CAO-21-0172 HID IDTrak JA - Redacted 8 March 2021_Redacted.pdf

Control No: CAO-21-0172

Contractor: HID

Program/Equipment: HID Maintenance

Version – March 2018 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN

FULL AND OPEN COMPETITION

Program/Equipment: The Research, Development, and Engineering Command (RDECOM), Armament Software Engineering Center (Armament SEC), a Capability Maturity Model Integration (CMMI) Level 5 Organization requires HID maintenance for a to meet biometric templating requirements of the warfighter.

Authority: Title 10 United States Code (U.S.C) 2304(c)(1) as implemented by Federal Acquisition Regulation (FAR) 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Amount:

Prepared by: DSN:

Date:

Contracting Officer: DSN:

Technical: DSN:

Requirements: DSN:

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Program Manager:

Typed Name:

DSN:

Legal Counsel:

DSN:

FAR Part 6 Justification and Approval for Other than

Full and Open Competition

1. Contracting Activity: ACC-NJ-JA, Bldg. 9, Picatinny Arsenal, NJ 07806-5000

2. Description of Action: The Research, Development, and Engineering Command (RDECOM), Armament Software Engineering Center (Armament SEC), a Capability Maturity Model Integration (CMMI) Level 5 Organization requires HID maintenance for a base year plus four option years to meet biometric templating requirements of the warfighter. This will be a firm fixed price (FFP) purchase order with HID, 1550 Crystal Drive, Suite 505, Arlington, VA 22202.

An Acquisition Plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement (DFARS) 207.103(d)(i)(B).

3. Description of Supplies/Services: Combat Capabilities Development Command Armaments Center (CCDC AC) is

Base Period: 1 July 2021 to 30 June 2022 Value:

Option Period 1: 1 July 2022 to 30 June 2023 Value:

Option Period 2: 1 July 2023 to 30 June 2024 Value:

Option Period 3: 1 July 2024 to 30 June 2025 Value:

Option Period 4: 1 July 2025 to 30 June 2026 Value:

4. Authority Cited: Title 10 United States Code (U.S.C) 2304(c) (1), as implemented by Federal Acquisition Regulation (FAR) 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

5. Reason for Authority Cited:

a. As described at FAR 6.302-1(a)(2)(iii)(B), when services may be deemed to be available only from the original source in the case of follow-on contracts for the continued provision of highly specialized services when it is likely that award to any other source would result in unacceptable delays in fulfilling the agency’s requirement.

HID is the only vendor that provides HID and

Program/Equipment: HID Maintenance

Version – March 2018 FOR OFFICIAL USE ONLY

The procurement has a unique requirement to use HID and HID because HID proprietary software does not allow any vendor or government organization to meet the requirement. Delivery requirements, distribution needs, geographic limitation / issues are not applicable.

The use of any other contractor would cause an unacceptable delay and result in failure to meet the government’s requirements.

b. Program Delays: It is estimated that if CCDC AC was required to utilize a different software program, to update all of our biometric template files and get a new software product in service, which is an unacceptable delay and would be detrimental to the program. This will severely impact CCDC AC’s ability to execute key services to the warfighter and our technological partners.

c. Analysis of Alternatives to Other than Full and Open Competition: An alternative to the current strategy is not truly possible due to the proprietary nature of the software. HID is used by the

Current and future warfighter devices only accept these biometric template files that cannot be created by other vendor software algorithms.

CCDC AC has a unique requirement to use HID and HID because HID proprietary software does not allow any vendor or government organization to meet the requirement. It is not an option to change to a different type of software vendor, product, or algorithm to produce a different product because end users would be required to and are not able to

The government would incur approximately

Activity ROM Cost ROM Schedule

Remove current devices from field

Develop competing capability

Test competing capability

Program/Equipment: HID Maintenance

Version – March 2018 FOR OFFICIAL USE ONLY

Manufacture or procure competing capability

Distribute new capability

TOTALS

(i) Requirements:

(ii) Schedule Risk:

The schedule risk of competing this requirement for another software is next to impossible for another contractor to become familiar and understand all the various components/systems. If we were forced to change software now, it

This delay is unacceptable to the customer as it would severely impact CCDC AC’s core capabilities and commitments to our customers.

(iii) Cost Risk: Without adequate specialized resources required, Armament SEC will not be able to meet its obligations and maintain the ability to create HID proprietary “ causing operational users to fail their requirements.

(iv) Performance Risk: Currently, the Government is unable to perform the work without the support of the contract. Inability to bring the contractor on board in the near term will have significant performance risk to several ongoing efforts who will not be able to execute HID to justify and validate performance.

(v) Conclusion: Due to the nature of the HID software competition would present an unacceptable level of performance and severely impact planned services to be in place.

6. Efforts to Obtain Competition: The Contracting Officer shall publish the notices required by FAR 5.201 and any bids or proposals received shall be considered.

a. Effective Competition: Because this is a sole source action, effective competition is not applicable.

b. Subcontracting Competition: HID is a large business. Subcontracting opportunities do not exist for licenses and maintenance.

7. Actions to Increase Competition: Any future procurement for this effort, full and open competition procedures will be used to the greatest extent possible, unless justified in an approved J&A.

Program/Equipment: HID Maintenance

Version – March 2018 FOR OFFICIAL USE ONLY

8. Market Research: Market research has shown that HID is the proprietary, single owner, single vendor and single sustainment company capable of meeting the requirement for the warfighter that uses this specific equipment. The thoroughness of the market research was based on speaking with subject matter experts from government and industry to identify whether HID themselves or any other possible resellers of and existed. Request for Information (RFI) were posted on both CHESS and GSA. Through the research, no other resellers were able to be identified.

No existing contract vehicles are able to be leveraged. The products fall within the commercial items definition as it is customarily used by the general public and has been sold, leased, or licensed to the general public. Source selection risks are not applicable as the products must be procured from a single source. Specific contract terms of the software maintenance are described in HID purchase invoices. The government is one buyer of these products among many and it is cost prohibitive to purchase data rights to the software and / or purchase custom software development from HID to ensure a specific software baseline that would need to be maintained separately is able to be procured. The acquisition strategy to be used is only to directly contract with HID, a large business because they are the only entity able to meet the requirement.

9. Interested Sources: To date, no other sources have written to express interest in the acquisition.

10. Other Facts:

a. Procurement History:

Contract number, awarded contractor:

W15QKN-18-P-0036 – Crossmatch Technologies (Now part of contractor HID) Description of requirement: Described Above Method of procurement: Direct Award Purchase Order Contract type: FFP Delivery requirements: N / A Total awarded amount:

Number of option periods: 2 Number of Offerors: 1 Source Selection Method: Sole Source Basis for fair and reasonable pricing: Price analysis

Program/Equipment: HID Maintenance

Version – March 2018 FOR OFFICIAL USE ONLY

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Title:

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Title:

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. The resulting proposal will be subjected to a technical evaluation, cost/price analysis, and comparison to the Independent Government Estimate (IGE) that will be used to determine that anticipated cost is fair and reasonable.

This determination will be made using the following: ☐ cost analysis ☒ price

Analysis ☐ should cost ☒ IGE ☐ audit: ☒ other: Comparison of proposed price to historical prices paid for the same or similar items.

As a part of this basis, certified cost or pricing data:

☐ will be required.

☒ will not be required and the following exception applies (FAR 15.403):

☐Prices that will be agreed upon are based on adequate price competition.

☐Prices that will be agreed upon are based on prices set by law or regulation.