Budget Narrative and Staffing Template.xlsx
XLSX spreadsheet 55 KB Posted
- Attached to
- FY2023 Build to Scale Program Federal grant opportunity
- Opportunity number
- EDA-B2S-2023
About this file
Budget Narrative and Staffing Template
View the file
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EDA Disclaimer & Instructions
EDA DISCLAIMER: This template is provided at the request of Applicants as an optional tool to clarify the required information for your application in accordance with the required, standard OMB approved forms (SF-424, SF-424A and Budget Narrative). It in no way prevents you from supplying this information in an alternate format.
Project Costs must be substantiated to the point that the award official can determine whether proposed costs appear reasonable, allocable, and necessary to meet the project's Scope of Work, as well as whether those costs meet any other specific requirements that may apply. This optional workbook can help your organization meet those requirements.
Instructions: This is an optional template. Please fill out the Timeline, Budget Narrative, Staffing Plan, and Subawardees budgets (if applicable). The Budget Overview tab will autopopulate based on the inputs from the other tabs.
Staffing Plan
| AUTHORIZED STAFFING PLAN | ||||||||||||
| Staffing Plan - Budget | Year 1 | Year 2 | Year 3 | Checkpoint | ||||||||
| Name | Annual Salary/Rate | % of Annual Hours for project | Annual $ from Award | Number of Years | Total Cost by Employee | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share | Does breakdown match your total? |
| Employee 1 | $0 | 0% | $0 | 0.00 | $0 | $ - 0 | ||||||
| Employee 2 | $0 | 0% | $0 | 0.00 | $0 | $ - 0 | ||||||
| Employee 3 | $0 | 0% | $0 | 0.00 | $0 | $ - 0 | ||||||
| Employee 4 | $0 | 0% | $0 | 0.00 | $0 | $ - 0 | ||||||
| Employee 5 | $0 | 0% | $0 | 0.00 | $0 | $ - 0 | ||||||
| Employee 6 | $0 | 0% | $0 | 0.00 | $0 | $ - 0 | ||||||
| Total Personnel Costs | $0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||||
| Total Fringe Costs (Please Provide the Basis for Fringe Calculations) | 0.00% | $0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Staffing Plan - Narrative | ||
| Name | Title | Project Responsibilities |
| Example: Jane Doe | Executive Director | Ms. Doe has 10 years experience in supporting economic development intiatives in the region. In her current role, she will provide executive oversight over the program on a weekly basis, oversee all monitoring, compliance, and external relations. |
| Employee 1 | ||
| Employee 2 | ||
| Employee 3 |
Total Personnel Costs should be calculated to account for all personnel costs charged to the grant and should include both federal resources, and matching share, if any.
Further, Fringe Costs should be calculated and documented based on personnel projections - supporting documents and policies should be provided upon request. More information on Fringe benefits can be found in 2 CFR 200.431
Instructions: Staffing plan should include a detailed breakdown of time allotted to the project, in addition to their specific role/responsbilities on this project. Staffing for subawardees or contractors should NOT be included here and should be included in the contractual line item on the following tabs.
Budget Narrative
| Period of Performance (months): | Totals: | Checkpoint: All Project Totals line up? | ||
| Total Federal: | $ - 0 | |||
| Total Match: | $ - 0 | Yes | ||
| Personnel - Cost as shown on the Staffing Plan. This will autofill from what is entered on the Staffing Plan tab. | ||||
| Total Personnel Costs | $0 |
| Fringe - Associated fringe costs for the personnel listed in the staffing plan. This will autofill from what is entered on the Staffing Plan tab. | Additional Details | |
| Total Fringe Costs | $0 | Please include a yearly breakdown for federal and non-federal (matching) share for each line item |
| Travel - Requirements for travel costs can be found in 2 CFR 200.475. | Year 1 | Year 2 | Year 3 | ||||||
| Event | Travelers | Description and purpose of the cost to the project | Cost | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share |
| $ - 0 | |||||||||
| $ - 0 | |||||||||
| $ - 0 | |||||||||
| $ - 0 | |||||||||
| Total Travel Costs | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Equipment - Typically exceeds $5000 per unit cost and has a useful life greater than 1 year. See the definition of equipment at 2 CFR 200.1. | Year 1 | Year 2 | Year 3 | ||||||
| Equipment | Cost per Unit & Quantity | Description and purpose of the cost to the project | Cost | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share |
| $ - 0 | |||||||||
| $ - 0 | |||||||||
| Total Equipment Costs | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Supplies - Supplies must be itemized and must correlate to the purpose of the award. Miscellaneous is not sufficient. See the definition of supplies at 2 CFR 200.1. | Year 1 | Year 2 | Year 3 | ||||||
| Supplies | Cost per Unit & Quantity | Description and purpose of the cost to the project | Cost | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share |
| $ - 0 | |||||||||
| $ - 0 | |||||||||
| $ - 0 | |||||||||
| $ - 0 | |||||||||
| Total Supply Costs | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Contractual - Contractors are subject to procurement standards in 2 CFR 200.317 - 200.327. All Subawards to eligible recipients should be noted under this line item as well. Please denote in the second column if this line item applies to a "subaward" or "contractor". For guidance on these two distinct roles, see 2 CFR 200.331. (Please note, this section will not autopopulate from the subawardees tab, but please also fill out the subawardees time for subawards - not for contractual). | Year 1 | Year 2 | Year 3 | ||||||
| Organization Name (if applicable) | Subaward or Contractor? | Details of services being provided to the project | Cost | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share |
| $ - 0 | |||||||||
| Subaward | $ - 0 | ||||||||
| Subaward | $ - 0 | ||||||||
| $ - 0 | |||||||||
| Total Contractual Costs | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Construction - Not an allowable expense under this NOFO. Please see other EDA funding opportunities for construction-related expenses. | Year 1 | Year 2 | Year 3 | ||||||
| Construction | Quantity | Description and purpose of the cost to the project | Cost | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share |
| N/A | N/A | N/A | $ - 0 | ||||||
| Total Construction Costs | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Other - any other costs that do not fit in previous categories. | Year 1 | Year 2 | Year 3 | |||||||
| Other | Quantity | Description and purpose of the cost to the project | Cost | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share | |
| $ - 0 | ||||||||||
| $ - 0 | ||||||||||
| $ - 0 | ||||||||||
| $ - 0 | ||||||||||
| Total Other Costs | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||
| Indirect Cost - Must be within your NICRA from your cognizant agency and provide basis for calculations. If your organization does not have a NICRA, may use de minimus rate of 10% or your organization can apply for a NICRA (see NOFO for instructions on how to apply for NICRA). | Year 1 | Year 2 | Year 3 | |||||||
| Enter allowable base costs as provided in your NICRA. See the definition of modified total direct cost at 2 CFR 200.1. | Modified Total Direct Costs (cost base) | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share | |||
| Rate as named in your NICRA should be used here. If opting to use de minimis rate, should put 10% here as the Indirect Rate. | Indirect Rate | |||||||||
| If using de minimis rate, please include statement from the NOFO here. | Total Allowable Indirect Cost | $0.00 |
| Program Design |
| System Design |
| Program Implementation |
| Program Design, System Design, Program Implementation |
| Program Design, Program Implementation |
| System Design, Program Implementation |
| Cash |
| In-kind |
| Contractor |
| Subaward |
Insert values for all cost categories. This sheet will autopopulate the overall totals on the Budget Overview tab.
Budget Overview
| Authorized Budget |
| Column D should match the SF-424A form (total budget). Line Item Budget will autopopulate from Budget Narrative tab. |
| Total Project Budget | Additional Details | ||||||
| Federal Share (EDA grant funded) | $0.00 | This table will autopopulate from the Budget Narrative Tab. Please fill out all other tabs. | |||||
| Non-Federal (Matching) Share | $0.00 | ||||||
| Total Project Budget | $0.00 | ||||||
| Federal Grant Rate (minimum=50%) | ERROR:#DIV/0! | ||||||
| Year 1 | Year 2 | Year 3 | |||||
| Line Item Budget | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share | Federal Share | Non-Federal Share | |
| Personnel | $0.00 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Fringe Benefits | $0.00 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Travel | $0.00 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Equipment | $0.00 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Supplies | $0.00 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Contractual | $0.00 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Construction | $0.00 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Other | $0.00 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Total Direct Charges | $0.00 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Indirect Charges | $0.00 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Total Project Budget | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
Cells on this page are linked to the individual categories which are required for the SF-424, SF-424A and Budget Narrative.
Timeline A Gantt Chart such as the following may be helpful to present key milestones and deliverables for the project.
| Year 1 | Year 2 | Year 3 | ||||||||||||||||||||||||||||||||||
| Task/Deliverable | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | 19 | 20 | 21 | 22 | 23 | 24 | 25 | 26 | 27 | 28 | 29 | 30 | 31 | 32 | 33 | 34 | 35 | 36 |
| [Activity 1 - e.g. Staffing] | ||||||||||||||||||||||||||||||||||||
| [Activity 2 - e.g. Recruitment] | ||||||||||||||||||||||||||||||||||||
| [Activity 3] | ||||||||||||||||||||||||||||||||||||
| [Activity 4] | ||||||||||||||||||||||||||||||||||||
| [Activity 5] | ||||||||||||||||||||||||||||||||||||
| [Activity 6] | ||||||||||||||||||||||||||||||||||||
| [Activity 7] | ||||||||||||||||||||||||||||||||||||
| [Activity 8, etc.] | ||||||||||||||||||||||||||||||||||||
| Financial Closeout Preparation |
| Ramp Up |
| Execution |
| Wind Down |
Instructions:
1. Leave the months as numeric values - the Project Scope of Work should remain in general terms for the period of performance.
2. The Tasks and Deliverables included here are examples, they should be updated to include the project specific tasks and deliverables for which you are applying for federal funds and should match your scope of work.
File details come from the government source that posted it. Updated .