CAMSS Generator Maintenance SOW 2021.doc

CBP - Work Statements

Statement of Work (SOW) Template Camss Shelters Generator Maintenance Services

1. BACKGROUND: United States Customs and Border Protection (CBP) is responsible for enforcing Federal laws that govern the importation and exportation of merchandise and for deterring illegal entry of non-citizens into the United States. Generator Maintenance Services is needed perform preventive maintenance on CAMSS shelters’ generators located at Laredo Sector’s CAMSS shelters. This will help agents for exposure prevention and/or response to COVID-19 positive cases.

2. SCOPE: This contract shall include all labor, supervision, tools, materials, parts, equipment, transportation, licenses, permits, certifications and management necessary to provide for equipment and system maintenance and repairs as per manufacture specifcations on CAMSS shelters’ Whisperwatt Series Model DCA45SSIU4F 60Hz Generators located at Laredo Sector’s CAMSS shelters. The Government intends to issue a Time & Materials type contract for these services.

3. APPLICABLE DOCUMENTS: N/A

4. SPECIFIC TASKS:

4.1 Maintenance (PM). PM includes the care and servicing by Contractor personnel for the purpose of maintaining generators and generators’ controls in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. The Contractor shall develop and implement a Generator maintenance and repair program that covers all generators listed in Section 7. The Contractor shall plan, schedule and perform PM services on all generators listed in Section 7. The Contractor shall provide PM on as identified by the original manufacturer’s recommendations, GSA or industry standard, whichever provides the higher standard of service to the Government. Equipment may be added to or removed from the inventory via modification during the execution of the contract. In addition to equipment inspections, cursory inspections of building systems will be conducted by the Contractor as part of Preventive Maintenance requirement.

4.2 Schedule. The Government shall review the PM Schedule and approve or provide comments to the Contractor within fourteen (14) days of receipt. The schedule shall be for the entire contract period, identifying each piece of generators to be maintained and the date on which PM work will occur. The PM schedule shall be organized by generator.

The Contractor shall schedule and perform PM and inspections for all generators to coincide with the periods immediately prior to the heavy load seasons. If the Contractor finds it necessary to reschedule PM, the Contractor shall submit a written request to the COR detailing the reasons for the proposed change at least ten (10) working days prior to the originally scheduled PM date.

4.3 A Preventive Maintenance Guide shall be prepared by the Contractor and is subject to approval by the Government. The Preventive Maintenance Guide shall list each generator type that requires maintenance and identify the following information: frequency of service, maintenance task list, inspections, testing, material requirements, permitting and certification requirements, reporting and responsible. The PM Guide shall be submitted to the COR within seventy (70) days of contract award.

4.4 Power Systems. Preventive maintenance for all generators and other power systems shall include power load testing every 6 months. The contractor shall drop power to the CAMSS Shelters to test functionality of systems.

4.5 Procedures for Intermediate Repairs. The Government will issue a request for a proposal for each Intermediate repair order providing a preliminary scope of work, sketches and/or drawings if required, any applicable special considerations, and the required completion date. If a site visit is required, the Contractor shall contact the COR within one (1) workday of receipt of the request for the purpose of scheduling a site visit. During the site visit the Contractor and the COR shall discuss the specifics of the requirement. After the site visit, the Contractor shall prepare a price proposal, including submittals for approval.

4.6 Repair: If repair of generator needs to be performed off-site, the COR’s written approval is required before equipment is removed from site. The Contractor shall comply with all applicable laws, regulations and requirements regarding over-the-road permits. The Contractor shall be responsible for obtaining all necessary permits required to transport Government-owned equipment to and/or from the repair facility. In the event of damage or wreckage to Government-owned equipment during transportation, the Contractor shall be liable for the total cost of repairs and/or replacement. The Government will not be liable for any other damage that may occur during transport.

4.7 Telephone Services. The Contractor shall provide a readily accessible telephone number for calls related to the execution of this contract that will be answered twenty four (24) hours/ seven (7) days per week.

5. DELIVERABLES AND DELIVERY SCHEDULE: Hours of Operations & Holidays. Government core duty hours are Monday through Friday, 0800 to 1700. Some situations may require the Contractor to work outside core duty hours. These situations include, but are not limited to, disruption of services, e.g., unscheduled/scheduled outages scheduling of facility services, or contingency accidents/incidents, or other emergencies.

6. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION:

The Government does not anticipate providing any GFE or GFI.

7. PLACE OF PERFORMANCE:

8. PERIOD OF PERFORMANCE: The Period of Performance under this contract will be one (1) year.

9. PROCEDURE FOR PAYMENT: Contract will be executed via Purchase Order and payment will be made within 30 days after inspection and acceptance of services, and the receipt of an original invoice. The Contractor shall prepare and submit an itemized invoice and it must include the name, title and telephone number, and complete mailing address of the official submitting the invoice. Invoice must be submitted via the Invoice Processing Platform (IPP). Payment requests for all new awards must be submitted electronically by the vendor through the U.S. Department of the Treasury’s IPP System. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Prompt Payment clause included in this contract. The IPP website address is https:// www.ipp.gov.

Contractor assistance with IPP enrollment can be obtained by contacting IPP CustomerSupport@fms.treas.gov or by phone at 866-973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer.

10. SECURITY:

The following security screening requirements apply to both U. S. citizens and lawful permanent residents who are hired as Contractor’s employees:

All personnel employed by the Contractor or responsible to the Contractor for the performance of the specified work shall be able to favorably pass a Security Background Check.

The Contractor shall submit within five (5) working days after project award date the full names, dates of birth, Social Security Cards, and driver’s license copies of employees working on this specified project via attached form to LRTSECURITYVETTING@CBP.DHS.GOV (please see 21.3 below)

The Contractor’s employees shall not begin working under the contract until they have completed a favorable security background check and are approved by a USBP Senior Security Specialist. No exceptions to this requirement shall be permitted except in an emergency and as approved on a case-by-case basis by the COR.

Failure of any Contractor’s employees to pass a favorable Security Background Check means that the Contractor has failed to satisfy the contract's requirement to provide cleared personnel. The Contractor’s failure to meet the requirement to provide cleared personnel may be grounds for termination of the contract, unless cleared personnel are timely provided as replacements. The Contractor must provide qualified replacements capable of passing a favorable Security Background Check. This policy also applies to any new personnel hired during the term of the contract. The Contracting Officer’s Representative (COR) must approve all personnel, new employees and replacements.

11. Points of Contact:

All contract questions and concerns shall be directed to the point of contact as designated below. The Contracting Officer is the only individual with the authority to amend this contract.

Contracting Officer:

TBD

Technical POC:

TBD

COR :

TBD

Invoice Processing Platform (IPP) Disburser:

TBD