Blast Containment Management System (BCMS) Maintenance PWS.pdf

PERFORMANCE WORK

STATEMENT

For

Blast Containment Management

System (BCMS)

For

Kirtland Underground Munitions Maintenance Storage Complex (KUMMSC)

Kirtland Air Force Base, New

Mexico Updated 22 July 2024

Prepared by:

898 MUNS/MXWF

7500 Prairie Rd Kirtland Air Force Base, NM 87117

TABLE OF CONTENTS

EXECUTIVE SUMMARY

Section 1. Purpose

Section 2. Scope

Section 3. Requirements/Description of Services

Section 4. Contractual Requirements

Section 5. Data Deliverables

Section 6. Quality Assurance

1. PURPOSE

1.1. The purpose of this contract is to maintain, sustain, and upgrade (as required) the Kirtland Underground Munitions Maintenance and Storage Complex (KUMMSC) Blast Containment Management System (BCMS).

The BCMS is a certified system designed to detect and contain an unintended conventional blast within KUMMSC and more specifically, contain and lock down specific areas within KUMMSC. In the event of a blast, the system is capable of containing biological, chemical, contaminants and hazardous materials produced until emergency services arrive on scene and implement the 377 Air Base Wing (ABW) OPLAN 91-11, Emergency Response Plan.

Given the importance of the BCMS and the recent AHU/Blast Valve upgrades, KUMMSC seeks to perform specific sustainment and maintenance actions, detailed within this Performance Work Statement (PWS). These activities include, but are not limited to, provide/install required software/license, provide hardware configuration, software programming, changes to device functionality, interlocking devices, I/O modules, controllers, power supplies, computers, system calibration of pressure sensors, provide PLC critical spare parts, testing and repair of all valves within the BCMS system, maintaining historical results to calibrations and tests with formal documentation, and an emergency response maintenance team that can respond onsite within 72 hours of notification. Due to the length of the period of performance, the contract will require performance upgrades to components, software, and systems as detailed in Section 3.1.5 and 3.2 of the PWS.

1.2. The service shall include, but not limited to, the following: conducting field verifications, providing all labor, tools, equipment, permits, and licenses required to upgrade the existing BCMS system. Personnel shall have knowledge of Allen Bradley control systems, SCADA system software, building control systems that consist of AHU’s, MAH’s, and VFD’s.

2. SCOPE

2.1. The BCMS operating system is controlled by 4 Allen Bradley Programmable Logic Controllers (PLC) Network. PLC 4 is the central control location of the network and houses a GE iFix Supervisory Control and Data Acquisition (SCADA) system, redundant Allen-Bradley ControlLogix PLC processors, an alarm horn, alarm silence and manual test pushbuttons.

Software included is Rockwell Automation, GE Global Care with a 2 Microsoft operating system (CPU’s). Pushbuttons for mechanical plenum isolation valve control and blast alarm resets are also face mounted and hardwired to the PLC. All alarm and valve status indications will be displayed at the local monitors located in Rm. 161 mechanical room and Rm. 149 MUNS Control. The contractor will install software and configure both computers located in rm’s 161 & 149. The purpose of the HVAC system is to provide heating and cooling of the conditioned space for proper personnel and facility comfort levels for maintenance and storage of assets. For this system blast isolation and blast valves serve the purpose of containing an explosion in any of the 9 blast zones in which it occurs. HVAC consists of two supply fans, three exhaust fans, and 14 air handling units (AHUs). The AHUs are manufactured by McQuay LSC/LHD which are low and medium pressure units that come with base mounted internal and trapeze/ceiling isolators. Additionally, three duct fans (DF-1, 2, 3) function in conjunction with the supply and exhaust fans. All coils are suitable for hot or chilled water flow. Every AHU is interlocked to both the Temperature Control System (TCS) and the BCMS through the use of room sensors. The BCMS controls and monitors five valves pertaining to the KUMMSC sewage system.

2.2. The PWS for this project involves updating the BCMS system to insure all equipment Is fully functional within the sequence of operations defined in the below table.

MUNS

Control/Room 161

MANUAL BUTTON UP COMMAND INITIATED BY MUNS

CONTROLLER

PLC-4 Verify illumination of Button Up screen at monitor PLC-4 MUNS Control Verify illumination of Button Up screen at BCMS monitor in

MUNS Control MSV Verify main air supply valve closes and is properly displayed on the BCMS monitors in MUNS Control and PLC-4.

MXV Verify main ai r exhaust valve closes and is properly displayed on the BCMS monitors in MU NS Control and PLC-4.

MPV Verify main potable water valve closes and is properly displayed on the BCMS monitors in MUNS Control and PLC-4.

HWS Verify hot water supply valve closes and is properly displayed on the BCMS monitors in MUNS Control and PLC-4.

HWS Verify hot water return valve closes and is properly displayed on the BCMS monitors in MUNS Control and PLC-4.

CWS Verify chilled water supply valve closes and is properly displayed on the BCMS monitors in MUNS Control and PLC-4.

CWR Verify chilled water return valve closes and is properly displayed on the BCMS monitors in MUNS Control and PLC-4.

Lift station plug Verify lift station plug valve #1 closes and is properly displayed on the BCMS monitors in MUNS Control and PLC-4.

Litt station plug Verify lift station plug valve #2 opens and is properly displayed on the BCMS monitors in MUNS Control and PLC-4.

IAV-1, 2, 3 Verify lift station air vent valves #1, #2, #3 closes and is properly displayed on the BCMS monitors in MUNS Control and PLC -4.

SF-3 Verify supply fan -3 stops and is properly displayed on the

BCMS monitors in MUNS Control and PLC-4.

SF-4 Verify supply fan -4 stops and is properly displayed on the

BCMS monitors in MUNS Control and PLC-4.

EF-4 Verify exhaust fa n-4 stops and is properly displayed on the

BCMS monitors in MUNS Control and PLC-4.

EF-5 Verify exhaust fan-5 stops and is properly displayed on the BCMS monitors in MUNS Control and PLC-4.

BUTTON UP COMMAND RESET

BUTTON UP RESET INITIATED BY MUNS CONTROLLER

MUNS Control /

PLC-4

Verify MUNS controller can reset BCMS system to normal by depressing reset button at PLC- 4, or by Icon on BCMS monitors button- up screens @MUNS Control.

BLAST EVENT/AUTOMATIC ISOLATION ZONES 1-9

PLC-4 Verify audible alarm sounds at Programable Logic Controller 4 (PLC-4).

Verify audible alarm requires acknowledgement at either PLC-4 or BCMS Monitor in MUNS Control. Verify display of detected blast within zone 3. Verify that Supply Fan -3 and Exhaust Fan-4 have stopped, and proper status is displayed, AHU's 6 thru 10 have stopped and proper status is displayed, all supply and exhaust air duct isolation butterfly valves have closed and proper stat us is displayed. Verify that all HWS, HWR, CWS, CWR, PW, PHW, PHWR, and WW valves entering all blast zones have closed and proper status is displayed.

Reference attached "screen shots."

MUNS

Control /

PLC-4

Verify audible alarm sounds at BCMS monitor. Verify audible alarm requires acknowledgement at either PLC-4 or BCMS Monitor in MUNS Control. Verify display of detected blast within zone 3. Verify that Supply Fan -3 and Exhaust Fan-4 have stopped, and proper status is displayed, AHU's 6 thru 10 have stopped and proper status is displayed, all supply and exhaust air duct isolation butterfly valves have closed, and proper status is displayed. Verify that a11 HWS, HWR, CWS, CWR, PW, PHW, PHWR, and WW valves entering all blast zones have closed and proper status is displayed. Reference attached “screen shots."

BLAST EVENT/AUTOMATIC ISOLATION ZONES 1-9

PLC-4 Verify audible alarm sounds at Programable Logic Controller 4 (PLC-4).

Verify audible alarm requires acknowledgement at either PLC-4 or BCMS Monitor in MUNS Control. Verify display of detected blast within zone 3. Verify that Supply Fan -3 and Exhaust Fan-4 have stopped, and proper status is displayed, AHU's 6 thru 10 have stopped and proper status is displayed, all supply and exhaust air duct isolation butterfly valves have closed and proper stat us is displayed. Verify that all HWS, HWR, CWS, CWR, PW, PHW, PHWR, and WW valves entering all blast zones have closed and proper status is displayed.

Reference attached "screen shots."

MUNS

Control /

PLC-4

Verify audible alarm sounds at BCMS monitor. Verify audible alarm requires acknowledgement at either PLC-4 or BCMS Monitor in MUNS Control. Verify display of detected blast within zone 3. Verify that Supply Fan -3 and Exhaust Fan-4 have stopped, and proper status is displayed, AHU's 6 thru 10 have stopped and proper status is displayed, all supply and exhaust air duct isolation butterfly valves have closed, and proper status is displayed. Verify that a11 HWS, HWR, CWS, CWR, PW, PHW, PHWR, and WW valves entering all blast zones have closed and proper status is displayed. Reference attached “screen shots."

MUNS

Control /

PLC-4

Verify display of detected blast within zone 3. Verify that Supply Fan - 3 and Exhaust Fan-4 have stopped, and proper status is displayed, AHU 's 6 thru 10 have stopped and proper status is displayed, all supply and exhaust air duct isolation butterfly valves have closed, and proper status is displayed. Verify that all HWS, HWR, CWS, CWR, PW, PHW, PHWR, and WW valves entering all blast zones have closed and proper status is displayed. Reference attached "screen shots."

2.3. The contractor shall test and verify all valves within in the BCMS system function as designed to include mechanical/electrical troubleshooting as required.

2.4. The contractor shall support all instrumentation and control circuit troubleshooting for verification of proper signals from the control system.

2.5. The contractor shall perform all program changes within the PLC, HMI, and SCADA system for proper operations.

2.6. The contractor shall insure that all interlocking devices are fully functional within the

AHU system.

2.7. The contractor shall provide/install all required database, security, programming software on two standalone PCs located in Rm’s. 161 and 149. The PC’s will be provided by the Gov. and will not be removed from the facility.

2.8. The contractor shall validate conductivity of all network infrastructure devices and cabling within the system. User will provide GFE’s if necessary.

2.9. The contractor shall provide User/Admin Credentials to the system.

2.10. The contractor shall perform instrumentation calibration service to all pressure sensors within the 9 blast zones to include testing of 20 overpressure sensors within the facility.

2.11. The contractor shall provide point to point verification of communication to all field devices which include blast valves, control valves, pressure sensors, AHU’s, CT’s, PLC’s, and HMI’s

2.12. The contractor shall provide inspection and testing of all electrical/pneumatic control valves listed in the below table.

LOCATION: OPERATION: SIZE: QUANTITY:

WEST MECH

ROOM

MBX EXH 14 4

SAX EXH 10 2

CAX EXH 6 1

MCX EXH 6 1

ECX EXH 6 1

CBX EXH 6 1

MAX EXH 6 1

EAST MECH

ROOM

MBS SUP 14 4

SAS SUP 10 1

SBS SUP 10 1

LDS SUP 10 1

ECS SUP 6 1

MCS SUP 6 1

CAS SUP 6 1

MAS SUP 6 1

CBS SUP 6 1

SEWER 4 3

HOT WATER S AND

R 6 2

COLD WATER S

AND R

6 2

POTABLE WATER 3 1

PLENUM Waste 2 6

CHILLED WATER R

& S

2 12

HEATING WATER

R& S

2 12

DOMESTIC WATER

S

1 6

2.13. The contractor shall provide a service report within 10 days of inspection of any deficiencies found during inspection.

2.14. The contractor shall perform an annual system back-up of the computer system.

2.15. The contractor shall provide electronic as-built drawing of the ICS system to include a service report of all items tested to include software/system verification, valve status, temperature sensors, pressure sensors, button-up procedural testing, alarm status, and system backs performed after any maintenance function within 5 business days.

3. REQUIREMENTS/DESCRIPTION OF SERVICES

3.1. PERIODIC/PREVENTATIVE MAINTENANCE

3.1.1. PREVENTIVE MAINTENANCE: Contractor shall be responsible for performing preventative maintenance in conjunction with annual system checks of the programmable logic controllers, the blast sensors, the temperature controllers, the input, output devices and to recalibrate of pressure sensors as needed for the sequence of operations for each zone. When required by the facility manager and CO, the contractor shall provide written verification that the system is in 100% readiness. In addition, the contractor shall provide written report if a specific repair, change or upgrade is required. If the repair is deemed an emergency by the contractor with the concurrence of the CO, unit commander, and facility manager or their designated alternate (The facility manager will provide a list of designated alternates to the contractor), the contractor will provide the written report within 24 hours. If the repair or upgrade is routine, the contractor will provide the report NLT 30 calendar days following the schedule site visit.

3.1.2. INSPECTION. In the process of performing the services specified in the PWS, the contractor shall inspect the equipment for damage. Any damage noted shall be immediately reported to the facility manager or alternate followed by a written report to Contracting

Officer (CO). Within 24 hours of discovery of damage, the report shall be sent to the CO and facility manager, and shall include an estimate of the time, labor, and parts cost to repair the damage. Repairs shall not be made unless specifically coordinated with the CO. If the repair is deemed an emergency by the contractor with the concurrence of the CO or their designated alternate, the contractor will provide this within 24 hours. If the repair or upgrade is routine, the contractor will provide the report NLT 30 calendar days following the schedule site visit.

3.1.3. COORDINATION WITH FACILITY MANAGER: When the equipment can remain in use during service, the contractor shall coordinate the performance of these services with the facility manager and/or alternate facility manager, a minimum of two (2) working days prior to the date of services to be performed. When the equipment cannot be in use during service, the coordination shall be done seven (7) calendar days prior to the date services are to be performed. The government will provide the contractor with a list of facility managers and their telephone numbers. A list of all personnel, vehicles and toolboxes/containers shall be listed on an Entry Authorization List (EAL) Names of personnel will be required to have or obtain a form of Government ID’s. Info required Name as it appears on their driver’s license, driver’s license number & state of issue. For vehicles, Make, model VIN, color, license plate # and state. Company on vehicle cannot be magnetic type. Generic list of tools shall be provided, and all equipment, vehicles and personnel will be searched upon entry and exit of facility.

3.1.4. ANNUAL MAINTENANCE. The contractor shall analyze error and alarm logs and reset them upon completion. The contractor shall conduct communication checks for faults, perform data base Programmable Logic Controller (PLC) and Human Machine Interface (HMI) backups and conduct PLC/HMI preventative maintenance. All annual system back-up’s will be stored on-site. The annual services requirements are outlined within the service summary table 2.16.

3.1.5. SERVICE. The contractor shall provide/install the following material to be delivered which includes software/license for Rockwell Automation, GE GlobalCare and Microsoft operating system install/programming, provide hardware configuration/software programming, Installation verification, changes to device/ladder logic functionality per 898 MUNS directive, point to point verification of all communication/field devices, verification of all device functionality, interlocking of all VFD’s, System integration with the data base controls, programming of stored functionality of valves, providing critical spare parts for PLC’s and VFD’s, system device calibration for Dwyer pressure sensors, and a 72 hour emergency response service.

3.1.6. CRITICAL SPARE PARTS. The Contractor shall provide critical spare parts for the BCMS system to include Allen Bradley 1756 components to include 2- I/O modules, 1- PLC processor controller, 1- Rack power supply module, 1- Network ethernet model, 2- 16 pt digital output card, 2- 16 pt. digital output cards, 2- 8 pt. analog input cards, 2- 8 pt. analog output modules.

3.1.7. GENERAL. In carrying out each work assignment issued in this PWS the Contractor shall furnish the manpower, labor, services, equipment, materials, parts, means and methods, and other requirements necessary for, and incidental to, the performance of work and complete this effort set forth herein. The Contractor is responsible for identifying all hazardous waste, non-hazardous waste, universal waste, and/or special waste in the design documents, to the greatest extent possible. The Contractor shall verify in the field any as-built, site survey information or other information that may have been provided by the Government. All work shall be in strict compliance with all current applicable codes and standards as adopted and modified by the state of New Mexico, UFC, AFI, ASTM International Standards, and all local, State, and Federal building codes and ordinances throughout the project. In the event of any inconsistencies within or between any codes and standards the most stringent shall apply.

Descriptions of the project are provided solely for the purpose of revealing the general nature of the work involved. The place of performance is at Kirtland Air Force Base, New Mexico.

3.1.8. Workdays are defined as 8-hour duty days of Monday through Friday, excluding Federal holidays. The facility’s normal hours of operation and duty days are 7:00 am to 4:00 pm, Monday through Friday, excluding Federal Holidays. Due to this facility being secured, there will be delays to in-process and out-process. The following Federal Holidays are observed and are not considered duty days: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and Holidays issued by Presidential Executive Order. Due to sensitive location of the site, the Contractor may encounter delays to accommodate the Air Force’s mission and exercise activity. If such delays occur, it is the responsibility of the Contractor to document such delays and notify the Contracting Officer within ten (10) calendar days after the delay occurs.

3.2 ON-GOING MAINTENANCE OF REQUIRED TASKS. On-going maintenance tasks will be completed on each system IAW the timing requirements listed in the tables below 3.4.

Company/contractor representative will be required to attend weekly pre-scheduling meetings for a two (2) week projection for all scheduled activities related to this contract. Contractors are responsible for providing all required equipment to complete the maintenance. 898 MUNS will provide a laptop computer and 2 servers that interfaces with the BCMS. The laptop is considered part of the BCMS and cannot be removed from the facility. No other computers/laptops shall be used in the KUMMSC facility other than the standalone laptop and 2 servers connected to the BCMS system. Only prior approved components and software that are currently in use and certified by the AFNWC are allowable. All software application must be coordinated through the Facility Manager, MUNS Security Manager, and CO.

3.3 OUT OF CYCLE MAINTENANCE. Over and Above (O&A): O&A is defined as work discovered during the course of performing maintenance, repair, or overhaul efforts that are within the scope of the contract and necessary in order to satisfactorily complete the contract. The Contractor shall complete O&A requirements In Accordance With (IAW) Defense Federal Acquisition Regulation Supplement (DFARS) 252.217-7028. PGI 217.

Authorizations for Over and Above Repair Actions: Only the Contracting Officer (CO) can authorize over and above repair actions. The GPOC will coordinate any repair actions with the SME and the CO in order to obtain the approval to proceed. The Contractor shall submit to the CO all appropriate justification with O&A requests, which shall include but is not limited to all costs estimates for each effort. The contractor will shall generate a report and provide report to the Government within 72 hours of inspection.

Contractor shall submit to the CO all appropriate price justification with O&A requests, which shall include but is not limited to all estimates for each part and service effort. The Contractor shall ensure all repair actions have the documented CO approval, in writing, before initiating any repair or ordering parts. Once the authorization for repair action has been received from the CO, the Contractor shall order any required parts within two (2) business days and notify the GPOC, in writing, of the estimated arrival date of the parts.

Upon the receipt of the parts, the Contractor shall perform the repair within five (5) business days. The GPOC will verify the receipt of the parts with the Contractor to ensure the repair is performed in a timely manner. Upon completion of Over and Above work, the Contractor shall demonstrate to the SME that the repairs have been completed.

3.4 KUMMSC will be responsible for all other materials required for implementation of this scope of work including, but not limited to, the following.

ITEM QTY

Provide access and security personnel as required on a timely manner As required Database and associated client access software licenses As required Network cabling and associated materials As required Any other materials not specifically identified in this proposal As required

4. CONTRACTUAL REQUIREMENTS

4.1. EMERGENCY RESPONSE ACTIONS

4.1.1. Emergency response actions are items that require the contractor’s immediate resolution within timeframes below to ensure operability of KUMMSC. Contractor shall respond by phone, and if required on-site, for emergency requests for recovery of a system-down condition or lost data on a priority basis 24 hours per day, 7 days per week, including holidays. Onsite response is required within 72 hours of notification. Upon notification of an emergency situation, the facility manager or the designated alternate will assess the situation. The facility manager will determine whether the contractor needs to be contacted for resolution. Trained facility maintenance personnel may perform first responder actions if directed by the facility manager or the designated alternate. If the situation cannot be resolved via phone or by trained facility personnel, the contractor will be required to respond on site in the timeframe dictated by this contract. Periodic maintenance actions may be required in the event of component failure or required trouble shooting of the system, outside of the designated cycles. The contractor is responsible for addressing out of cycle maintenance concerns with the user/CO. In the event a maintenance action occurs out of cycle, the maintenance timelines for that specific task will re-start upon task completion.

System backups of the BCMS system shall be performed after all maintenance action have been performed.

4.1.2. AUTHORIZED CALLERS: The contractor will be provided a list of personnel who are authorized to place calls for emergency service; these callers include the facility manager, alternate manager, and the CO. The government will provide the contractor a list of facility manager(s), and update it as required.

4.1.3. EMERGENCY RESPONSE REQUIREMENT 1

Any urgent repair action described in para 4.1.1 may be upgraded to an emergency based on mission or security requirements.

4.2 SYSTEM UPGRADES

4.2.1 Develop software upgrade management plan for periodic upgrade of BCMS control software. The contractor is responsible for ensuring technical support is maintained per the manufacturer standards. Once the software manufacturer no longer provides technical support, security updates, and/or patches for the system’s software, the contractor must upgrade to a software version that can receive technical support from the manufacturer. The contractor is required to ensure manufacturer technical support is available for the user on a semi-annual/annual basis.

4.2.2 When a software upgrade is required, the contractor shall provide written notification to the government contracting officer and facility manager within 2 business days of notification by the manufacturer. All hardware and software upgrades must be approved by the government prior to the upgrade’s installation and commission. Required software upgrades must be completed at least 30 calendar days prior to software manufacturer discontinuing technical support, security updates, or patches for the current software.

4.3 PERSONNEL REQUIREMENTS

4.3.1 All contractor personnel who test, repair, or maintain direct digital control (DDC) systems for HVAC and BCMS shall have and maintain current State of New Mexico licensure (ES-3J as defined under New Mexico Administrative Code 14.6.6.10.C(6)) Allen Bradley Programmable Logic Controller, Allen Bradley Control Logix, Allen Bradley Compact Logic, Advanced training certificate (part of Allen Bradley’s training program), Rockwell Automation training certificate, General Electric “I-Fix” Integration formal training certificate. Current Microsoft Certified Solutions Expert (MCSE), Cisco Certified Network Professional certificate and shall have no less than the DDC system manufacturer's minimum recommended training, qualifications, and certifications for each type of system. Building 27496 is a Restricted Area. Access is limited to U.S.

Citizens. Personnel entering the restricted area must possess one form of approved Government issued picture identification, i.e. driver’s license, passport, military ID, Common Access Card (CAC).

4.3.2 Contractors will also be required to always have escorts within the facility. Except for emergency response, contractor shall coordinate all site visits with the facility manager 2 weeks in advance for all maintenance/repair.

4.3.3 For access to/from and during work inside all buildings, the Government will provide escorts. Contractor shall schedule all site visits and coordinate with end User, and CO.

Request 30 day notice to gain access to the facilities and submit request for escorts a week in advance throughout the project. While in the facilities, the Contractor shall follow all directions of the security personnel, and follow all rules as posted at the Entry Control Point

(ECP). Cell phones, cameras, and any other electronic devices are not allowed in Building 27496.

4.3.4 In order to obtain access for site verification for subsequent work, the Contractor must submit a memorandum to the site security office containing the contract number and request for access. The Personnel Form Request should contain the full name as it appears on the documents, document numbers, birth date of all personnel and make, model, and serial number of computers. No cameras or electronic devices are allowed in Building 27496.

Contractor shall submit personal information and Vehicle/Equipment information request to get on to the Entry Authorization List (EAL) before scheduling site visits and work.

4.3.5 OPERATIONAL SECURITY (OPSEC): Operational Security (OPSEC) Training and Briefing requirements due to location of work and Controlled Unclassified Information (CUI) classifications. (Refer to attachment “CUI Docs Receipt –Updated” and “DoDI 5200.48~DAFI 16-1403 (CUI - Oct 21)” for details.)

4.3.6 The Contractors Management will ensure that all employees, to include any sub-contractor employees, performing work on this effort receive an Operational Security (OPSEC) Awareness Briefing/Training prior to starting work on this effort and the briefing/training must be accomplished prior to entering the work site on day one of the work effort. The 377 Air Base Wing OPSEC Manager (377 ABW/SMOT) can provide a tailored lesson plan for use by the Contractors Management to ensure requirements in the 377 ABW OPSEC IPlan 10-701 are met. It is critical that contractor employees fully understand the importance of not discussing work details associated with this work effort such as: actions or activities observed, the statement of work, as built or other drawings, etc. in public or outside of the worksite. The Wing OPSEC Manager (377 ABW/SMOT) can be contacted at:

(505) 846-7732. The Contractors Management will track all training by employee name and date the training was provided using a spreadsheet or similar document, such as a sign-in roster, and provide a copy to the assigned Contracting Officer.

4.4 DOCUMENTATION

4.4.1 The contractor shall maintain a service log showing the location of the service, scheduled service date, date and time started, date and time completed, signature of the service technician performing the work, and the signature of the facility manager or alternate, where the work was performed. The previous month’s service log will be provided by the fifth working day of the next month: the original shall be provided to the facility manager and one copy of the service log shall be provided to the Contracting Officer (CO).

5. DATA DELIVERABLES

The contractor shall provide the government “as built” drawings of the existing system at the beginning of the contract. The contractor shall provide these drawings within the first 30 days of the base performance period. The contractor shall provide updates to these drawings for any changes made to the system during the term of the contract. Additionally, the contractor shall provide the latest programmable ladder logic and source code. The ladder logic and source code shall be provided within the first two weeks of the initial performance period. The contractor shall provide updates to this data for any changes made to the system during the term of the contract. The government requires a hard copy of the data and drawings discussed in this paragraph. All data transfer and title to that data shall be provided to the government.

CDRL Number CDRL TITLE PWS REFERENCE

CDRL-1 Service Log 2,5

CDRL-2 Data Deliverables 2,4.4,6

6. QUALITY ASSURANCE

The contractor shall utilize its own internal quality control processes to ensure services are performed in accordance with commonly accepted commercial practices and the PWS. Should there be instances of recurring unsatisfactory performance, the contractor’s quality control plan and supporting documentation shall be made available to the government upon request. The User will verify the key performance objectives and subsequent thresholds in addition to other contract requirements are being performed IAW the applicable standards. Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. The SS and the contractor’s quality control plan (QCP) (CDRL A002) provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

QUALITY CONTROL PLAN (QCP). The contractor shall be required to submit a QCP within 30 days after contract award (CDRL A002). The CO will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications and obtain acceptance of the plan by the CO within 30 days. The contractor’s QCP shall contain, at a minimum, the following descriptive items:

a. The inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

b. The methods to be used for identifying and preventing defects in the quality of services performed.

c. All records will be kept by the facility manager by direction of the CO. Records must document all inspections and corrective actions, or preventive actions performed.

SERVICE SUMMARY TABLE:

Performance Objective

PWS Section Performance Threshold

Software Installation, System verification

2, 4.2 Performance is acceptable once 100% of objectives outlined in sections 2 & 4 are met.

100% Valve Testing 2.2 Performance is acceptable once 100% of valves have been tested for operational status.

Temperature Sensor Testing

2.2 Performance is acceptable once 100% of valves have been tested for operational status.

Pressure Sensor Testing 2.2 Performance is acceptable once 100% of pressure sensors have been tested for operational status.

Button-up Procedural Testing

2.2 Performance is acceptable once 100% button-up procedural testing has been performed.

Alarm Status Verification

3.1.5, 2.2 Performance is acceptable once 100% alarm testing has been performed.

System Back-ups 2.1, 2.2, 4 Performance is acceptable when system back ups are provided within 5 business days.

As-Built Drawings 5 Performance is acceptable 30 days of the base performance period.

Emergency Response Services

4.1 Performance is acceptable when contractor reports IAW response time 98% of the time.

Quality Control Plan 6 Performance is acceptable when QCP is provided within 30 days of contract award.