CB-2026-0051 Solicitation Final.docx.pdf

PART 1 – COMPETITIVE BID (CB)

SOLICITATION TITLE: Boone & Hackberry Park Detention Basins

SOLICITATION NO.: CB-2026-0051

Date Issued: July 31, 2026

Pre-Bid Conference: August 13, 2026 @ 10:00 AM (CT) Microsoft Teams Meeting Join on your computer or mobile app via:

https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting Meeting ID: 267 047 801 057 610 Passcode: Lh2sL7B7 Or call in (audio only) Conference Number: +1 936-755-1521 Conference ID: 712 932 107# (Please mute your phone for the duration of the call)

Pre-Bid Questions Deadline: August 18, 2026@ 4:00 PM (CT) Solicitation Due Date: September 3, 2026@ 10:00 AM (CT)

Solicitation Contact Person:

Jessica Vargas Jessica.Vargas@houstontx.gov 832-393-8025

Project Summary: The City of Houston ("City") is seeking bids from qualified vendors to provide construction services for the Boone Park and Hackberry Park Drainage Improvements. The project consists of, but is not limited to, the construction of storm sewer systems, concrete weirs, detention facilities, sidewalks, parking lot improvements, tree preservation measures, landscape plantings, pedestrian lighting, irrigation systems, and park facilities and amenities. In addition, the Hackberry Park improvements include bridge construction and wetland plantings. Please refer to the Project Manual for additional details regarding the scope of work and project requirements.

Estimated Construction Budget: $11,026,000.00

NIGP Code: 650-00, 931-65,988-52, 913-81, 906-56, 913-47, 913-13

MBE Goal: 8% WBE Goal: 3%

SBE Goal: 9%

Important Notice About the City’s Early Payment Discount Program: The City’s standard payment term is to pay 30 days after the receipt of invoice or receipt of goods or services, whichever is later, according to the requirements of the Texas Prompt Payment Act (Tx. Gov’t Code, Ch. 2251). However, the City may pay in less than 30 days, at its option, in return for an early payment discount from the vendor.

Jedediah Greenfield, Chief Procurement Officer

Date

Docusign Envelope ID: 34CE778B-923D-872C-82BE-F8179656DA48

7/23/2026 https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting mailto:Jessica.Vargas@houstontx.gov

PART 2 – GENERAL INFORMATION

1.0 General Information

The City of Houston (“City”) is currently seeking Bids from qualified Vendors (hereinafter, Bidder, Contractor, or Vendor) to complete drainage and park improvements at Boone Park and Hackberry Park. The project includes, but is not limited to, stormwater infrastructure, detention facilities, sidewalks, parking lot improvements, landscaping, lighting, irrigation, park amenities, and, at Hackberry Park, bridge construction and wetland enhancements. All work shall be performed in accordance with the specifications and scope of work established by Houston Public Works (HPW).

The City intends to award a contract to the qualified Bidder(s) to assist the City with the aforementioned project. Contractor shall achieve Date of Substantial Completion within 250 days after Date of Commencement of the Work, subject to adjustments of Contract Time as provided in the contract.

2.0 City of Houston Background

The City is the fourth largest City in the United States and is composed of 23 departments with multiple physical locations throughout the geographical boundaries of the City. The City has approximately 23,000 employees with approximately 500 employees involved in the procurement and/or contracting process. Contracts/Awards where the City must pay in excess of $100,000 are routed to City Council for approval. The annual volume of contracts and purchase orders issued by the City in the last five years has ranged from 19,000 to 23,000.

3.0 Texas Public Information Act

All information submitted to the City is subject to the provisions of the Texas Public Information Act (TPIA), located in Chapter 552 of the Texas Government Code. Bidders may mark any information submitted, including their financial information, as confidential, trade secret, proprietary, or any other designation of choice. The City will notify any Bidder should their information be requested under the TPIA and Bidder will have an opportunity to assert their own arguments to the Texas Attorney General as to why their information should be excepted from public disclosure.

4.0 Solicitation Schedule

Listed below are the important dates for this CB.

EVENT DATE

CB Issuance July 31, 2026

Pre-Bid Conference August 13, 2026

Deadline for Questions August 18, 2026

Solicitation Due Date September 3, 2026

Notification of Intent to Award (estimated) October 2026

Council Agenda Date (estimated) November 2026

Award Start Date (estimated) November 2026

PART 3 – INSTRUCTIONS TO BIDDERS

1.0 PRE-BID CONFERENCE

A Pre-Bid Conference will be held at the date, time, and location indicated on the first page of the CB document. Interested Bidder(s) are encouraged to attend. It will be assumed that potential Bidder(s) attending this meeting have reviewed the CB in detail and are prepared to bring up any substantive questions not already addressed by the City.

2.0 ADDITIONAL INFORMATION AND SPECIFICATION CHANGES

Requests for additional information and questions shall be addressed to the Finance Department, Strategic Procurement Division, Jessica Vargas, preferably by e-mail to Jessica.Vargas@houstontx.gov or by telephone at (832) 393-8025 no later than the date and time shown on page one of this document. The City shall provide written responses to all questions received by Bidders prior to the solicitation due date. Questions received from all Bidder(s) shall be answered by the City and made available to Bidder(s) who are listed as having obtained the CB. Bidder(s) shall be notified in writing of any changes in the specifications contained within this CB.

3.0 LETTER(S) OF CLARIFICATION

3.1 All Letters of Clarification and interpretations to this Solicitation shall be in writing. Any Letter of Clarification(s) or interpretation that is not in writing shall not legally bind the City. Only information supplied by the City in writing or in this CB shall be used in preparing bid responses.

3.2 The City does not assume responsibility for the receipt of any Letters of Clarification sent to Bidder(s).

3.3 Bidders may submit no more than 25 questions relating to this solicitation. Should more than 25 questions be received from a single Bidder, the City will only respond to the first 25 questions received.

3.4 When issued, Letters of Clarification shall automatically become part of this solicitation and shall supersede any previous specifications or provisions in conflict with the Letters of Clarification. It is the responsibility of the Bidder to ensure that it has obtained such letters. By submitting a Bid on this project, Bidder shall be deemed to have received all Letters of Clarification and to have incorporated them into its Bid.

4.0 EXAMINATION OF DOCUMENTS AND REQUIREMENTS

4.1 Each Bidder shall carefully examine all CB documents and familiarize themselves with all requirements prior to submitting a Bid to ensure that the Bid meets the intent of this CB. Bidders are advised to carefully review all the requirements and submit all documents and information as indicated in this CB.

4.2 Before submitting a Bid, each Bidder shall be responsible for making all investigations and examinations that are necessary to ascertain conditions and affecting the requirements of this CB.

Failure to make such investigations and examinations shall not relieve the Bidder from obligation to comply, in every detail, with all provisions and requirements of the CB.

4.3 The City shall bear no responsibility for submitting a Bid on behalf of any Bidder. Bidder(s) may submit their Bid any time prior to the solicitation due date. The Bidder remains responsible for ensuring that its Bid is received by the solicitation due date. The City assumes no responsibility for any Bid not received, regardless of whether the delay is caused by some other act or circumstance.

mailto:Jessica.Vargas@houstontx.gov

4.4 The Bid must be signed by someone legally authorized to bind the Bidder. Bidders shall hold the pricing in the Bid for a minimum of 120 days.

5.0 CANCELLATION AND REJECTION

The City has sole discretion and reserves the right to cancel this CB, or to reject any or all Bids received prior to award.

6.0 POST-BID DISCUSSIONS WITH BIDDER(S)

The City reserves the right to conduct post-bid discussions with any Bidder(s).

7.0 BIDDING AND AWARD

It is the intent of the City to award, on the basis of overall low net Bid meeting specifications for the entire award; however, the right is reserved to accept or reject in whole or in part any or all Bids received and to make an award on the basis of individual item, combination of items or overall best Bid, as it is deemed in the best interest of the City.

The City reserves the right, after the Bid due date, to increase or decrease quantities or to award by line item.

Award shall be made only to a Bidder that is responsive and responsible, as defined below:

Responsive: A Vendor that responds to all material requirements of any solicitation will be deemed responsive.

Responsible: A business entity or individual who has the integrity and reliability as well as the financial and technical capacity to perform the requirements of the solicitation and subsequent award will be deemed responsible. This assessment will include a review of all references on any projects performed by a business entity or individual, whether provided by the business entity or individual or known by the City.

8.0 BID DISQUALIFICATION

The City may disqualify a Bid if the Bidder: 1) improperly or illegibly completes the information required by this solicitation; 2) fails to sign the Official Signature Page or improperly signs the Official Signature Page; 3) qualifies its Bid; or 4) improperly submits its Bid; or 5) fails to provide required Security Deposit in the proper amount.

When requested, the apparent low Bidder shall present satisfactory evidence that the Bidder has regularly engaged in providing the commodities or performing the services as proposed, and has the capital, labor, equipment, and material to deliver the required commodities or perform the work.

9.0 SPECIAL BIDDERS NOTE

The specifications in this solicitation are to be bid exactly as published or amended by any letter(s) of clarification that may be issued pertaining thereto.

Provisions of this solicitation shall not be altered. Any alteration of figures or terms may invalidate the Bid on the item on which the alteration is made. Submission or attachment of company “Quotation Forms” containing alternative terms and/or conditions is not acceptable and may result in your Bid being determined as non-responsive.

10.0 COMPETITION INTENDED

It is the City’s intent that this CB permits competition. It shall be the Bidder’s responsibility to advise the Solicitation Contact Person in writing if any language, requirement, specifications, etc., or any combination thereof, inadvertently restricts or limits the requirements stated in the CB to a single source.

Such notification must be received by the Solicitation Contact Person no later than seven (7) days prior to the solicitation due date.

11.0 REFERENCES

In order to receive bid award consideration, the Bidder must be able to demonstrate that it is currently providing or has had at least three (3) contracts, as a prime Vendor, for delivering goods or services that are similar in size and scope to this solicitation. The reference(s) should be included with the Bid.

If references are not included with the Bid, the Bidder shall be required to provide such references to the City within five (5) working days from receipt of a written request from the City to do so. Bidder’s capability and experience shall be a factor in determining the Vendor’s responsibility. Bidder must have references documenting that it has delivered goods or services that are similar in size and scope to this solicitation.

12.0 WITHDRAWAL OF BID

A bidder may withdraw its Bid before the solicitation due date, without prejudice, by submitting a written request through the City’s electronic bidding system.

13.0 PROJECT MANUAL / SCOPE OF WORK

The Scope of Work for this solicitation is included in the Project Manual, which is hereby incorporated as part of this solicitation.

Bidders are responsible for reviewing the Project Manual in its entirety to understand the full scope and requirements of the Work.

14.0 ATTACHMENTS

• Project Manual

• Federal Provisions Exhibit

• Federal Provisions Exhibit - CDBG

15.0 REQUIRED FORMS/DOCUMENTS TO BE INCLUDED WITH BID

This section details the required forms that must be completed and submitted with the Bid.

1. Official Signature Page and List of References (Exhibit I)

2. MWSBE Forms:

• Document 00470 – Bidder’s MWSBE Participation Plan (required unless no MWSBE participation goal is provided in Document 00800 (the “Goal”).

• Document 00471 – Bidder’s Record of Good Faith Efforts (required if the goal in Bidder’s

Participation Plan–Document 00470 is lower than the Goal).

• Document 00472 – Bidder’s Goal Deviation Request (required if the goal in Bidder’s Participation Plan–Document 00470 is lower than the Goal).

3. Declaration of Hire Houston First Designation (Exhibit II – Attachment “D”)

4. City of Houston Ownership Information Form (Exhibit III)

5. Anti-Collusion Statement (Exhibit IV)

6. Conflict of Interest Questionnaire (Exhibit V)

7. Certification for Debarment and Suspension (Exhibit VI)

8. Anti-Lobbying Certification (Exhibit VII)

9. Document 00430 – Bidders Bond

10. Pay or Play Acknowledgement Form (POP-1)

11. Document 00604 - History of OSHA Actions and List of On-the-job Injuries

12. System for Award Management (SAM) Registration – Bidder must provide proof of registration and active status with the SAM

16.0 REQUIRED FORMS/DOCUMENTS TO BE SUBMITTED BY RECOMMENDED VENDOR ONLY

This section lists other documents and forms that should be viewed/downloaded from the City’s website but are not required to be submitted with the Bid. The City will request these forms, as applicable, to be completed and submitted to the City by the recommended/successful Bidder.

1. Insurance Requirements and Insurance Certificate

2. Requested information outlined in the scope of work and other additional relevant/supporting information.

3. Texas Ethics Commission, Certificate of Interested Parties (Form 1295). Create a certificate at https://www.ethics.state.tx.us/filinginfo/1295/.

4. Certification of Compliance with Pay or Play Program (POP-2) pop2.pdf (houstontx.gov), and List of Participating Subcontractors (POP-3) pop3.pdf (houstontx.gov).

5. MWSBE Letter of Intent

6. Document 00501 - Resolution of Contractor

7. Document 00520 – Agreement

8. Document 00600 - List of Proposed Subcontractors and Suppliers, Part B - Schedule of Non-

MWBE/PDBE/DBE/SBE Subcontractors and Suppliers

9. Document 00610 - Performance Bond

10. Document 00611 - Statutory Payment Bond

11. Document 00612 - One-year Maintenance Bond https://www.ethics.state.tx.us/filinginfo/1295/ http://www.houstontx.gov/obo/payorplay/pop2.pdf http://www.houstontx.gov/obo/payorplay/pop3.pdf

16.1 ADDITIONAL REQUIRED FORMS TO BE SUBMITTED BY RECOMMENDED VENDOR ONLY

This section lists other documents and forms that should be viewed/downloaded from the City’s website but are not required to be submitted with the Bid. The City will request these forms, as applicable, to be completed and submitted to the City by the recommended/successful Bidder.

1. ☐ Document 00613 - One-year Surface Correction Bond

2. ☐ Document 00623 - Contractor's Act of Assurance (SRF Form ED-103)

3. ☐ Document 00625 - SRF Participation Summary

4. ☐ Document 00626 - SRF Affirmative Steps Solicitation Report

5. ☐ Document 00627 - SRF Prime Contractor Affirmative Steps Certification and Goals

6. ☐ Document 00628 - Affidavit of Compliance with Disadvantaged Business Enterprise (DBE)

Program for Project Funded By AIP Grant (HAS AIP Only)

7. ☐ Document 00629 - Affidavit for FAA Form 7460-1 (HAS AIP Only)

8. ☒ Document 00820, Exhibit “B” – Certificate from Contractor Appointing Officer or Employee to

Supervise Payment of Employees and Exhibit “C” - Certificate from Subcontractor Appointing Officer or Employee to Supervise Payment of Employees

9. ☐ Document 00821, Exhibit “B” – Certificate from Contractor Appointing Officer or Employee to

Supervise Payment of Employees and Exhibit “C” - Certificate from Subcontractor Appointing Officer or Employee to Supervise Payment of Employees

PART 4 – SPECIAL CONDITIONS

1.0 PROTEST

A protest shall comply with and be resolved according to the City of Houston Protest Administrative Policy 5-12 and rules adopted thereunder. For more information, go to:

http://www.houstontx.gov/adminpolicies/5-12.pdf.

2.0 NO CONTACT PERIOD

Neither Bidder(s) nor any person acting on Bidder(s)'s behalf shall attempt to influence the outcome of the award by the offer, presentation or promise of gratuities, favors, or anything of value to any appointed or elected official or employee of the City, their families or staff members. All inquiries regarding the solicitation are to be directed to the designated City Representative identified on the first page of the solicitation.

With the exception of Bidder’s formal response to the solicitation and written requests for clarification during the period officially designated for such purpose by the City Representative, neither Bidder(s) nor persons acting on their behalf shall communicate with any appointed or elected official or employee of the City, their families, or staff through written or oral means in an attempt to persuade or attempt to persuade or influence the outcome of the award or to obtain or deliver information intended to or which could reasonably result in an advantage to any Bidder from the time of issuance of the solicitation through the pre-award phase and up to the date the City Secretary publicly posts notice of any City Council agenda containing the applicable award. However, nothing in this paragraph shall prevent a Bidder from making public statements to the City Council convened for a regularly scheduled session after the official selection has been made and placed on the City Council agenda for action, or to a City Council committee convened to discuss a recommendation regarding the solicitation.

3.0 MINORITY AND WOMAN BUSINESS ENTERPRISES (“M/WBE”)

It is the City of Houston’s policy to ensure that Minority and Women Business Enterprises (M/WBE) have full opportunity to compete for and participate in City Contracts. Contractor shall comply with the City’s M/WBE Program as set forth in Chapter 15, Article V of the City of Houston Code of Ordinances, as well as the Policies and Procedures of the Office of Business Opportunity (OBO) found on OBO’s website at https://www.houstontx.gov/obo/policies-procedures.html. Contractor shall make good faith efforts to award subcontracts and supply agreements in at least 8% MBE, 3% WBE, and 9% SBE of the value of the Agreement to certified M/WBEs. If the Contractor is a certified MBE or WBE, Contractor may count its self-performance to meet a portion of the overall goal. Contractor acknowledges that they have reviewed the requirements for good faith efforts on file with OBO, available at https://www.houstontx.gov/obo/docsandforms/goodfaithefforts.pdf, and will comply with the set forth requirements.

Contractor shall maintain records of subcontracts and supply agreements with certified M/WBEs, containing language required herein. In addition, Contractor shall submit all disputes that may arise with M/WBE subcontractors/supplies to mediation provided by OBO if other attempts do not result in a resolution.

4.0 PRESERVATION OF CONTRACTING INFORMATION

The requirements of Subchapter J, Chapter 552, Texas Government Code, may apply to this solicitation and the contractor or Vendor agrees that the contract can be terminated if the contractor or Vendor knowingly or intentionally fails to comply with a requirement of that subchapter.

http://www.houstontx.gov/adminpolicies/5-12.pdf https://www.houstontx.gov/obo/policies-procedures.html https://www.houstontx.gov/obo/docsandforms/goodfaithefforts.pdf

5.0 EXECUTIVE ORDER 1-56 ZERO TOLERANCE FOR HUMAN TRAFFICKING IN CITY SERVICE

CONTRACTS AND PURCHASING

The City has a zero tolerance for human trafficking and, per Executive Order 1-56, City funds shall not be used to promote human trafficking. City Vendors are expected to comply with this Executive Order and notify the City’s Chief Procurement Officer of any information regarding possible violation by the Vendor or its subcontractors providing services or goods to the City. The Executive Order is available on the City’s website: http://www.houstontx.gov/execorders/1-56.pdf.

6.0 COMPLIANCE WITH CERTAIN STATE LAW REQUIREMENTS

Anti-Boycott of Israel. Vendor certifies that Vendor is not currently engaged in and agrees for the duration of this Agreement not to engage in, the boycott of Israel as defined by Section 808.001 of the Texas Government Code.

Anti-Boycott of Energy Companies. Vendor certifies that Vendor is not currently engaged in and agrees for the duration of this Agreement not to engage in, the boycott of energy companies as defined by Section 809.001 of the Texas Government Code.

Anti-Boycott of Firearm Entities or Firearm Trade Associations. Vendor certifies that Vendor does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association or will not discriminate against a firearm entity or firearm trade association for the duration of this Agreement, as defined by Section 2274.001 of the Texas Government Code.

Certification of No Business with Foreign Terrorist Organizations. For purposes of Section 2252.152 of the Texas Government Code, Vendor certifies that, at the time of this Purchase Order neither Vendor nor any wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of Vendor, is a company listed by the Texas Comptroller of Public Accounts under Sections 2252.153 or 2270.0201 of the Texas Government Code as a company known to have contracts with or provide supplies to a foreign terrorist organization.

7.0 HIRE HOUSTON FIRST

In an effort to promote economic opportunity for Houston businesses and to support job creation, the Hire Houston First Program grants the City of Houston the ability to give a preference to eligible local companies, as long as their pricing is competitive. To be eligible for the preference, a company must be designated as a City Business (CB) or Local Business (LB) under the Hire Houston First Program prior to submittal of bid. Bidders must submit a completed Declaration of Hire Houston First Designation form with the bid.

To complete an application for the Hire Houston First program, visit http://www.houstontx.gov/obo/hirehoustonfirst.html. Applications can be submitted to the City of Houston Office of Business Opportunity via the online application system, by e-mail to HIREHOUSTONFIRST@houstontx.gov.

Participation in the Hire Houston First program is not required to bid on City of Houston contracts.

8.0 PROHIBITION OF BIDDING

City employees are prohibited from bidding on this solicitation in accordance with Section 15 – 1 of the City’s Code of Ordinances.

http://www.houstontx.gov/execorders/1-56.pdf http://www.houstontx.gov/obo/hirehoustonfirst.html https://houtx.sharepoint.com/sites/fin/spd/Documents%20and%20Forms/Formal%20Solicitation%20Templates/ITB/HIREHOUSTONFIRST@houstontx.gov

9.0 INTERLOCAL AGREEMENT

Under the same terms and conditions, the resulting contract may be expanded to other government entities through inter-local agreements between the City and the respective government entity that encompasses all or part of the products/services provided under this contract. Separate contracts will be drawn to reflect the needs of each participating entity.

10.0 EQUAL EMPLOYMENT OPPORTUNITY CLAUSE

The Contractor shall comply with the City’s Equal Employment Opportunity Ordinance as set forth in Section 15-17 of the Code of Ordinances.

11.0 DRUG-FREE WORKPLACE COMPLIANCE

Bidder shall maintain a drug-free workplace and ensure that its employees, agents, and subcontractors engaged in the performance of work on this award are free from the unlawful use, possession, distribution, or manufacture of controlled substances and alcohol while on duty or on City premises. The requirements and terms of City of Houston Executive Order 1-31, as revised from time to time, relating to drug-abuse deterrence for City contractors, are incorporated into this award for all purposes. Bidder agrees it has reviewed Executive Order No. 1-31, as revised, and will comply with it.

12.0 SECURITY DEPOSIT

The Contractor shall be required to provide and submit, along with the bid, a Bid Bond or a certified or cashier’s check (each a “Security Deposit”) in the amount of 10% of the total bid amount. The certified or cashier’s check shall be made payable to the City of Houston. The Bid Bond must be in the same form as that distributed by the City and attached to this Solicitation. It must be duly executed by the Bidder (as "Principal") and by a corporate surety company licensed to do business in the State of Texas.

The Bid Bond must be valid and enforceable, signed by a surety that complies with all applicable requirements set out by law. The Bid Bond must name the City of Houston as the obligee and be signed by the Bidder as Principal and signed and sealed by the surety. Security Deposits will be retained until after the Contract is awarded or all Bids/Proposals are rejected. Recommend Vendor forfeits its Security Deposit if it fails to timely and properly submit the documents required in the section titled “Required Forms to be Submitted by Recommended Vendor Only”.