BNJ_TIC_NOS_combo_support_FY21_v2_signed__Redacted.pdf

BRAND NAME JUSTIFICATION FORMAT FOR SIMPLIFIED ACQUISITIONS

From:

To: Simplified Acquisition Section Subj: BRAND NAME JUSTIFICATION

1. DESCRIPTION OF REQUIRED SUPPLIES/SERVICES, ESTIMATED VALUE, AND

DELIVERY REQUIREMENTS

Annual software and hardware maintenance agreement of the Systematic Asset Management System located in the classified vault, Bldg. 2, Room 212.

Contractor: National Office Systems Address: 444 North Frederick Avenue, Suite #318, Gaithersburg, MD 20877 Phone: 301-840-6264, Fax: 301-840-0243

The initial year of this contract has coverage from 7/1/21 to 6/30/22. Total cost of the contract would be

2. SUPPORTING DOCUMENTATION FOR BRAND NAME BASED ON CONTRACTOR’S

UNIQUE QUALIFICATIONS OR NATURE OF THE ACQUISITION.

Systematic Asset Management System

This is a proprietary system developed and maintained by National Office Systems (NOS). NOS is the only authorized repair company for the Systematic Asset Management System (SAM). This support and maintenance agreement is for SAM Software (SAM 2.0 RFID software). They do not have resellers for this system. In choosing the SAM, designed by National Office Systems, there were several components that they were able to provide that will meet our unique needs. The system is protected by copyright or other intellectual property laws, and may be subject to terms of use of the content. With the system in place, we can add additional users at no cost. There is no limit to the number of users we can have at any one time. This will make it easier for us to expand the basic users as needed. We anticipate adding additional users in Code 103 from our Imagining and Graphics departments. We can also add sub groups within the system as needed. The initial setup is a standalone system that will not have any access to any of our networks in order to function. This will enable us to control who has access to our information. All of the hardware and software upgrades are included in the Maintenance Agreement. If we see need in the future that we need additions to the system, that will be done at no additional cost. As part of the maintenance agreement, NOS will provide us with a staff that will assist us in labeling and attachment of the RFID labels to our map, report, document and historic all collections when needed.

Another aspect of this system that fits our unique needs is dealing with our classified items. This system will allow us to perform an instantaneous inventory of our classified documents, track distribution, and other vital information as needed. In order for us to meet our security protocols, this feature is essential to our operations of our classified library. There will not be any classified information on the system. All posted titles are unclassified.

Borroughs Synergy System

The proposed contractor was also the contractor that installed the system, so they have knowledge and expertise unique to our situation. Also, National Office Systems is the authorized repair company for the region. Warranty limited to the repair or replacement of defective parts and does not cover damage resulting from misuse, abuse, negligence, accident, vandalism, burglary, electrical source failure, setting of or the adequacy of the floors to sustain the weight load, water or fire damage, or cause/conditions outside the control of Adjustable Shelving Products Company, Inc. For warranty to be valid, a preventative maintenance agreement must be in effect continuously with National Office Systems, Inc.

The warranty is void if the equipment is installed, relocated, repaired or serviced by persons not authorized from Burroughs, or is modified without prior authorization from Burroughs. After the first year, Burroughs and the local authorized dealer shall supply a proposal for a separate preventative maintenance and service agreement for the equipment.

This contract includes all parts and labor, emergency calls and two preventative visits. Emergency repair calls are typically responded to the next business day.

Company Information:

Borroughs Corporation 3002 N. Burdick Street, Kalamazoo, MI 49004-3483 800-748-0227

3. MARKET SURVEY

NOS is the sole proprietor of the SAM software. They developed the software. No other software is authorized to be used with their system.

4. ADDITIONAL FACTS

Both failure to maintain and repair the shelving system in a timely manner, or have the SAM software go offline would cause the journal collection in the Knowledge Center to become inaccessible. Heir proprietary software.

5. CUSTOMER SIGNATURE

I certify that the statements and information provided above, are complete and correct to the best of my knowledge. I understand that the processing of this sole source justification precludes the use of full and open competition.