract contains outdated or different versions of any specifications or standards, the Contractor may request that the order or contract be updated to include the current version of the applicable specification or standard. Updating to a different version of a specification or standard shall not affect the form, fit or function of any deliverable item or increase the cost or price of the item to the government unless specifically agreed to by the Contracting Officer. The Contractor should submit update requests to the Contracting Officer for approval. The Contractor shall perform the orders in accordance with the existing specifications and standards until notified by the

Contracting Officer of the disposition of the request. Any approved alternate or updated specifications and standards will be incorporated into the agreement or orders as applicable.

GUARANTEED MINIMUM

The contractor shall furnish a report that includes cost actuals from the five most recent CCRP repair contracts completed at their facility for any of the items listed on Attachment 1. This report shall include cost actuals, hours, and rates and an overall rate of replacement for the items repaired. This report shall be furnished within 60 days of contract award.

PARTS AND MATERIAL

The Contractor is responsible for supplying all parts and material necessary to perform the required repairs under this Contract unless parts or material are specifically identified on

Attachment 1 as Government Furnished Material (GFM). All parts and material used in performance of this Contract shall be in accordance with the latest approved revision of applicable drawings and specifications. The Contractor shall ensure it has access for the duration of this Contract to updated drawings and specifications for parts and material required for repairs performed under this Contract. Any change to such parts/material drawings or specifications requires Government PCO approval.

All parts and material shall be new in accordance with FAR 52.211-5, Material Requirements, which is incorporated by reference herein. Authorization to use other than new material as defined by FAR 52.211-5 requires written approval from the PCO. In addition, cannibalization of piece parts must be approved by the PCO. Cannibalization of units that have not been inducted is not authorized and requires specific additional approval by the PCO. Cannibalization or swapping, including any actions authorized under paragraphs 1.4, 1.5 and 1.6, shall not render an item BER or BPR.

Written approval from the PCO must be obtained prior to any change to the manufacturing source or manufacturing facility for all parts which require source approval. However, if the

Contractor has been delegated authority in writing by another Navy Command to approve a change in manufacturing source or a manufacturing facility, the Contractor may implement such a change after notifying the PCO, providing a copy of such delegation to the PCO, and receiving acknowledgment of such delegation from the PCO.

Where there has been a change to a manufacturing source, the Contractor shall complete all qualification testing that was required when that item or component was originally qualified.

Any changes in such testing shall be submitted to the Contracting Officer for Government review and approval. Any repairs performed using unapproved changes to such drawings, specifications or manufacturing source or facility are not authorized. The Contractor is not authorized to deliver any items until such testing (including revised testing as properly approved) has been completed and the delivered items are repaired/manufactured in accordance with the qualification requirements package.

The Contractor is not entitled to any equitable adjustment to the contract price or terms based on the Government’s disapproval of a requested change to the drawings, specifications or manufacturing source or facility.

Purchased Material Control and Parts Control. The Contractor shall establish and maintain a system of control over purchased parts and material. Such controls shall, at a minimum, ensure that the parts and material purchased are in compliance with the requirements of this Contract.

Receiving Inspection of Purchased Parts and Material. Purchased parts and material shall be inspected by the Contractor upon receipt at the Contractor’s facility to ensure conformance with all requirements of the applicable drawings and specifications. Alternatively, the Contractor shall submit, prior to contract award, evidence for Government review and approval of a purchased parts and material system which provides for adequate inspection to ensure parts and material conform with all requirements of the applicable drawings and specifications.

Evidence of such inspections shall be maintained by the Contractor or Subcontractor for

Government review at least twelve (12) months following the conclusion of the contract. The inspection report shall, at a minimum, include a record of all dimensional data

(coordinate/positional), material, finish, and processes with appropriate pass/fail criteria, such as certifications, and actual dimensional readings.

INSPECTION PROVISIONS

Government inspection shall be in accordance with FAR 52.246-2, Inspection of Supplies -

Fixed-Price incorporated by reference in Section E, at source by DCMA unless otherwise specified in the Contract/Delivery Order or as authorized by the Administrative Contracting

Officer (ACO) or PCO. Acceptance testing shall be conducted under the surveillance of the

DCMA QAR. These tests shall include all tests necessary to assure that the items repaired conform to the performance required to provide Ready For-Issue material. The DCMA retains the authority to require the Contractor to conduct or reconduct any tests deemed necessary to ensure compliance with the manuals, drawings and specifications applicable to this Contract.

WEB-BASED COMMERCIAL ASSET VISIBILITY (WEBCAV) STATEMENT OF

WORK (SOW)

The CAV Statement of Work (SOW) is located at: https://www.navsup.navy.mil/NAVSUP-

Enterprise/NAVSUP-Weapon-Systems-Support/Provisions-Instructions-and-Contract/; and incorporated herein by reference.

https://www.navsup.navy.mil/NAVSUP-Enterprise/NAVSUP-Weapon-Systems-Support/Provisions-Instructions-and-Contract/ https://www.navsup.navy.mil/NAVSUP-Enterprise/NAVSUP-Weapon-Systems-Support/Provisions-Instructions-and-Contract/

SECTION D – PACKAGING AND MARKING

WSSTERMDZ03 - PRESERVATION, PACKAGING, PACKING AND MARKING

The contractor shall preserve, package, pack and mark all items as cited below. Where specifications or standards are cited herein the latest revision of that specification or standard shall apply.

1. PRESERVATION REQUIREMENTS

a. SYSTEM STOCK SHIPMENTS - The contractor shall preserve all items intended to enter the military distribution system for stock in accordance with the MIL-STD-2073-1, “Standard

Practice for Military Packaging”, Packaging Requirements Code specified in the Schedule.

When a Specialized Preservation Code/Method of Preservation (MOP) (Table J-Ia) is specified, and one or more of the following packaging fields (WM, CUD, CT, UC) value is a 00 (numeric), the Specialized Preservation/MOP procedure and materials takes precedence. Contractors should disregard the LP field and third digit of the PACK field and use the Unit Container Level

(UCL) to identify the level of packing protection the unit container meets for packing requirements. When HM = D, the item is regulated in accordance with Title 49 Code of Federal

Regulations (CFR); when HM = N the item is not regulated for transportation.

1) When a specified packaging material has an associated Qualified Products List (QPL), the contractor shall use only packaging materials produced by a manufacturer listed on the applicable QPL. Barrier materials that have QPLs are MIL-PRF-131, MIL-PRF-81705, MIL-

PRF-22191, MIL-PRF-3420 and MIL-PRF-22019. Sources for QPL material can be obtained from the Qualified Products Database at http://qpldocs.dla.mil/.

b. IMMEDIATE USE/INSTALLATION AND PART NUMBER BUY SHIPMENTS –

Government PCO or ACO approval is required to use the packaging standards outlined in this paragraph. Any national stock numbered (NSN) item required for immediate use (used or consumed within 7 days of receipt) or direct installation, or part numbered item (authority granted to ship without NSN) shall be preserved and packed in accordance with ASTM D3951, “Standard Practice for Commercial Packaging”, for all shipments to a Continental United States

(CONUS) government activity or contractor-owned facility. All material destined for overseas shipment (OCONUS) shall be preserved in accordance with MIL-STD-2073-1.

c. GOVERNMENT-OWNED MATERIAL – In the event that the contract expires, is terminated, or completed, and Government-owned material is to be returned to the supply http://qpldocs.dla.mil/ system, the contractor shall preserve and package this material in accordance with the requirements of paragraph 1.a.

2. PROTECTION FROM DEGRADATION DUE TO ELECTROSTATIC

(ES)/ELECTROMAGNETIC (EM) FORCES

a. When ASTM D3951 is authorized for packaging and the item is considered ESD

Sensitive (ESDS), protection shall be in accordance with ANSI/ESD S20.20-2014, “For the

Development of an ESD Control Program for – Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).”

b. When MIL-STD-2073-1 is specified and the preservation method code (PMT) in the solicitation does not specify ESD/EM protection (PMT = GX) and the contractor’s proposed item of supply is subject to degradation from ES/EM forces, contractors shall provide recommended packaging data with their proposals/quotes.

3. PACKING REQUIREMENTS – The contractor shall pack as follows:

Domestic Shipments (CONUS): Level B

Overseas Shipments (OCONUS) (including Navy ships at sea):

Via air, FPO, APO Level B

Via freight forwarder Level B

Via surface Level A

Exterior shipping containers for Packing Levels A and B are listed in MIL-STD-2073-1, Appendix C, Table C.II. Long-life reusable containers and wood containers are shipping containers which do not require overpacking for shipment.

4. MARKING REQUIREMENTS - All unit, intermediate and shipping containers shall be marked in accordance with MIL-STD-129. In addition, the following specific requirements apply:

a. ADDITIONAL MARKING FOR SPARES ONLY – Each MIL-STD-129 label shall also include the following:

1) Procurement Instrument Identifier (PIID) – the 13-digit contract order number,

2) Contract Line Item Number (CLIN) – the 4-digit individual line item number (e.g.

0001, 0002, etc.), and

3) SubCLIN – the 6-digit sub line item number (e.g. 0001AA, 0001AB, 0002AA, 0002AB, etc.).

b. DEPOT LEVEL REPAIRABLE (DLR) LABELS

1) Items identified with a Cognizance (COG) Code of either “7” or an even number preceding the NSN, excluding 6A, 6H and 6X COGs (e.g. 7RH 5826-014289999), are defined as Depot Level Repairable (DLR) items. DLR items require that a DLR label be placed on the outside of the unit, intermediate and shipping containers as close to the bar code label as possible.

2) Labels are available via the Naval Forms Online website:

https://forms.documentservices.dla.mil/order/. The website will advise the procedures for ordering and establishing an account.

3) NAVSUP WSS authorizes contractors to create and print their own DLR labels.

Labels shall follow the standard size and font options listed in below chart. Text shall be in all upper case letters of the same style font. The label used shall be sized proportionate to the size of the container. Labels shall be horizontally printed and consist of yellow “DLR” text font on a solid blue background. Labels shall meet requirements of MIL-STD-129 section 4.2.2. Labels shall be of a water-resistant grade of paper, film, or plastic, coated on one side with water-insoluble, permanent type adhesive. The adhesive shall adhere to metal, plastic, aluminum or fiberboard surfaces under high and low temperatures. Labels shall have a finish suitable for printing and writing on with ink without feathering or spreading, be capable of withstanding normal handling and storage conditions, and remain securely in position. Application specific performance criteria and durability requirements to ensure functionality in various climatic environments should be tailored, if required, using MIL-PRF-61002. MIL-PRF-61002 can be used as an acquisition tool when labels presently being used are not performing satisfactorily or when new conditions or applications require special label stock for those particular situations.

NSN DESCRIPTION QUANTITY

PER UNIT

PACKAGE

APPLICATION FORM

NUMBER

0108LF5055300 DLR Label 100 Unit NAVSUP 1397-1 https://forms.documentservices.dla.mil/order/

2 in. x 3 in. Container

0108LF5055000 DLR Label

3 in. x 5 in.

100 Intermediate /

Shipping

Container

NAVSUP 1397

c. SPECIAL MATERIAL IDENTIFICATION CODE (SMIC) FOR NAVSUP WSS

MARITIME REQUIREMENTS ONLY

1) Certain Program-related items are identified by a two-position SMIC, which appears as a suffix to the NSN (e.g. 1H 4730 009001317 L1), and require special markings. Containers shall be marked with letters, maximum two inches high on two (2) sides and two (2) ends as follows:

SMIC MARKINGS COLOR TYPE CONTAINER

L1 LEVEL 1 RED Unit, intermediate and shipping (size permitting)

S1 SURFACE

LEVEL 1

RED Unit, intermediate and shipping (size permitting)

D4/D5/D7 DSS-SOC RED Unit, intermediate and shipping (size permitting)

C1 * LEVEL 1 SPECIAL

CLEAN O2-N2

GREEN Unit, intermediate and shipping

CP/VG * SPECIAL CLEAN

O2-N2

GREEN Unit, intermediate and shipping

D0/D6/D8 * DSS-SOC SPECIAL

CLEAN O2-N2

GREEN Unit, intermediate and shipping

VU FBW SFCC VU BLUE Unit, intermediate and shipping (size permitting)

SW FBW SFCC SW BLUE Unit, intermediate and shipping (size permitting)

Q3/Q5 Q3 or Q5 RED Unit, intermediate and shipping

* denotes Oxygen Clean requirements in accordance with MIL-STD-1330 “Precision

Cleaning and Testing of

Shipboard Oxygen, Helium, Helium-Oxygen, Nitrogen, and Hydrogen Systems.”

5. PALLETIZATION. Palletization of shipments shall be accomplished in accordance with

MIL-STD-147 “DOD Standard Practice: Palletized Unit Loads.” Failure to meet these palletization/packaging requirements and measures, without a written waiver from the PCO or

ACO, may result in charges back to the contractor for repalletization and/or repackaging of items. Pallets shall conform to the requirements of American National Standards Institute, Material Handling-MH1-2016, Pallets, Slip Sheets, and Other Bases for Unit Loads. MH1-2016 may be obtained at the following website: http://www.mhi.org.

a. General Purpose Unit Loads - When shipping directly to a Navy afloat unit, pallets meeting MH1-2016, Part No. MH1/9-02SW4048 or MH1/9-10BW4048 for unit loads under

1,500 pounds and MH1/9-03SW4048 for unit loads over 1,500 pounds shall be used.

b. Hazardous Material Unit Loads - Unless otherwise specified in the contract or purchase order hazardous material containers, except cylinders and 55 gallon drums, shall be palletized utilizing MH1-2016 Part No. MH1/9-07SW4848 pallets.

c. Use of nonstandard commercial pallets is prohibited.

6. WOOD PACKAGING MATERIAL (WPM). All shipments destined to the DOD must be treated and marked in accordance with the International Standards for Phytosanitary Measures

Guidelines for Regulating Wood Packaging Material in International Trade (ISPM 15) for

OCONUS shipments.

a. For all WPM furnished under this contract the contractor shall ensure the American

Lumber Standards Committee (ALSC) approved mark is applied to every shipment regardless of destination.

b. Failure to comply with the requirements of ISPM 15 may result in refusal, destruction or treatment of WPM at the point of receipt and the associated costs charged back to the contractor.

7. NAVY SHELF-LIFE PROGRAM. Navy shelf-life requirements are listed under the item description in a 3-digit alpha/numeric code. Position one (1) is the DOD shelf-life code, defining the type of shelf-life for an item (Type I, non-extendible or Type II, extendible), and the number https://www.ippc.int/en/publications/640/ of months an item can remain ready for issue in a Navy specified package. Positions two (2) and three (3) combined form the Navy-unique shelf-life action codes used by storage activities, and do not impose any requirements on the contractor. The contractor shall use the applicable shelf-life paragraphs and table in MIL-STD-129 to apply either Type I or Type II shelf-life markings to an item's unit, intermediate and shipping containers. Contractors will ensure that at least eighty-five percent (85%) of the Navy shelf-life requirement is remaining when received by the first government activity.

8. REUSABLE NSN CONTAINERS. An item that has an NSN assigned in the “Container

NSN” field (e.g . 8145 012622982) requires shipment in a reusable shipping and storage container.

a. REUSABLE CONTAINERS FOR NAVSUP WSS, MARITIME REQUIREMENTS -

Reusable NSN containers for maritime material (designated by a COG Code of “7E”, “7G” and

“7H”) shall be provided as contractor-furnished material (CFM).

b. REUSABLE CONTAINERS FOR NAVSUP WSS, AVIATION REQUIREMENTS -

Reusable NSN containers (excluding fiberboard and most wood) for aviation material

(designated by a COG Code of “7R”, “6K” or “0R”) shall be provided as government-furnished material (GFM). Fast pack containers will not be provided as GFM. To obtain GFM reusable containers, the contractor must request via email NAVSUPCRF.fct@navy.mil at least 90 days prior to the anticipated shipping date, 30 days prior for repair contracts. If the Navy’s Container

Management Area (CMA) informs the contractor that containers are unavailable, the following alternate packaging requirements apply. The unavailability of reusable containers shall not be an excusable delivery delay.

ALTERNATE PACKAGING REQUIREMENTS FOR ITEMS ASSIGNED THE

FOLLOWING CONTAINERS

Container NSN Container Part Number

(80132)

Alternate Packaging Code

IAW MIL-STD-2073-1

8145 002609548 P069-2 N 001 000 GX 1 00 K3 LT B ED

mailto:NAVSUPCRF.fct@navy.mil

8145 002609556 P069-1 UCL = B

SPMK = 39

PACK = QFF

8145 002609559 P069-3

8145 002609562 P069-4

8145 010124088 P069-6

8145 010140440 P069-5

8145 011644073 P069-7

8145 012622982 15450-1 If MOP/PMT = GX

N 001 000 GX 1 00 K3 GH Z ED

Z= use 1.5” of “GH” cushioning between barrier bag and Unit

Container

UCL = B

SPMK = 39

PACK = QFF

For all other…