C5_5_Attachment_2_-_Redacted_JOTFOC_FAR-6.pdf

Solicitation: 140R2023Q0126 Page 1 of 4

WBR 1406.303-1 Template 1 eFile - B02

(04/2021)

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN

COMPETITION

In accordance with FAR 6.302 or FAR 13.501(a), the proposed contractual action is pursuant to the statutory authority identified in paragraph 4. This template is required for actions over the Simplified Acquisition Threshold (unless the procurement is acquired as a limited source IAW FAR 8.405-6 or is an Exception to Fair Opportunity IAW FAR 16.505(b)(2)).

1. Agency and Contracting Activity (FAR 6.303-2(b)(1)).

Requesting Agency:

U.S. Department of the Interior Bureau of Reclamation, Security Office Denver Federal Center Denver, CO 80225

Contracting Agency:

U.S Department of the Interior Bureau of Reclamation Interior Region 10 – California Great Basin Acquisition Services Sacramento, CA 95825

2. Nature/Description of Action (FAR 6.303-2(b)(2)).

This is a firm fixed-price brand name procurement to purchase Milestone Systems software and Axis Communications video surveillance recording equipment that is fully compliant with the John S. McCain National Defense Authorization Act.

3. Description of Supplies/Services (FAR 6.303-2(b)(3)).

The Denver Security Office/ Flaming Gorge needs to upgrade their security cameras and other hardware via Axis Communications and software via Milestone Systems. All the required equipment and software are utilized widely across the Bureau of Reclamation facilities including Folsom, New Melones, ECAO, Yakima, and Hoover Dam. The hardware will need to be provided within 120 days after receipt of award with an estimated total value of .

Solicitation: 140R2023Q0126 Page 2 of 4 eFile - B02

(04/2021)

4. Statutory Authority Permitting Other than Full and Open Competition (FAR 6.303- 2(b)(4)). (Check one)

Authority FAR Coverage Application 41 U.S.C. 1901 FAR 13.501 Only one responsible source using Simplified

Acquisition Procedures (above SAT but at or below $7.5M)

41 U.S.C. 1903 FAR 13.501 Special emergency procurement authority

41 U.S.C. 3304(a)(1) FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements

41 U.S.C. 3304(a)(1) FAR 6.302-1(c) Application for brand-name descriptions

41 U.S.C. 3304(a)(2) FAR 6.302-2 Unusual and compelling urgency

41 U.S.C. 3304(a)(3) FAR 6.302-3 Industrial mobilization; engineering, developmental or research capability; or expert services

41 U.S.C. 3304(a)(4) FAR 6.302-4 International Agreement 41 U.S.C. 3304(a)(5) FAR 6.302-5 Authorized or required by statute 41 U.S.C. 3304(a)(6) FAR 6.302-6 National Security 41 U.S.C. 3304(a)(7) FAR 6.302-7 Public Interest

5. Demonstration of Contractor’s Unique Qualifications (FAR 6.303-2(b)(5)).

The listed equipment is used widely across Bureau of Reclamation facilities including Folsom, New Melones, ECAO, Yakima, Hoover, and more than ten existing Milestone video recording systems. All communication between the software and hardware is proprietary; there are no other products that are compatible.

Axis Communications works closely with Milestone Systems, Milestone is the common video surveillance recording system across Reclamation facilities, to ensure that all their cameras and hardware fully compatible with Milestone. Axis is currently the only camera manufactures that is fully compliant with the John S. McCain National Defense Authorization Act. Use of any other cameras could cause a lapse in security due to lack of training and knowledge along with extensive cost to obtain training and changing current systems to support other hardware at Reclamation facilities. It’s estimated that it would cost more than $10,500,000.

Milestone has an agreement with Lenel security systems that allows it to fully integrate for seamless security applications. No other video recording system has this agreement or capability. An estimate to change the current systems to support other hardware at Reclamation facilities is more than $12,000,000.

Solicitation: 140R2023Q0126 Page 3 of 4 eFile - B02

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6. Description of efforts made to maximize competition (FAR 6.303-2(b)(6)).

This requirement will be a Name Brand Only as there are no equal hardware of software that will meet the agency’s needs. Market research was conducted and coordinated with the customer who has extensive knowledge of the hardware & software and vendors are required to be certified authorized resellers of Axis and Milestone hardware of software.

In order to maximize competition, this requirement will be solicited as open market as none of the vendors on NASA SEWP indicated they could provide both the Axis and Milestone hardware and software and the vendors that did respond to a sources sought notice indicated they do not have many of the items on their GSA schedules.

7. Determination of Fair and Reasonable Cost (FAR 6.303-2(b)(7)).

The program office received a quote directly from Milestone for the hardware and software and since vendors need to be certified resellers of Milestone & Axis it is expected that pricing will be similar. A price evaluation will be required, and the Government will ultimately decide based on the evaluation that the total price is fair and reasonable.

8. Description of Market Research Conducted (FAR 6.303-2(b)(8)).

A search was conducted via NASA SEWP for Milestone & Axis hardware and software, and no vendors could be located that listed both Milestone & Axis on their schedules. A sources sought notice was posted to NASA SEWP and only one vendor expressed an interest in providing all the required equipment.

A search on GSA eLibrary using NAICS code 334310 – Audio and Video Equipment, resulted in 69 small business contractors. A sources sought notice was emailed to all 69 vendors. Eight responses were received from the sources sought: 1 vendor indicated they could not provide the required items, another vendor indicated they could only provide the Axis items, and the 6 other vendors indicated they could provide all items; however, they did not have all items listed on their GSA schedules and would have to provide an open market quote.

Due to the responses to the sources sought notice posted to NASA SEWP and the GSA contract holder, this requirement will be solicited open market, small business set aside.

9. Any Other Supporting Facts (FAR 6.303-2(b)(9)). N/A

10. Listing of Interested Sources (FAR 6.303-2(b)(10)).

The following vendors responded to a Sources Sought Notice and expressed interest in providing the required Axis and Milestone hardware and software: