Bottled Gas SOW (1).docx

UNITED STATES DEPARTMENT OF AGRICULTURE

AGRICULTURAL RESEARCH SERVICE

Eastern Regional Research Center Wyndmoor, PA

The Eastern Regional Research Center (ERRC) located at 600 East mermaid Lane, Wyndmoor, Pa. 19038 is one of four Regional Research Centers of the Agricultural Research Service, U.S. Department of Agriculture. ERRC requires bottled laboratory gases and liquid nitrogen delivered on a regular basis in accordance with the attached Schedule B. This requirement is covered under NAICS code 325120.

The schedule B is an estimate and shall not be considered minimum or maximum quantities.

The vendor shall provide and maintain a bulk liquid nitrogen tank at ERRC including a gasifier and associated ancillaries providing gaseous nitrogen at 90PSIG to ERRC bench services. The supplied tank will also provide liquid nitrogen to an existing liquid fill station. The contractor shall supply and maintain a telemetry system measuring fill level remotely and scheduling deliveries based on usage. The contractor shall provide the government with an online account allowing real time viewing of tank level and generation of reports detailing historic usage and fill events.

This solicitation replaces an existing expiring contract. nitrogen services shall not be interrupted during transition from the current supplier to the successful bidder. Temporary nitrogen services must be provided during the transition to be installed until any new tanks or equipment are installed, filled, and fully supporting the ERRC campus. Bulk liquid and gasified nitrogen shall be uninterruptible services.

Bottled gasses shall be delivered, and empty cylinders picked up twice per week. Schedule B gases shall be delivered within 72 hours of order placement.

ERRC typically has between 160 and 180 cylinders in use. The vendor shall provide a monthly fixed price for cylinder demurrage as a line item in the proposal.

The vendor shall provide a monthly fixed price for any charges for the bulk nitrogen tank, gasifier, ancillaries and telemetry service as a line item in the proposal.

Bulk tank associated rental charges, cylinder demurrage, and bulk nitrogen, shall be invoiced on the IPP platform at the end of the month the charges were incurred. Invoices for rentals shall clearly define the period covered, quantities, and delivery dates as applicable and shall be accompanied by shipping manifests. Invoices for bulk nitrogen delivery shall clearly define the quantity and date of delivery and shall be accompanied by shipping manifests.

Schedule B gas cylinders shall be invoiced for local ERRC credit card payment at the time of delivery. Individual schedule B gas invoices shall not exceed the single purchase card limit of $10,000.

All cylinders and fittings shall be in accordance with Compressed Gas Association (CGA) standards for the specific gases delivered. Contractor shall conform to all Federal, State, Local, and DOT requirements.

The offeror shall provide documentation of Past Performance demonstrating timely and completed delivery of similar orders (three relevant and recent references).