CA CKF 23-1 PWS EMS 08 July 22 draft.pdf

Headquarters Air Combat Command (HQ ACC) 325th Operations Group Tyndall AFB, FL 32403

Performance Work Statement (PWS)

For

Checkered Flag (CKF) Exercise Mission Support

DATED 8 July 2022

Exercise Staff Support

Table of Contents

1.0 SECTION I: DESCRIPTION OF SERVICES

1.1 General

1.2 Background

1.3 Scope

1.4 Arrival / Planning

1.5 Exercise

1.6 After Action Review

1.7 Inherently Governmental Function

1.8 Period of Performance

1.9 Place of Performance

1.10 Government Requirement For Contractor Identification

1.11 Positions

1.12 Continuation of Essential DoD Contractor Services During Crisis

2.0 SECTION II: SERVICE SUMMARY

2.1 General

2.2 Performance Evaluation

2.3 Government Quality Assurance

2.4 Performance Assessment

2.5 Contracting Officer Representative

2.6 Quality Control

2.7 Contractor’s Performance

3.0 SECTION III: GOVERNMENT FURNISHED PROPERTY and SERVICES

3.1 Government Furnished Services

3.2 Government Furnished Facilities

3.3 Government Furnished Property to include Equipment and Material

4.0 SECTION IV: GENERAL INFORMATION

4.1 Hours of Operation

4.2 Contractor Personnel

4.3 Conservation of Utilities

4.4 Environmental Protection

4.5 Miscellaneous Paragraph

4.6 Security and Base/System Access

5.0 APPENDICES

A. Acronyms and Definitions B. Publications and Forms C. Staffing Descriptions

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1. General. This is a non-personal service contract to provide staffing support services to Tyndall AFB in accordance with FAR 37.104. A personal services contract is characterized by the employer-employee relationship it creates between the Government and the contractor’s personnel. The Government is normally required to obtain its employees by direct hire under competitive appointment or other procedures required by the civil service laws. Obtaining personal services by contract, rather than by direct hire, circumvents those laws unless Congress has specifically authorized acquisition of the services by contract. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1.1. Description of Services/Objectives. The contractor shall provide all personnel and supervision necessary to provide qualified support to the 325 OG in their execution of ACC/A3O7 exercises hosted at Tyndall AFB as defined in this Performance Work Statement (PWS). These operations include but are not limited to the planning, exercise execution, and after-action analysis of CHECKERED FLAG (CKF) exercises. The contractor shall perform to the standards in this contract. This includes the planning, coordination, and management of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The contractor shall be responsible for maintaining communication with the contracting officer (CO) and the contracting officer’s representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract. The contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.1.2. Only the Contracting Officer is able to direct changes to the PWS requirement, scope, terms and conditions. Any changes made without the express direction of the CO will fall under contractor liability.

1.2. Background. CKF exercises conducted at Tyndall AFB, FL provide ACC/A3O7 Large Force Exercise (LFE) advanced tactical training for Immediate Response Force (IRF) forces. CKF exercises are conducted in four phases:

1) Planning Conference/Concept Development 120 Days preceding Exercise

2) Arrival (Overlap w/Planning) 1 Week prior to Exercise

3) Exercise 2 - 3 Weeks

4) Review/AAR Draft and Data Collection 1 Week following Exercise

Two CKF exercises typically occur each calendar year, one in the April/May (Spring) timeframe and another in the October/November (Fall) timeframe. CKF notification is sent to staff and participant units concerning the date and details of the initial planning conference approximately 3 weeks prior to the conference or approximately 120 days prior to exercise execution. Each exercise, phase 3 referenced above, are two to three weeks long excluding weekends, contain two missions per day (normally one morning LFE and one afternoon CT “go” encompassing 16 hour/day operations) with up to 100 aircraft and over 1,200 participants supporting 750 sorties.

For Phase 2 and 4 referred to above, Arrival and Review/AAR Draft and Data Collection, expect up to a 10 hour day to accomplish all in-processing actions, mission preparation, training/certification, and AAR creation. For exercises, separate morning, afternoon or nighttime operations may be conducted during any particular period.

Full execution of RTO and mission coordination duty execution from planning to review is expected to be no more than 27 days per exercise (2 days of planning conferences, 20 days of exercise, and 5 days of data reporting).

1.3 Scope.

1.3.1. The contractor shall provide the following support for the Fall and Spring Exercises:

1.3.2. The Fall exercise will be the Oct/Nov 2022 Checker Flag Exercise from 24 Oct 2022 through 16 Nov 2022: three mission coordinators and four RTOs. The Exercise shall run from 28 Oct 2022 through 10 Nov 2022. The necessary support includes but is not limited to the following efforts

1.3.3. The Spring exercise will be the April/May 2023 Checker Flag Exercise from 01 May 2023 through 24 May 2023: three mission coordinators and four RTOs. The exercise shall run from 05 May 2023 through 18 May 2023

1.4 Arrival / Planning

1.4.1. The contractor shall provide a personnel roster to 325 CONS and CKF Staff, by 7 Oct 2022 for the Fall exercise and 14 May for the Spring exercise, three weeks prior to arrival, for base access and classified area access (both collateral and SAP) to include SSNs and whether CAC issue or renewal will be required.

1.4.2. The contractor shall separately submit a DD Form 254. The DD Form 254 will be validated by the facility security officer (FSO) two weeks prior to arrival for verification of clearance with the Tyndall AFB security office.

1.4.3. The contractor shall have a minimum of one representative from the team, RTOs and MCs, who will conduct the correlating exercise to virtually attend the Final Planning Event (FPE) on 21 September 2022 for the Fall exercise and 29 March 2023 for the Spring exercise, mid-day, time TBD.

1.4.4. Three Mission Coordinators shall arrive four days prior to Day 1 execution (in-place and ready for work the morning of 24 Oct 2022, 0800 Central Standard Time for Fall Exercise and 01 May 2023, 0800 Central Standard Time) for blue and red coordination brief development and SPINS review. Practice opportunities will be provided these four days prior to ensure a well-practiced safety brief which will be approved by the Airboss.

1.4.5. RTOs shall arrive two workdays prior to Day 1 for exercise coordination as well as spin-up and system certification for exercises (in-place and ready to work the morning of 26 Oct 2022 for the Fall exercise and 03 May 2023 for the Spring Exercise at 0800hrs).

1.4.6. In-processing actions should be expeditious if a personnel roster has been provided three weeks prior. In-processing actions include, but are not limited to:

• CAC issue or renewal

• “Cyber Awareness Challenge 2022” (ZZ133098) annual currency

• network access to include CKF and WSEP SharePoint access

• security in-briefs and badge issue

• facilities familiarization

• communication and file plan review

• Mattermost setup and access

• Microsoft Teams setup and access

• audio-visual systems checkout

• The contractor shall provide a staffing and support plan for the duration of the exercise prior to

“Day 1,” to include procedures for illness or personal absences.

1.4.7. If there is a conflict in the personnel and the schedule of the exercise, the contractor shall swap out personnel in a quick and efficient manner. If contractor personnel are sick or must take a leave of absence, the COR will be notified immediately and the contractor will replace the personnel within 24 hours of notice to the COR.

These personnel are essential to the mission exercise that they support and are required for the safety of the exercise participants.

1.5 Exercise

1.5.1. The contractor shall attend daily AM and PM White Force Meetings during the exercise to ensure all exercise goals and objectives are met.

1.5.2. During exercises, the contractor shall ensure staggered shifts for Monday through Friday as well as weekend support as necessary for unique mission requirements. The Program Manager (PM) shall ensure coverage for 16 hours of continuous mission support in accordance with daily flying schedules. Delayed shifts may also be necessary to support afternoon missions. Overtime will not be used to cover weekend support or continuous mission support unless specifically approved by the Contracting Officer.

1.5.3. RTOs

a. The contractor shall provide four personnel to perform Air-to-Air Range Training Officer (RTO) functions at Tyndall AFB during CKF exercises. RTO personnel may require access or exposure to COMSEC prior to and during missions. The Government will augment contractor positions with military and/or civilian personnel (i.e. A/G RTO and A/G debrief analyst), as required, to meet increased mission requirements.

b. RTO live-functions shall include:

• Assessing validity of air-to-air engagements

• Overseeing flight operations

• Ensuring accurate tracking data during initial check-ins

• Coordinating with system technicians to update tracking data to 100% accuracy

• Ensuring compliance with range restrictions

• Monitoring safety of flight issues

• Be on the radio prior to first fighter airspace entry

• Remain on the radio until the last participant exits the airspace

c. RTO deliverables shall include:

• Air-to-air shot lists for mass debriefs with RTO comments such as:

− pairing decisions − shot assessments − other required qualifiers as required

• Pre-pair all shots after execution and before the pre-mass debrief

• Collect mission data for post mission and post exercise analysis

• Control brief and debrief display screens

• Setup the VTC camera, display, and connection

• Provide data retrievals as requested by ACC/A307 or the CKF staff to support any requests within the scope of the contract

1.5.4. Mission Coordinators

a. Mission coordinators (MC) will have three distinct roles. One MC will be dedicated to Blue mission coordination. One MC will be dedicated to Red mission planning. An MC will assist in monitoring each LFE launch and assist in the daily scheduling process.

b. During the execution phase, a Mission Coordinator shall be available to monitor the LFE launch by monitoring radios and monitoring Mattermost chat channels. In addition, a MC shall assist in the daily scheduling process to include attending meetings, communicating scheduling inputs from the mission planners, and distributing draft and final schedules.

c. Mission Coordinators shall prepare the mission planning room(s) or spaces and products needed to facilitate timely and accurate completion by the unit participants regarding Blue and Red planning teams to include white board setup, draft coordination cards, expected attendee list by squadron and function, and operating the VTC equipment.

d. The mission Coordinator shall facilitate the planning and coordination timelines to include but not limited to ensuring flying schedule and draft coordination card deadlines are met.

e. Mission Coordinators shall lead the Blue and Red planning, coordination, building and briefing of the adversary air execution plan for each mission and shall announce the current cleared security-level for mission planning discussions. The government Blue and Red Mission Commanders have overall responsibility for the safe de-confliction of aircraft during their respective missions.

f. The Blue mission Coordinator(s) shall build the coordination card and daily coordination brief, and be prepared to give the coordination brief the following day. Additionally, they shall build the tactical briefing slides as requested by, and with the input from, the government mission commander. The contractor shall ensure coordination cards are posted in accordance with the CKF communications and fileplan, but as a minimum on Mattermost and the CKF SharePoint.

They shall provide all required coordination products to off-station participants and cross-service participants.

g. The Red mission Coordinator(s) shall build a draft adversary air execution plan for each mission with input from both the Blue and Red mission commanders. They shall build the adversary tactical briefing slides for the Red mission commander after the execution plan is approved. In addition, the Red mission coordinator(s) shall make all required and timely inputs to the coordination card and be prepared to give the adversary air execution brief the following day. The contractor shall provide all required coordination products to off-station participants and cross-service participants.

1.6 After Action Review

1.6.1. The contractor shall provide dedicated personnel to draft the AAR and Quick Look slide, and collect any additional data required during Phase 4, the Review/AAR Draft and Data Collection phase. This drafting process will be an iterative process culminating in a final draft review by the Exercise Director or designated representative on 16 Nov 2022 for the Fall exercise and 24 May 2023 for the Spring Exercise.

1.6.2. All Range Training Officers and mission coordinators shall collect and track mission data throughout the exercise to utilize in drafting the After Action Report (AAR), Quick Look slide, as well as provide all data collected to the Exercise Director or designated government representative. The format the AAR and Quick Look slide shall match the previous products provided by the government. The AAR will utilize AFH33-337, The Tongue and Quill format, to the maximum extent possible. The contractor shall provide multiple updated drafts for review by CKF staff incorporating all prior CKF staff comments and updated data during the 6 days post-exercise. During this 6 day period, updated drafts shall be submitted for review as requested by CKF staff, but as a minimum shall be submitted daily during normal work days. The Exercise Director or designated representative will review the “final” draft AAR and Quick Look slide on the 6th day of the Fall and Spring exercises for sufficiency. This report will be unique to the current exercise being conducted. The report will be the summary of the two-week exercise to include significant planning efforts during the 120 days prior, and will be provided to the Government with developmental information for preparation on future exercises.

1.7 Inherently Governmental Function. The Contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.8 Period of Performance. The Period of Performance will be a full year (365 Days) with two exercises within that year. The exact dates will be identified within the Contract Line Item Numbers (CLINs) structure of the contract. This requirement will cover the necessary timeframe to support the Fall and Spring Exercises as described in detail in section 1.3 of this PWS.

1.9 Place of Performance. The contractor shall provide support covered in this PWS in-person at Tyndall AFB, FL during planning, exercise execution, and review/AAR draft and data collection except where denoted as virtual planning. The COR or Exercise Director will determine the exact location of performance at Tyndall AFB, FL.

1.10 Government Requirement for Contractor Identification. All contractor personnel shall at all times be identified as contractor employees by e-mail, in person, and over the telephone.

1.11 Positions. The contractor shall provide sufficiently qualified and trained personnel to fill the positions identified in appendix E as well as any other positions necessary to accomplish the efforts outlined in this PWS.

1.12 Continuation of Essential DoD Contractor Services During Crisis.

1.12.1. In Accordance With DoDI 1100.22, (12 Apr 2010) Continuation of Essential DoD Contractor Services During Crises, DFARS 237.76, and the Air Force implementation thereof, unless otherwise directed by the CO or COR, it is determined that the services as identified in this PWS are not essential for performance during a crisis.

1.12.2. In the event of a Hurricane/Hurricane-track forecast to impact the Tyndall AFB area, contractor services shall continue following base guidelines for non-essential personnel. Specifically, contractor services shall continue until an Exercise endex, pause, or cancel determination has been declared by the 325 OG/CC or the Exercise Director. Specifically, an increased HURCON status or weather forecast alone will not be used to determine exercise execution or associated contractor duties.

SECTION II

2.0 SERVICE SUMMARY (SS)

2.1. General

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

2.2. Performance Evaluation. Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to inspection of services clause in the contract, i.e., FAR 52.246-4 or 52.212-4(a).

Table 1 SS # Performance Objective PWS Ref/

Deliverables Acceptable Quality Level Surveillance

Method / Submit To

1 Contractor personnel roster, schedule, and DD Form 254s provided IAW the

PWS.

1.4.1 1.4.5 4.2.1

Roster provided 3 weeks (21 Days) prior to arrival.

DD Form 254s provided 2 weeks prior to arrival.

Daily Exercise Personnel schedule provided prior to “Day 1” of exercise execution.

100% Inspection upon receipt

2 Personnel arrival in accordance with

PWS.

1.4.3 and 1.4.4 Arrival on-site IAW the schedule. 100% Inspection

Any planned or unplanned personnel swap outs require one day of overlap for training and certification.

1.4.6 One day overlap for any personnel swap outs.

100% Inspection

The contractor shall provide an event by event schedule that details which contractor, along with personal contact information, will be attending each event.

Critical events include RTO, MSN Planning, Daily Schedule Meeting, Coordination Briefer, Shot Validation facilitator and out brief meeting.

1.4.5 Planning

Contractor Schedule

Provided 2 days prior to execution.

The schedule shall be updated and reposted within 60 minutes.

Periodic Inspection / Exercise Director / COR / Post on CKF SharePoint

The contractor shall be on the radio prior to first fighter airspace entry and shall remain on the radio until the last participant exits the airspace.

1.5.3.b Exercise Assist in supervising the LFE launch and recovery

100% flight check ins.

Tracking data > 95% accurate

Daily Observation by the Airboss, Exercise Director, or Exercise Director’s representative.

Radio check-ins and associated tracking data shall be checked and updated before the vul time.

1.5.3.b Exercise Accurate tracking data

100% flight check ins.

Tracking data > 95% accurate

Daily Observation by the Airboss, Exercise Director, or Exercise Director’s representative.

Pre-pair all shots after execution and before the pre-mass debrief. Provide air-to-air shot lists with pairing decisions and amplifying comments.

1.5.3.c Exercise Air-to-Air shot list with RTO comments

Available for pre-pair at a SPEAR station.

Shot list ready by scheduled mass debrief time (desired by blue pre-mass debrief time).

Daily Observation by the Airboss, Exercise Director, or Exercise Director’s representative.

The contractor shall create and maintain/update the Coordination Card for each LFE. Accuracy will be determined by the mission commander and the Exercise Director’s designated representative.

1.5.4 Exercise

Coordination

Card

The draft Coordination Card shall be provided to the mission commander 1 hour prior to the beginning of mission planning. 100% compliance on de-confliction plans. The coordination card shall be provided daily to the CKF scheduling representative within 30 minutes of the deadline.

Daily Observation / Exercise Director / Post on SharePoint / Available for input into PEX

The contractor shall provide a fresh exercise map for each LFE. The map will include all applicable scenario data such as: Bullseye, airspace dimensions, SPINS data and safe areas.

1.5.4.a Exercise LFE Maps

100% accurate. The maps shall be provided to the mission commander 60 minutes prior to the beginning of mission planning. Errors shall be corrected within 60 minutes.

Periodic Inspection / Exercise Director / LFE Mission Commander

The contractor shall build and maintain an UNCLASSIFIED PowerPoint brief that contains scenario specific details

1.5.4.c Exercise Scenario Slides

100% accurate and updated 60 minutes prior to the planned brief start time.

Periodic Inspection / Exercise Director / COR / Post on CKF SharePoint

The contractor shall maintain accurate products on the designated SharePoint site. All items shall be labeled with an accurate time stamp.

1.5.4.c Exercise SharePoint

Responsibilities

The SharePoint shall be updated within 60 minutes after receiving new information.

Periodic Inspection / Exercise Director / COR / Post on CKF SharePoint

The contractor shall develop and draft an After Action Report (AAR) PPT Slide to include a general exercise analysis, participating units, focusing on effectiveness and mission goals. The report will include total sorties flown/ scheduled, WSEP missiles shot/scheduled, unit upgrades, unit feedback and a recommendation for future adjustments, major issues/lessons learned.

1.6 After

Action Report Quick Look

Slide

Contractor inputs are due 6 work days after the exercise to meet the military 30 calendar day requirement for the

AAR.

Periodic Inspection / Exercise Director / COR / Post on CKF SharePoint /

HQ ACC-A3O7

The contractor shall develop an After Action Report (AAR) to include a general exercise analysis, sorties flown/scheduled (LFE, CT, WSEP), upgrades, unit DLOs, unit feedback and a recommendation for future adjustments.

1.6 After

Action Report

Contractor inputs are due 6 days after the exercise to meet the military 30 calendar day requirement for the

AAR.

Periodic Inspection / Exercise Director / COR / Post on CKF SharePoint /

HQ ACC-A3O7

2.3. Government Quality Assurance. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.3.1. The Government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The Government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates.

2.3.2. When an observation indicates defective performance, the COR will require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a CAR for issuance to the contactor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.4. Performance Assessment.

2.4.1. Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.4.2. Customer Complaints. The COR will receive and investigate all complaints. The COR shall be responsible for validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be corrected within 2 hours of notification. CO will validate corrective action.

2.5. Contracting Officer Representative (COR). CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the COR will be identified. The COR is not authorized to change any of the terms and conditions of the contract/task order. Only the Contracting Officer has the authority

2.6. Quality Control. In compliance with the applicable contract clauses FAR 52.246-4, entitled, “Inspection of Services (Fixed Price),” or FAR 52.212-4(a) Commercial Terms and Conditions Inspection/Acceptance, develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations and IAW best commercial practices.

2.7. Contractor’s Performance. The Government assesses the contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

2.7.1. Past Performance Information (PPI). PPI can be provided to other Government agencies, as requested.

SECTION III

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished property is not expected to be furnished under this contract. Government Furnished Services (Base Support) will be provided as outlined below.

3.1.1. Automated Data Processing Equipment. The Government will provide computers for use on the local area network (LAN) internet access for work related to this contract during the execution phase of the exercise.

Government computers will not be issued to contractor personnel while the contractor is teleworking.

3.1.2. Custodial Service. The Government shall provide custodial services for restroom facilities in base facilities IAW the current base custodial contract. Specific facilities requiring these services can change from exercise to exercise. All inquiries regarding scheduling and level of custodial services will be directed to the COR.

3.1.3. Emergency Medical Services. Tyndall AFB does not maintain non-flightline emergency medical services.

Local Urgent Care, Emergency rooms, and Ambulance services will be utilized for medical emergencies. Phone number for medical emergencies, 911. All mishaps occurring on base will be promptly reported to the base safety office through the COR.

3.1.4. Insect and Rodent Control. The Government will provide insect and rodent control services. Services will be furnished upon request to the facility manager.

3.1.5. Refuse Collection. The Government will provide refuse collection services. The contractor shall take refuse to the nearest dumpster on a regular basis, to include emptying full classified shredder receptacles.

The contractor shall comply with all installation recycling programs, refuse volume reduction programs, and hazardous waste collection policies IAW base policies.

3.1.6. Security Police and Fire Protection. Phone number for Security Forces Squadron, (850)-283-2254; Fire Protection, 911.

3.2. Government Facilities. During phases 2, 3, and 4, in accordance with paragraph 1.2, the Government will provide sufficient office space, office phone, network access and required software necessary for exercise support. The networks include, but are not limited to; NIPR and SIPR. The contractor must be able to accomplish contract tasks from non-government facilities during other phases/periods. The contractor will be embedded with the military members of the CKF planning team.

3.3. Government Furnished Property (to include equipment and material). The Government will provide office furniture, an office phone, a computer (desktop or similar), and required software for phases 2, 3, and 4.

The contractor must be able to accomplish contract tasks with non-government property during other phases/periods. No Government laptops will be issued for the purpose of teleworking.

SECTION IV

4.0 GENERAL INFORMATION

4.1 Hours of Operation. The contractor shall perform the services required under this contract during the core hours identified by the respective command hours Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the Government facility is closed for the above reasons. The only deviation to hours of operation will be stated in paragraph 1.2 during phases 2, 3, and 4; Arrival, Exercise, and Review/AAR Draft and Data Collection.

4.1.1 Recognized Holidays.*

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

4.1.2. Down Days. These are days designated by MAJCOM or 325 FW/CC as non-working days. The Government reserves the right to allow any and all tasks to be performed on these days.

4.1.3. Work Schedules, Leave, and Absences. A personnel schedule shall be provided for the duration of the exercise. Any changes in the schedule shall be coordinated between the Contract Manager and the COR.

4.2 Contractor Personnel.

4.2.1. Personnel Roster. The contractor shall provide a personnel roster within 30 days of award of the contract, but no later than 21 calendar days before Day 1 of the exercise. The list shall include employee's name, social security number, level of security clearance, and base access capability (possession of a current CAC or retired military ID). In addition, the contractor shall separately submit a DD Form 254, validated by the company facility security officer (FSO) and provided to the COR. The COR will in turn submit the spreadsheet to the Unit Security Manager for processing and the Contracting Officer upon request. Processing of the roster will be a minimum of 14 calendar days. Updated spreadsheets shall be provided when an employee's status or information changes. The contractor roster may be used by requiring activity for the purposes of 100% accountability during real-world and exercise situations.

4.2.2. Contractor Employees.

4.2.2.1 Contractor Qualifications. The contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

4.2.2.2 Employee Training. The contractor shall be responsible to ensure all personnel are properly trained to meet the requirements of this PWS. If the Government identifies additional training is required, then the Government shall cover the specific training cost to include travel and related expenses. Additional training expenses shall be approved by the CO prior to the occurrence of the training. The contractor shall maintain training and experience records for each employee during the period of this contract that reflect sufficient personnel are qualified to accomplish all tasks required by this contract. Provide status of employee training upon the Government’s request.

4.2.3. Use of Government Employees.

The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. In addition, the contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, Industrial Labor Relations Activities.

4.2.4. Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Contractor personnel will be required to obtain and wear badges in the performance of this service.

4.2.5. Organizational Conflict of Interest (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Part 9.5.

Any potential instance of OCI must be reported to the CO immediately.

4.2.6. Personal Conflict of Interest (PCI). The term "PCI" means that a contractor employee assigned to the contract has interests which (i) may diminish his/her capacity to give impartial, technically sound, objective assistance and advice in performing this contract, (ii) may otherwise result in a biased work product under this contract, or (iii) may result in an unfair competitive advantage. Any potential instance of PCI must be reported to the CO immediately.

4.3. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

4.4. Environmental Protection. The contractor shall comply with all applicable federal, state and local laws, regulations and standards that are or may become applicable to contractor’s activities in performance of this PWS.

4.5. MISCELLANEOUS PARAGRAPHS:

4.5.1. Freedom of Information Act (FOIA). Subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7- R/AF Supplement). Any request received by the contractor for access/release of information from these records to the public (including Government/contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

4.5.2. Controlled Unclassified Information (CUI). The contractor shall create and maintain CUI material IAW DoDI 5200.48 CONTROLLED UNCLASSIFIED INFORMATION (CUI) 20200306, DoDM 5400.07_AFMAN 33-302, FREEDOM OF INFORMATION ACT PROGRAM, 20180427, and AFI 17-130, CYBERSECURITY PROGRAM MANAGEMENT, 20200213. Mark all documents meeting the requirements identified in DoDI

5200.48 IAW instructions identified in, DoDI 5200.01, DoD Information Security Program: Volumes 1-3.

Safeguard all sensitive data IAW both DoDM 5400.07_AFMAN 33-302 and DoDI 5200.48. When documents containing CUI material are authorized for destruction, shred the records in an approved shredder fit for the classification. Sanitize unclassified ADPE devices IAW NIST SP 800-88, Guidelines for Media Sanitization and classified ADPE devices IAW the NSA/Central Security Service (CSS) Policy Manual 9-12, NSA/CSS Storage Device Sanitization Manual.

4.5.3. Notification of Debarment/Suspension Status. The contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

CACs needing to be returned in accordance with para 4.6.7.1 will be returned to the Tyndall AFB visitor’s center for destruction.

4.5.4. Correspondence. The Government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project.

The Government issued contract number is to be referenced on all official communication starting upon notice of award.

4.5.5. Post Award Conference. Post Award Conferences will be conducted IAW FAR Part 42.5. A post award orientation aids both Government and contractor personnel to (1) achieve a clear and mutual understanding of all contract requirements, and (2) identify and resolve potential problems. The CO will give the contractor the opportunity to conduct the Post Award conference in person or over the phone as necessary. The contractor agrees to attend any post award conference within 10 days of award of the contract. This conference will be held with the contractor, Requirement Owner and the Contracting Officer.

4.5.6. Privacy Act. The contractor shall comply with DoD 5400.11-R, The Privacy Act Program requirements and Air Force Instruction 33-332. The regulation sets mandatory guidelines for collecting, safeguarding, maintaining, using, accessing, amending and disseminating personal information kept in systems of records to comply with the Privacy Act, Title 5, United States Code (U.S.C.), Section 552a.

4.5.7. Records. All records created and received by the contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the Government.

4.5.8. Inclement Weather. If the base closes due to inclement weather, the contractor may be released, by the installation commander, with the general population of the base at no decrement to contract price. The contractor will follow the local procedures for reporting in inclement weather as advertised on local television and radio stations.

4.6. SECURITY AND BASE/SYSTEM ACCESS

4.6.1 General:

4.6.1.1. Force Protection. The contractor shall comply with all base security regulations and with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work.

4.6.1.2. Privately Owned Vehicles. Each contractor employee driving a privately owned vehicle on the installation must carry at a minimum liability insurance as required by the state. Contractor employees shall comply with all base traffic regulations, adhere to all posted speed limits, and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

4.6.1.3. Weapons and Firearms. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within contractor-owned or privately owned vehicle while on Air Force installations.

4.6.1.4. The contractor shall report suspicious activity (refer to Tyndall AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 850-283-2254 in a timely manner.

4.6.1.5. The contractor shall refrain from taking any pictures on Tyndall AFB unless previously coordinated with the appropriate government personnel.

4.6.2. Required Training

4.6.2.1. Per AFI 10-245 and AFI 10-245_ACCSUP1, the contractor will be offered Level I - Antiterrorism Awareness Training by the Government. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam for non-CAC holders. Proof or records of training will be provided to the COR. If the contractor can provide evidence that they have taken the training within one year that will be sufficient. If the training expires before CKF Exercise start, the contractor will need to provide new certification of training to the COR.

4.6.2.2. Contract employees requiring a Common Access Card (CAC) shall accomplish Information Assurance (IA) training prior to receiving access to the local area network (LAN); “Cyber Awareness Challenge 2022 (ZZ133098). This training/course is hosted on the Air Force Portal, “MyLearning” site. Authorized users will receive initial IA orientation and annual awareness training to ensure they know, understand, and apply the IA requirements of Air Force information and IAs. The minimum orientation and awareness requirements for users are outlined in DoD 8570.01-M. IA Program. The contractor shall comply with the established Command, Control, Communication, and Computers (C4) Systems IA program to integrate security education, training, and awareness covering the COMSEC, Computer Security (COMPUSEC), and Emissions Security (EMSEC) disciplines.

4.6.2.3. OPSEC Training. Per AFI 10-701 and AFI 10-701_ACCSUP1, the AF will provide OPSEC specific training or training materials within 30 days of initial award to the contract. Requirement may be accomplished via onsite briefing or training.

4.6.2.4. Ancillary Training. The contractor shall take all ancillary training courses that the Government requires for all military and Civil Service employees and any specific course pertaining to a task.

4.6.3. Additional Security Requirements:

4.6.4. Physical Security. The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

4.6.5. Computer Security (COMPUSEC) In accordance with DoD 5200.01 V1-4 and AFI 31-401, the contractor shall comply with AFI 33-115 V2, Licensing Network Users and Certifying Network Professional, AFMAN 33- 282, Access to Information Systems, and AFI 33-200, Information Assurance Management as they apply to required security clearances and training requirements prior to being granted access to systems.

4.6.5.1. Local Area Network (LAN). The Government will provide limited access to the existing LAN to include email capability. The contractor shall not use the LAN for purposes other than for work required under this contract.

4.6.5.2. Common Access Card (CAC). The contractor’s PM or alternate shall complete all necessary documents for all contractor personnel requiring access to Tyndall AFB. The contractor’s PM shall ensure the Government representative in the local organization designated to authorize issuance of contractor’s CACs (i.e. Trusted Agent (TA) receives a Visitor Request for each employee through the Trusted Agent Security System (TASS). Contractor personnel shall electronically submit application to the TA, once approved set up appointment at https://rapids-appointments.dmdc.osd.mil/ or go to the Military Personnel Section.

4.6.5.3. National Agency Check Investigations (NACI). Personnel requiring access to the Local Area Network will require a National Agency Check with Written Inquiry (NACI) clearance. An open NACI Investigation, at a minimum, is required before access to Government-furnished workstations that have access to Air Force e-mail systems can be granted. A Network Waiver may be granted by the Unit Commander, if necessary. These investigations shall be submitted by the Government at no additional cost to the contractor.

4.6.6. Contractor Access to Air Force Installations. All contractor employees will be subject to a criminal history background check IAW Air Force Manual (AFMAN) 31-113, Installation Perimeter Access Control, as stipulated in the Installation Commander’s memorandum to the 325th Security Forces Office dated 23 Apr 2015 (the AFMAN and memorandum are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Unit Security Manager). Vehicle registration, proof of insurance and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

4.6.7. Base Access: The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles:

a. DoD Common Access Card (CAC), AFI 36-3026(I). Process through USM, Trusted Agent Sponsorship System (TASS) point of contact for a CAC card.

b. AF Form 75, Visitor/Vehicle Pass (AFI 31-204): The contractor shall adhere to local security policy when applying for short/long term visitors’ passes. Any contractor requesting a pass for more than 3 days will complete a Local Files Check with 325 SFS/Pass & ID. Vehicle passes (personal vehicles) are no longer required. All vehicle passes must be escorted onto base by a contractor with escort privileges. See paragraph 4.2.1 for escorting privileges.

4.6.7.1. Employee Changes. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel. The contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

5.0. APPENDICES

A. Acronyms and Definitions B. Publications and Forms C. Staffing Descriptions

APPENDIX A – Acronyms and Definitions

AAR – After Action Report CAC – Common Access Card CAR – Corrective Action Report CKF – Checkered Flag CO – Contracting Officer COR – Contracting Officer Representative ID – Identification IRF – Immediate Reaction Force LFE – Large Force Exercise POC – Point of Contact ROE – Rules Of Engagement RTO – Range Training Officer SPINS – Special Instructions WSEP – Weapons System Evaluation Program

APPENDIX B – Publications and Forms

Pubs AFI 17-140 Architecting AFI 36-3026V2 Common Access Card

T.O. 00-33A-1001 GENERAL CYBERSPACE UPPORT ACTIVITIES MANAGEMENT PROCEDURES AND

PRACTICE REQUIREMENTS

AFI 71-101V2Protective Service Matters AFSSI 8522Access to Information Systems DoD 5200.1-RInformation Security Program DoD 5200.2-RPersonnel Security Program DoD 5400.7-RDoD Freedom of Information Act Program DoDD 7045.14Planning, Programming, and Budgeting System (PPBS) DoDD 8140 Information Assurance (IA) Training, Certification, and Workforce Management DoDM 5200.01 V1-4DoD Information Security Program

Forms AF 1199 USAF Restricted Area Badge DoD 254 Contract Security Classification Specification AF 8Certificate of Aircrew Qualification AF 75Visitor/Vehicle Pass AF 332Base Civil Engineer Work Request AF 942Record of Evaluation AF 1042Medical Recommendations for Flying or Special Operational Duty AF 1199USAF Restricted Area Badge AF 2096Classification/On-the-Job Training Action AF 4142Individual Annual Training Record AF 4143Certificate of Qualification AF 2096Classification/On-the-Job Training Action AETC 58Civilian Identification Card DoD 254Contract Security Classification Specification SF 52Request for Personnel Action

APPENDIX C – Sample Staffing Descriptions

Program Manager (Lead Mission Coordinator or RTO). The contractor shall identify a Program Manager responsible for supervising the contractor team performing tasks outlined in this PWS. The PM shall serve as the lead and primary contact for information between the contractor team and the Government CO and COR. The name of this person, and an alternate or alternates, with similar qualifications, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer not later than the post award conference. The PM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

Desired Qualifications. A minimum of 5 years’ management experience in the military air operations environment and five years of military fighter pilot expertise. A bachelor’s degree in engineering, math or science is desired; however, any degree from an accredited college or university is acceptable. A USAFWS or Top Gun Fighter graduate is desired, however any fighter instructor pilot experience or former fighter squadron commander or director of operations, is acceptable.