Borescope SOW - 10 May 22_draft.docx

DRAFT – 10 May 2022

Statement of Work (SOW) for the

Borescope Acquisition

Prepared by

SUPPORT EQUIPMENT AND VEHICLES PROGRAM OFFICE

235 BYRON ST STE 19A

ROBINS AFB GA 31098-1813

THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

TABLE OF CONTENTS

1. SCOPE 5

2. APPLICABLE DOCUMENTS 5

3. REQUIREMENTS 6

1. SCOPE

This document defines the tasks associated with the procurement of a borescope as described by Purchase Description (PD) XXXXX and is to be used in conjunction with XXXXX and does not alter any of the requirements of XXXXX.

2. APPLICABLE DOCUMENTS

The following documents are applicable to the SOW to the extent specified herein.

2.1 Government documents.

2.1.1 Other Government documents, drawings, and publications.

DATA ITEM DESCRIPTIONS (DIDs)

(Copies of these documents are available online at http://quicksearch.dla.mil.)

DEPARTMENT OF DEFENSE MANUALS

TM-86-01R Air Force Technical Manual Contract Requirements

PURCHASE DESCRIPTION (PD)

XXXX Borescope

2.2 Non-Government publications. The following documents of the exact revision listed below form a part of this document to the extent specified herein.

SAE International

GEIA HB-0007-B Logistics Product Data Handbook

(Application for copies should be addressed to SAE International, Inc., 400 Commonwealth Drive, Warrendale PA 15096, http://www.sae.org/.)

2.3 Order of precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1 Program management.

3.1.1 Program manager. The contractor shall identify to the Government and maintain a single point of contact (Program Manager) for all matters under this contract. The contractor shall also ensure that all program management personnel assigned to the program shall be available, as required, to meet program objectives.

3.1.2 Monthly status report. The contractor shall submit a monthly status report that shall cover actions to date as well as a projection of planned work for the remaining effort. Reports shall document tasks, issues, actions, and deliverables. Problem areas shall be identified with proposed solutions and outcomes. (DI-MGMT-81928, Contractor's Progress, Status and Management Report)

3.2 Conferences and program reviews.

3.2.1 Postaward conference. The Government will convene a postaward conference with the contractor at a location that is mutually agreeable to both parties within 30 days after contract award. The Procuring Contracting Officer (PCO) will coordinate the actual date, time, and location of the conference with the contractor.

3.2.2 Program Management Review (PMR) support. The contractor shall participate in and support all reviews, audits, and meetings as requested by the PCO or the contractor. PMRs shall be conducted biannually or as required at a mutually agreeable location or via teleconferences.

3.2.3 Conference room. The contractor shall provide a conference room suitable for meetings of up to 10 Government representatives, plus contractor personnel, in support of scheduled meetings at the contractor’s facility.

3.2.4 Meeting agendas. The contractor shall publish an agenda for all meetings and conferences specified in 3.2.2 and 3.2.3. The contractor shall request from the Government any items or issues to be discussed or presented at the meetings, and shall include such items in the agenda. Agendas shall be submitted not less than five working days prior to any meeting. (DIADMN81249, Conference Agenda)

3.2.5 Meeting minutes. The contractor shall provide a written record of the discussions, decisions, and action items identified at each meeting. Minutes shall include presentation material. (DIADMN81250, Conference Minutes)

3.3 Logistics.

3.3.1 Technical Order (T.O.) requirements. The contractor shall develop and deliver technical manuals in accordance with TM-86-01. No production borescope will be accepted prior to Government approval of the technical manuals. (TM-86-01, Air Force Technical Manual Contract Requirements)

3.3.2 Provisioning. The contractor shall identify and recommend logical spare/repair parts sufficient to meet system/equipment operation and supportability in accordance with the Air Force Initial Provisioning Performance Specification (IPPS). GEIA-HB-0007 (Logistics Product Data Handbook) should be used as a guide. The format shall be consistent with existing Government Provisioning data system (D220). The following DIDs apply:

a. DI-SESS-81758 Logistics Product Data. Specific Logistics Product Data to be submitted:

(1) Provisioning Parts List (PPL)

(2) Common and Bulk Items List (CBIL)

(3) Short Form Provisioning Parts List (SFPPL)

(4) Design Change Notices (DCNs)

(5) Statement of Prior Submission (SPS)

b. DI-SESS-81874 Engineering Data For Provisioning (EDFP).

c. DI-SESS-81759 Logistics Product Data Summaries

(1) Support Equipment Recommendation Data (SERD)

(2) Standard Modified Hand Tools List

3.3.2.1 Provisioning Guidance Conference. A Provisioning Guidance Conference (PGC) shall be scheduled by the Prime Provisioning Activity (PPA) and should be held within 45 days after receipt of contract. The PGC is normally held at AFGLSC PPA for approximately two days to ensure both the contractor and the Government understand the provisioning requirements on contract. If a PGC is not desired, the contractor shall submit a written request for waiver of the PGC to the PPA. In the event a waiver is approved, a mutual understanding of the Provisioning requirements shall be communicated in some forum in which the Air Force Materiel Command (AFMC) Form 718 (Provisioning Performance Schedule (PPS)) shall be documented/completed, signed by both the Government and contractor, and a contract modification issued, if required. (DIADMN81249, Conference Agenda; DIADMN81250, Conference Minutes)

3.3.3 Training. Training shall be provided in order operate and maintain the borescope properly. In person training shall be available at the user’s base and contractor’s facility. Video training shall be provided with each borescope kit on a CD/DVD-ROM. Video training in the CD/DVD-ROM shall have multiple videos labeled according to the specific tasks for easy search. A hard copy of the training manual shall be supplied with each borescope kit; an electronic copy of the training manual shall also be provided on the video training CD/DVD-ROM. The training manual shall contain written descriptions and procedures with images that explains step by step how to operate and maintain the borescope. A copy of all training materials shall be provided to and approved by the procuring activity prior to providing with each borescope kit. (DI-ILSS-80872, Training Materials)

3.4 Testing and evaluation.

3.4.1 First production test.

3.4.1.1 First production test procedures. The contractor shall develop detailed first production test procedures, which shall address all requirements identified in the CID and this SOW. The test procedures shall include data record sheets, charts, graphs, identification of test instruments by manufacturer, model number, and serial number. The test procedures shall address modeling and simulation (M&S); if M&S is not applicable, the test procedures shall be so noted. (DI-NDTI-80603, Test Procedure)

3.4.1.2 First production testing. After Government approval of the first production test procedures, the contractor shall schedule the testing to be conducted. If shipping is required to move the item(s) to and from a test site away from the contractor’s facility, the contractor shall be responsible for all costs associated with the shipment. The contractor shall notify the Government of the date, time, and location of first production testing 30 days prior to the start of testing. The test will be witnessed by one or more Government representatives.

3.4.1.3 First production test report. The contractor shall submit a first production test report upon completion of the first production test. The test report shall document all testing performed, including results of any unsuccessful test attempts. (DINDTI80809, Test/Inspection Report)

3.4.2 Restoration. After completion of first production acceptance the item shall be restored. The contractor shall be responsible for any repairs that may be necessary to restore the first production borescopes to a serviceable, “like new” condition while retaining configuration integrity. The contractor shall be responsible for all costs associated with shipping of the first production borescopes to the contractor's facility for restoration.

3.4.3 Disposition. The first production borescopes shall be shipped to the location(s) specified in the contract.

3.5 Configuration management.

3.5.1 Engineering Change Proposals (ECPs). Notwithstanding any other provision in the contract, no contractor or subcontractor's change in design, fabrication, assembly, part, material, process, or source of supply shall be made to the allocated or product baseline unless such change is submitted in writing by ECP and approved by the procuring activity. Any request for change shall be accompanied by complete documentation supporting the need for the change. A system safety impact statement shall be provided as part of the submittal; it shall quantify and qualify the system safety risk identified and how it impacts the system safety risk already identified for the system. A Notice of Revision (NOR) shall be submitted with each ECP. Should the Government approve an ECP, the contractor shall be responsible for submitting updated T.O.s and the system safety hazard analysis report (see 3.3.1.1) to reflect the changes made in the ECP. (DISESS80639, Engineering Change Proposal (ECP); DISESS80642, Notice of Revision (NOR)).

3.5.2 Request for Variance (RFV). The contractor shall prepare an RFV whenever a departure from the contractually-specified base line is proposed for a specific number of units or for a specific time. (DISESS80640, Request for Variance (RFV))

3.6 Cybersecurity. The contractor shall implement cybersecurity in accordance with Department of Defense Instruction (DoDI) 8500.01, DoDI 8510.01, and AFI 17-101. The contractor shall provide cybersecurity support to include, but not limited to, engineering and technical analysis and assessment of system cybersecurity, and documentation of implemented cybersecurity controls.

3.6.1 Cybersecurity analysis. The contractor shall perform an engineering analysis and risk and technical assessment of system cybersecurity for each end item. The engineering analysis shall include, but not be limited to, system hardware and software architecture, I/O data flow, supply chain integrity, and operational conditions as it relates to system cybersecurity. The contractor shall perform a comprehensive risk assessment based on the system cyber vulnerabilities and threats. The contractor shall also conduct analysis for any commercial-off-the-shelf and/or non-developmental items to ensure that they are appropriately configured, software, hardware and firmware is controlled, and any unique risks they pose are mitigated. (DI-MISC-80508, Technical Report – Study/Services, Cybersecurity Analysis)

3.6.2 Computer program identification number (CPIN). The contractor shall submit a request for CPIN assignment of all custom and/or commercial software and/or firmware to be delivered to the Government. CPIN assignment requests shall be accomplished by direct on-line data entry into Enhanced Technical Information Management System (ETIMS) in accordance with TO 00-5-16 guidelines. The contractor shall deliver the final Computer Software Configuration Items (CSCIs) on CD/DVD-ROM and shall contain all files, drivers, and other data necessary for installation and operation of the software/firmware. The CPIN media label information shall match the information in ETIMS. (DI-MISC-81454, Computer Program Identification Number Catalog Information); (DI-AVCS-80700, Computer Software Product End Items)

3.6.3 Software and Application Certification Assessment (SACA). Software products (i.e. external viewing software) planned for use on the AF Network (AFNET) shall be certified via the Software and Application Certification Assessment (SACA) process. HQ CCC/SACA conducts security testing, evaluates supportability and compatibility then forwards the documents to the Air Force Enterprise Security Control Assessor for certification in accordance with AFI 17-101. Once certified, the software is placed on the AF Evaluated Products List (AF EPL) for use on AFNET. Details of the SACA process can be found at https://cs2.eis.af.mil/sites/10007/sc/SitePages/Home.aspx. The procuring activity will function as the PM/Sponsor for the process, and the contractor shall provide technical support to include analysis, assessment, technical documentation delivery, input/completion of Government forms and paperwork, and any software modification needed to satisfy the certification requirements. Figure 1 below is a summary of the SACA process.

Figure 1: Software and Application Certification Assessment (SACA) process.

3.7 Repairs. Repair is defined as the restoration or replacement of parts or components of material as necessitated by wear and tear, and damage, or failure of parts, in order to return the part to serviceable conditions and to maintain the specific item of material in efficient operating condition. Insertion tubes and base units may be repaired under this effort.

3.7.1 Levels of repair. After equipment is received by contractor for repair, the contractor shall determine the level of repair within the tiers of repair defined below. Damage from physical abuse is excluded from these tiers.

3.7.1.1 Tier 1 minor repairs. Any repair to the base unit or any accessory that comes with the borescope kit. Insertion tube with tips are not consider part of minor repair.

3.7.1.2 Tier 2 mid-level repairs. Repair from Tier 1 and any mechanical repair to the insertion tube.

3.7.1.3 Tier 3 major repairs. Repair from Tier 1 with any mechanical repair to the insertion tube and repair to the optical components of the insertion tube.

3.7.2 Beyond economic repair (BER). Once an item has been determined beyond economical repair (BER), the contractor shall follow the procedures below for disposition of Government assets. BER is defined as cost in excess of 75% of replacement cost. Recommendations that the items are BER shall be made by the contractor, and the PCO and Program Office shall be notified. The Government Program Office will provide specific instructions for disposal. This shall be reported on the contract CAV-AF Reporting system as an asset destroyed in place. The contractor shall retain and maintain disposal records as described by FAR 4-805, Storage, Handling, and Disposition of Contract Files. Items instructed to be destroyed shall be disposed in a manner that the parts are never to be re-issued or re-used. Proposals shall identify BER components to the greatest extent possible.

3.7.3 Quality of repair. The equipment shall be repaired in accordance with best commercial practices to restore operational capability as defined in the manufacturer’s operation manual. Equipment returned to the contractor shall be tested to verify proper repair. The contractor shall provide all materials required to accomplish repair, inspection, testing, and calibration. Defects shall be found in no more than five percent of repaired equipment per quarter. Parts and materials used to repair equipment shall be equal or exceed the quality of original materials or parts. The form, fit, and function of the equipment shall not be changed, modified, or altered without consent of the procuring activity.

3.7.4 CAV-AF. CAV-AF provides a web-based, automated method of tracking Government owned reparable assets as they flow through the repair cycle at the contractor's repair facility. The main purpose of CAV is to provide an inventory management system for reparable assets while they are at commercial repair vendors. The web-based system allows the contractor to report transactions as they occur and automatically update the CAV database. An integrated, relational database allows the commercial repair vendors to access their repair data to produce all of the required status and activity reports. The contractor shall report production using CAV-AF. The contractor shall provide data on the actions conducted for each unit. The contractor shall report the actions as they occur within the timeline as stated in the Contract Data Requirements List (CDRL). (DI-MGMT-81838, Commercial Asset Visibility (CAV) Reporting; DI-MGMT-80441, Government Property (GP) Inventory Report)

3.7.4.1 Contract Depot Maintenance (CDM) Production Monthly Status Report. The contractor shall provide the Government with monthly maintenance production figures, status of assets, performance schedule, anticipated production, and a summary of unresolved problems at the end of the report period. Data shall be submitted to the Government in accordance with the. (DI-PSSS-81995, Contract Depot Maintenance Production Report)

3.7.5 Repair authorization. The Government (AFLCM/WNZ) will authorize repairs by using the information listed on Repair Request Form submitted by user. After the delivery order is published, AFLCMC/WNZ will communicate to the owners of the equipment that they can send it into the contractor’s facility for repair based on priority. The user will only contact AFLCMC/WNZ for approval of the repair(s). The contractor shall receive, repair, ship, and report on equipment. After the contractor receives equipment from the field user, the contractor shall repair it, ship it back to the user and provide report of completed repairs to AFLCMC/WNZ. Invoices will be reviewed by the Government to ensure the costs of repair serviced to equipment are within the respected Tier.

3.7.6 Repair turn-around. Equipment received for repair shall be repaired and shipped back to the users within 30 business days of the finalization of Tier identification authorized by the Government. There shall be no more than two late deliveries per quarter. The contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

3.7.7 Repair delays. If for any reason the contractor is unable to initiate repair of equipment within fifteen calendar days of receiving equipment at the contractor’s facility, the contractor shall immediately notify the PCO and provide the reason why repair cannot be initiated, and an estimated date of when repair of identified items will resume.

3.7.8 Shipment of equipment. Upon either completion of repair or the determination the equipment is BER, the contractor shall return the equipment to the user who requested the repair free on board (FOB) destination. The user and the Contracting Officer’s Representative (COR) shall be supplied with a tracking number and identity of the carrier used to convey the shipment. Shipment information shall be supplied to the customer via the email address provided. If the customer did not provide an email address, or the email address is not valid, shipping information shall only be provided to the COR designated for the contract.

3.7.9 Packaging. The contractor shall package and mark material in accordance with the contract AFMC Form 158, Packaging Requirements. The contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety, and environmental concerns.

DISTRIBUTION STATEMENT A. Approved for public release: Distribution is unlimited.

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