Cadaver Legs- Combine Synopsis.docx

Combined Synopsis-Solicitation for Commercial Items 36C24724Q0968

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Charlie Norwood VA Medical Center 800 Bailie Dr.

Augusta, GA. 30901

POINT OF CONTACT*

Contract Specialist Winston P. Graber Jr.

Winston.graber@va.gov 985-212-4296

PLACE OF PERFORMANCE

ADDRESS

Amonty Cochran

Charlie Norwood VA Medical Center 800 Bailie Dr.

Augusta, GA. 30901

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-01, December 6, 2021.

This solicitation is not set-aside for small business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 621991, with a small business size standard of $40M. The FSC/PSC is 6515.

The Department of Veterans Affairs is seeking to purchase Cadaver Legs for Charlie Norwood VAMC located in Augusta, GA.

Place of Performance

Period of Performance

Option Year

Option Year

Option Year

Option Year

All interested companies shall provide quotations for the following:

Grand Total:

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-2, “Evaluation- Commercial Products and Commercial Services

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” apply to this solicitation with the following addenda: VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission.

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Nov 2021.

The following subparagraphs of FAR 52.212-5 are applicable:

The following FAR clauses identified at paragraph b of FAR 52.212-5 are considered checked and are applicable to this acquisition: 52.219-6, 52.219-8, 52.219-28, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-50, 52.223-18, 52.232-34, 52.222-41, 52.222-44.

Addendum to FAR 52.212-1, Instructions to Offerors

1. Instructions for Proposal Submission.

a. Period of Acceptance of Offers. The Offeror agrees to hold prices in its offer firm for a period of Sixty (60) calendar days from the date specified for the receipt of offers.

b. Offerors’ quotes are to be submitted electronically to Winston.graber@va.gov. Offerors shall include in the subject line of the email the following: Solicitation 36C244724Q0968- CADAVER LEGS

· Electronic quotes shall be prepared in five separate attachments. The contractor must submit pricing for the base period and all option years. Option year pricing will be evaluated.

· Attachment I – Factor A - Past Performance.

This factor will be used to assess the Offeror’s past performance history providing Hoptel Services. Offerors shall provide a narrative describing their past performance history providing Hoptel Services. For each reference contract the Offeror submits as evidence of its past performance history, the Offeror’s narrative must clearly state the following information:

(1) the legal name of entity with whom the Offeror held the contract;

(2) the contract number;

(3) whether the contract was for Hoptel Services;

(4) a description providing details of the specific tasks the Offeror performed under that contract;

(5) in what geographic location the Offeror performed these services;

(6) the dates during which the Offeror performed the contract;

(7) whether the provided reference contract is for services provided by the Offeror or provided by a proposed subcontractor of the Offeror’s;

(8) whether the Offeror or its proposed subcontractor was the prime contractor or a subcontractor for that provided reference contract;

(9) the name, phone number, and email address of a person at the entity with whom the Offeror (or Offeror’s proposed subcontractor) held the contract who can verify the information the Offeror provides in the narrative description for this factor.

NOTE: The information requested above is required for the Government to evaluate quotes for the Past Performance evaluation factor. General statements claiming relevant past performance history providing Hoptel Services that do not include specific references to prior contract work, or that do not include the information required above, may result in a government determination that the offeror has failed to submit relevant past performance history.

In addition, offerors should ensure that their submissions include a point of contact who can speak on behalf of the company, the company name, address, telephone number(s), email address and contract dates. As noted in paragraph (h) below (for the FAR 52.212-1 addendum), a past performance evaluation form is attached for offerors to send to their references.

· Attachment II – Factor B – Technical Capability.

· Attachment III- Factor C- Price. This factor shall be used to assess the reasonableness of the Offeror’s proposed price. For this factor, Offerors shall submit their Price quote using the Schedule of Services and Price from the section located in this combo. To be considered for award of a contract pursuant to this solicitation, Offerors must propose to provide services for each of the contract line items identified above.

· Attachment IV – ORCA Report if electronic copy has not been completed in the sam.gov database or submit a completed copy of 52.212-3 – Offeror Representations and Certifications.

· Attachment V – VAAR 852.219-77 Limitations on Subcontracting Certification

c. Quotes shall be emailed to Aunjelaca Pouge; winton.graber@va.gov, and be received by 2:00pm, CST; on 14 Aug. 2024.

d. A responsibility determination required under FAR 9.1 will be made prior to award.

e. Per FAR 52.204-7, included in this solicitation by reference, an Offeror is required to be registered in SAM when submitting its offer, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

f. Per VA Acquisition Regulation 852.219-77, Offerors are required to submit a properly competed certification (as required by the regulation) at the time proposals are due.

g. Questions pertaining to this solicitation shall be emailed to Winston.graber@va.gov by 12 Aug. 2024. Questions will be answered via an amendment to this solicitation on or about 13 Aug. 2024. No telephone inquiries will be considered.

Addendum to FAR 52.212-2, Evaluation, Commercial Products and Commercial Services The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. This is a competitive solicitation that will be evaluated and awarded using the comparative evaluation procedures in accordance with FAR 13.106-2(b)(3). The contract will be awarded to the responsible offeror whose offer best meets the government’s needs

Offerors submitted in response to this solicitation will be evaluated for acceptability against requirements identified in this RFQ. Once one offeror is found to meet the government’s needs, it will be compared side by side to the remaining offerors in a uniform and fair manner, with the “best” one being chosen. The Contracting Officer has the discretion to accept an offeror other than the lowest price that provides additional benefit to the government which the Contracting Officer can document and describe.

The government will evaluate information based on the following evaluation criteria: Price Only Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Points of contact:

Contract Specialist: Winston Graber; winston.graber@va.gov; 985-212-4296 Contract Officer:

CADAVER LEGS STATEMENT OF WORK (SOW)

A. GENERAL INFORMATION

1. Purpose: Purchase enclosed Cadaver Legs

2. Scope of Work: When ordered, the contractor shall provide prepared, pre-screened, frozen donor cadaver legs (from the tibial plateau to the foot) to ensure safety for all involved and have the cadaver legs delivered to CNVAMC Downtown Division.

3. Background: CNVAMC has hosted a Podiatric Surgical Residency program for training future podiatric surgeons since the 1980’s. Cadaver legs are used for anatomic study, for refining surgical manipulation, for performing surgical techniques, and for practicing layered suturing. Working on cadaver specimens is absolutely necessary and the foundation for readiness in the OR.

4. Performance Period: This is for an initial base year; however, the delivery of four frozen legs, twice a quarter, will be arranged with the Podiatry Section, CNVAMC, MC-22 Surgery Department, 950 15th Street, Augusta, GA, 30901 (706-733-0188 x33650). The period of performance is for an initial base year.

Base Year 09/01/2024 – 08/31/2025

5. Type of Contract: Firm-Fixed-Price.

6. Place of Performance: Delivery will be made to Charlie Norwood VAMC, 800 Bailie Drive, Downtown Warehouse, Augusta GA 30901 (this location has refrigerators).

7. Hours of Operation: Warehouse deliveries are accepted between 8am and 3:30pm, Monday through Friday, excluding holidays.

Hospital normal hours of operation are between 8am and 4:30pm, Monday through Friday, excluding holidays. Holidays falling on a Sunday will be observed the following Monday.

Juneteenth June 19th

B. GENERAL REQUIREMENTS

1. Contractor shall provide four (4) prepared, pre-screened, frozen donor cadaver legs (from the tibial plateau to the foot), once per quarter, estimated every 12 weeks for one year.

1. The legs shall have no gangrenous changes nor prior orthopedic surgical hardware.

1. The legs and shipping materials shall be adequate for proper preservation and properly labelled.

1. Contractor shall have the legs delivered to CNVAMC, Downtown Division, as noted in section 6. above.

1. Contractor shall provide necessary paperwork for tracking purposes.

1. Contractor shall have available an adequate supply to meet the requirements of the CNVAMC.

1. Contractor shall perform all quality control procedures as required by Federal and State regulatory agencies and Joint Commission.

1. Contractor shall accept returns for credit under the following conditions:

1. Contractor shall provide consultation services by telephone or email, during normal business hours.

C. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

D. INVOICES

1. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR), and submitted electronically through OB-10 (https://portal.tungsten-network.com/).

2. A properly prepared invoice will contain:

a) Invoice Number and Date

b) Contractor’s Name and Address

E. SECURITY

PER REVIEW OF VA HANDBOOK 6500.6, CONTRACT SECURITY, APPENDIX A- INFORMATION SECURITY AND PRIVACY CHECKLIST:

1. “The C&A requirements do not apply and a Security Accreditation Package is not required.”

2. Acquisition of this service does not involve the storage, generating, transmitting, or exchanging of VA sensitive information to the vendor.

3. There may exist exposure to VA sensitive information, in particular to sensitive personal information (SPI) while implementing contractual services.

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 14 of 14 Original Date: 10/12/17 Revision 04 Date: 06/10/20