Bio Drain System Maintenance PWS v06142022.pdf

Department of Justice Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF)

National Canine Division (NCD)

Performance Work Statement (PWS)

Bio Drain System Maintenance

1.0 General

1.1 Background: ATF is a law enforcement organization. ATF’s unique responsibilities consist of reducing violent crime, collecting revenue, and protecting the public. ATF enforces Federal laws and regulations relating to alcohol, tobacco, firearms, explosives, and arson by working directly and in cooperation with other government agencies

1.2 Organization: The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) Department of Justice, is seeking a contractor to provide all equipment, materials, specialty services, management, supervision, quality control, labor to provide bio drain system maintenance for the drains systems in the kennel area of the National Canine Division (NCD) facility at Front Royal

VA.

1.3 Objective/Purpose: The objective of this Performance Work Statement (PWS) is for the contractor to provide all equipment, materials, specialty services, management, supervision, quality control, labor to provide bio drain system maintenance for the drains systems in the kennel area of the NCD facility at Front Royal VA.

The ATF Kennel in Front Royal has 9 each Chemsearch Bio Drain Systems that deposit enzymes into the drain system at specific intervals to prevent the biological materials rinsed from the kennel from plugging the drain lines. The vendor shall provide certification stating technical capability to work on Chemsearch equipment and have the ability to work on any associated, subsequent equipment related to the system as necessary.

The ATF building manager or representative will be the on-site primary POC for the project to include site visits, inquiries, progress reports, daily inspections, and security/access issues. ATF can provide drawings or technical documents, if necessary, as a guide to the contractor, and contractor is responsible for all field measurements, quantifying material and parts, including all incidental materials required to complete the project in a manner that meets or exceeds industry accepted standards as identified by the Government.

1.4 Scope: The contractor shall provide all necessary personnel and equipment required to meet the requirements and tasks outlined in this PWS. The contractor shall perform all required Bio Drain System Maintenance for nine (9) Bio Drain System units. The contractor shall report on site on a quarterly basis to service the equipment and fill with enzyme. The contractor shall coordinate all visits with the staff on site provided by the CO or COR.

1.5 Period of Performance: The Period of Performance will be for one (1) Base year with four (4) Option years. FAR 52.217-8 Option to Extend Services is included in this requirement to provide an extension of up to six months. The Option to Extend Services clause may be exercised by the Contracting Officer at anytime during the period of performance or to extend the period of performance.

1.6 Place of Performance: The place of performance shall be the ATF Kennel Facility at 828 Harmony Hollow Road, Front Royal VA. 22630.

1.7 Hours of Operation: The contractor shall conduct business between the hours of 7:00am and 3:30pm, Monday thru Friday except for Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.8 Security: In accordance with (IAW) Clause #ATF-04, ‘Background Investigations (BI) Requirements’, the nature and specific degree of background investigation or facility review will be determined by ATF’s Personnel Security Division (PSD) as required, depending upon the nature and degree of risk associated with the requirement and the position. Individuals may require access to ATF- sensitive information, IT systems, or unescorted access to ATF facilities.

However, if the contractor’s employee will require escorted access to a government facility to fix a problem, a criminal police check shall be conducted by the local field office or ATF Headquarters Physical Security Programs Branch as required. ATF Form 8620.5 shall be provided for completion prior to escorted access to ATF facilities. The contractor shall follow any other facility requirements provided by the Physical Security Branch or other authorized ATF facilities point of contract.

1.9 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this requirement may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.10 Inspection and Acceptance:

1.10.1 Inspection and Acceptance:

1.10.1.1 Supplies or services delivered under this requirement shall be inspected and accepted by the respective COR. The Contractor shall only tender for acceptance those items that conform to the requirements of this requirement. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance IAW the appropriate inspection and acceptance clause.

1.10.1.2 The basis for acceptance shall be compliance with the requirements, objectives and other terms and conditions set forth in this PWS.

1.10.1.3 Deliverable items rejected shall be corrected IAW the applicable clause(s) or PWS specifications.

1.10.2 Acceptance Criteria

1.10.2.1 The respective COR will review all draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance within the guidelines/requirements of the PWS. The Contractor shall ensure the accuracy and completeness of all deliverables. Errors, misleading or unclear statements, incomplete or irrelevant information, and or excessive rhetoric, repetition, and “padding”, shall be considered deficiencies and shall be subject to correction by the Contractor, at no additional cost to the Government.

1.10.2.2 Unless otherwise indicated, the government will require seven (7) business days to review and comment on deliverables. If the deliverable does not meet the noted criteria, the Government will return it for correction.

1.10.3 Rejection Procedures

1.10.3.1 If the respective COR rejects any deliverable, that rejected document will be handled in the manner described in this Section and the PWS.

1.10.3.2 After notification that the deliverable did not meet the acceptance criteria, the Contractor shall resubmit an updated/corrected version within five (5) business days after receipt of Government comments.

1.10.3.3 Upon re-submission by the Contractor, the Government will reapply the same acceptance criteria. If the deliverable does not meet the acceptance criteria a second time, the Government might consider the Contractor as having deficient performance with respect to the subject PWS.

1.10.3.4 Any rework of rejected deliverables will be completed at no additional cost to the Government - no payments will be issued against rejected deliverables, until they are corrected and accepted by the Government.

1.11 Mandatory Use of Government-to-Government Electronic Mail: Unless exempted by the CO, in writing, communication after contract award with Government agencies shall ordinarily be transmitted via electronic mail (e- mail).

1.12 General Government and Contractor Roles and Responsibilities:

1.12.1 The roles of a federal CO, a COR, other key government representatives and the Contractor Representative (CR) are explained below.

1.12.1.1 The CO ensures performance of all necessary actions for effective contracting, compliance with the contract terms, and safeguards the interests of the U.S. in the contractual relationship. The CO also ensures that the Contractor receives impartial, fair, and equitable treatment under this PWS. The CO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance and authorization of pertinent remedies based on input from the COR.

1.12.1.2 The COR is responsible for technical administration of the PWS and for assuring proper government surveillance and assessment of the Contractor’s performance. The COR is the primary point of contact for the CR and shall be alerted of any changes or events that could adversely impact the Contractor’s ability to effectively perform the requirements of the PWS.

Based on a monthly analysis of the Contractor’s performance, the COR will recommend the application of remedies to the CO.

1.12.1.3 The CR serves as the single point of contact for the Contractor for collecting, reviewing and submitting performance data and information to the CORs, engaging in discussions and resolving issues with the COR. The CR is responsible for notifying the respective COR via email of any requested changes in the established delivery schedule for any deliverable. If this notification does not occur, the original delivery date will be used in calculating on-time delivery.

The CR shall email all deliverables to the respective COR.

1.12.1.4 The Project Leads (PL) have the primary responsibility for monitoring and reporting the Contractor performance in the areas of timely delivery and deliverable quality to the CORs.

1.13 ATF Policies, Procedures and Standards:

1.13.1 The contractor shall conform to all ATF guidelines, security requirements, and federal regulation and legislation throughout the life of the contract. ATF reserves the right to amend/upgrade these standards and internal guidelines, processes and procedures. The following guidelines are applicable to this requirement:

a. Minimum Database Security Requirements as prescribed by the ATF Information Systems Security Office (ATF ISSO)

b. NIST Special Publication 800-53

c. ATF Minimum Security Requirements for Contractor Off Site Labs

d. ATF Publication, 7500.1 Rules of Behavior and Customer Agreement for ATF Workstation Users

e. Section 508 of the Rehabilitation Act (29 U.S.C. 794d), Subpart B – Technical Standards, 1194.21, Software Applications and Operating Systems, and 1194.22, Web-based Intranet and Internet Information and Applications, as it applies to this requirement

1.14 System for Award Management (SAM): The selected contractor shall have an active registration in the SAM database prior to award in accordance with Federal Acquisition Regulation 52.204-7.

1.15 Access to Records, Data and Facilities: The contractor shall permit the CO or designated representative(s) access to all records, data, and facilities used in performance for the services covered in this PWS.

1.16 Quality Control: The contractor shall develop, implement and maintain a quality control program. The program shall include inspection, validation, evaluation, corrective action and procedures necessary to affect quality control of all performance and products provided under the PWS. The program shall allow inspection and evaluation by the Government and shall be applicable to all subcontractors and members of the contractor’s team, as appropriate.

Contractor shall establish and maintain a quality assurance plan base on the environmental controls trade, OSHA, EPA, Federal, State and Local standards for the work covered to assure compliance with all requirements herein.

2.0 Attachments/Technical Exhibit List

2.1 Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Task Objective/Result to be achieved Acceptable Level of

Performance Surveillance

Method Tasks 1.3- 1.4

Quarterly Service Quarterly Service provided on all required Bio Drain System Maintenance for nine (9) Bio Drain System units to service the equipment and fill with enzyme with no more than one delay or reschedule per contract year.

100% Inspection

1.3- 1.4

Quarterly Deliverables Project deliverables and invoices completed that are accepted by the COR on the first submission 90% of the time with no errors.

100% Inspection