ITAS.pdf

UNCLASSIFIED//FOUO

Export Information Export Date: 09/07/2018

Export By: Danny Hauck [1146129940]

Policy Compliance Are you renewing software licenses previously procured through CHESS and not for a data center? No

Are you procuring an IT Service Contract? No

Is this a procurement in support of the USMA academic and cadet development mission? (6 June 2013 COTS-IT outside CHESS Memo)

No

Is this procurement for a Non-PEO/PM manager Military Intelligence Program (MIP) system? (6 June 2013 COTS-IT outside CHESS Memo)

No

Will the procurements be through CHESS? Yes

Will the H/W and/or S/W items being procured be hosted in or reside in a data center? No

Are the items being procured hardware, software or services in 'direct' support of a data center/ server?

No

Will the item be a wireless procurement? No

Are you using OPTEMPO funding? Yes

Does this IT purchase support a Military Auxiliary Radio System (MARS)? No

APMS Information Please note: Data Center (Policy Compliance) question is indicated as "No", however the APMS system you selected is a Data Center.

AITR Number (APMS ID) DA303974

APMS System Acronym FBLS_TX_FOR_01

APMS System Name FBLS_TX_FOR_11685_1086

APMS Acronym System Name FBLS_TX_FOR_01 - FBLS_TX_FOR_11685_1086

APMS System Description VTC supports conferences for a General Staff of 1AD. All 1AD Subordinate Units. VTC Equipment that provides functional internal and external Video Teleconference solutions.

Command FORSCOM

SubOrg FORSCOM - III Corps

Mission Area EIEMA

Domain EIEMA Computing Infrastructure

DoD SNaP-IT Bin 000101167

Data Segment Designation Data Center

Is the APMS system a Data Center? Yes

If "Other" describe, providing rationale/justification

Network(s) on which system operates NIPRNet

SIPRNet

DREN

MEDNet

GuardNet

ARNet

DoDIN

JWICS

Other Mil

Other

None

Data Center AITR Number (APMS ID) DA303974

Name of Affected Data Center FBLS_TX_FOR_11685_1086

DoD Unique Data Center ID 16320

Data Center ID FBLS_TX_FOR_01

Sequence ID 676

Data Center Status Open

Command/Proponent FORSCOM

Installation/Base/Facility Fort Bliss

Country United States of America

State TX

City Fort Bliss

Expected Closed Date (if applicable) No Planned Closure Date Entered

FISMA

Trigger - Accreditation Required No

Trigger - Accreditation Required Last Updated By and Date

Accreditation Not Required Entry does not require C&A

Accreditation Not Required Text System will be included in Fort Bliss ICAN ATO

DAA POC Information Last Name

First Name

Title

Role Designated Approving Authority (DAA)/Authorizing Official (AO)

Organization

Phone Number

DSN Number

Email Address

Basic Information Subject VTC Tech Refresh Brigades under 1AD

Waiver Id 20180813184978

Open Date 08/13/2018

Submission Date 08/13/2018

Waiver Number

Waiver Status Open

Justification Life Cycle Tech Refresh

Justfication Comment I am submitting this waiver to replace 20180130043174 - UFR for Life-Cycle Brigades under 1AD as I could not change the funding type in APMS and could not send the waiver to G8 for them to change.

Cloned and now submitting again. All Brigades where provided two portable Video Teleconference (VTC) systems by BRAC ISEC when they were stood up. Under the original COTS IT Life-Cycle VTC’s were part of the authorized equipment, but were removed in 2011. These systems have all reached end of life and are no longer supported by the manufacture. Also NETCOM has mandated the models the BDE’s have be removed from the network. We will be submitting a Plan of Action and Milestones (POAM) to allow the equipment to stay on the network until we can purchase replacements.

If there is a Certificate of Networthiness (CoN) associated with this waiver, enter CoN Number

Customer Required by Date 08/20/2018

Priority Level (Submitter Preference) Critical Work Stoppage

Priority Level (Command Preference) Routine

Priority Level (Command Flag Officer, GO/SES, Command Lead Approver Controlled Field)

Command Flag Officer Endorsement Comments

Is this a COTS Lifecycle Technical Refresh Replacement IT Purchase Request? Yes

Waiver Types: Outside CHESS

Inside CHESS - OPTEMPO

Inside CHESS - Wireless

Inside CHESS - Data Center

Outside-CHESS - Data Center

Additional Info Reference Domain Strategy/Objective Comment

Line Item Please note: This waiver requires ARCYBER Review.

# Category Sub Category Vendor Comments Product Name UC

APL

Requires

ARCYBER

Review

Quantity Unit Cost (in Dollars)

Line Cost (in Dollars)

1 Equipment/Software (OC 31) Video Teleconferencing Equipment [Investment][over $250,000 per system]

PCM-G Custom Mobile VTC Suite No Yes 12 23,344 280,128

Total Line Item Cost (in Dollars): 280,128

Funding Data in APMS for DA303974(in dollars) Funding Source Mdep Appn PEG Ape Cmd Usage Type FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY Total BASE_DOLLARS VOPR OMA TT 121018000 760 Sustainment Budgeted 0 0 300,000 0 0 0 0 0 0 300,000 BASE_DOLLARS W1AD OMA TT 111047000 760 Sustainment Budgeted 8,000 2,000 0 0 0 0 0 0 0 12,000

Budgeted Data Last Updated By and Date: Danny Hauck [1146129940] at 2018-08-13 10:26:29

G-8 Entered Funding Data # Line Item CI Code Funding Source Mdep Appn Ape Cmd FY Amount

1 1 310T BASE_DOLLARS VOPR OMA 121018000 760 2018 280,128

Last Updated By and Date: Margareth Ledford [1087187418] at 2018-08-16 13:26:33

Verification Efficiency Compliance Yes

If not Efficiency Compliant, provide comment

Energy Efficient Compliance Yes

If not Energy Efficient Compliant, provide comment

Trade Agreement Act Compliance Yes

If not Trade Agreement Act Compliant, provide comment

Documents File Name Date Uploaded Uploaded By Document Type Purpose

SONA-Email.pdf 09/06/2018 Danny Hauck [1146129940] Statement of Non-Availability (SoNA) (must be email version)

SONA.pdf 09/06/2018 Danny Hauck [1146129940] Statement of Non-Availability (SoNA) (must be email version)

Quote 354603.pdf 09/06/2018 Danny Hauck [1146129940] HW/SW/Data Services Quote

SubOrg G-6 Technical Review Verify APMS AITR Number is valid and accurate? Yes

Verify IT Waiver Request Meets Efficiency Best Practices? Yes

Verify IT Waiver Request is Energy Compliant? Yes

Recommend Approval? Yes

Comments III Corps recommends approval of this request. VTC is a necessary communications capability for Brigade and higher Army organizations.

SubOrg G-8 Resource Review AITR Number (APMS ID) DA303974

Recommend Approval? Yes

Comments

Command Admin Review Is this waiver for the DREN? No

Priority Level (Command Preference) Routine

Recommend Approval? Yes

Comments FORSCOM G6 recommends approval to this ITAS Request. The request is forwarded to your office for further review and approval.

Command G-8 Review AITR Number (APMS ID) DA303974

Recommend Approval? Yes

Comments 1AD (III Corps) has resubmitted their Life Cycle replacement requirements for their Information Technology (IT) equipment for the brigades within the division. The unit could not change the previous funding type in APMS or send the waiver to G8 for them to change. This is the reason for the resubmission of the ITAS Waiver. Recommend approval of this ITAS Waiver for these IT systems for the organization.

Command IA Review Verify IT Waiver Request is on the APL List? No

Recommend Approval? Yes

Comments

NETCOM G357 Review Comments Entry does not require C&A: AR 25-1 paragraph B-5g states: "A common-user infrastructure (CUI) record in APMS is used to collect data for end-user computing hardware, software, and services." Thus, the systems covered by this CUI record are desktops, laptops, printers, peripherals, and related software.

This CUI record does not include any IT that requires a stand-alone accreditation or is purchased as a single investment-those require a regular record in APMS. This CUI record is non-DITPR reportable.

Waiver Options Yes

ARCYBER Review Please Verify Request Aligns with the Army Mission to Operate, Maintain, and Defend its Networks. N/A

Please Verify Hardware and Software meets Network Security and Information Assurance Standards.

Yes

Please Approve Risks for items not on the DoD UC APL. N/A

Please Review Any Network Security Issues. Yes

Recommend Approval? Yes

Comments See ARCYBER/NETCOM G357 review Steve Murphy's comments. Recommend approval. Stephan J.

Murphy, on behalf of ARCYBER

G3/5/7 Review Review Use of OPTEMPO Funds? Yes

Verify Valid Requirement and Does Not Exceed LifeCycle Replacement for Unclass / Class Computer, Printer, and Digital Senders?

Yes

Recommend Approval? Yes

Comments

HQDA CIO Admin Review Verify Completeness of IT Waiver?

Verify CHESS SONA or Quote?

Is the Waiver Compliant with the Trade Agreement Act?

Recommend Approval?

Comments Your quote and SoNA dollar amounts are significantly lower than the total listed on the waiver, they should all be in line so either provide another quote that matches the waiver amount or lower the dollar amount on the waiver.

HQDA CIO VTC Review Is this an IP (Internet Protocol) based VTC purchase? Yes

Recommend Approval? Yes

Comments

List of Task History Date User From Stage Outcome Comments

08/13/2018 10:21 AM Danny Hauck [1146129940] New Waiver Draft Approved Cloned from 20180130043174 08/13/2018 10:33 AM Danny Hauck [1146129940] Submission Approved 08/13/2018 06:36 PM Loyal Van dyke [1015203931] SubOrg G-6 Technical Review Approved III Corps recommends approval of this request. VTC is a necessary communications capability for Brigade and higher Army organizations.

08/16/2018 01:26 PM Margareth Ledford [1087187418] SubOrg G-8 Resource Review Approved 08/20/2018 03:23 PM Paul Andrews [1048114659] Command Approval Returned to Submitter 1. Please remove "UFR" from the title if the funds are available for purchasing the VTC equipment. 2. Also, remove the UFR documentation in the Documents Section if the funds are available.

08/20/2018 04:20 PM Danny Hauck [1146129940] Submission Approved Made required changes.

08/20/2018 04:31 PM Paul Andrews [1048114659] Command Approval Coordination:Command IA Review 08/21/2018 04:25 PM Nettie Fuller [1042425725] Command IA Review Rejected Please note: Data Center (Policy Compliance) question is indicated as "No", however the APMS system you selected is a Data Center. If this tech ref is not for the data center you should use the AITR number of VTCs.

08/22/2018 10:25 AM Paul Andrews [1048114659] Command Approval Coordination:Command G-8 Resource Review 08/22/2018 10:49 AM Vernon Hawkins [1043644196] Command G-8 Resource Review Approved 1AD (III Corps) has resubmitted their Life Cycle replacement requirements for their Information Technology (IT) equipment for the brigades within the division. The unit could not change the previous funding type in APMS or send the waiver to G8 for them to change. This is the reason for the resubmission of the ITAS Waiver. Recommend approval of this ITAS Waiver for these IT systems for the organization.

08/22/2018 11:27 AM Paul Andrews [1048114659] Command Approval Returned to Submitter Please address the comments from FORSCOM G-6 Cyber Team (Mrs.

Fuller), dated 20 Aug 18.

08/23/2018 12:57 PM Danny Hauck [1146129940] Submission Approved We were instructed to put VTC and call it data center was because of the Tandberg Management System (TMS) and Requirements Management System (RMS) servers that ran all our VTC equipment and we were to including all VTC capabilities into that one APMS entry.

08/23/2018 01:13 PM Paul Andrews [1048114659] Command Approval Coordination:Command IA Review 08/23/2018 02:29 PM Nettie Fuller [1042425725] Command IA Review Approved 08/23/2018 03:19 PM Paul Andrews [1048114659] Command Approval Approved FORSCOM G6 recommends approval to this ITAS Request. The request is forwarded to your office for further review and approval.

08/24/2018 11:36 AM Lisa Winslow [1384961394] ARCYBER/NETCOM G357 Review Approved Entry does not require C&A: AR 25-1 paragraph B-5g states: "A common-user infrastructure (CUI) record in APMS is used to collect data for end-user computing hardware, software, and services." Thus, the systems covered by this CUI record are desktops, laptops, printers, peripherals, and related software. This CUI record does not include any IT that requires a stand-alone accreditation or is purchased as a single investment-those require a regular record in APMS. This CUI record is non-DITPR reportable.

09/04/2018 01:04 PM Stephan Murphy [1173502423] ARCYBER Security Review Approved See ARCYBER/NETCOM G357 review Steve Murphy's comments.

Recommend approval. Stephan J. Murphy, on behalf of ARCYBER

09/05/2018 12:35 PM Thad Hartman [1141260266] G3/5/7 OPTEMPO Review Approved 09/05/2018 12:35 PM Thad Hartman [1141260266] HQDA CIO Approval Coordination:HQDA CIO ADCCP Review 09/06/2018 11:07 AM Orlando Dixon [1022415871] HQDA CIO Approval Withdrawn:HQDA CIO ADCCP Review 09/06/2018 11:08 AM Orlando Dixon [1022415871] HQDA CIO Approval Returned to Submitter Please provide the final quote, one more in line with the amount listed on the waiver. Also, I see no indication on the quote that it is a CHESS purchase. If it's not from a CHESS vendor provide a SoNA.

09/06/2018 11:16 AM Danny Hauck [1146129940] Submission Approved Uploaded CHESS SONA.

09/06/2018 12:31 PM Orlando Dixon [1022415871] HQDA CIO Approval Returned to Submitter Your quote and SoNA dollar amounts are significantly lower than the total listed on the waiver, they should all be in line so either provide another quote that matches the waiver amount or lower the dollar amount on the waiver.

09/06/2018 12:50 PM Danny Hauck [1146129940] Submission Approved I have submitted a quote that is inline with the price on the waiver. The MICC made me reduce the SONA because anything over 250K would not have enough time left in FY18 to get it through contracting. That is the reason why the SONA is significantly different. I tried to change the dollar amount on the waiver but it stated that it would start the staffing process over from the beginning again and there is not enough time left and all the 1AD Brigades would not get the equipment needed as all of their VTC's were issued to them by BRAC ISEC in 2009-2010 and now not allowed on the networks because of being end of life and support. All these events are driven by not having NON-OPTEMPO funds until this late in the FY and MICCs timelines for executing the contracts based on dollar amount.

09/07/2018 09:03 AM Orlando Dixon [1022415871] HQDA CIO Approval Coordination:HQDA CIO VTC Review 09/07/2018 09:08 AM Gary Drew [1126661548] HQDA CIO VTC Review Approved

UNCLASSIFIED//FOUO